Extracted text (via pymupdf)
71749 characters
CONTRACT BELL 429 AND 407GX HELICOPTER COMPLETION SERVICES 200199-ITN This contract is entered into this 22nd day of July, 2020 by and between Maricopa County (“County”), a political subdivision of the State of Arizona, and Hangar One Avionics, a California corporation (“Contractor”) to provide and install equipment in a new 2020 Bell 429 helicopter and upgrade the existing helicopter, a Bell 407GX. 1.0 CONTRACT TERM This contract is for a term of two years, beginning on the 22nd of July, 2020 and ending the 31st of July, 2022. 2.0 OPTION TO RENEW The County may, at its option and with the concurrence of the Contractor, renew the term of this contract up to a maximum of three additional year(s), (or at the County’s sole discretion, extend the contract on a month-to-month basis for a maximum of six months after expiration). The Contractor shall be notified in writing by the Office of Procurement Services of the County’s intention to renew the contract term at least 60 calendar days prior to the expiration of the original contract term. 3.0 CONTRACT COMPLETION In preparation for contract completion, the Contractor shall make all reasonable efforts for an orderly transition of its duties and responsibilities to another provider and/or to the County. This may include, but is not limited to, preparation of a transition plan and cooperation with the County or other providers in the transition. The transition includes the transfer of all records and other data in the possession, custody, or control of the Contractor that are required to be provided to the County either by the terms of this agreement or as a matter of law. The provisions of this clause shall survive the expiration or termination of this agreement. 4.0 PRICE ADJUSTMENTS Any requests for reasonable price adjustments must be submitted 60 calendar days prior to contract expiration. Requests for adjustment in cost of labor and/or materials must be supported by appropriate documentation. The reasonableness of the request will be determined by comparing the request with the Consumer Price Index or by performing a market survey. If County agrees to the adjusted price terms, County shall issue written approval of the change and provide an updated version of the contract. The new change shall not be in effect until the date stipulated on the updated version of the contract. 5.0 PAYMENTS 5.1 As consideration for performance of the duties described herein, County shall pay Contractor the sum(s) stated in Exhibit A. – Vendor Information and Pricing. SERIAL 200199-ITN 5.2 Payment shall be made upon the County’s receipt of a properly completed invoice. 5.3 INVOICES 5.3.1 The Contractor shall submit one legible copy of their detailed invoice before payment(s) will be made. Incomplete invoices will not be processed. At a minimum, the invoice must provide the following information: • Company name, address, and contact information • County bill-to name and contact information • Contract serial number • County purchase order number • Project name and/or number • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Contract item number(s) • Arrival and completion time • Description of purchase (product or services) • Pricing per unit of purchase • Extended price • Mileage with rate, if applicable • Freight (if applicable) • Total amount due 5.3.2 Labor, services, and maintenance must be billed as a separate line item. 5.3.3 Payment shall be made upon acceptance by the County. 5.3.4 Problems regarding billing or invoicing shall be directed to the department as listed on the purchase order. 5.3.5 Payment shall only be made to the Contractor by Accounts Payable through the Maricopa County Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After contract award, the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site https://www.maricopa.gov/5169/Vendor-Information. 5.3.6 Discounts offered in the contract shall be calculated based on the date a properly completed invoice is received by the County. 5.3.7 EFT payments to the routing and account numbers designated by the Contractor shall include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 5.4 PAYMENT RETENTION 5.4.1 Ten percent of monies paid for project management and project labor earned by Contractor related to work under this contract shall be retained by County until final completion of the services herein described in Exhibit B - Scope of Work. County may elect to release specific retention payments based on mutually agreed milestones, but in no case shall retention be released prior to final completion. All other payment terms and conditions shall not be affected by the retention. In the event of termination or cancellation of this contract by County through no fault of Contractor, Contractor shall be entitled to the refund of any funds in the retention account. SERIAL 200199-ITN 5.4.2 After 50 percent of the work has been completed, the Maricopa County Executive Steering Committee may reduce the retainage to five percent of all monies previously earned and all monies earned thereafter. Any reduction in retainage shall be in the discretion of the Maricopa County Executive Steering Committee. Any interest earned on retainage shall accrue solely to the benefit of County. 5.4.3 The Contractor shall have the right, pursuant to Arizona Revised Statutes (A.R.S.), to submit securities in lieu of retention for all work completed. The Contractor is required to request this option at least 10 business days prior to submission of first application for payment to allow time for preparation of forms. The Contractor shall request and obtain securities forms through County. The County must identify either securities option or retention option prior to first application for payment. 5.5 APPLICABLE TAXES 5.5.1 It is the responsibility of the Contractor to determine any and all applicable taxes and include those taxes in their proposal. The legal liability to remit the tax is on the entity conducting business in Arizona. Tax is not a determining factor in contract award. 