PH RFP 200234, MASS IMMUNIZATION SERVICES AND ADMINISTRATION.DOCX

NOTICE OF SOLICITATION
SERIAL PH RFP 200234
REQUEST FOR PROPOSAL FOR:
MASS IMMUNIZATION SERVICES AND ADMINISTRATION 
Notice is hereby given that Maricopa County is conducting this request for proposals, electronically through an outside agent, 
BidSync.com, until 2:00 P.M. Phoenix Time (M.S.T.) on JULY 9, 2020 for SERIAL # PH RFP 200234 REQUEST FOR 
PROPOSALS FOR MASS IMMUNIZATION SERVICES AND ADMINISTRATION for Maricopa County.
To participate in this bidding process, vendors shall register through BidSync.com. To register with BidSync, please go to 
(www.BidSync.com) and click on the orange ‘Register’ link.  Registration has no cost and will allow you to access all the bid 
information, bid documents, receive bid notifications, and submit a response. ONLY RESPONSES THAT ARE SUBMITTED 
THROUGH BIDSYNC.COM WILL BE CONSIDERED FOR AWARD.
For assistance, please contact BidSync Vendor Support Department via phone or email, during regular business hours: 1-800-
990-9339 or (support@BidSync.com).
All responses shall be submitted electronically to BidSync.com prior to the bid closing.  The bid will be listed under “PH RFP 
200234 - REQUEST FOR PROPOSAL FOR MASS IMMUNIZATION SERVICES AND ADMINISTRATION”.
The Maricopa County Procurement Code (“The Code”) governs this procurement and is incorporated by reference.  Any protest 
concerning this Request for Proposal must be filed with the Procurement Officer in accordance with Section MC1-905 of the 
Code.
ALL ADMINISTRATIVE INFORMATION CONCERNING THIS REQUEST FOR PROPOSAL CAN BE LOCATED 
AT (https://www.maricopa.gov/DocumentCenter/View/6453).
ANY ADDENDA TO THIS REQUEST FOR PROPOSAL WILL BE POSTED ON THE MARICOPA COUNTY OFFICE 
OF PROCUREMENT SERVICES WEB SITE UNDER THE SOLICITATION SERIAL NUMBER. THIS 
INFORMATION WILL ALSO BE POSTED ONLINE AT (WWW.BIDSYNC.COM).
FAILURE TO REVIEW ANY ADDENDA DOES NOT NEGATE YOUR INITIAL OFFER AND HOLDS THE 
RESPONDENT RESPONSIBLE FOR ANY CHANGES PRIOR TO BID CLOSING.
DIRECT ALL INQUIRIES TO:
CHERYL BUCALO
PROCUREMENT OFFICER
TELEPHONE: (602) 506-6886
EMAIL:  cheryl.bucalo@maricopa.gov 
THERE WILL BE NO PRE-BID CONFERENCE FOR THIS SOLICITATION.
NOTE: MARICOPA COUNTY PUBLISHES ITS SOLICITATIONS ONLINE AND THEY ARE AVAILABLE FOR 
VIEWING AND/OR DOWNLOADING AT THE FOLLOWING INTERNET ADDRESS:
https://www.maricopa.gov/2191/Open-Solicitations

SERIAL PH RFP 200234
Page II of 23
TABLE OF CONTENTS
NOTICE
TABLE OF CONTENTS
SECTIONS:
1.0
INTENT
2.0
SCOPE OF WORK
3.0
PROCUREMENT REQUIREMENTS
4.0
TERMS AND CONDITIONS
5.0
INSTRUCTIONS
ATTACHMENTS:
ATTACHMENT A
PRICING
ATTACHMENT B
AGREEMENT/SIGNATURE PAGE
ATTACHMENT C
REFERENCES
EXHIBITS:
EXHIBIT 1
BIDSYNC REGISTRATION AND ELECTRONIC SUBMISSION INSTRUCTIONS
EXHIBIT 2
SOLE PROPRIETOR WAIVER FORM
EXHIBIT 3
INSURANCE CERTIFICATE EXAMPLE
EXHIBIT 4
DRAFT CONTRACT

SERIAL PH RFP 200234
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REQUEST FOR PROPOSAL FOR:
MASS IMMUNIZATION SERVICES AND ADMINISTRATION 
1.0
INTENT:
Maricopa County Department of Public Health (MCDPH) is seeking proposals from qualified Contractors 
to provide seasonal flu vaccines (as well as other types of vaccines if needed) to all people 6 months of age 
and older. The intent of this solicitation is to increase access to the seasonal Influenza vaccine thereby 
decreasing the overall spread of the virus.  It is anticipated that multiple contracts will be awarded. 
 If other vaccines become available and require the same mass vaccination process as outlined in this 
solicitation it is our intent to utilize any resulting contracts from this RFP to perform other types of 
vaccinations as needed. Other governmental entities under agreement with the County may have access to 
services provided hereunder (see also Section 3.7 and 3.8 below).
2.0
SCOPE OF WORK: 
Contractor shall:
2.1
Have and maintain throughout the period of performance, sufficient qualified staff to perform all 
functions related to administering immunizations, including but not limited to, patient registration, 
screening, and vaccination.
2.1.1
Contractor shall ensure at least one bilingual staff person is available at each site.
2.1.2
Contractor shall verify and ensure all clinic staff members are licensed and/or certified to 
administer immunizations.
2.1.2.1
In addition, all staff must be trained in the following:
 
