Extracted text (via ocr_local)
7310 characters
Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when an agency believes an acquisition is a single source and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 320 W. Lincoln | Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. DEPARTMENT NAME DEPARTMENT RX# Maricopa County Sheriffs Office PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 10/08/2020 (Company: Netsian Technologies Group (Wilson Electric) REQUESTED DELVERY cap Address: 600 East Gilbert Dr Date: City, State: |Tempe, AZ QUOTED PRICE: 115,062.65 Zip/Postal Code: |85281 Phone: (000) 000-0000 Accounting String: Fax: (Contact Name: [Sean Hand - sean.-hand@netsian-net DESCRIPTION OF GOODS OR SERVICE REQUIRED: The estimated cost of this Procurement is: Cs $100k @> $100k Is this a Technology Procurement? CYes @No Milestone Systems is a video management software (VMS) which provides a fully scalable product specifically designed for high security surveillance. Milestone offers a non-proprietary list of usable cameras and can grow with the office as our needs change. SINGLE SOURCE CATEGORY (check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: “Single source” means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient single source justifications: + Personal or agency preference for a product or vendor + Agency perception that the vendor is the best qualified (this should be determined through a competitive process) + Lack of agency planning resulting in limited time to conduct a competitive procurement + Special incentive or deal offered (can be assessed in open and competitive solicitation) + Agency convenience a - Software license renewals, additions, or upgrades available C Grant specified (supporting documents attached) C from only one source C. Mailing lists, subscriptions or media advertising Cc Brand compatibility available from only one source (no other ~ distributors} C Warranty voided if service provided by other contract vendor C Other proprietary situation @ Other (Provide written explanation below) THIS PROCURMENT IS A SINGLE SOURCE BECAUSE (attach additional page if needed): Netsian is the only local authorized reseller for Milestone Systems a VMS product as stated by Milestone. The MCSO has purchased Milestone previously for two division (Special Investigations and the ACTIC). Milestone, unlike our current failing system, is not proprietary in the camera equipment it supports. Ifa camera failure occurs or the needs change in what is being covered Milestone will still be able to support the change. Being able to deploy virtually any camera into a VMS (video management system) without having to change the VMS is critical to maintaining constant and reliable surveillance. Milestone has been deployed by the MCSO and many other law enforcement agency's both here and across the country. Milestone is a proven VMS and the MCSO has trained staff to operate this system effectively. Over the years the MCSO has purchase four (4) other VMS manufacturers, (View Commander, Oculus, Avigilon and Aventura) all of which | have personally worked with. None of these provide the tools and flexibility which Milestone offers or the reliability the MCSO headquarters building demands. Milestone is a proven performer for the MCSO and is the only VMS suited for this project. Netsian Technology Group quotes this project at $115,062.65 for hardware, software and labor to outfit the MCSO HQ building with this system. Netsian will provide the MCSO with local support for both the hardware and software should the need for service arise. Having priority technical support both locally and telephonically is absolutely critical to investigations and security to HQ. Milestone support has been a proven asset and not just wording on the side of a box. Milestone stands behind their product and constantly updates its abilities and security moving forward. As stated by Milestone, to gain access to immediate assistance for technical support the hardware/software must be purchased by an authorized reseller such as Netsian. SEARCH A search was conducted consisting of: (check all that apply) RESULTS Market research (J Public notice given, list L no alternatives were identified [X] Other vendors contacted ( Other No alternatives were deemed acceptable because (explain below): Describe the search from above in detail: Netsian is an authorized reseller for Milestone Systems a VMS product. The MCSO has purchased Milestone previously for two divisions via Netsian. Netsian is the only local systems integrator and authorized reseller of Milestone VMS in the great Phoenix area. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is Advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: [) Comparison to public sector contract pricing oO Comparison to previous comparable purchases ([] Discount off published catalog pricing from a different vendor (1 Market survey (1 Independent estimate Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): Milestone was contacted and provided a list of local authorized resellers for their products. Netsian was and still is the only local provider with whom the MCSO has used prior. This purchase is not just hardware and software. Netsian is also the systems integrator who will be installing the systems into HQ. CERTIFICATIONS I certify: 1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed single source vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Agency Head or Agency Head Delegate Signature (Required) H H ivi lly signed i indivil Jim Prindiville pariscisieeosseree Printed Name Signature Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. KL Recommended to BOS for approval. Kew TYE Bows Cr deol Fer Printed Name Signature 7 Date Email Save