5.5.2 The County will look at the price or offer submitted and will not deduct, add, or alter pricing based on speculation or application of any taxes, nor will the County provide Contractor any advice or guidance regarding taxes. If you have questions regarding your tax liability, seek advice from a tax professional prior to submitting your bid. You may also find information at https://www.azdor.gov/Business.aspx. Once your bid is submitted, the offer is valid for the time specified in this solicitation, regardless of mistake or omission of tax liability. If the County finds overpayment of a project due to tax consideration that was not due, the Contractor will be liable to the County for that amount, and by contracting with the County agrees to remit any overpayments back to the County for miscalculations on taxes included in a bid price. 5.5.3 Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, and local taxes applicable to their operation and any persons employed by the Contractor. Contractor shall, and require all subcontractors to, hold Maricopa County harmless from any responsibility for taxes, damages, and interest, if applicable, contributions required under Federal and/or State and local laws and regulations, and any other costs including: transaction privilege taxes, unemployment compensation insurance, Social Security, and Workers’ Compensation. Contractor may be required to establish, to the satisfaction of County, that any and all fees and taxes due to the City or the State of Arizona for any license or transaction privilege taxes, use taxes, or similar excise taxes are currently paid (except for matters under legal protest). 6.0 AVAILABILITY OF FUNDS 6.1 The provisions of this contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this contract. County shall keep the Contractor fully informed as to the availability of funds. 6.2 If any action is taken by, any State agency, Federal department, or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination, provided that such services are performed in accordance with the provisions SERIAL 200199-ITN of this contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this section, at least 10 days in advance. 7.0 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) The County is a member of the SAVE cooperative purchasing group. SAVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful respondent under this solicitation, a member of SAVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of SAVE, state so in your bid. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this bid. The County assumes no responsibility for any purchases by using entities. 8.0 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs) County currently holds ICPAs with numerous governmental entities. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County contract. It is the responsibility of the non-County government entity to perform its own due diligence on the acceptability of the contract under its applicable procurement rules, processes, and procedures. Certain governmental agencies may not require an ICPA and may utilize this contract if it meets their individual requirements. Other governmental agencies may enter into a separate Statement of Work with the Contractor to meet their own requirements. The County is not a party to any uses of this contract by other governmental entities. 9.0 DUTIES 9.1 The Contractor shall perform all duties stated in Exhibit B – Scope of Work, or as otherwise directed in writing by the procurement officer. 9.2 During the contract term, County may provide Contractor’s personnel with adequate workspace for consultants and such other related facilities as may be required by Contractor to carry out its contractual obligations. 10.0 TERMS AND CONDITIONS 10.1 INDEMNIFICATION 10.1.1 To the fullest extent permitted by law, and to the extent that claims, damages, losses, or expenses are not covered and paid by insurance purchased by the Contractor, the Contractor shall defend, indemnify, and hold harmless the County (as “Owner”), its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including, but not limited to attorneys' fees, court costs, expert witness fees, and the costs and attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted from, the negligent acts, errors, omissions, or mistakes relating to the performance of this contract. 10.1.2 Contractor's duty to defend, indemnify, and hold harmless the County, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss, or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment of, or destruction of tangible property, including loss of use resulting therefrom, caused by negligent acts, errors, omissions, or mistakes in the performance of this contract, but only to the extent caused by the negligent acts or omissions of the Contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. SERIAL 200199-ITN 10.1.3 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this section. 10.1.4 The scope of this indemnification does not extend to the sole negligence of County. 10.2 INSURANCE 10.2.1 Contractor, at Contractor’s own expense, shall purchase and maintain, at a minimum, the herein stipulated insurance from a company or companies duly licensed by the State of Arizona and possessing an AM Best, Inc. category rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 10.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this contract. 10.2.3 In the event that the insurance required is written on a claims-made basis, Contractor warrants that any retroactive date under the policy shall precede the effective date of this contract and either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two years beginning at the time work under this contract is completed. 10.2.4 Contractor’s insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 10.2.5 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County’s right to coverage afforded under the insurance policies. 10.2.6 The insurance policies may provide coverage that contains deductibles or self- insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self-insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 10.2.7 The insurance policies required by this contract, except Workers’ Compensation and Errors and Omissions, shall name County, its agents, representatives, officers, directors, officials, and employees as additional insureds. 10.2.8 The policies required hereunder, except Workers’ Compensation and Errors and Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials, and employees for any claims arising out of Contractor’s work or service. 