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Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition lmpracticable and the
acquisitiondollaramountisabove$5,000. TheChief ProcurementOfficercanapprovepurchasesupto$100,000. Boardof
5upervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of
Procurement Services I 150 5 4th Ave I Phoenix, AZ 850A3. Fax number: 602.506.6766. The signed form must be retained in
the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in
a formal Contract a Cl form is valid from July I thru June 3Oth of each Fiscal Year.
DEPARTMENT NAME
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR
Contact Name:
NEED TDENTTFTED Dare: July 1 ,2020
REOUESTEDDEL]VERY . , .
^::"-'-""-"'"'' Julv 1, 2020
QUoTED PRICE: 175,710
Accounting String: 572-D790-7911-DOGL-8'121-1
1
W Belleview Ave. #1 10
DESCRTPTION OF GOODS OR SERVTCES REQUTRED:
fhe estimated cost of this Procurement is:
a < 51ook (a > 51 ook
ls this a Technology Procurement?
ti Yes (-- No
Chameleon/CMS (MCACC's Enterprise Application) annual support and maintenance
Web LicensingAveb Donation and Vet lmport annual service fees
LockBox and Custom Load Program annual certified data connection support and maintenance
Estimated Vet lmport and Weblicensing transaction fees
COMPETITION IMPRACTICABLE CATEGORY (check appti<abte box, attach documentation or provide exptanation betow.)
Maricopa County Procurement Code fu4Cl-l5l states: "Competition lrnpracticable" means an acquisition where, competition is
impractical hecause of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The followinq are unlikelv to be sufficient Competition lmpractiqable iustifications:
. Personal or department preference for a product or vendor
. Department perception that the vendor is the best qualified (this should be determined through a cornpetitive process)
. Lack of department planninq resulting in limited time to conduct a competitive procurement
. Special incentive cr deal offered (can be assessed in open and competitive solicitation)
. Department convenience
(-' Grana specified {suppoIting docurnents attached)
ia ::fYj:
lkens^e renewals, additions, or upqrades available from
| '- only one source
f Mailing ,istt silbs{riptions or medla advertising
I e f ,i*:,patibility
available from only one source {no other
l' distributors)
(-- Vv'arranty voided if service provided by other contract vendor I .I' Ott
"r,
proprietary sjtuation
i - Other (Provide written explanation below)
l5 A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional pase if needed):
HLP, inc. is the sole developer, proprietor, and distributor of CMS software, know as Chameleon. Tlre Chameleon software
enables the registration of Iicensing data, intake, disposition, and other facets of animal tracking in the animal shelter
system. The enterprise application requires annual maintenance and support that is only available through HLP, lnc,
SEARCH
A seareh ryas condErcted consisting of: (check all that appiy)
ffi tUarket research
f Public notice given, list
f Othervendorsccntacted f] Other
RESULTS
ft] no alternatives were identified
-
no alternatives were deemed acceptable
because (explain below):
Describe fhe search finm above in detail:
A web search was conducted to see if any vendors support CMS {Chameleon) software. At this time the HLP, lnc. still
maintains all rights to the distribution and development of its software.
PRICE
MC1-352-B states:The Using Agency requesting a Competition lmpracticable Procurement shall provide written evidence
to support a Competition lmpracticable determination containing an explanation of why the proposed procurement
process is advantaqeous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Pricc has been fairly and reasonably established by;
a , Comparison to previous comparable purchases
i ' from a different vendor
L f lndependent estirnate
I
Comparison to public sector contract pricing
I
Discount off published catalog pricing
trl Market survey
I
Other, explain:
Describe rnethodology and results (attach any w'ritten supporting data, e.g., surrrey or marhet analysis):
Attaching quote from vendor.
CERTIFICATIOl\S
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exenrptedbylaw. lhavereviewedtheinformationandmaterialsrelevanttoihisprocurementofgoodsand services,
and arn requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3i this request for an exceptlon to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department
Office of Procurement Services
The CPO can approve procurements up to Si 00,000. This request is over $ l00,000 and must be submitted as an agenda
item to the Board of Supervisors for conslderation.
i l Recommended to Bos for approval.
Pr'rn
SQ-naiure
Date-
(Thisprocurementisclassifieda5ateChnologypr0Curementandmustbe
forwarded top!ffor coordination and/or approval. lf this procurement request is not approved by €El-, the form will be
returned to t#e {huestor.)
i',i-
,,.-Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
rl equipment or service, and is considered to be a competition impracticable procurement.
{ l Not Approved. Reasoning:
I lan/2"p6
[111i-] [:ry{-]
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T
4
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Kevin Tyne, Director OPS
July 22, 2020
Digitally signed by Kevin Tyne
DN: cn=Kevin Tyne, o=Maricopa County,
ou=Office of Procurement Services,
email=kevin.tyne@maricopa.gov, c=US
Date: 2020.07.22 15:19:27 -07'00'