AWARD_BJA_CESF_ 2020-VD-BX-0791.PDF

Grant
PAGE 1
OF
Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
1. RECIPIENT NAME AND ADDRESS (Including Zip Code)
Maricopa County
620 W. Jackson Street 
Suite 3098
Phoenix, AZ 85003-2434
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT
10. AMOUNT OF THIS AWARD
 $ 0
 $ 284,251
11. TOTAL AWARD
 $ 284,251
2a. GRANTEE IRS/VENDOR NO.
866000472
2b. GRANTEE DUNS NO.
791176019
3. PROJECT TITLE
BJA FY 20 Coronavirus Emergency Supplemental Funding Program
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is supported under FY20(BJA - CESF) Pub. L. No. 116-136, Div. B; 28 U.S.C. 530C
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Number) 
16.034 - Coronavirus Emergency Supplemental Funding Program
15. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
GRANTEE ACCEPTANCE
                                       
                                       
Katharine T. Sullivan
Principal Deputy Assistant Attorney General
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES
21. 
FISCAL
YEAR
FUND
CODE
BUD.
ACT.
OFC.
DIV.
REG.
SUB.
POMS
AMOUNT
                                                      
                                                      
VD
B
X
80
00
00
284251
VVDUGT0801
                                         
18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Joy Rich
County Manager
                                         
4. AWARD NUMBER:
2020-VD-BX-0791
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
6. AWARD DATE
7. ACTION
Initial
05/21/2020
TO
TO
01/20/2020
01/20/2020
01/31/2022
01/31/2022
OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2 (REV. 4-88)
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL
19A. DATE
17. SIGNATURE OF APPROVING OFFICIAL
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Grant
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or certifications 
submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material 
requirement of this award.
Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will
not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions 
regarding enforcement, including any such exceptions made during the period of performance, are (or will be during 
the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: 
Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and
incorporated by reference into the award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material 
requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all 
assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of 
performance.
Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition 
incorporated by reference below, or an assurance or certification related to conduct during the award period -- may 
result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may 
withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal
action as appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment 
or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621,
and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false
claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision 
shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be 
held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this
award.
1.
OJP FORM 4000/2 (REV. 4-88)
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted 
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 
2020 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014.  If this FY 2020 award 
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before 
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number 
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that 
are obligated on or after the acceptance date of this FY 2020 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.
Record retention and access:  Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at 
any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 
425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at 
any tier) must provide access, include performance measurement information, in addition to the financial records, 
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP 
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the 
recipient is to contact OJP promptly for clarification.
Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website 
(currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any 
updated version that may be posted during the period of performance.   The recipient agrees to comply with the DOJ 
Grants Financial Guide.
Reclassification of various statutory provisions to a new Title 34 of the United States Code
On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially 
reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The 
reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and 
cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.
Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been 
reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to 
Title 34. This rule of construction specifically includes references set out in award conditions, references set out in 
material incorporated by reference through award conditions, and references set out in other award requirements.
2.
3.
4.
OJP FORM 4000/2 (REV. 4-88)
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully 
completed an "OJP financial management and grant administration training" by 120 days after the date of the 
recipient's acceptance of the award.  Successful completion of such a training on or after January 1, 2018, will satisfy 
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance, the new POC or 
FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 
calendar days after -- (1) the date of OJP's approval of the "Change Grantee Contact" GAN (in the case of a new 
POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC).  Successful 
completion of such a training on or after January 1, 2018, will satisfy this condition.
A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for 
purposes of this condition is available at https://www.ojp.gov/training/fmts.htm.  All trainings that satisfy this condition 
include a session on grant fraud prevention and detection.
The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to 
comply with this condition.  The recipient's failure to comply also may lead OJP to impose additional appropriate 
conditions on this award.
Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" 
indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise
OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 
Uniform Requirements.  The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined 
by the Part 200 Uniform Requirements.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal 
funds during the period of performance for this award, the recipient promptly must determine whether funds from any 
of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the 
identical cost items for which funds are provided under this award.  If so, the recipient must promptly notify the DOJ 
awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ 
awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to 
eliminate any inappropriate duplication of funding.
5.
6.
7.
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM), 
currently accessible at https://www.sam.gov/.  This includes applicable requirements regarding registration with SAM, 
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients 
(first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the 
recipient) the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site 
at https://ojp.gov/funding/Explore/SAM.htm (Award condition:  System for Award Management (SAM) and Universal 
Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that he or she may own or operate in his or her name).
8.
OJP FORM 4000/2 (REV. 4-88)
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must--
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole 
or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the 
individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under 
this award of both--
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) and (2) that, generally speaking, make it unlawful, in the United 
States, to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award 
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1) and (2).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain 
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the 
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes
(without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the 
hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the 
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an 
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper 
E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to 
confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or 
in part) with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United 
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or 
9.
OJP FORM 4000/2 (REV. 4-88)
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Department of Justice (DOJ)
Office of Justice Programs
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AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient 
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) 
and (2).
Questions about E-Verify should be directed to DHS.  For more information about E-Verify visit the E-Verify 
website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov.  E-Verify employer agents can email E-
Verify at E-VerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an 
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, 
maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the 
scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB 
Circular A-130).  The recipient's breach procedures must include a requirement to report actual or imminent breach of 
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an 
imminent breach.
All subawards ("subgrants") must have specific federal authorization
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for 
authorization of any subaward.  This condition applies to agreements that -- for purposes of federal grants 
administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement 
"contract").
The details of the requirement for authorization of any subaward are posted on the OJP web site at 
https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition:  All subawards ("subgrants") must have 
specific federal authorization), and are incorporated by reference here.
Specific post-award approval required to use a noncompetitive approach in any procurement contract that would 
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain 
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the 
