240092-CONTRACT-STANDARD AERO LIMITED.PDF

SERIAL 240092-C 
AIRCRAFT PARTS & SUPPLIES 
Contract-Standard Aero Limited 
 
DATE OF LAST REVISION: June 26, 2024 
CONTRACT END DATE: June 30, 2026 
 
 
 
 
 
 
 
 
CONTRACT PERIOD THROUGH JUNE 30, 2026 
 
 
TO: 
 
All Departments 
 
FROM:  
Office of Procurement Services 
 
SUBJECT: 
Contract for AIRCRAFT PARTS & SUPPLIES 
 
 
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on June 26, 2024.  
(Eff. 07/01/2024) 
 
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract.  Individuals are responsible to the vendor for purchases made 
outside of contracts.  The contract period is indicated above. 
 
 
 
 
 
 
PS/mm 
Attach 
 
 
 
Copy to: 
Office of Procurement Services 
Amie Bristol, MCSO 
 
 
(Please remove Serial 190142-C from your contract notebooks)

SERIAL 240092-C 
 
STANDARD AERO LIMITED, 707 FLIGHT ROAD, WINNIPEG, MB, CANADA, R3H1C6 
 
COMPANY NAME: 
Standard Aero Limited 
DOING BUSINESS AS (dba): 
StandardAero 
MAILING ADDRESS: 
707 Flight Road, Winnipeg, MB, Canada, R3H1C6 
REMIT TO ADDRESS: 
707 Flight Road, Winnipeg, MB, Canada, R3H1C6 
TELEPHONE NUMBER: 
2043187605 
FAX NUMBER: 
2042721253 
WWW ADDRESS: 
www.standardaero.com 
REPRESENTATIVE NAME: 
Daryl Baran 
REPRESENTATIVE TELEPHONE NUMBER: 
2042944594 
REPRESENTATIVE EMAIL ADDRESS 
daryl.baran@standardaero.com 
 
  
YES 
NO 
REBATE 
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT:  
 
 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: 
 
 
 
 
 NET 30 DAYS 
 
1.1 Cessna Aircraft Air Frame Parts, Instruments, Tools & Labor for repairs, modifications, calibrations 
and overhauls. In accordance with technical specifications Section 2.1.1.1. (CATALOGS WITH PRICE 
LISTS OR ONLINE PRICING ARE MANDATORY FOR EACH AREA BID) 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.1.1 Cessna 
 
 
 
 
 
 
 
1.1.3 List others: 
 
 
 
1.2 Textron Lycoming Piston, Continental and Teledyne Continental Motors (TCM) reciprocating engine 
parts, Bendix magnetos and engine controls, Bendix (Precision) and HA-010 fuel systems repair parts, 
accessories, tools, and labor for repairs, modifications, and overhauls.  In accordance with technical 
specifications Section 2.1.1.2. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE 
MANDATORY FOR EACH AREA BID.) 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.2.1 List catalogs: 
 
 
 
1.3 General aircraft parts, supplies and accessories: Parts, supplies and accessories shall include but are 
not limited to: adhesives, air filters, alternators, nickel-cadmium (NiCad) batteries, lead acid batteries, 
tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, electrical components, degreasers, 
ignition parts, aircraft jacks, hand tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light 
bulbs, pneumatic systems, primer/paint/brushes, sandpaper, and common hardware.  In accordance with 
technical specifications Section 2.1.1.3 (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE 
MANDATORY FOR EACH AREA BID.)

SERIAL 240092-C 
 
STANDARD AERO LIMITED 
 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.3.1 List catalogs: 
 
 
 
1.4 Bell Helicopter Air Frame Parts, Instruments, Tools and Labor for Repairs, Modifications, Calibration 
and Overhauls.    In accordance with technical specifications Section 2.1.1.4 (CATALOGS WITH PRICE 
LISTS OR ONLINE  PRICING ARE MANDATORY FOR EACH AREA BID.) 
 
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.4.1 List catalogs: 
 
 
 
1.5 Rolls Royce and Pratt & Whitney gas turbine engines, Textron Lycoming Piston, Continental and TCM 
reciprocating engine parts, Bendix magnetos and engine controls, Bendix (Precision) and HA-010 fuel 
systems repair parts, accessories, tools, and labor for repairs, modifications, and overhauls.   In 
accordance with technical specifications Section 2.1.1.5 (CATALOGS WITH PRICE LISTS OR ONLINE  
PRICING ARE MANDATORY FOR EACH AREA BID.) 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.5.1 List catalogs: 
 
 
 
Rolls Royce M250 Engine 
Manufacturers 
Suggested Retail 
Price (MSRP) List 
Rev 4, 16-Jan-24 
Column D of 
worksheet 
:2024 Price 
Catalog 
0% 
 
 
 