10.2.9 If available, the insurance policies required by this contract may be combined with Commercial Umbrella Insurance policies to meet the minimum limit requirements. If a Commercial Umbrella insurance policy is utilized to meet insurance requirements, the Certificate of Insurance shall indicate which lines the Commercial Umbrella Insurance covers. SERIAL 200199-ITN 10.2.9.1 Commercial General Liability Commercial General Liability (CGL) insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for premises liability, bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provisions which would serve to limit third party action over claims. There shall be no endorsement or modifications of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 10.2.9.2 Automobile Liability Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor’s owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work or services or use or maintenance of the premises under this contract. 10.2.9.3 Workers’ Compensation 10.2.9.3.1 Workers’ Compensation insurance to cover obligations imposed by Federal and State statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services under this contract; and Employer’s Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 10.2.9.3.2 Contractor, its subcontractors, and sub-subcontractors waive all rights against this contract and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by the Workers’ Compensation and Employer’s Liability or Commercial Umbrella Liability insurance obtained by Contractor, its subcontractors, and its sub-subcontractors pursuant to this contract. 10.2.9.4 Errors and Omissions Insurance / Garage Keepers coverage): Errors and Omissions insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide coverage for errors or omissions of the Contractor, with limits of no less than $2,000,000 for each claim. And Garage Keepers Legal Liability coverage to protect County vehicles while vehicle is in your facility for services with $2,000,000 for each claim. 10.2.9.5 Aviation Contractor shall maintain Aviation Liability Insurance and, if necessary, Commercial Umbrella Insurance with a combined single limit for bodily injury and property damage of no less than $2,000,000, each SERIAL 200199-ITN occurrence, with respect to Contractor’s aircraft (including owned, hired, non-owned), assigned to or used in the performance of this contract. 10.2.10 Certificates of Insurance: 10.2.10.1 Prior to contract award, Contractor shall furnish the County with valid and complete Certificates of Insurance, or formal endorsements as required by the contract in the form provided by the County, issued by Contractor’s insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this contract are in full force and effect. Such certificates shall identify this contract number and title. 10.2.10.2 In the event any insurance policy(ies) required by this contract is (are) written on a claims-made basis, coverage shall extend for two years past completion and acceptance of Contractor’s work or services and as evidenced by annual certificates of insurance. 10.2.10.3 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County 15 calendar days prior to the expiration date. 10.2.11 Cancellation and Expiration Notice: Applicable to all insurance policies required within the insurance requirements of this contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without 30 days prior written notice to Maricopa County. Contractor must provide to Maricopa County, within two business days of receipt, if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to Maricopa County Office of Procurement Services and shall be mailed, or hand delivered to 160 S. 4th Avenue, Phoenix, AZ 85003, or emailed to the procurement officer noted in the solicitation. 10.3 FORCE MAJEURE 10.3.1 Neither party shall be liable for failure of performance, nor incur any liability to the other party on account of any loss or damage resulting from any delay or failure to perform all or any part of this contract, if such delay or failure is caused by events, occurrences, or causes beyond the reasonable control and without negligence of the parties. Such events, occurrences, or causes will include acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, riots, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or failure of electricity or telecommunication service. 10.3.2 Each party, as applicable, shall give the other party notice of its inability to perform and particulars in reasonable detail of the cause of the inability. Each party must use best efforts to remedy the situation and remove, as soon as practicable, the cause of its inability to perform or comply. 10.3.3 The party asserting Force Majeure as a cause for non-performance shall have the burden of proving that reasonable steps were taken to minimize delay or damages caused by foreseeable events, that all non-excused obligations were substantially fulfilled, and that the other party was timely notified of the likelihood or actual occurrence which would justify such an assertion, so that other prudent precautions could be contemplated. SERIAL 200199-ITN 10.4 ORDERING AUTHORITY Any request for purchase shall be accompanied by a valid purchase order issued by a County department or directed by a Certified Agency Procurement Aid (CAPA) with a purchase card for payment. 10.5 PROCUREMENT CARD ORDERING CAPABILITY County may opt to use a procurement card (Visa or Master Card) to make payment for orders under this contract. 10.6 INTERNET ORDERING CAPABILITY It is the intent of Maricopa County to use the Internet to communicate and to place orders under this contract. 10.7 PURCHASE ORDERS 10.7.1 County reserves the right to cancel purchase orders within a reasonable period of time after issuance. Should a purchase order be canceled, the County agrees to reimburse the Contractor for actual and documentable costs incurred by the Contractor in response to the purchase order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, or for shipment of product prior to issuance of purchase order. 10.7.2 Contractors agree to accept verbal notification of cancellation of purchase orders from the County procurement officer with written notification to follow. Contractor specifically acknowledges to be bound by this cancellation policy. 