Simplified Acquisition Threshold (currently, $250,000).  This condition applies to agreements that -- for purposes of 
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider 
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under 
an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm 
(Award condition:  Specific post-award approval required to use a noncompetitive approach in a procurement contract 
(if contract would exceed $250,000)), and are incorporated by reference here.
10.
11.
12.
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Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Unreasonable restrictions on competition under the award; association with federal government
SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in 
part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of 
the purchase or acquisition, the method of procurement, or the nature of any legal instrument used. The provisions of 
this condition must be among those included in any subaward (at any tier).
1. No discrimination, in procurement transactions, against associates of the federal government
Consistent with the (DOJ) Part 200 Uniform Requirements -- including as set out at 2 C.F.R. 200.300 (requiring 
awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and 
associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 
200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open 
competition" and forbidding practices "restrictive of competition," such as "[p]lacing unreasonable requirements on 
firms in order for them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no 
recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on
the basis of such person or entity's status as an "associate of the federal government" (or on the basis of such person or 
entity's status as a parent, affiliate, or subsidiary of such an associate), except as expressly set out in 2 C.F.R. 
200.319(a) or as specifically authorized by USDOJ.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the 
reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. The term "associate of the federal government" means any person or entity engaged or employed (in the past or at 
present) by or on behalf of the federal government -- as an employee, contractor or subcontractor (at any tier), grant 
recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on 
behalf of (or in providing goods or services to or on behalf of) the federal government, and includes any applicant for 
such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, 
project, or activity (or to provide such goods or services) in future.
B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or 
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
13.
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Department of Justice (DOJ)
Office of Justice Programs
Bureau of Justice Assistance
AWARD DATE
05/21/2020
PROJECT NUMBER
2020-VD-BX-0791
SPECIAL CONDITIONS
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and 
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including 
requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the 
part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" 
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the 
OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition:  Prohibited 
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP 
authority to terminate award)), and are incorporated by reference here.
Determination of suitability to interact with participating minors
SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by 
DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an 
associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by
the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may 
interact with participating minors.  This requirement applies regardless of an individual's employment status.
The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm 
(Award condition:  Determination of suitability required, in advance, for certain individuals who may interact with 
participating minors), and are incorporated by reference here.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and 
other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, 
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where 
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), 
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ 
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").
Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. 
The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program 
solicitation or other applicable written guidance.  Data collection supports compliance with the Government 
Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.
OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or 
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, 
available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm.
14.
15.
16.
17.
18.
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AWARD DATE
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2020-VD-BX-0791
SPECIAL CONDITIONS
Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold 
award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient 
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform 
Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, 
investigations, or reviews of DOJ awards.
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency 
(OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-
risk" for purposes of the DOJ high-risk grantee list.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an 
equal employment opportunity program.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding 
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the 
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious 
practice.  Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient 
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements 
that pertain to recipients and subrecipients that are faith-based or religious organizations.
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at 
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 
38, under e-CFR "current" data.
19.
20.
21.
22.
23.
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AWARD DATE
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2020-VD-BX-0791
SPECIAL CONDITIONS
Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any 
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, 
modification, or adoption of any law, regulation, or policy, at any level of government.  See 18 U.S.C. 1913.  (There 
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be 
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any 
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of 
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or 
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, 
or modifying any such award.  See 31 U.S.C. 1352.  Certain exceptions to this law apply, including an exception that 
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might
fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the
express prior written approval of OJP.
Compliance with general appropriations-law restrictions on the use of federal funds (FY 2020) The recipient, and any 
subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in
federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated 
at https://ojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should 
a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall 
within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed 
without the express prior written approval of OJP.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector 
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other 
person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2)
committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar 
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the 
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm 
(select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, 
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by
facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
24.
25.
26.
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SPECIAL CONDITIONS
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or 
subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality 
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in 
accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal 
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene 
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to 
sensitive compartmented information), or any other form issued by a federal department or agency governing the 
nondisclosure of classified information.
1.  In accepting this award, the recipient--
a.  represents that it neither requires nor has required internal confidentiality agreements or statements from employees 
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or 
contractors from reporting waste, fraud, or abuse as described above; and
b.  certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute 
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, 
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt 
written notification to the federal agency making this award, and will resume (or permit resumption of) such 
obligations only if expressly authorized to do so by that agency.
2.  If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or 
both--
a.  it represents that--
(1)  it has determined that no other entity that the recipient's application proposes may or will receive award funds 
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either 
requires or has required internal confidentiality agreements or statements from employees or contractors that currently 
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste,
fraud, or abuse as described above; and
(2)  it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b.  it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds 
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit 
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will 
immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to 
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly 
authorized to do so by that agency.
27.
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AWARD DATE
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SPECIAL CONDITIONS
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an 
employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a 
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public 
health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of 
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to 
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies 
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease 
crashes caused by distracted drivers.
Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ

If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time 
during the course of the period of performance under this award, the recipient must disclose that fact and certain related
information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov.  For purposes of this disclosure, high risk 
includes any status under which a federal awarding agency provides additional oversight due to the recipient's past 
performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include 
the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient 
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and 
email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.
Signing Authority 

This award must be signed by an authorized official of the applicant State, local, or tribal government, on behalf of that 
applicant State, unit of local government, or Tribe, unless the applicant designates an organizational unit to apply on its 
behalf.  For example, if designated by a unit of local government, a Police Department or Sheriff’s Office (or similar 
agency) may apply on behalf of the applicant jurisdiction, as long as the department, office, or agency is listed as the 
organizational unit on the SF-424. In that case, the head of the designated organizational unit (such as a Police Chief or
Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by 
the grant recipient.
The "Emergency Appropriations for Coronavirus Health Response and Agency Operations" law (Public Law 116-136)
includes definitions, reporting requirements, and certain other provisions that apply (whether in whole or in part) to this
award.  In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and 
responding to the coronavirus national emergency, OJP will provide notice of any additional CESF program-specific 
grants administrative requirements on an award page, accessible at https://www.ojp.gov/funding/explore/CESF-
program-specific-condition, that is incorporated by reference here.
28.
29.
30.
31.
32.
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SPECIAL CONDITIONS
The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with 
BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic 
desk reviews, and/or site visits.  The recipient agrees to provide to BJA and OCFO all documentation necessary to 
complete monitoring tasks, including documentation related to any subawards made under this award.  Further, the 
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.  
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's 
DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant 
funds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOJ High Risk 
grantee; or termination of an award(s).
FFATA reporting:  Subawards and executive compensation