 
Pratt & Whitney 207 engine 
526 PW206 
PW207 ALL Jan 
2024 
Column C 
0% 
1.6 Helicopter and aircraft avionics, electrical avionic systems, repair parts, accessories, tools, and labor 
for repairs, modifications, calibration and overhauls. Avionics included but not limited to are: Trakka 
Systems Corporation searchlights, Advance Computer Education (ACE) Technosonic, Cobham, Motorola 
Communications 800MHz, Northern Airborne Tech (NAT) audio and frequency modulation (FM) products, 
Forward Looking Infrared (FLIR) Infrared Imaging Systems, Garmin, David Clark and Bendix-King items, 
and others as required..  In accordance with technical specifications Section 2.1.1.6. (CATALOGS WITH 
PRICE LISTS OR ONLINE  PRICING ARE MANDATORY FOR EACH AREA BID.) 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.6.1 List catalogs: 
 
 
 
1.7 Shop supplies, oil, solvents, paints, tooling, technical publications and revision services, parts testing, 
calibration services and other labor and services needed to support the daily repairs and maintenance, 
including but not limited to all the categories in Section 2.1.1. Items to be covered include but are not 
limited to: turbine oil, aeroshell oil, Teledyne, Continental, Lycoming, Rolls Royce and Bendix manuals 
and current maintenance technical publications, non-destructive parts testing and x-ray, magna-flux 
services, shop tools and supplies.. (CATALOGS WITH PRICE LISTS OR ONLINE PRICING ARE 
MANDATORY FOR EACH AREA BID.)

SERIAL 240092-C 
 
STANDARD AERO LIMITED 
 
  
PARTS CATALOG 
DESIGNATION & 
DATE 
PRICE 
COLUMN TO 
BE USED 
ADDITIONAL DISCOUNT 
1.7.1 List catalogs: 
 
 
 
**MCSO shall obtain quotes for Nondestructive parts testing to determine cost and methods follow 
any regulations for testing. 
Please provide Labor rates for the serivces your firm provides: e.g. straight time, overtime, holiday, etc.  
Failure to submit a bid for service labor rates DOES NOT disqualify a prospective vendor. 
Labor Rates:  
Straight time:  $173/hour, Overtime/holiday $173/hr 
Business Hours: 
Mon-Fri: 8:00am - 4:30pm 
Emergency after-hours 
contact information 
Contact Name: Scott McEwen 
  
Phone 214-914-7855 
Service call fees, if any 
(define) 
$173/hour plus travel and material 
Restocking charges, if any 
(define) 
StandardAero does not restock material as an MRO shop 
Define return policy as it 
pertains to Section 3.3 
StandardAero does not have a return Policy as a MRO shop 
Minimum order / services 
policy defined: 
No minimum order policy for MRO work 
Should there be an award in favour of Standard Aero Limited, we reserve the right to accept the award  or 
not once our questions have been answered and we have been given sufficient time to review the risk. 
 
Standard Aero Limited would like the County to consider the following clauses for inclusion into the 
contract:

SERIAL 240092-C 
 
STANDARD AERO LIMITED 
 
 
Standard Aero Warranty as per clause 3.11 
StandardAero warrants that for a period of one 
year or 500 flight hours, whichever occurs first, 
after the date of Redelivery the Services will be 
free from defects in workmanship. If the Services 
performed do not meet this warranty, 
StandardAero will promptly, at StandardAero’s 
option, either (a) re-perform the defective Services 
at a location StandardAero specifies or (b) in 
instances where StandardAero has agreed in 
advance and in writing to arrange re-performance 
by a third party, refund the repair price allocable to 
the defective Services. The warranty period on 
any such re-performed Services will be the 
unexpired portion of the original warranty. 
StandardAero will not reimburse costs of 
movement of Customer’s aircraft. StandardAero 
will pass through to Customer any available 
manufacturer parts warranty and will use 
commercially reasonable efforts to assist 
Customer with administration of such warranty 
claims. This warranty is exclusive and in lieu of all 
other warranties including warranties of 
merchantability and fitness for a particular 
purpose. Except for StandardAero’s gross 
negligence or willful misconduct, StandardAero 
will not be responsible for incidental, resultant or 
consequential damages. This warranty is not 
assignable without StandardAero’s written 
consent and is applicable only if, following 
Redelivery, the Equipment (a) has been 
transported, stored, installed, operated, handled, 
maintained and repaired in accordance with 
Airworthiness Directives and the then-current 
recommendations of the Equipment manufacturer 
as stated in its manuals, Service Bulletins or 
written instructions; (b) has not been altered, 
modified or repaired by anyone other than 
StandardAero; and (c) has not been subjected to 
accident, misuse, abuse or neglect. 
 
 
 
Limitation of Liability 
LIMITATION OF LIABILITY 
  
Limitation of Liability The total liability of 
StandardAero shall not exceed the dollar value of 
the amounts paid by Customer for the Services 
provided. Neither Party shall be liable for indirect, 
special, incidental, punitive or consequential 
damages including, without limitation, loss of use, 
revenue or diminution of value whether as a result 
of breach of contract, warranty and any other 
claims at law or in equity including claims for fraud 
or tort. This limitation of liability shall not apply to 
instances of gross negligence or willful 
misconduct by StandardAero or to the indemnity 
obligations stipulated in this agreement.