10.8 BACKGROUND CHECK Respondents may be required to pass multiple background checks (e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as Maricopa County general government) to determine if the respondent is acceptable to do business with the County. This applies to, but is not limited to, the company, subcontractors, and employees, and the failure to pass these checks shall deem the respondent non-responsible. 10.9 SUSPENSION OF WORK The procurement officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the procurement officer determines appropriate for the convenience of the County. No adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor. No request for adjustment under this clause shall be granted unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date of final payment under the contract. 10.10 STOP WORK ORDER 10.10.1 The procurement officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 calendar days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 calendar days after a SERIAL 200199-ITN stop work order is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the procurement officer shall either: 10.10.1.1 cancel the stop work order; or 10.10.1.2 terminate the work covered by the order as provided in the Termination for Default or the Termination for Convenience clause of this contract. 10.10.1.3 The procurement officer may make an equitable adjustment in the delivery schedule and/or contract price, and the contract shall be modified, in writing, accordingly, if the Contractor demonstrates that the stop work order resulted in an increase in costs to the Contractor 10.11 TERMINATION FOR CONVENIENCE Maricopa County may terminate the resultant contract for convenience by providing 60 calendar days advance notice to the Contractor. 10.12 TERMINATION FOR DEFAULT 10.12.1 The County may, by written Notice of Default to the Contractor, terminate this contract in whole or in part if the Contractor fails to: 10.12.1.1 deliver the supplies or to perform the services within the time specified in this contract or any extension; 10.12.1.2 make progress, so as to endanger performance of this contract; or 10.12.1.3 perform any of the other provisions of this contract. 10.12.2 The County’s right to terminate this contract under these subparagraphs may be exercised if the Contractor does not cure such failure within 10 business days (or more if authorized in writing by the County) after receipt of a Notice to Cure from the procurement officer specifying the failure. 10.13 PERFORMANCE It shall be the Contractor’s responsibility to meet the proposed performance requirements. Maricopa County reserves the right to obtain services on the open market in the event the Contractor fails to perform, and any price differential will be charged against the Contractor. 10.14 CONTRACTOR EMPLOYEE MANAGEMENT 10.14.1 Contractor shall endeavor to maintain the personnel proposed in their proposal throughout the performance of this contract. 10.14.2 If Contractor personnel’s employment status changes, Contractor shall provide County a list of proposed replacements with equivalent or greater experience. 10.14.3 Under no circumstances shall the implementation schedule to be impacted by a personnel change on the part of the Contractor. 10.14.4 Contractor shall not reassign any key personnel identified in their proposal without the express consent of the County. 10.14.5 County reserves the right to immediately remove from its premises any Contractor personnel it determines to be a risk to County operations. SERIAL 200199-ITN 10.14.6 County reserves the right to request the replacement of any Contractor personnel at any time, for any reason. 10.15 TRAINING The contractor shall provide training services to completely train two County personnel, the County’s chief pilot and the chief of maintenance, in the use and care of the equipment. All training shall take place at contractor’s location unless otherwise negotiated with County. 10.16 WARRANTY All items furnished under this contract shall conform to the requirements of this contract and shall be free from defects in design, materials and workmanship. 10.16.1 The warranty period for workmanship and materials not defined for individual installed equipment shall be for an initial period of 24 months or 1,000 hours, whichever is the shorter, and commence upon delivery and acceptance by County per Section 3.8 - Acceptance in this solicitation. 10.16.1.1 The contractor shall indicate on the Pricing Sheet (Attachment D) the duration of the warranty and any applicable limitations or conditions which may apply. 10.16.1.2 The contractor agrees that it will, at its own expense, provide all labor and parts required to remove, repair, or replace and reinstall any such defective workmanship and/or materials which becomes or is found to be defective during the term of this warranty. The contractor shall guarantee the equipment to be supplied complies with all applicable regulations. 10.17 INSPECTION OF SERVICES 10.17.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to County during contract performance and for as long afterwards as the contract requires. 10.17.2 County has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 10.17.3 If any of the services do not conform to contract requirements, County may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the County. When the defects in services cannot be corrected by re-performance, County may: 10.17.3.1 require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and 10.17.3.2 reduce the contract price to reflect the reduced value of the services performed. 10.17.4 If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, County may: SERIAL 200199-ITN 10.17.4.1 by contract or otherwise, perform the services and charge to the Contractor, through direct billing or through payment reduction, any cost incurred by County that is directly related to the performance of such service; or 10.17.4.2 terminate the contract for default. 10.18 USAGE REPORT The Contractor shall furnish the County a usage report, upon request, delineating the acquisition activity governed by the contract. The format of the report shall be approved by the County and shall disclose the quantity and dollar value of each contract item by individual unit of measure. 