2.1.2.1.1 hands-on injection techniques.
2.1.2.1.2 clinical evaluation of indications and contraindications of vaccines 
based on the Advisory Committee of Immunization Practices (ACIP).
2.1.2.1.3 the recognition and treatment of emergency reactions to 
immunizations.
2.1.2.1.4 Basic Life Support including possession of a current certification.
2.1.2.1.5Proper use of personal protective equipment (PPE), especially as it 
relates to proper protection from COVID-19
2.2
 Participate in health fairs and other events for MCDPH as requested 
 
2.3
Perform services at community-based clinic locations as directed by MCDPH ensuring the 
influenza vaccine is administered to clients based on the current ACIP recommendations. These 
include administering the vaccine to anyone 6 months of age and older.
2.4
Work with representatives of the chosen locations to discuss cost, insurance, set-up and tear down 
requirements, and any other information that may be required for each location. 
2.4.1
Contractor shall enforce current social distancing guidelines as set forth by Centers for 
Disease Control (CDC) and/or Arizona Department of Health Services (ADHS).
 
2.4.2
Contractor shall provide all clients with a safe, temperature-controlled environment in 
which to wait for services.

SERIAL PH RFP 200234
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2.4.3
All locations shall be American Disabilities Act (ADA) compliant and clients with 
Disabilities or Access and Functional Needs (DAFN) shall be able to access the clinic 
without the need for accommodation.
 
2.5
Obtain sufficient Influenza vaccine for the 2020-2021 Influenza season to cover the number of 
vaccinations Contractor is intending to provide under the terms of this contract.
2.5.1
Contractor’s participation in the Federal Vaccine for Children program is preferred for 
those Contractors intending to provide immunizations to children.  
2.6
Transport vaccines in a manner consistent with manufacturer’s recommendations to community 
clinics in a qualified container designed for vaccine transport ensuring the vaccines always remain 
within the temperature range recommended by the CDC and its manufacturer.
2.6.1
Contractor shall always ensure proper storage of vaccine based on manufacturer’s 
requirements. If at any time, or for any reason, Contractor believes that a malfunction 
might have occurred and the vaccine’s temperature has failed to remain in compliance 
with the proper storage requirements, Contractor shall immediately notify MCDPH. 
2.6.1.1
Temperatures must be monitored on-site using a continuous temperature 
recording device as recommended by the CDC. MCDPH recommends the use of 
a digital data logger.
 
2.7
Provide all supplies needed to administer the vaccine in accordance with ACIP and MCDPH 
recommendations. Ensure staff utilize appropriate PPE while conducting work under the terms of 
this contract. All PPE shall be used as indicated and in accordance with current MCDPH and/or 
CDC guidelines or best practices.
2.7.1
Confirm that all supplies and materials used conform to governmental industry standards 
and either meet or exceed the minimum performance requirements in use at their time of 
service.
2.7.2
Supplies that have yet to receive approval but have been granted an Emergency Use 
Authorization (EUA) must maintain a copy of the EUA on file. Current EUAs in use may 
be found at https://www.fda.gov/medical-devices/emergency-situations-medical-
devices/emergency-use-authorizations#covid19ivd
2.7.3
MCDPH may have a limited supply of vaccines and/or personal protective equipment 
(PPE) to provide to Contractors, however proposals should not assume these items will 
be available. 
2.7.3.1
Any supplies provided to the Contractor may be charged against the final 
invoice decreasing the total amount paid for each unit of service. These amounts 
shall be discussed and agreed upon in advance of MCDPH providing Contractor 
supplies.
2.8
Perform all requested vaccinations on the population(s) identified by MCDPH in accordance with 
ACIP guidelines and recommendations.
2.8.1
Contractor shall screen all patients for medical contraindications and allergies for the 
vaccines(s) being offered at the clinic.
2.8.2
Contractor shall follow manufacturers’ instructions for correct age, injection dose, site, 
and route.
2.8.2.1
Contractor shall provide quadrivalent vaccine to Maricopa County residents 
aged 6 months and above.

SERIAL PH RFP 200234
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2.8.2.2
Contractor shall provide high dose vaccine for people 65 years of age and older
2.8.3
Contractor shall document each immunization with name of person being vaccinated; 
date of birth; vaccination date; vaccination type; lot number; manufacturer; patient 
receipt of most up to date Vaccine Information Statement (VIS), including edition date 
and date VIS was provided; injection site; vaccination route; dosage; and name, title, and 
office/company address of person who administered the vaccine.
2.8.4
Contractor shall provide patients with documentation of immunization for their personal 
records and to share with their medical providers.
2.8.5
Contractor shall report any adverse events to the Vaccine Adverse Event Reporting 
System (VAERS): https://vaers.hhs.gov/index 
2.8.1
Contractor shall provide the necessary immunizations to anyone requesting a vaccine 
regardless of their ability to pay or the applicability of any insurance. All immunizations 
provided shall be documented and provided to MCDPH monthly for potential 
compensation. 
2.9
Contractor shall submit for reimbursement to all major health plans, AHCCCS, Medicaid, and 
Medicare plans.  Contractor shall include a list of all health care plans they currently work with in 
their proposal. The inability to bill all health plans does not prevent a Respondent from being 
awarded a contract.
2.10
Report Influenza vaccines administered to the Arizona Immunization Information System within 
30 days of administration.
 