SERIAL 240092-C 
 
STANDARD AERO LIMITED, 707 FLIGHT ROAD, WINNIPEG, MB, CANADA, R3H1C6 
 
 
240092-Pricing-Standard Aero- Rolls-Royce Model 250 Mfg Public List.xlsx 
 
240092-Pricing-Standard Aero All January 2024.pdf 
 
 
NIGP CODE: 03504 
 
Terms: 
  
 
 
NET 30 
 
Vendor Number: 
 
 
VC0000015620 
 
Certificates of Insurance 
 
Required 
 
Contract Period: 
 
 
To cover the period ending June 30, 2026.

SERIAL 240092-C

SERIAL 240092-C 
 
AIRCRAFT PARTS & SUPPLIES 
 
1.0 
INTENT 
 
1.1 
The intent of this Invitation for Bid (IFB) is to establish a multiple award contract for aircraft 
parts, accessories and repair services that are Federal Aviation Administration (FAA) 
certified as required for the Maricopa County Sheriff’s Office (MCSO) aircraft and helicopter 
fleet. A contract will be awarded that will allow MCSO Aviation Division to purchase on an 
as-needed basis; parts, supplies and repair services that meet the following general 
definitions listed in the technical specifications section of this call for bids. The vendor shall 
provide MCSO with a written quotation for requested parts/supplies or repairs/service when 
estimated at over $1,000. 
 
1.2 
Other governmental entities under agreement with County may have access to services 
provided hereunder (see also Sections 3.21 and 3.22 below). 
 
1.3 
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work. 
 
1.4 
The County reserves the right to award this contract to multiple vendors. The County 
reserves the right to award in whole or in part, by item or group of items, by section or 
geographic area, or make multiple awards, where such action serves the County’s best 
interest. 
 
2.0 
SPECIFICATIONS 
 
2.1 
TECHNICAL REQUIREMENTS 
 
2.1.1 
This bid has been separated into seven areas covering: 
 
2.1.1.1 
Cessna aircraft air frame parts, instruments, tools and labor for repairs, 
modifications, calibration and overhauls. 
 
2.1.1.2 
Textron Lycoming Piston, Continental and Teledyne Continental Motors 
(TCM) reciprocating engine parts, Bendix magnetos and engine 
controls, Bendix (Precision) and HA-010 fuel systems repair parts, 
accessories, tools, and labor for repairs, modifications, and overhauls. 
 
2.1.1.3 
General aircraft parts, supplies and accessories: Parts, supplies and 
accessories shall include but are not limited to: adhesives, air filters, 
alternators, nickel-cadmium (NiCad) batteries, lead acid batteries, 
tire/wheel/brake parts, spark plugs, oil filters, cleaners, drill bits, 
electrical components, degreasers, ignition parts, aircraft jacks, hand 
tools, lubricants, motion sickness bags, tapes, safety wires, lamps/light 
bulbs, pneumatic systems, primer/paint/brushes, sandpaper, and 
common hardware. 
 
2.1.1.4 
Bell helicopter air frame parts, instruments, tools and labor for repairs, 
modifications, calibration and overhauls. 
 
2.1.1.5 
Rolls Royce and Pratt & Whitney gas turbine engines, Textron Lycoming 
Piston, Continental and TCM reciprocating engine parts, Bendix 
magnetos and engine controls, Bendix (Precision) and HA-010 fuel 
systems repair parts, accessories, tools, and labor for repairs, 
modifications, and overhauls.

SERIAL 240092-C 
 
2.1.1.6 
Helicopter and aircraft avionics, electrical avionic systems, repair parts, 
accessories, tools, and labor for repairs, modifications, calibration and 
overhauls. Avionics included but not limited to are: Trakka Systems 
Corporation searchlights, Advance Computer Education (ACE) 
Technosonic, Cobham, Motorola Communications 800MHz, Northern 
Airborne Tech (NAT) audio and frequency modulation (FM) products, 
Forward Looking Infrared (FLIR) Infrared Imaging Systems, Garmin, 
David Clark and Bendix-King items, and others as required. 
 
2.1.1.7 
Shop supplies, oil, solvents, paints, tooling, technical publications and 
revision services, parts testing, calibration services and other labor and 
services needed to support the daily repairs and maintenance, including 
but not limited to all the categories in Section 2.1.1. Items to be covered 
include but are not limited to: turbine oil, aeroshell oil, Teledyne, 
Continental, Lycoming, Rolls Royce and Bendix manuals and current 
maintenance technical publications, non-destructive parts testing and x-
ray, magna-flux services, shop tools and supplies. 
 
2.1.2 
Supportive Specifications 
 
2.1.2.1 
Guarantee 
 
The successful bidder shall guarantee/warranty its product against any 
defect in workmanship or materials. Failure to comply with this 
requirement shall result in immediate return of the merchandise at the 
expense of the bidder for prompt replacement with merchandise 
meeting the standards listed herein. Should the bidder not meet this 
condition, the County shall obtain its requirements on the open market 
and the contractor shall be obligated to assume excess costs, if 
applicable. 
 