10.19 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST Notice is given that, pursuant to A.R.S. § 38-511, the County may cancel any contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County is at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or consultant to any other party of the contract with respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County from any other party to the contract arising as the result of the contract. 10.20 OFFSET FOR DAMAGES In addition to all other remedies at Law or Equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance of the contract. 10.21 SUBCONTRACTING 10.21.1 The Contractor may not assign to another Contractor or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. All correspondence authorizing subcontracting must reference the bid serial number and identify the job or project. 10.21.2 The subcontractor’s rate for the job shall not exceed that of the prime Contractor’s rate, as bid in the pricing section, unless the prime Contractor is willing to absorb any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime Contractor, who in turn shall pass-through the costs to the County, without mark- up. A copy of the subcontractor’s invoice must accompany the prime Contractor’s invoice. 10.22 AMENDMENTS All amendments to this contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 10.23 ADDITIONS/DELETIONS OF REQUIREMENTS The County reserves the right to add and/or delete materials and services to a contract. If a service requirement is deleted, payment to the Contractor will be reduced proportionately, to the amount of service reduced in accordance with the bid price. If additional materials SERIAL 200199-ITN or services are required from a contract, prices for such additions will be negotiated between the Contractor and the County. 10.24 RIGHTS IN DATA 10.24.1 The County shall have the use of data and reports resulting from a contract without additional cost or other restriction except as may be established by law or applicable regulation. Each party shall supply to the other party, upon request, any available information that is relevant to a contract and to the performance thereunder. 10.24.2 Data, records, reports, and all other information generated for the County by a third party as the result of a contract are the property of the County and shall be provided in a format designated by the County or shall be and remain accessible to the County into perpetuity. 10.25 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW 10.25.1 In accordance with Section MC1-374 of the Maricopa County Procurement Code, the Contractor agrees to retain (physical or digital copies of) all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract for six years after final payment or until after the resolution of any audit questions, which could be more than six years, whichever is longest. The County, Federal or State auditors and any other persons duly authorized by the department shall have full access to and the right to examine, copy, and make use of, any and all said materials. 10.25.2 If the Contractor’s books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. 10.26 AUDIT DISALLOWANCES If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future invoices, request for credit, request for a check, or a deduction from current invoices submitted by the Contractor equal to the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 10.27 STRICT COMPLIANCE Acceptance by County of a performance that is not in strict compliance with the terms of the contract shall not be deemed to be a waiver of strict compliance with respect to all other terms of the contract. 10.28 VALIDITY The invalidity, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of the contract. 10.29 SEVERABILITY The removal, in whole or in part, of any provision of this contract shall not void or affect the validity of any other provision of this contract. SERIAL 200199-ITN 10.30 RELATIONSHIPS 10.30.1 In the performance of the services described herein, the Contractor shall act solely as an independent Contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, co- employee, partnership, principal and agent, or joint venture between the County and the Contractor. 10.30.2 The County reserves the right of final approval on proposed staff. Also, upon request by the County, the Contractor will be required to remove any employees working on County projects and substitute personnel based on the discretion of the County within two business days, unless previously approved by the County. 10.31 NON-DISCRIMINATION Contractor agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09, including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full herein. During the performance of this contract, Contractor shall not discriminate against any employee, client, or any other individual in any way because of that person’s age, race, creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 can be downloaded from the Arizona Memory Project at http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.) 10.32 WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 If vendor engages in for-profit activity and has 10 or more employees, and if this agreement has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees for the duration of this agreement to not engage in, a boycott of goods or services from Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued pursuant to 50 U.S.C. § 4842. 10.33 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 10.33.1 The undersigned (authorized official signing on behalf of the Contractor) certifies to the best of his or her knowledge and belief that the Contractor, its current officers, and directors: 10.33.