2.11
Provide a community clinic report form to MCDPH within 24 hours of each vaccination clinic by 
email or fax.
2.12
Other Services:
MCDPH is aware that there may be other related services not included above that may be useful to the 
County.  In your proposal, you are invited to explain such services and your firm’s qualifications for 
such.  Include these additional services and their corresponding hourly rates in your proposal.
2.13
Compensation:
Compensation shall be made on a per unit cost basis. Payment of a flat rate for each vaccine given and 
a pre-determined administration fee shall be made for each uninsured/underinsured patient 18 years of 
age or older. For children under the age of 18 and not covered by a commercial health plan, the 
Contractor shall be paid an administration fee. Any requests for vaccine compensation for children 
under the age of 18 shall be evaluated on a case by case basis.   
3.0
PROCUREMENT REQUIREMENTS:
3.1
PERFORMANCE:
It shall be the Contractor’s responsibility to meet the proposed performance requirements.  Maricopa 
County reserves the right to obtain services on the open market in the event the Contractor fails to 
perform as directed and any price differential will be charged against the Contractor.
3.2
MISCELLANEOUS CONTRACTOR REQUIREMENTS:
3.2.1
Rates for services are to be all inclusive of any expense needed to provide the service including 
but not limited to general office supplies, vaccines, PPE, medical supplies, staffing, and 
overhead.

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3.2.2
Unless previously approved in writing by MCDPH, no payments shall be made for 
miscellaneous charges for ordinary and customary services or items (e.g., copying, printing, 
office supplies, PPE, medical supplies, etc.). Such charges are considered overhead and are 
part of the rate for services.  If MCDPH needs to provide such items for Contractor to provide 
services, the total compensation may be decreased.  
3.3
CONTRACTOR EMPLOYEE MANAGEMENT:
3.3.1
Contractor shall endeavor to maintain the personnel proposed in their proposal throughout 
the performance of this Contract. If Contractor’s personnel status changes, Contractor shall 
provide MCDPH a list of proposed candidates with equivalent experience and 
qualifications. Under no circumstances is it acceptable for any work assignment to be 
impacted by a personnel change on the part of the Contractor.
3.3.2
Contractor shall not reassign any key personnel from an awarded work assignment 
without the express consent of the County.
3.3.3
County reserves the right to immediately remove from its premises any Contractor 
personnel it determines is a risk to County operations.  
3.3.4
County reserves the right to request the replacement of Contractor personnel at any time, 
for any reason. 
3.4
INVOICES AND PAYMENTS:
3.4.1
The Contractor shall submit one (1) legible copy of their detailed invoice before payment(s) 
can be made.  Incomplete invoices will not be processed.  At a minimum, the invoice must 
provide the following information:
 
•
Company name, address and contact
•
County bill-to name and contact information
•
Contract Serial Number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity 
•
Contract Item number(s)
•
Description of Purchase (services)/Project title
•
Hours by project team member
•
Pricing per unit of purchase
•
Extended price
•
Arrival and completion time 
•
Total Amount Due
 
3.4.2
Problems regarding billing or invoicing shall be directed to the Department as listed on the 
Purchase Order.
 
3.4.3
Payment shall only be made to the Contractor by Accounts Payable through the Maricopa 
County Vendor Express Payment Program.  This is an Electronic Funds Transfer (EFT) 
process.  After Contract Award the Contractor shall complete the Vendor Registration 
Form located on the County Department of Finance Vendor Registration Web Site 
(http://www.maricopa.gov/922/Vendors).
3.4.4
Discounts offered in the contract shall be calculated based on the date a properly completed 
invoice is received by the County.

SERIAL PH RFP 200234
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3.4.5
EFT payments to the routing and account numbers designated by the Contractor will 
include the details on the specific invoices that the payment covers.  The Contractor is 
required to discuss remittance delivery capabilities with their designated financial 
institution for access to those details.
3.5
APPLICABLE TAXES:
3.5.1
Payment of Taxes: The Contractor shall pay all applicable taxes. With respect to any 
installation labor on items that are not attached to real property performed by Contractor 
under the terms of this Contract, the installation labor cost and the gross receipts for 
materials provided shall be listed separately on the Contractor’s invoices.
3.5.2
State and Local Transaction Privilege Taxes: To the extent any State and local transaction 
privilege taxes apply to sales made under the terms of this contract it is the responsibility 
of the seller to collect and remit all applicable taxes to the proper taxing jurisdiction of 
authority.
3.5.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and 
local taxes applicable to its operation and any persons employed by the Contractor. 
Contractor shall, and require all subcontractors to hold Maricopa County harmless from 
any responsibility for taxes, damages and interest, if applicable, contributions required 
under Federal, and/or State and local laws and regulations, and any other costs including; 
transaction privilege taxes, unemployment compensation insurance, Social Security, and 
Worker’s Compensation.
3.6
TAX (SERVICES):
No tax shall be invoiced or paid against Contractor’s labor. It is the responsibility of the Contractor 
to determine any and all applicable taxes and include the cost in the proposal price.
3.7
STRATEGIC ALLIANCE for VOLUME EXPENDITURES ($AVE):
The County is a member of the $AVE cooperative purchasing group.  $AVE includes the State of 
Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts.  
Under the $AVE Cooperative Purchasing Agreement, and with the concurrence of the successful 
Respondent under this solicitation, a member of $AVE may access a contract resulting from a 
solicitation issued by the County.  If you do not want to grant such access to a member of $AVE, 
please so state in your proposal.  In the absence of a statement to the contrary, the County will 
assume that you do wish to grant access to any contract that may result from this Request for 
Proposal.
3.8
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA’s):
County currently holds ICPA’s with numerous governmental entities.  These agreements allow 
those entities, with the approval of the Contractor, to purchase their requirements under the terms 
and conditions of the County Contract.  It is the responsibility of the non-County government entity 
to perform its own due diligence on the acceptability of the Contract under its procurement rules, 
processes and procedures.
3.9
POST AWARD MEETING:
The Contractor may be required to attend a post-award meeting with the MCDPH to discuss the terms 
and conditions of this Contract.  This meeting will be coordinated by the Procurement Officer of the 
Contract.
3.10
CONFIDENTIALITY:

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In the course of the solicitation process, the County may disclose information that is proprietary or 
confidential. By submitting a proposal to the solicitation, the offeror agrees that, except as necessary 
to prepare a response to this solicitation, neither it nor its agents or employees will communicate, 
divulge or disseminate to any third party-persons or entities, any information that is disclosed to it 
by the County during the course of these discussions without the express written authorization of 
the County.  If the offeror does disclose County proprietary or confidential information to a third 
party in preparing a response to this solicitation, it shall require the third party to acknowledge and 
comply with this provision.
3.11
PROTECTED HEALTH INFORMATION:
In collecting, maintaining, using and disclosing information, contractor shall comply with all 
applicable federal and state laws and regulations which protect confidential health information, 
including, but not limited to the Health Insurance Portability and Accountability Act of 1996 
(HIPAA), 42 C.F.R. Part 2, A.R.S. §§ 18-551 (Data Security Breaches),  A.R.S. §§ 12-2291 et seq. 
(Confidentiality of Medical Records), and A.R.S. §§ § 36-661 et seq. (Confidentiality of 
Communicable Disease Information).  Contractor shall not act or fail to act in a way that would 
cause MCDPH to be noncompliant with applicable federal or state laws or regulations which protect 
confidential health information.  Contractor shall cooperate to mitigate, to the extent practicable, 
any harmful effect that is known to it of an unlawful or unauthorized use or disclosure of confidential 
health information.  To ensure the confidentiality of confidential health information, contractor shall 
be fully compliant, through automation and manual processes, with the standards for electronic 
transactions under HIPAA.  Contractor shall execute, and cause employees, subcontractors, and 
agents to execute, all applicable confidentiality agreements and SARA Alert System user access 
agreements, if deemed necessary by MCDPH.  Any system breaches, confirmed or suspected, shall 
be reported by Contractor to the MCDPH within 24 hours.
3.12
PUBLIC RECORDS:
Under Arizona law, all Offers submitted and opened are public records and must be retained by the 
Records Manager at the Office of Procurement Services. Offers shall be open to public inspection 
and copying after Contract award and execution, except for such Offers or sections thereof 
determined to contain proprietary or confidential information by the Office of Procurement Services. 
If an Offeror believes that information in its Offer or any resulting Contract should not be released 
in response to a public record request under Arizona law, the Offeror shall indicate the specific 
information deemed confidential or proprietary and submit a statement with its offer detailing the 
reasons that the information should not be disclosed.  Such reasons shall include the specific harm 
or prejudice which may arise from disclosure. The Records Manager of the Office of Procurement 
Services shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code.
3.13
INDEMNIFICATION:
To the fullest extent permitted by law, and to the extent that claims, damages, losses or expenses are 
not covered and paid by insurance purchased by the Contractor, the Contractor shall defend 
indemnify and hold harmless the County (as Owner), its agents, representatives, agents, officers, 
directors, officials, and employees from and against all claims, damages, losses, and expenses 
(including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from the 
negligent acts, errors, omissions, or mistakes relating to the performance of this Contract.
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, 
agents, officers, directors, officials, and employees shall arise in connection with any claim, damage, 
loss, or expense that is attributable to bodily injury, sickness, disease, death or injury to, impairment 
of, or destruction of tangible property, including loss of use resulting there from, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this Contract, but only to the extent caused 
by the negligent acts or omissions of the Contractor, a subcontractor, any one directly or indirectly