2.1.2.2 
Quality 
 
2.1.2.2.1 
The materials and supplies called for herein shall be the 
best of their grade and types, prepared according to 
Cessna, Bell, Rolls Royce, Pratt & Whitney, Textron 
Lycoming, Continental and TCM standards and the FAA, 
and Parts Manufacturer Approval (PMA) approved (and 
others as required), and thoroughly tested and subjected to 
rigid examination and standardization. Items not meeting 
these requirements shall be replaced at no cost to the 
County upon due notice of deficiency. 
 
2.1.2.2.2 
To protect the interest of the County, the bidder guarantees 
that all equipment and supplies furnished will be the types 
and quality described in the specifications, or of the latest 
part numbers (P/Ns) with all service bulletins and 
Airworthiness Directives (AD's) performed and that they 
meet manufacturers’ requirements, recommendations and 
requirements for warranty for new, used, and overhauled 
parts. 
 
2.1.2.2.3 
All aircraft airframe/engine/avionics repair parts offered 
must be FAA Certified and utilize Cessna or PMA 
authorized parts with accompanying certificates, sales 
orders, serviceable parts tags, etc. 
 
2.1.2.2.4 
Repair status report shall be provided as needed.

SERIAL 240092-C 
 
2.1.2.2.5 
MCSO reserves the right to cancel the contract if the 
awarded vendor loses their operational certifications and 
cannot rectify the issue in a time acceptable to the 
department. 
 
2.1.2.2.6 
Contractor shall meet all applicable FAA requirements. 
 
2.2 
PARTS ORDERING 
 
2.2.1 
For parts and services valued below $1,000, MCSO may contact any vendor on 
contract for purchases. For purchases valued above $1,000, MCSO will receive 
quotes from all vendors on contract. Vendors on contract will have 24 hours to 
respond to these quotes. 
 
2.2.2 
For Aircraft On Ground (AOG), vendors will have one hour to respond to quotes. 
 
2.3 
OVERNIGHT STORAGE 
 
Should an aircraft need to remain overnight at a vendor’s site, the vendor will contact the 
Aviation Division to arrange for and confirm appropriate storage method, (e.g., hanger, 
etc.). 
 
2.4 
TECHNICAL AND DESCRIPTIVE SALES LITERATURE 
 
The contractor shall provide copies of its sales literature and brochures and copies of any 
manufacturer’s technical and/or descriptive literature (e.g., PDF versions of sales literature, 
brochures, and/or webpages) specific to the material(s) the contractor proposes to provide. 
Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) 
submitted and must be included with the bid. Failure to include this information may result 
in the bid being rejected. 
 
3.0 
PURCHASING REQUIREMENTS 
 
3.1 
DELIVERY 
 
3.1.1 
Delivery is desired as soon as possible but REQUIRED no later than 24 hours for 
AOG parts and within 48 hours for other specified parts after receipt of purchase 
order (via telephone or mail), if requested by the Sheriff's Office. If the vendor for 
any reason cannot meet delivery requirements the vendor shall notify the Aviation 
Division of expected delivery time. Back orders due to manufacturer’s schedule 
must be reported to MCSO and approved by the Sheriff's Aviation Maintenance 
Director. 
 
3.1.2 
Delivery shall be F.O.B. Destination Freight Prepaid at: 
 
 
 
Maricopa County  
 
 
Sheriff's Aviation Division 
 
 
23636 N. 7th Street 
 
 
Phoenix, Arizona 85024 
 
3.2 
EXPEDITED DELIVERY 
 
3.2.1 
If the department determines that expedited delivery or other alternate shipping is 
required, it shall notify the contractor. The contractor shall determine any additional 
costs associated with such delivery terms and communicate that cost to the 
department. 
 
3.2.2 
The department shall not advise the contractor to proceed with an expedited 
shipment until acceptable terms are agreed upon and a purchase order is issued.

SERIAL 240092-C 
 
Upon agreeing to the additional costs, the department shall advise the contractor 
to proceed. 
 
3.2.3 
Upon receipt of material(s) and invoicing, the department shall ensure that any 
additional charges are in compliance with and do not exceed agreed to costs. The 
department shall retain all documents related to these costs within the agency 
purchase file. 
 
3.3 
RETURN POLICY 
 
3.3.1 
The County may desire to return for refund certain overstocked repair parts that 
were purchased from and regularly stocked (not obsolete) by the vendor. Bidders 
shall state any time limitations and/or restocking charges that may be incurred as 
result of such returns. 
 
3.3.2 
Credit memos in the amount of the original parts purchase price minus any 
restocking fee if applicable shall be issued for each item returned unless otherwise 
stated in this bid. 
 
3.4 
SHIPPING DOCUMENTS 
 
A packing list or other suitable shipping document shall accompany each shipment and 
shall include the following: 
 
3.4.1 
Contract serial number 
 
3.4.2 
Contractor’s name and address 
 
3.4.3 
Department name and address 
 
3.4.4 
Department purchase order number 
 
3.4.5 
A description of product(s) shipped, including item number(s), quantity(ies), 
number of containers and package number(s), as applicable. 
 