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from being awarded any contract or grant by any United States department or agency or any state, or local jurisdiction; 10.33.1.2 have not within a three-year period preceding this contract: 10.33.1.2.1 been convicted of fraud or any criminal offense in connection with obtaining, attempting to obtain, or as the result of performing a government entity (Federal, State or local) transaction or contract; or 10.33.1.2.2 been convicted of violation of any Federal or State antitrust statutes or conviction for embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property regarding a government entity transaction or contract; 10.33.1.3 are not presently indicted or criminally charged by a government entity (Federal, State or local) with commission of any criminal SERIAL 200199-ITN offenses in connection with obtaining, attempting to obtain, or as the result of performing a government entity public (Federal, State or local) transaction or contract; 10.33.1.4 are not presently facing any civil charges from any governmental entity regarding obtaining, attempting to obtain, or from performing any governmental entity contract or other transaction; and 10.33.1.5 have not within a three-year period preceding this contract had any public transaction (Federal, State or local) terminated for cause or default. 10.33.2 If any of the above circumstances described in the paragraph are applicable to the entity submitting a bid for this requirement, include with your bid an explanation of the matter including any final resolution. 10.33.3 The Contractor shall include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors or sub-subcontractors) and in all solicitations for lower tier covered transactions related to this contract. If this clause is applicable to a subcontractor or sub-subcontractor, the Contractor shall include the information required by this clause with their bid. 10.34 VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS 10.34.1 By entering into the contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using E-Verify) and all other Federal immigration laws and regulations related to the immigration status of its employees and A.R.S. § 23-214(A). The Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the procurement officer upon request. These warranties shall remain in effect through the term of the contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the contract and verify employee compliance using the E-Verify system and shall keep a record of the verification for the duration of the employee’s employment or at least three years, whichever is longer. I-9 forms are available for download at www.uscis.gov. 10.34.2 The County retains the legal right to inspect documents of Contractor and subcontractor employees performing work under this contract to verify compliance with paragraph 10.34.1 of this section. Contractor and subcontractor shall be given reasonable notice of the County’s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. 10.35 CONTRACTOR LICENSE REQUIREMENT 10.35.1 The Contractor shall procure all permits, insurance, and licenses, and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any requirements, by any and all governmental or non-governmental entities as mandated to maintain compliance with and remain in good standing. The Contractor shall keep fully informed of existing and future trade or industry requirements, and Federal, State, and local laws, ordinances, and regulations which in any manner affect the fulfillment of a SERIAL 200199-ITN contract and shall comply with the same. Contractor shall immediately notify both Office of Procurement Services and the department of any and all changes concerning permits, insurance, or licenses. 10.35.2 Contractor furnishing finished products, materials, or articles of merchandise that will require installation or attachment as part of the contract shall possess any licenses required. Contractor is not relieved of its obligation to obtain and possess the required licenses by subcontracting of the labor portion of the contract. Contractors are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, to ascertain licensing requirements for a particular contract. Contractor shall identify which license(s), if any, the Registrar of Contractors requires for performance of the contract. 10.36 INFLUENCE 10.36.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for disbarment or suspension under MC1-902. 10.36.2 An attempt to influence includes, but is not limited to: 10.36.2.1 A person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type of valuable contribution or subsidy that is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. 10.36.3 If a person attempts to influence any employee or agent of Maricopa County, the chief procurement officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. 10.36.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM THE EVALUATION PROCESS. 10.37 CONFIDENTIAL INFORMATION 10.37.1 Any information obtained in the course of performing this contract may include information that is proprietary or confidential to the County. This provision establishes the Contractor’s obligation regarding such information. 10.37.2 The Contractor shall establish and maintain procedures and controls that are adequate to assure that no information contained in its records and/or obtained from the County or from others in carrying out its functions (services) under the contract shall be used by or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the contract. The Contractor’s procedures and controls, at a minimum, must be the same procedures and controls it uses to protect its own proprietary or confidential information. If, at any time during the duration of the contract, the County determines that the procedures and controls in place are not adequate, the Contractor shall institute any new and/or additional measures requested by the County within 15 business days of the written request to do so. SERIAL 200199-ITN 10.37.3 Any requests to the Contractor for County proprietary or confidential information shall be referred to the County for review and approval, prior to any dissemination. 10.38 PUBLIC RECORDS Under Arizona law, all offers submitted and opened are public records and must be retained by the County at the Maricopa County Office of Procurement Services. Offers shall be open to public inspection and copying after contract award and execution, except for such offers or sections thereof determined to contain proprietary or confidential information by the Office of Procurement Services. If an offeror believes that information in its offer or any resulting contract should not be released in response to a public record request, under Arizona law, the offeror shall indicate the specific information deemed confidential or proprietary and submit a statement with its offer detailing the reasons that the information should not be disclosed. Such reasons shall include the specific harm or prejudice which may arise from disclosure. The records manager of the Office of Procurement Services shall determine whether the identified information is confidential pursuant to the Maricopa County Procurement Code. 10.39 INTEGRATION This contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, expressed, or implied. 