180810-04_MCSO_EXTENSION APPROVAL #2 PDF.PDF

Project Extension Request Form
Arizona Department of Homeland Security 
Version 7.3.0
All previous versions are obsolete 
Arizona Department of Homeland Security
10.30.2017
Subrecipient Information
Subrecipient Agreement Number:
180810-04
Date of Request:
9/2/2020
Agency:
Maricopa County Sheriff's Office
Point of Contact: 
Joseph Brown 
Email:
joseph_brown@MCSO.maricopa.gov 
Phone:
602-876-8562
Original Period of Performance:
10/01/18 - 09/30/19
Funding Source (i.e. SHSGP/UASI/OPSG/NSGP):
UASI
Award Amount:
$125,000.00 
Amount Reimbursed to Date:
$0.00 
Extension Justification
1. Provide a detailed justification and explanation 
for extending the period of performance.  
Over the last year, MCSO staff have worked dilligently with 
County OET staff to get the Active Operating Picture (AOP) 
project viable for use by the region.  Desptie progress on 
the project, MCSO Command and support staff have 
decided to move the project to a different vendor and 
enhance the ICJIS Pragmatica GIS project to facilitate the 
same need filled by AOP.  The decision was made as the 
AOP project/platform was not a sustainable tool moving 
forward.  Staff have met with and procured an estimate to 
integrate existing work (from the AOP project layers, 
sources, etc...) into the ICJIS platform, as well as additional  
content and features.  The new project has an estimated 
timeline of 6-8 months from the start date.  This will utilize 
the funds allocated to the 04AP-03-GISS AEL within the 
2018 UASI grant.  In addiiton, the exiting monies within the 
13IT-00-INTL AEL will be expended to support the ongoing 
COPLINK Cloud Integration/Platform. *Updated*  Recent 
discussions with ICJIS and Pragmattica have outlined a few 
delays in this project.  With the COVID19 pandemic and 
several large scale issues with other Pragmatica 
customers, progress on the JWI map was delayed.  
Discussions now suggest that all parties are confident that 
the work within the grant will be completed by 12/31/2020. 
There has currently been $11,286 of work done on the 
04AP-03-GISS AEL We are requesting to extend to 
12/31/2020                 
Objective 1:
Date:
2.  What is the new timeline for completion, including all major objectives?  Please include specific date(s) 
and a deliverable for each project objective.

Project Extension Request Form
Arizona Department of Homeland Security 
Version 7.3.0
All previous versions are obsolete 
Arizona Department of Homeland Security
10.30.2017
Complete and submit all procurement documentation 
needed for the renewal of support on all software 
(Coplink Cloud Integration, ICJIS Pragmatica GIS 
solution). Work with both vendors to outline 
expectations, timeframe for completion. Continue to 
monitor and evaluate application usage, data quality 
and gaps in data\information from areas of concern. 
Prepare and submit quarterly report.
12/31/2019
Objective 2:
Date:
Work to complete ICJIS/Pragmatica GIS 
enhancements.  Assist in the testing/integration of 
regional LE data, GIS layers, and new user features 
into the platform.  Meet with Pragmatica staff to 
ensure that all expectations are on track for 
completion within the grant extension period.  
Coordinate with OET, Pragmatica, on an 
issues/anomolies that arise.Continue to monitor and 
evaluate application usage, data quality and gaps in 
data\information from areas of concern. Complete and 
submit all procurement documentation (as needed). 
Prepare and submit Quarterly Report.
3/31/2020
Objective 3:
Date:
Continue all work needed to ensure that the 
ICJIS/Pragmatica GIS enhancements are on track for 
completion.   Assist in the testing/integration of 
regional LE data, GIS layers, and new user features 
into the platform.  Meet with Pragmatica staff to 
ensure that all expectations are on track for 
completion within the grant extension period.  
Coordinate with OET, Pragmatica, on an 
issues/anomolies that arise.Continue to monitor and 
evaluate application usage, data quality and gaps in 
data\information from areas of concern. Complete and 
submit all procurement documentation (as needed). 
Prepare and submit Quarterly Report.
6/30/2020
Objective 4:
Date:
Ensure all paperwork is complete and invoices 
submitted for payment and subsequent 
reimbursement.  Prepare and submit final quarterly 
report. Provide AZDHS with a project status report to 
include: updated information on all current LE and CJ 
partners contributing to and using the programs to 
include: Coplink Cloud and Pragmatica GIS mapping 
product. This report will also contain statistical 
information on the use of the applications, data 
quantity and quality and gaps in data\information from 
areas of concern.
12/31/2020
For AZDOHS Official Use Only
Quarterly Report Received:
Planning Section:

Project Extension Request Form
Arizona Department of Homeland Security 
Version 7.3.0
All previous versions are obsolete 
Arizona Department of Homeland Security
10.30.2017
Q1: Oct 1 - Dec 31
Q2: Jan 1 - Mar 31
Q3: Apr 1 - Jun 30
Q4: Jul 1 - Sep 30
Planner Signature:
    N/A                         Date:
Assistant Director Signature:
     Susan Dzbanko                  Date: 9/4/2020
AZDOHS Recommendation and/or Comments:
Extension until 12/31/2020
Linked to a Modification:
Extension Request:
Amendment Emailed To:
    Joseph Brown                        Date: 9/4/2020
RM Update:
GIMS Update:
Reimbursement Request Form Sent To:
                                                Date:
Finance Signature: 
                                                Date:
Finance Section:
Yes
No
Yes
No
Yes
No
Yes
No
Approved
Denied
Date: _________
Date: _________
Initials:________
Initials:________
Yes
No