3.5 
SHIPPING TERMS 
 
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the location(s) 
stipulated on the purchase order. All delivery locations are within Maricopa County. 
 
3.6 
OPERATING MANUALS 
 
Upon delivery, contractor shall provide comprehensive operational manuals, service 
manuals and schematic diagrams, if required by the department. 
 
3.7 
TESTING 
 
Unless otherwise specified, materials purchased will be inspected by the department to 
ensure the materials meet the quality and quantity requirements of the specifications. 
When deemed necessary by the County, samples of the materials may be taken at random 
from stock received for submission to a commercial laboratory or other appropriate agency 
for analysis and tests to determine whether the materials conform in all respects to the 
specifications. In cases where commercial laboratory reports determine that the materials 
do not meet the specifications, the expense of such analysis shall be borne by the 
contractor.

SERIAL 240092-C 
 
3.8 
ACCEPTANCE 
 
Upon delivery and successful installation, the material(s) shall be deemed accepted and 
the warranty period shall begin. Successful installation shall be defined as a) the 
material(s)/equipment is installed (as necessary) and fully operational; and b) initial 
training, if any, is complete. All documentation shall be completed prior to final acceptance. 
 
3.9 
STOCK 
 
The contractor shall be expected to stock sufficient quantities as may be necessary to meet 
the County’s needs and deliver as stated in the Invitation for Bids.  
 
3.10 
DISCONTINUED MATERIALS 
 
3.10.1 In the event that a manufacturer discontinues materials, the County may allow the 
contractor to provide a substitute for the discontinued item or may cancel the 
contract. If the contractor requests permission to substitute a new material, the 
contractor shall provide the following to the County: 
 
3.10.1.1 Documentation from the manufacturer that the material has been 
discontinued. 
 
3.10.1.2 Documentation that names the replacement material. 
 
3.10.1.3 Documentation that provides clear and convincing evidence that the 
replacement material meets or exceeds all specifications required by the 
original solicitation. 
 
3.10.1.4 Documentation that provides clear and convincing evidence that the 
replacement material will be compatible with all the functions or uses of 
the discontinued material. 
 
3.10.1.5 Documentation confirming that the price for the replacement is the same 
as or less than the discontinued material. 
 
3.10.2 Material discontinuance applies only to those materials specifically listed on any 
resultant contract. This will not apply to catalog items not specifically listed on any 
resultant contract. 
 
3.11 
WARRANTY 
 
3.11.1 All items furnished under this contract shall conform to the requirements of this 
contract and shall be free from defects in design, materials, and workmanship. 
 
3.11.2 The warranty period for workmanship and materials shall be for a minimum initial 
period of 12 months and commence upon acceptance by County per Section 3.8- 
Acceptance. 
  
3.11.2.1 The contractor shall indicate on the price sheet the duration of the 
warranty and any applicable limitations or conditions which may apply. 
 
3.11.2.2 The contractor agrees that it will, at its own expense, provide all labor 
and parts required to remove, repair, or replace, and reinstall any such 
defective workmanship and/or materials which becomes or is found to 
be defective during the term of this warranty. The contractor shall 
guarantee the equipment to be supplied complies with all applicable 
regulations.

SERIAL 240092-C 
 
3.12 
BRAND NAME 
 
In some cases, brand names have been listed in order to define the desired quality and 
are not intended to be restrictive or to limit competition. Materials substantially equivalent 
to those designated shall qualify for consideration. 
 
3.13 
MODEL/YEAR OF MATERIALS 
 
The 
County 
will 
only 
accept 
bids 
offering 
the 
most 
current 
model/year 
equipment/material(s). 
 
3.14 
ORDER CUTOFF INFORMATION 
 
3.14.1 Contractors submitting bids shall advise the County of all known order cutoff 
dates/times for the equipment/product(s) specified in this solicitation at the time of 
bid submission. Notification of any subsequent cutoff date(s)/time(s) (learned after 
submission of bid) shall also be the contractor’s responsibility. The contractor shall 
advise the County of subsequent cutoff date(s)/time(s) by notifying the 
procurement officer, in writing, of the new information. 
 
3.14.2 If the item(s) become no longer available, contractor shall notify County of the last 
available ordering date for the item(s) and may provide County with alternative 
item(s) that the County may elect to purchase at its option. If the alternative item(s) 
do not meet the County’s requirements, County may take action including 
termination of this contract for convenience per Section 4.15 – Termination for 
Convenience. 
 
3.15 
ORDER LEAD-TIME NOTIFICATION 
 
Contractors submitting bids shall advise the County of lead-time(s) for the required items 
specified in this solicitation at the time of bid submission. Notification of any changes to 
lead time (learned after submission of bid) shall also be the contractor’s responsibility. The 
contractor shall also notify all County representatives included on purchase orders of lead-
time information. 
 
