200610 HQ REFRESH COMPETITION IMPRACTICABLE FORM V8 SIGNED 6-16.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above 
$5,000.  The Chief Procurement Officer can approve purchases up to $100,000.  Board of Supervisors approval is required if 
the acquisition is over $100,000.  This form must be submitted for approval to:  Office of Procurement Services | 320 W. 
Lincoln | Phoenix, AZ  85003. Fax number: 602.258.1573.  The signed form must be retained in the purchasing file. 
DEPARTMENT NAME 
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR 
DESCRIPTION OF GOODS OR SERVICE REQUIRED: 
SINGLE SOURCE CATEGORY (Check applicable box, attach documentation or provide explanation below.) 
Maricopa County Procurement Code MC1-351 states:   “Single source” means an acquisition where, competition is impractical because 
of standardization, warranty, or other factors as approved by the Board of Supervisors. 
  
 NOTE:  The following are unlikely to be sufficient single source justifications: 
• Personal or agency preference for a product or vendor  
• Agency perception that the vendor is the best qualified (this should be determined through a competitive process) 
• Lack of agency planning resulting in limited time to conduct a competitive procurement  
• Special incentive or deal offered (can be assessed in open and competitive solicitation)  
• Agency convenience
Maricopa County Sheriffs Office
Grant specified (supporting documents attached)  
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below)
Other proprietary situation  
Brand compatibility available from only one source (no other  
distributors)     
Software license renewals, additions, or upgrades available 
from only one source 
Contact Name:
Sean Hand - sean.hand@netsian.net
Fax:
Phone:
(000) 000-0000
Zip/Postal Code: 85281
City, State:
Tempe, AZ
Address:
600 East Gilbert Dr
Company:
Netsian Technologies Group (Wilson Electric)
NEED IDENTIFIED Date: 10/08/2020
REQUESTED DELIVERY 
Date:
ASAP
QUOTED PRICE:
115,062.65
The estimated cost of this Procurement is:
≤ $100k
> $100k
Is this a Technology Procurement?
Yes
No
Milestone Systems is a video management software (VMS) which provides a fully scalable product 
specifically designed for high security surveillance.  Milestone offers a non-proprietary list of usable 
cameras and can grow with the office as our needs change.
Accounting String:

SEARCH
A search was conducted consisting of: (check all that apply) 
RESULTS 
Describe the search from above in detail: 
PRICE  
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
Netsian is an authorized reseller for Milestone Systems a VMS product.  The MCSO has purchased 
Milestone previously for two divisions via Netsian.  Netsian is the only local systems integrator and 
authorized reseller of Milestone VMS in the great Phoenix area. 
Milestone was contacted and provided a list of local authorized resellers for their products.  Netsian 
was and still is the only local provider with whom the MCSO has used prior.  This purchase is not just 
hardware and software.  Netsian is also the systems integrator who will be installing the systems into 
HQ. 
Market research 
Other vendors contacted 
Public notice given, list 
Other 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Comparison to previous comparable purchases       
from a different vendor 
  Independent estimate       
 Comparison to public sector contract pricing 
 Discount off published catalog pricing 
  Market survey 
  Other, explain: 
THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed):
Netsian is the only local authorized reseller for Milestone Systems a VMS product as stated by Milestone.  The MCSO has purchased Milestone previously for two 
division (Special Investigations and the ACTIC). Milestone, unlike our current failing system, is not proprietary in the camera equipment it supports.  If a camera 
failure occurs or the needs change in what is being covered Milestone will still be able to support the change.  Being able to deploy virtually any camera into a VMS 
(video management system) without having to change the VMS is critical to maintaining constant and reliable surveillance.  Milestone has been deployed by the 
MCSO and many other law enforcement agency's both here and across the country.  Milestone is a proven VMS and the MCSO has trained staff to operate this 
system effectively.  Over the years the MCSO has purchase four (4) other VMS manufacturers, (View Commander, Oculus, Avigilon and Aventura) all of which I have 
personally worked with.  None of these provide the tools and flexibility which Milestone offers or the reliability the MCSO headquarters building demands.  
Milestone is a proven performer for the MCSO and is the only VMS suited for this project. 
 
Netsian Technology Group quotes this project at $115,062.65 for hardware, software and labor to outfit the MCSO HQ building with this system.   
Netsian will provide the MCSO with local support for both the hardware and software should the need for service arise.  Having priority technical support both 
locally and telephonically is absolutely critical to investigations and security to HQ.  Milestone support has been a proven asset and not just wording on the side of a 
box.  Milestone stands behind their product and constantly updates its abilities and security moving forward.  As stated by Milestone, to gain access to immediate 
assistance for technical support the hardware/software must be purchased by an authorized reseller such as Netsian.

CERTIFICATIONS 
I certify:  
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless 
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described;  
2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa 
County; and  
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning 
or for purposes of securing the services of a preferred vendor.
Agency Head or Agency Head Delegate Signature (Required)                         
Office of Procurement Services
Date
Signature
Printed Name
Save
Email
  Recommended to BOS for approval.
Date
Signature
Printed Name
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration.
Jim Prindiville
Digitally signed by Jim Prindiville 
Date: 2020.06.16 11:47:19 -07'00'
SIGN