10.40 UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this contract, the Contractor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq. 10.41 GOVERNING LAW This contract shall be governed by the laws of the State of Arizona. Venue for any actions or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, Arizona. 10.42 PRICES Contractor warrants that prices extended to County under this contract are no higher than those paid by any other customer for these or similar services. 10.43 ORDER OF PRECEDENCE In the event of a conflict in the provisions of this contract and Contractor’s license agreement, if applicable, the terms of this contract shall prevail. 10.44 INCORPORATION OF DOCUMENTS 10.44.1 The following are to be attached to and made part of this Contract: 10.44.1.1 Exhibit A – Vendor Information and Pricing 10.44.1.2 Exhibit B – Scope of Work 10.44.1.3 Exhibit C – Office of Procurement Services Contractor Travel and Per Diem Policy SERIAL 200199-ITN 10.45 NOTICES All notices given pursuant to the terms of this contract shall be addressed to: For County: Maricopa County Office of Procurement Services 160 S. 4th Avenue Phoenix, Arizona 85003-1647 For Contractor: Hangar One Avionics, Inc. Ken Piland, Secretary 2026 Palomar Airport Rd Carlsbad, CA 92011 10.46 INQUIRIES 10.46.1 Inquiries concerning information herein must be submitted via BidSync using the “Questions and Answers” link. 10.46.2 Administrative telephone/email inquiries shall be addressed to: BRIAN GARCIA, PROCUREMENT OFFICER TELEPHONE: (602) 506-3246 Brian.Garcia@maricopa.gov 10.46.3 Inquiries may be submitted by telephone but must be followed up in writing. No oral communication is binding on Maricopa County. SERIAL 200199-ITN Exhibit A – Vendor Information and Pricing COMPANY NAME: Hangar One Avionics Inc. DOING BUSINESS AS (dba): MAILING ADDRESS: 2026 Palomar Airport Rd. Carlsbad CA 92011 REMIT TO ADDRESS: Same as above TELPHONE NUMBER: 7609292270 FAX NUMBER: 7606836980 WWW ADDRESS: www.h1avionics.com REPRESENTATIVE NAME: Ken Piland REPRESENTATIVE TELEPHONE NUMBER: 7609292270 REPRESENTATIVE EMAIL ADDRESS: ken@h1avionics.com YES NO REBATE WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT: X None WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: X PAYMENT TERMS: RESPONDENT IS REQUIRED TO PICK ONE OF THE FOLLOWING. PAYMENT TERMS WILL BE CONSIDERED IN DETERMINING LOW BID. FAILURE TO CHOOSE PAYMENT TERMS WILL RESULT IN A DEFAULT TO NET 30 DAYS. NET 10 DAYS PRICING: Description Price Notes 2.7 - EQUIPMENT TO BE PROVIDED AND INSTALLED (No substitutions shall be accepted due to the need for compatibility with existing equipment and continuity in training.) 2.7.1 Copilot center pedestal protection panel $5,430.00 2.7.2 GPS GTN 750 HTAWS (upgrade on existing equipment) $8,139.91 2.7.3 Garmin GDL® 750 69A XM weather receiver $5,777.86 2.7.4 Hard Point Floor Spotter (AA) (4ea) $2,117.70 2.7.5 Garmin GTS 800 Traffic Advisory System (TAS) and integration $17,078.71 2.7.6 Garmin Radar altimeter (GRA™ 5500) (required for Category A operations) $19,329.11 2.7.7 Rescue hoist HD camera, all weather $1,629.00 2.7.8 Passenger Heavy-duty Gas Cylinder Assembly AA 429-514-113 $215.84 2.7.9 5V Dual USB Charging Port located on operators console fore and aft (2 each) $1,357.50 2.7.10 7-Pin remote release for cargo hook $678.75 2.7.11 AAI Operator Station to include mount for 21.5” monitor, mount for camera hand controller, map holder, light, tray table with keyboard, cup holder, and map pocket/map light $52,128.00 2.7.12 NVG cockpit lighting (1) - REQUIRES Aero Dynamix System (not to include Aero Dynamix NVG Covert IR Formation Lighting System) $71,676.00 2.7.13 Curtiss-Wright SVDU 21.5” Touch Screen Mission Display (to be installed in cabin operator station) $38,688.75 SERIAL 200199-ITN 2.7.14 Curtiss-Wright SVDU 12.5” Landscape Video Monitor/mounted on copilot’s side of instrument panel $23,756.25 2.7.15 Avionics Pedestal Extension with storage and cannon plugs for the keyboard, EO/IR sensor hand controller and search light hand controller $5,430.00 2.7.16 Churchill ARS-700C moving map with NVG compatible keyboard, internal DVR option, Wi-Fi router and dual USB jack for record function (2) (One of these is for an ADDITIONAL INSTALL in the existing Bell 407GX, see Section 2.10.1. The Churchill ARS 600 will be removed from the Bell 407GX and used as a trade in for the upgrade to the ARS-700C for this helicopter.) $185,909.63 2.7.17 Cobham Digital Audio System/(1) AMU Audio Router/(4) ACP-53 (if available, Cobham ACP-83 preferred) control panels - pilot and copilot, cabin (2 locations), footswitches (2) for XMIT $61,087.50 2.7.18 FLIR Safire 380 HDC EO/IR sensor to include laser range finder, laser pointer (NVG compatible), backlit hand controller, and external cables $611,176.67 2.7.19 Silvis downlink interface to Churchill ARS-700C (including mounting and wiring), (transmitter, antennas customer provided) $40,725.00 2.7.20 Jettison Crew Doors, L/H and R/H (AA) $37,103.19 2.7.21 LED step lights for cabin doors, LH and RH (Whelen) $4,072.50 2.7.22 Marker Beacon - remote mounted (PS Engineering) - displayed on factory EFIS $1,486.46 2.7.23 Mission equipment master switch $2,172.00 2.7.24 Anodyne Electronics Manufacturing NVIS loudspeaker controller, loudspeaker amplifier, 2 Bell loudspeakers, appropriate mounts $24,276.22 2.7.25 Meeker nose mount with Meeker landing lights, Quick Release Dovetail, and internal cabling $32,905.80 2.7.26 Searchlight: TrakkaBeam® A800 TLX with tail mount with provisions (2) (Trakka quote # 1646-20). (One of these is for an ADDITIONAL INSTALL in the existing Bell 407GX. The TrakkaBeam light on the Bell 407GX will be removed and used as a trade in for new TrakkaBeam A800 TLX