3.16 
USAGE REPORT 
 
The contractor shall furnish the County a usage report, upon request, delineating the 
acquisition activity governed by the contract. The format of the report shall be approved by 
the County and shall disclose the quantity and dollar value of each contract item by 
individual unit of measure. 
 
3.17 
BACKGROUND CHECK 
 
Bidders/proposers may be required to pass multiple background checks (e.g., Sheriff’s 
Office, County Attorney's Office, Courts, as well as Maricopa County general government) 
to determine if the respondent is acceptable to do business with the County. This applies 
to, but is not limited to, the company, subcontractors, and employees. 
 
3.18 
INVOICES AND PAYMENTS 
 
3.18.1 The contractor shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a minimum, 
the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number

SERIAL 240092-C 
 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity  
• 
Contract item number(s) 
• 
Arrival and completion time 
• 
Description of purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price 
• 
Freight (if applicable) 
• 
Total amount due 
  
3.18.2 Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
 
3.18.3 Problems 
regarding 
billing 
or 
invoicing 
shall 
be 
directed 
to 
mcso_accounts_payable@mcso.maricopa.gov 
 
3.18.4 Payment will only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form located on the County Department of Finance Vendor 
Registration website (https://www.maricopa.gov/5169/Vendor-Information) 
 
3.18.5 Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County. 
 
3.18.6 EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. The 
contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
3.19 
APPLICABLE TAXES 
 
3.19.1 It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award. 
 
3.19.2 The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds overpayment 
of a project due to tax consideration that was not due, the contractor shall be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
3.19.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or state and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment compensation insurance, Social Security, and Workers’ 
Compensation. Contractor may be required to establish, to the satisfaction of

SERIAL 240092-C 
 
County, that any and all fees and taxes due to municipality or the State of Arizona 
for any license or transaction privilege taxes, use taxes, or similar excise taxes are 
currently paid (except for matters under legal protest). 
 
3.20 
POST AWARD MEETING 
 
The contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract. 
 
3.21 
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) 
 
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If contractor does not 
want to grant such access to a member of SAVE, state so in the bid. In the absence of a 
statement to the contrary, the County will assume that contractor does wish to grant access 
to any contract that may result from this bid. The County assumes no responsibility for any 
purchases by using entities. 
 
3.22 
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) 
 
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities. 
 
4.0 
CONTRACTUAL TERMS & CONDITIONS 
 
4.1 
CONTRACT TERM 
 
This Invitation for Bids is for awarding a firm, fixed price purchasing contract to cover a 
term of two years. 
 
4.2 
OPTION TO RENEW 
 
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of three additional years, (or at the County’s sole 
discretion, extend the contract on a month-to-month basis for a maximum of six months 
after expiration). The contractor shall be notified in writing by the Office of Procurement 
Services of the County’s intention to renew the contract term at least 60 calendar days 
prior to the expiration of the original contract term. 
 
4.3 
CONTRACT COMPLETION 
 
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as

SERIAL 240092-C 
 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement. 
 
4.4 
PRICE ADJUSTMENTS 
 
Any requests for reasonable price adjustments must be submitted 60 calendar days prior 
to the contract expiration. Requests for adjustment in cost of labor and/or materials must 
be supported by appropriate documentation. The reasonableness of the request will be 
determined by comparing the request with the Consumer Price Index or by performing a 
market survey. If County agrees to the adjusted price terms, County will issue written 
approval of the change and provide an updated version of the contract. The new change 
shall not be in effect until the date stipulated on the updated version of the contract. 
 
4.5 
INDEMNIFICATION 
 
4.5.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable relating to the performance of this contract. 
 
4.5.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
4.5.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
4.5.4 
The scope of this indemnification does not extend to the sole negligence of County. 
 
4.6 
INSURANCE 
 
4.6.1 
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County.  
 
4.6.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract.

SERIAL 240092-C 
 
4.6.3 
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
4.6.4 
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it. 
 
4.6.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
4.6.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductibles and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
4.6.7 
The insurance policies required by this contract, except Workers’ Compensation, 
shall name County, its agents, representatives, officers, directors, officials, and 
employees as additional insureds. 
 
4.6.8 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service. 
 
4.6.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
4.6.9.1 Aviation Liability Insurance 
 
Aviation Liability Insurance with a limit of not less than $2,000,000 for 
each occurrence, $4,000,000 Products/Completed Operations 
Aggregate, and $4,000,000 General Aggregate Limit. The policy shall 
include coverage for premises liability, bodily injury, hangarkeeper 
liability, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions 
which would serve to limit third-party action over claims.  
 
4.6.9.2 Automobile Liability 
 
Commercial/Business 
Automobile 
Liability 
insurance 
with 
a 
combined single limit for bodily injury and property damage of not 
less than $2,000,000 each occurrence with respect to any of the 
contractor’s owned, hired, and non-owned vehicles assigned to or 
used in performance of the contractor’s work or services or use or 
maintenance of the premises under this contract.