The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $25,000 or 
more and, in certain circumstances, to report the names and total compensation of the five most highly compensated 
executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds.  The details of recipient
obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted
on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and 
Executive Compensation), and are incorporated by reference here.
 
This condition, including its reporting requirement, does not apply to-- (1) an award of less than $25,000, or (2) an 
award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit 
organization that he or she may own or operate in his or her name).
Required monitoring of subawards

The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award 
conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any 
subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of 
specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon
request, documentation of its policies and procedures for monitoring of subawards under this award.
Use of program income

Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of 
the Part 200 Uniform Requirements.  Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report, SF 425.
Justice Information Sharing

Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global 
Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged
to conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: 
https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned 
approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects 
shared information.
Avoidance of duplication of networks

To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent 
possible, existing networks as the communication backbone to achieve interstate connectivity.
33.
34.
35.
36.
37.
38.
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PROJECT NUMBER
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SPECIAL CONDITIONS
Compliance with National Environmental Policy Act and related statutes 

Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National 
Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental 
impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. 
Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior 
to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by 
the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as 
set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity 
is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order 
to use these award funds, this condition must first be met. The activities covered by this condition are: a. New 
construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive 
area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a 
property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any 
proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly 
change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) 
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, 
recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine 
laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. 
The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental 
Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and 
agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:/ / bja.gov/ Funding/ nepa.html, 
for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing
Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded
by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation 
by BJA of a national or program environmental assessment of that funded program or activity.
Establishment of interest-bearing account

If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is 
required to establish an interest-bearing account dedicated specifically to this award. Recipients (and subrecipients) 
must maintain advance payments of federal awards in interest-bearing accounts, unless regulatory exclusions apply (2 
C.F.R. 200.305(b)(8)). The award funds, including any interest, may not be used to pay debts or expenses incurred by 
other activities beyond the scope of the Coronavirus Emergency Supplemental Funding (CESF) program . The recipient
also agrees to obligate the award funds in the account(including any interest earned) during the period of performance 
for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, 
must be returned to OJP at the time of closeout.
Expenditures requiring prior approval
 
No funds under this award may be expended on individual items costing $500,000 or more, or to purchase Unmanned 
Aerial Systems (UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) without prior written 
approval from BJA. Prior approval must be obtained post-award, through the submission and approval of a Grant 
Adjustment Notice (GAN) through OJP’s Grant Management System (GMS).
39.
40.
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SPECIAL CONDITIONS
Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after January 20, 2020

The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award.  As of 
the first day of the period of performance for the award (January 20, 2020), however, the recipient may choose to incur 
project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a 
minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are 
removed by OJP (via a Grant Adjustment Notice).  (A withholding condition is a condition in the award document that 
precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the 
condition is removed.)

Nothing in this condition shall be understood to authorize the recipient (or any subrecipient at any tier) to use award 
funds to "supplant" State or local funds.
Use of funds for DNA testing; upload of DNA profiles 

If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded
to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA 
laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non-
governmental DNA database without prior express written approval from BJA. Award funds may not be used for the 
purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS.
Body armor - compliance with NIJ standards and other requirements

Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, 
make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply 
with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor 
Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition, ballistic-
resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set 
forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/ 
technology/ body-armor/ pages/ safety-initiative.aspx.
42.
43.
44.
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