SERIAL PH RFP 200234
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employed by them, or anyone for whose acts they may be liable, regardless of whether or not such 
claim, damage, loss, or expense is caused in part by a party indemnified hereunder.
The amount and type of insurance coverage requirements set forth herein will in no way be construed 
as limiting the scope of the indemnity in this paragraph.
The scope of this indemnification does not extend to the sole negligence of County.
3.14
INSURANCE
3.14.1
Contractor, at Contractor’s own expense, shall purchase and maintain, at a minimum, the 
herein stipulated insurance from a company or companies duly licensed by the State of 
Arizona and possessing an AM Best, Inc. category rating of B++. In lieu of State of Arizona 
licensing, the stipulated insurance may be purchased from a company or companies, which 
are authorized to do business in the State of Arizona, provided that said insurance 
companies meet the approval of County. The form of any insurance policies and forms 
must be acceptable to County.
3.14.2
All insurance required herein shall be maintained in full force and effect until all work or 
service required to be performed under the terms of the contract is satisfactorily completed 
and formally accepted. Failure to do so may, at the sole discretion of County, constitute a 
material breach of this contract.
3.14.3
In the event that the insurance required is written on a claims-made basis, Contractor 
warrants that any retroactive date under the policy shall precede the effective date of this 
contract and either continuous coverage will be maintained, or an extended discovery 
period will be exercised for a period of two years beginning at the time work under this 
contract is completed.
3.14.4
Contractor’s insurance shall be primary insurance as respects County, and any insurance 
or self-insurance maintained by County shall not contribute to it.
3.14.5
Any failure to comply with the claim reporting provisions of the insurance policies or any 
breach of an insurance policy warranty shall not affect the County’s right to coverage 
afforded under the insurance policies.
3.14.6
The insurance policies may provide coverage that contains deductibles or self-insured 
retentions. Such deductible and/or self-insured retentions shall not be applicable with 
respect to the coverage provided to County under such policies. Contractor shall be solely 
responsible for the deductible and/or self-insured retention and County, at its option, may 
require Contractor to secure payment of such deductibles or self-insured retentions by a 
surety bond or an irrevocable and unconditional letter of credit.
3.14.7
The insurance policies required by this contract, except Workers’ Compensation and Errors 
and Omissions, shall name County, its agents, representatives, officers, directors, officials, 
and employees as additional insureds.
3.14.8
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against 
County, its agents, representatives, officers, directors, officials, and employees for any 
claims arising out of Contractor’s work or service.
3.14.9
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. If a 
Commercial Umbrella insurance policy is utilized to meet insurance requirements, the 
Certificate of Insurance shall indicate which lines the Commercial Umbrella Insurance 
covers.

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3.14.9.1 Commercial General Liability
Commercial General Liability (CGL) insurance and, if necessary, Commercial 
Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, 
$4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General 
Aggregate Limit. The policy shall include coverage for premises liability, bodily 
injury, broad form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any provisions 
which would serve to limit third party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage for 
liability arising from explosion, collapse, or underground property damage.
3.14.9.2 Automobile Liability
Commercial/Business Automobile Liability insurance with a combined single 
limit for bodily injury and property damage of not less than $2,000,000 each 
occurrence with respect to any of the Contractor’s owned, hired, and non-owned 
vehicles assigned to or used in performance of the Contractor’s work or services 
or use or maintenance of the premises under this contract. 
3.14.9.3Workers’ Compensation
3.14.9.3.1
Workers’ compensation insurance to cover obligations imposed 
by Federal and State statutes having jurisdiction of Contractor’s 
employees engaged in the performance of the work or services 
under this contract; and Employer’s Liability insurance of not less 
than $1,000,000 for each accident, $1,000,000 disease for each 
employee, and $1,000,000 disease policy limit.
3.14.9.3.2
Contractor, its subcontractors, and sub-subcontractors waive all 
rights against this contract and its agents, officers, directors, and 
employees for recovery of damages to the extent these damages 
are covered by the workers’ compensation and Employer’s 
Liability or Commercial Umbrella Liability insurance obtained by 
Contractor, its subcontractors, and its sub-subcontractors pursuant 
to this contract.
3.14.9.4
Professional Liability:
Contractor shall maintain Professional Liability insurance which will provide 
coverage for any and all acts arising out of the work or services performed by 
the Contractor under the terms of this Contract, with a limit of not less than 
$1,000,000 for each claim, and $3,000,000 aggregate claims.
3.14.9.5
Medical Malpractice
Medical Malpractice insurance and, if necessary, Commercial Umbrella 
insurance, which will insure and provide coverage for Medical Malpractice of 
the Contractor, with limits of no less than $3,000,000 for each claim.
3.14.9.6
Sexual Molestation and Physical Abuse
The policy shall be endorsed to include coverage for sexual molestation and 
physical abuse at limits not less than $2,000,000.00 per occurrence and 
$4,000,000.00 aggregate. These limits may be included within a General Liability 
policy, Professional Liability policy or provided by separate endorsement with its 
own limits as required. Contractor must provide the following statement on their 
Certificate(s) of Insurance: “Sexual molestation and physical abuse coverage is