SERIAL 240092-C 
 
4.6.9.3 Workers’ Compensation 
 
4.6.9.3.1 
Workers’ Compensation insurance to cover obligations 
imposed by Federal and state statutes having jurisdiction 
of contractor’s employees engaged in the performance 
of the work or services under this contract; and 
Employer’s Liability insurance of not less than 
$1,000,000 for each accident, $1,000,000 disease for 
each employee, and $1,000,000 disease policy limit. 
 
4.6.9.3.2 
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, 
officers, directors, and employees for recovery of 
damages to the extent these damages are covered by 
the Workers’ Compensation and Employer’s Liability or 
Commercial Umbrella Liability insurance obtained by 
contractor, its subcontractors, and its sub-subcontractors 
pursuant to this contract. 
 
4.6.10 Certificates of Insurance 
 
4.6.10.1 Prior to contract award, contractor shall furnish the County with valid and 
complete certificates of insurance, or formal endorsements as required 
by the contract in the form provided by the County, issued by 
contractor’s insurer(s), as evidence that policies providing the required 
coverage, conditions, and limits required by this contract are in full force 
and effect. Such certificates shall identify this contract number and title. 
 
4.6.10.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years past 
completion and acceptance of contractor’s work or services and as 
evidenced by annual Certificates of Insurance. 
 
4.6.10.3 If a policy does expire during the life of the contract, a renewal certificate 
must be sent to County as soon as possible. 
 
4.6.10.4 Certificates of Insurance shall identify Maricopa County as the certificate 
holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
 
4.6.11 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance requirements of 
this contract, contractor’s insurance shall not be permitted to expire, be 
suspended, be canceled, or be materially changed for any reason without 30 
calendar days prior written notice to Maricopa County. Contractor must provide 
notice to Maricopa County, within two business days of receipt, if they receive 
notice of a policy that has been or will be suspended, canceled, materially changed 
for any reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed or hand 
delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, or emailed to the 
procurement officer noted in the solicitation.

SERIAL 240092-C 
 
4.7 
FORCE MAJEURE 
 
4.7.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service and pandemic. 
 
4.7.2 
Each party as applicable, shall give the other party notice of its inability to perform 
and particulars in reasonable detail of the cause of the inability. Each party must 
use best efforts to remedy the situation and remove, as soon as practicable, the 
cause of its inability to perform or comply. 
 
4.7.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
4.8 
ORDERING AUTHORITY 
 
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment. 
 
4.9 
AVAILABILITY OF FUNDS 
 
4.9.1 
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County shall be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds. 
 
4.9.2 
If any action is taken by any state agency, Federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under, 
or in connection with, this contract, County may amend, suspend, decrease, or 
terminate its obligations under, or in connection with, this contract. In the event of 
termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance. 
 
4.10 
PROCUREMENT CARD ORDERING CAPABILITY 
 
County may opt to use a procurement card (Visa or Master Card) to make payment for 
orders under this contract.

SERIAL 240092-C 
 
4.11 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
4.12 
PURCHASE ORDERS 
 
4.12.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
4.12.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy. 
 
4.13 
SUSPENSION OF WORK  
 
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract. 
 
4.14 
STOP WORK ORDER  
 
4.14.1 The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either:  
 
4.14.1.1 cancel the stop work order; or  
 
4.14.1.2 terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
 
4.14.2 The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor. 
 
4.15 
TERMINATION FOR CONVENIENCE 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor.

SERIAL 240092-C 
 
4.16 
TERMINATION FOR DEFAULT 
 
4.16.1 The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to: 
 
4.16.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
 
4.16.1.2 make progress, so as to endanger performance of this contract; or  
 
4.16.1.3 perform any of the other provisions of this contract. 
 
4.16.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure. 
 
4.17 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract. 
 
4.18 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
 
4.19 
CONTRACTOR LICENSE REQUIREMENT 
 
4.19.1 Contractor shall procure all permits, insurance, and licenses and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and, 
as necessary, complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. The contractor shall keep fully informed of existing and future trade 
or industry requirements, and Federal, state, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses. 
 
4.19.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract.

SERIAL 240092-C 
 
4.20 
SUBCONTRACTING 
 
4.20.1 The contractor may not assign to another contractor or subcontract to another 
party for performance of the terms and conditions hereof without the written 
consent of the County. All correspondence authorizing subcontracting must 
reference the bid serial number and identify the job or project. 
 
4.20.2 The subcontractor’s rate for the job shall not exceed that of the prime contractor’s 
rate, as bid in the Pricing Sheet, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s 
invoice. 
 
4.21 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
4.22 
ADDITIONS/DELETIONS OF COMMODITIES 
 
The County reserves the right to add and/or delete materials to a contract. If additional 
materials are required from a contract, prices for such additions will be negotiated between 
the contractor and the County. 
 
4.23 
RIGHTS IN DATA 
 
4.23.1 The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
4.23.2 Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
4.24 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
4.24.1 In accordance with Section MC1-372 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions, which could be more than six years, whichever is longest. 
The County, Federal or state auditors and any other persons duly authorized by 
the department shall have full access to and the right to examine, copy, and make 
use of, any and all said materials. 
 
4.24.2 If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented.

SERIAL 240092-C 
 
4.25 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County will notify the contractor in writing of the disallowance. The 
course of action to address the disallowance shall be at sole discretion of the County, and 
may include either an adjustment to future invoices, request for credit, request for a check, 
or a deduction from current invoices submitted by the contractor equal to the amount of the 
disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County. 
 
4.26 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
 
4.27 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
4.28 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
4.29 
RELATIONSHIPS 
 
4.29.1 In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor. 
 
4.29.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless a different time period was previously 
approved by the County. 
 
4.30 
NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf) 
 
4.31 
WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842.

SERIAL 240092-C 
 
4.32 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
4.32.1 The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors: 
 
4.32.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
4.32.1.2 have not within a three-year period preceding this contract: 
 
4.32.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, state or 
local) transaction or contract; or 
 
4.32.1.2.2 been convicted of violation of any Federal or state antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
 
4.32.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, state or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, state or local) 
transaction or contract; 
 
4.32.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
 
4.32.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, state or local) terminated for cause or 
default. 
 
4.32.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
4.32.3 The contractor shall include, without modification, this clause in all lower tier 
covered transactions (i.e., transactions with subcontractors or sub-subcontractors) 
and in all solicitations for lower tier covered transactions related to this contract. If 
this clause is applicable to a subcontractor or sub-subcontractor, the contractor 
shall include the information required by this clause with their bid. 
 
4.33 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
4.33.1 By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). The contractor shall obtain statements from its 
subcontractors certifying compliance and shall furnish the statements to the 
procurement officer upon request. These warranties shall remain in effect through 
the term of the contract. The contractor and its subcontractors shall also maintain 
Employment Eligibility Verification forms (I-9) as required by the Immigration Reform

SERIAL 240092-C 
 
and Control Act of 1986, as amended from time to time, for all employees performing 
work under the contract and verify employee compliance using the E-Verify system 
and shall keep a record of the verification for the duration of the employee’s 
employment or at least three years, whichever is longer. I-9 forms are available for 
download at www.uscis.gov. 
 
4.33.2 The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to: suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor. 
 
4.34 
INFLUENCE 
 
4.34.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
4.34.2 An attempt to influence includes, but is not limited to: 
 
4.34.2.1 A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind. 
 
4.34.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract. 
 
4.34.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS. 
 
4.35 
CONFIDENTIALITY 
 
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third party in preparing a response to this 
solicitation, it shall require the third party to acknowledge and comply with this provision.

SERIAL 240092-C 
 
4.36 
CONFIDENTIAL INFORMATION 
 
4.36.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor’s obligation regarding such information. 
 
4.36.2 The contractor shall establish and maintain procedures and controls that are 
adequate to assure that no information contained in its records and/or obtained 
from the County or from others in carrying out its functions (services) under the 
contract shall be used by or disclosed by it, its agents, officers, or employees, 
except as required to efficiently perform duties under the contract. The contractor’s 
procedures and controls, at a minimum, must be the same procedures and controls 
it uses to protect its own proprietary or confidential information. If, at any time 
during the duration of the contract, the County determines that the procedures and 
controls in place are not adequate, the contractor shall institute any new and/or 
additional measures requested by the County within 15 business days of the 
written request to do so. 
 
4.36.3 Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination. 
 
4.37 
PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code. 
 
4.38 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
 
4.39 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
4.40 
GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.

SERIAL 240092-C 
 
4.41 
FORCED LABOR 
 
4.41.1 By submitting a bid for this solicitation and/or entering into a contract as a result of 
this solicitation, contractor agrees to comply with all applicable portions of Arizona 
Revised Statutes Section 35-394. Contracting; procurement; prohibition; written 
certification; remedy; termination; exception; definitions. 
 
4.41.2 Contractor certifies that it does not currently, and agrees for the duration of the 
contract, that it will not use: 
 
4.41.2.1 The forced labor of ethnic Uyghurs in the People’s Republic of China. 
 
4.41.2.2 Any goods or services produced by the forced labor of ethnic Uyghurs 
in the People’s Republic of China. 
 
4.41.2.3 Any contractors, subcontractors or suppliers that use the forced labor or 
any good or services produced by the forced labor of ethnic Uyghurs in 
the People’s Republic of China. 
 
4.41.3 If contractor becomes aware during the term of the agreement that contractor is 
not in compliance with this paragraph, the contractor shall notify the County within 
five business days after becoming aware of the noncompliance. If the contractor 
fails to provide a written certification to the County that the contractor has remedied 
the noncompliance within 180 days after notifying the County of its noncompliance, 
then the agreement terminates, except that if the agreement termination date 
occurs before the end the 180-day period, the agreement terminates on the 
agreement termination date. 
 
4.42 
CONTRACT DISPUTES  
 
All Contract disputes will be handled in accordance with the Maricopa County Procurement 
Code, MCI-906