SERIAL PH RFP 200234
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included.” Policies/certificates stating that “Sexual molestation and physical 
abuse coverage is not excluded” do not meet this requirement.
3.14.10
Certificates of Insurance:
3.14.10.3 Prior to contract award, Contractor shall furnish the County with valid and 
complete Certificates of Insurance, or formal endorsements as required by the 
contract in the form provided by the County, issued by Contractor’s insurer(s), 
as evidence that policies providing the required coverage, conditions and limits 
required by this contract are in full force and effect. Such certificates shall 
identify this contract number and title. (Exhibit 3). 
3.14.10.4 In the event any insurance policy(ies) required by this contract is (are) written 
on a claims-made basis, coverage shall extend for two years past completion 
and acceptance of Contractor’s work or services and as evidenced by annual 
certificates of insurance.
3.14.10.5 If a policy does expire during the life of the Contract, a renewal certificate must 
be sent to County 15 calendar days prior to the expiration date.
3.14.11
Cancellation and Expiration Notice:
Applicable to all insurance policies required within the insurance requirements of this 
contract, Contractor’s insurance shall not be permitted to expire, be suspended, be 
canceled, or be materially changed for any reason without 30 days prior written notice to 
Maricopa County. Contractor must provide to Maricopa County, within two business days 
of receipt, if they receive notice of a policy that has been or will be suspended, canceled, 
materially changed for any reason, has expired, or will be expiring. Such notice shall be 
sent directly to Maricopa County Department of Public Health and shall be mailed, or hand 
delivered to 4041 N. Central Avenue, #1400, Phoenix, AZ 85012, or emailed to the 
procurement officer noted in the solicitation.
4
CONTRACTUAL AND SPECIAL TERMS & CONDITIONS:
4.1
DRAFT CONTRACT - SEE EXHIBIT 4
5
INSTRUCTIONS TO RESPONDENTS: (Please note that this Section does not become part 
of any resultant contract.)
Proposers are solely responsible for submitting proposals, and any modifications or withdrawals, to be 
received at the time and designated location required by the solicitation (ITN, RFP, or any other solicitation 
notice). 
Any proposal, modification, or withdrawal received after the designated time is “late” and will be rejected 
and shall not be evaluated per Paragraph MC1-320 of the Maricopa County Procurement Code.
5.1
SCHEDULE OF EVENTS:
Request for Proposals Issued:
JUNE 16, 2020
All written questions shall be posted to (www.bidsync.com) under the Q&A’s tab for the solicitation 
and must be received by 2:00 P.M., Phoenix time (M.S.T.) on JUNE 25, 2020. 
Proposals Opening Date:
JULY 9, 2020

SERIAL PH RFP 200234
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Deadline for submission of proposals is 2:00 P.M., Phoenix time (M.S.T.) on JULY 9, 2020.  All 
proposals must be received before 2:00 P.M., Phoenix time (M.S.T.), on the date above via 
BidSync.com.
All responses to this Request for Proposal become the property of Maricopa County and (other than 
pricing) will be held confidential, to the extent permissible by law.  The County will not be held 
accountable if material from proposal responses is obtained without the written consent of the 
Respondent by parties other than the County.
5.2
INQUIRIES AND NOTICES:
All inquiries concerning information herein shall be addressed to:
Cheryl Bucalo, Procurement Officer
Maricopa County Department of Public Health
4041 N. Central Avenue, #1400
Phoenix, Arizona 85012
Administrative telephone inquiries shall be addressed to:
Cheryl Bucalo, Procurement Officer 602-506-6886
(Cheryl.Bucalo@Maricopa.Gov) 
Inquiries may be submitted by telephone but must be followed up in writing.  No oral 
communication is binding on Maricopa County.
5.3
INSTRUCTIONS FOR PREPARING AND SUBMITTING PROPOSALS:
Respondents shall submit their proposals electronically via the BidSync.com system in accordance 
with Section 5.5 as follows:

Respondents shall upload their entire response in one single document uploaded as a PDF or 
Word file

Responses are limited to 20 pages, not including attachments

In the event Respondent would like to request that certain documents be held confidential, it 
needs to be indicated on their response. Please see Exhibit 4 – Draft Contract section 6.31 
Public Records for more information.

Proposals shall be signed by an owner, partner, or corporate official who has been authorized 
to make such commitments (Attachment B).  All prices shall be held firm for a period of one 
year after the RFP closing date.
5.4
GENERAL CONTENT:
5.4.1
The Proposal should be specific and complete in every detail.  It should be practical and 
provide a straightforward, concise delineation of capabilities to satisfactorily perform the 
Contract being sought.
5.4.2
The Respondent should not necessarily limit the proposal to the performance of the services 
in accordance with this Request for Proposal but should outline any additional services and 
their costs if the Respondent deems them necessary to accomplish the program.  Maricopa 
County is aware that there may be categories of testing and training services that we have 
not included but may be useful to the county. In your proposal, explain such categories and 
your firm’s qualifications for such.  
5.5
FORMAT AND CONTENT:

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To aid in the evaluation, it is desired that all proposals follow the same general format.  The proposal 
must be submitted electronically as one single file and have sections clearly labeled as below: 
(Responses are limited to 20 pages, 10-point font type, plus any attachments or other required 
documents).
5.5.1
Executive Summary – This section shall contain an outline of the general approach utilized 
in the proposal.
5.5.2
Proposal – This section should contain a statement of all the programs and services 
proposed, including conclusions and generalized recommendations.  Proposals should be 
all-inclusive, detailing respondent’s best offer. Include a listing of all major health plans 
currently working with. 
5.5.3
Qualifications – This section shall describe the respondent’s ability and experience related 
to the programs and services proposed. Summarize related professional experience, 
certifications, and any other qualifications your firm can offer. 
All project personnel, as applicable, shall be individually listed and submitted as an 
attachment, including a description of assignments and responsibilities. A resume of 
professional experience, an estimate of the time each would devote to this program, and 
other pertinent information can also be separately submitted as an attachment.
5.5.4
Proposal exceptions
5.5.5
Attachment A (Pricing) 
5.5.6
Attachment B (Agreement Page)
5.5.7
Attachment C (References)
5.5.8
Exhibit 2, Sole Proprietor Waiver (If applicable)
5.6
EXCEPTIONS TO THE SOLICITATION:
The Respondent shall identify and list all exceptions taken to all sections of PH RFP 200234 and 
list these exceptions referencing the section (paragraph) where the exception exists and identify the 
exceptions and the proposed wording for the Respondent’s exception under the heading, “Exception 
to the PROPOSAL Solicitation, SERIAL PH RFP 200234”.  Exceptions that surface elsewhere 
and that do not also appear under the heading, “Exceptions to the PROPOSAL Solicitation, 
SERIAL PH RFP 200234,” shall be considered invalid and void and of no contractual 
significance.
The County reserves the rights to; accept any exception, discuss the exemption with the offeror, or 
reject any exception.
5.7
EVALUATION OF PROPOSAL – SELECTION FACTORS:
A Proposal Evaluation Committee shall be appointed, chaired by the Procurement Officer to evaluate 
each Proposal.  At the County’s option, Respondents may be invited to make presentations to the 
Evaluation Committee.  Best and Final Offers and/or Negotiations may be conducted, as needed, with 
the highest rated Respondent(s).  Proposals will be evaluated, and awards made to responsive, 
responsible offerors based on the following criteria which are listed in descending order of importance.
5.7.1
Experience – describe your previous work history in providing the same or similar service. 
Previous experience in providing mobile vaccination clinics and/or billing private 
insurance, AHCCCS, and Medicare for vaccine administration services is preferred.

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5.7.2
Qualifications – describe the qualifications of proposed staffing, including any licensing 
and/or credentials.  
5.7.3
Capacity - describe your capacity to provide your own supplies (vaccines & PPE) in the 
performance of this contract. Include information on your current inventory as well as 
explain your ability to be able to sufficiently stock the various vaccines types you anticipate 
requiring during the performance of this contract.
NOTE 1:
RESPONDENTS ARE REQUIRED TO USE ATTACHED FORMS TO SUBMIT THEIR 
PROPOSAL.
NOTE 2:
RESPONDENTS ARE STRONGLY ENCOURAGED TO REVIEW MARICOPA COUNTY’S 
PROCUREMENT ADMINISTRATIVE INFORMATION PRIOR TO SUBMITTING A BID.  
FOR THIS INFORMATION, GO TO: (https://www.maricopa.gov/DocumentCenter/View/6453).

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ATTACHMENT A
PRICING SHEET
BIDDER NAME: 
F.I.D./VENDOR #: 
BIDDER ADDRESS:
P.O. ADDRESS:
BIDDER PHONE #:
BIDDER FAX #:
COMPANY WEB SITE:
COMPANY CONTACT (REP):
E-MAIL ADDRESS (REP):
PAYMENT TERMS: 
NET 30
COMPENSATION/FEES:
        RATE
1)
Vaccine unit cost for each vaccination administered to:  
-
an uninsured/underinsured individual
$18.08 per vaccine given
18 years of age or older
2)
Administration unit cost for each vaccination administered to 
-
an uninsured/underinsured individual
 
18 years of age or older or 
$22.30 per individual
-
an uninsured/underinsured child
$22.30 per individual 
under the age of 18
Respondent's signature below indicates understanding and agreement to perform the services outlined in the Request 
for Proposal for the all-inclusive rates as listed above.   
Signature (REQUIRED)
Date

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ATTACHMENT B
AGREEMENT
Respondent hereby certifies that Respondent has read, understands and agrees that acceptance by Maricopa County of the Respondent’s 
Offer will create a binding Contract.  Respondent agrees to fully comply with all terms and conditions as set forth in the Maricopa 
County Procurement Code, and amendments thereto, together with the specifications and other documentary forms herewith made a 
part of this specific procurement.
BY SIGNING THIS PAGE THE SUBMITTING RESPONDENT CERTIFIES THAT RESPONDENT HAS REVIEWED THE 
ADMINISTRATIVE INFORMATION AND STANDARD CONTRACT’S TERMS AND CONDITIONS LOCATED AT 
(http://www.maricopa.gov/DocumentCenter/View/6453) AND AGREE TO BE CONTRACTUALLY BOUND TO THEM.
[]
Small Business Enterprise (SBE)
RESPONDENT (FIRM) SUBMITTING PROPOSAL
FEDERAL TAX ID NUMBER
DUNS #
PRINTED NAME AND TITLE
AUTHORIZED SIGNATURE
/
ADDRESS
TELEPHONE
FAX #
CITY
STATE
ZIP
DATE
WEB SITE
EMAIL ADDRESS

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ATTACHMENT C
RESPONDENT’S REFERENCES
RESPONDENT SUBMITTING PROPOSAL: 
1.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
2.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
3.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
4.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS: 
5.
COMPANY NAME:
ADDRESS:
CONTACT PERSON:
TELEPHONE:
 E-MAIL ADDRESS:

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EXHIBIT 1
BIDSYNC REGISTRATION AND ELECTRONIC SUBMISSION REQUIREMENTS
BidSync.com Registration is FREE and REQUIRED for all vendors.
Register On-line at (https://www.bidsync.com).
Select Free Registration. Upon completion of your on-line registration, you 
are responsible for updating any changes to your information.  Please retain 
your Login ID and Password for future use.
For assistance, please contact BidSync Vendor Support Department via 
phone or email, during regular business hours: 1-800-990-9339 or 
(agencysupport@BidSync.com).
BIDSYNC ELECTRONIC SUBMISSION INSTRUCTIONS
When submitting a response (proposal, quote or bid) electronically through BidSync, it is the sole responsibility of the supplier to ensure 
that the response is received by BidSync prior to the closing date and time. Each of the following steps in BidSync MUST be completed 
in order to place an offer:
A. Login to www.bidsync.com;
B. Locate the bid (solicitation) to which you are responding;
a. Click the “Search” tab on the top left of the page;
b. Enter keyword or bid (solicitation) number and click “Search”;
C. Click on the “Bid title/description” to open the Bid (solicitation) Information Page;
D. “View and Accept” documents in the document section;
E. Select “Place Offer” found at the bottom of the page;
F. Enter your pricing, notes, other required information, and upload attachments to this page;
G. Click “Submit” at the bottom of the page;
H. Review Offer(s); and
I. Enter your password and click “Confirm”.
 
Note that the final step in submitting a response involves the supplier’s acknowledgement that the information and documents entered 
into the BidSync system are accurate and represent the supplier’s actual proposal, quote or bid. This acknowledgement is registered in 
BidSync when the supplier clicks “Confirm”. BidSync will post a notice that the offer has been received. This notice from BidSync 
MUST be recorded prior to the closing date and time or the response will be considered late and will not be accepted. Be aware that 
entering information and uploading documents into BidSync may take considerable time. Please allow sufficient time to complete the 
online forms and upload documents. Suppliers should not wait until the last minute to submit a response. It is recommended that suppliers 
submit responses a minimum of 24 hours prior to the closing deadline. The deadline for submitting information and documents will end 
at the closing time indicated in the solicitation. All information and documents must be fully entered, uploaded, acknowledged (Confirm) 
and recorded into BidSync before the closing time or the system will stop the process and the response will be considered late and will 
not be accepted.

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Responses submitted in BidSync are completely secure. No one (including County purchasing staff) can see responses until after the 
deadline.  Suppliers may modify or change their response at any time prior to the closing deadline. However, all modifications or changes 
must be completed and acknowledged (Confirm) in the BidSync system prior to the deadline. BidSync will post a notice that the 
modification/change (new offer) has been received. This notice from BidSync MUST be recorded prior to the closing date and time or 
the response will be considered late and will not be accepted. If you have not been asked to enter your password and click Save to save 
your response, your offer has not been updated.
Please be aware that typing in your password acts as your electronic signature, which is just as legal and binding as an original 
signature. (See Electronic Signatures in Global and National Commerce Act for more information.)

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EXHIBIT 2
SOLE PROPRIETOR WAIVER
MARICOPA COUNTY RISK MANAGEMENT
222 North Central Avenue, Suite 1110
Phoenix, Arizona 85004
SOLE PROPRIETOR WAIVER
NOTE:
THIS FORM APPLIES ONLY TO MARICOPA COUNTY DEPARTMENTS, DISTRICTS, BOARDS, 
COMMISSIONS AND UNIVERSITIES UTILIZING SOLE PROPRIETORS WITH NO EMPLOYEES.  IF YOU 
ARE CONTRACTING WITH A CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP OR 
SOLE PROPRIETORS WITH EMPLOYEES, THIS FORM DOES NOT APPLY.
The following is a written waiver under the compulsory Workers’ Compensation laws of the State of Arizona, A.R.S. §23-901 
(et. seq.), and specifically, A.R.S. §23-961(L), that provides that a Sole Proprietor may waive his/her rights to Workers’ 
Compensation coverage and benefits.
I am a sole proprietor and I am doing business as 
 (name of Sole 
Proprietor’s Business).  I am performing work as an independent contractor for Maricopa County Public Health.  For Workers’ 
Compensation purposes, therefore, I am not entitled to Workers’ Compensation benefits from Maricopa County.
I understand that if I have any employees working for me, I must maintain Workers’ Compensation insurance on them.
Name of Sole Proprietor                                       Social Security Number          Telephone Number
Street Address / P.O. Box                        City                                 State                        Zip Code 
Signature of Sole Proprietor                                                                             Date
Maricopa County Department of Public Health 
Signature of Procurement Officer                                                                     Date
Both signatures must be present and the completed form submitted by the MCDPH Procurement Officer to Maricopa County 
Risk Management, 222 North Central Avenue, Suite 1110, Phoenix, AZ 85004.  An authorized Risk Management Representative 
will sign and return to the Maricopa County Office of Procurement Services to be maintained in their records.
Signature of Risk Management Representative
Date

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EXHIBIT 3
INSURANCE CERTIFICATE EXAMPLE

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EXHIBIT 4
DRAFT CONTRACT
SEE EMBEDDED WORD FILE FOR DRAFT CONTRACT 
Exhibit 4 - Draft 
Contract.docx