light for this helicopter.) $225,790.47 2.7.27 Strobes (2-left/right), LED position lights (3-left/right/tail) (Whelen) $5,430.00 2.7.28 Cobham RT-7000 Radio System (project numbers RT7000RMR-004-001-0007-0003 and RT7000RMR-007-001-0007- 0003), remote mounted with two control heads (cockpit and cabin) $316,672.71 2.7.29 Tail rotor illumination lights $6,787.50 2.7.30 Satellite phone and mounting provisions. Satellite phone shall be portable and mounted in a charging cradle, and shall interface into the audio system $20,769.75 2.7.31 Drop cords (12ea) $8,878.05 2.7.32 Patient loading lights $4,072.50 2.7.33 Spidertracks $2,708.21 2.7.34 Coin pattern mat floor protection $4,072.50 2.7.35 Aeronautical Accessories Bear Paw Kit # AAL-490-010-001 $10,098.52 2.7.36 Aeronautical Accessories 429 Baggage Extender AA 429-462- 001 (Baggage Pallet Kit) $9,745.89 SERIAL 200199-ITN 2.9 EQUIPMENT TO BE PROVIDED, NOT INSTALLED 2.9.1 One Goodrich/UTC 600lb Hoist (spare) $303,072.71 Includes hook/squib/cutter assy 2.9.2 Two Goodrich /UTC 600lb Hoist cables $7,267.25 2.9.3 Priority 1 MCSO Bell 429 Hoist Rescue Equipment Kit. Part No. 100-FX1-429 $41,405.56 2.8.4 TRAINING (third party) 2.8.4.1.1 Bell 429 Rescue Hoist Training Priority 1, Part No. 100-TR- MCSO-429-01 $123,489.94 2.8.4.1.2 Train three personnel to operate hoist maintenance for Goodrich 600 lb. Hoist $7,726.67 2.1.1 TOTAL PRICE PARTS AND EQUIPMENT $2,221,119.97 INCLUDES 8.6% SALES TAX 2.1.2 TOTAL PRICE FOR INSTALLATION OF ABOVE EQUIPMENT $491,360.70 INCLUDES 8.6% SALES TAX 2.1.3 TOTAL PRICE FOR THIRD PARTY TRAINING $131,216.61 NOT TAXABLE 2.1.4 TOTAL PRICE $2,843,697.28 INCLUDES SALES TAX PER RFP 2.1.5 NUMBER OF DAYS TO COMPLETE WORK 120 SERIAL 200199-ITN Exhibit B – Scope of Work 2.0 SCOPE OF WORK 2.1 Two helicopters shall be serviced under this contract, a new, unequipped Bell 429 helicopter and an existing Bell 407GX. 2.2 All work shall be in full compliance with all Federal Aviation Administration supplemental type certificates and Airworthiness Directives, and documentation verifying compliance shall be provided. 2.3 Contractor shall provide all necessary equipment as listed, and all equipment shall have the necessary Federal and state approvals and licensing. 2.4 This proposal has specific items that require removal of equipment for replacement. Items removed from the old helicopter will be used for trade-in for upgrades being done under this contract (see section 2.7.16). 2.5 All equipment installed must be new. 2.6 The County reserves the right to inspect all work and documentation and to independently determine the work meets compliance, equipment specifications, and supplemental type certificates, or any other factors County determines to be relevant to this purchase. 2.7 EQUIPMENT TO BE PROVIDED AND INSTALLED (No substitutions shall be accepted due to the need for compatibility with existing equipment and continuity in training.) 2.7.1 Copilot center pedestal protection panel 2.7.2 GPS GTN 750 HTAWS (upgrade on existing equipment) 2.7.3 Garmin GDL® 750 69A XM weather receiver 2.7.4 Hard Point Floor Spotter (AA) (4ea) 2.7.5 Garmin GTS 800 Traffic Advisory System (TAS) and integration 2.7.6 Garmin Radar altimeter (GRA™ 5500) (required for Category A operations) 2.7.7 Rescue hoist HD camera, all weather 2.7.8 Passenger Heavy-duty Gas Cylinder Assembly AA 429-514-113 2.7.9 5V Dual USB Charging Port located on operators console fore and aft (2 each) 2.7.10 7-Pin remote release for cargo hook 2.7.11 AAI Operator Station to include mount for 21.5” monitor, mount for camera hand controller, map holder, light, tray table with keyboard, cup holder, and map pocket/map light 2.7.12 NVG cockpit lighting (1) - REQUIRES Aero Dynamix System (not to include Aero Dynamix NVG Covert IR Formation Lighting System) 2.7.13 Curtiss-Wright SVDU 21.5” Touch Screen Mission Display (to be installed in cabin operator station) 2.7.14 Curtiss-Wright SVDU 12.5” Landscape Video Monitor/mounted on copilot’s side of instrument panel 2.7.15 Avionics Pedestal Extension with storage and cannon plugs for the keyboard, EO/IR sensor hand controller and search light hand controller 2.7.16 Churchill ARS-700C moving map with NVG compatible keyboard, internal DVR option, Wi-Fi router and dual USB jack for record function (2) (One of these is for an ADDITIONAL INSTALL in the existing Bell 407GX, see Section 2.10.1. The SERIAL 200199-ITN Churchill ARS 600 will be removed from the Bell 407GX and used as a trade in for the upgrade to the ARS-700C for this helicopter.) 2.7.17 Cobham Digital Audio System/(1) AMU Audio Router/(4) ACP-53 (if available, Cobham ACP-83 preferred) control panels - pilot and copilot, cabin (2 locations), footswitches (2) for XMIT 2.7.18 FLIR Safire 380 HDC EO/IR sensor to include laser range finder, laser pointer (NVG compatible), backlit hand controller, and external cables 2.7.19 Silvis downlink interface to Churchill ARS-700C (including mounting and wiring), (transmitter, antennas customer provided) 2.7.20 Jettison Crew Doors, L/H and R/H (AA) 2.7.21 LED step lights for cabin doors, LH and RH (Whelen) 2.7.22 Marker Beacon - remote mounted (PS Engineering) - displayed on factory EFIS 2.7.23 Mission equipment master switch 2.7.24 Anodyne Electronics Manufacturing NVIS loudspeaker controller, loudspeaker amplifier, 2 Bell loudspeakers, appropriate mounts 2.7.25 Meeker nose mount with Meeker landing lights, Quick Release Dovetail, and internal cabling 2.7.26 Searchlight: TrakkaBeam® A800 TLX with tail mount with provisions (2) (Trakka quote # 1646-20). (One of these is for an ADDITIONAL INSTALL in the existing Bell 407GX. The TrakkaBeam light on the Bell 407GX will be removed and used as a trade in for new TrakkaBeam A800 TLX light for this helicopter.) 2.7.27 Strobes (2-left/right), LED position lights (3-left/right/tail) (Whelen) 2.7.28 Cobham RT-7000 Radio System (project numbers RT7000RMR-004-001-0007- 0003 and RT7000RMR-007-001-0007-0003), remote mounted with two control heads (cockpit and cabin) 2.7.29 Tail rotor illumination lights 2.7.30 Satellite phone and mounting provisions. Satellite phone shall be portable and mounted in a charging cradle, and shall interface into the audio system 2.7.31 Drop cords (12ea) 2.7.32 Patient loading lights 2.7.33 Spidertracks 2.7.34 Coin pattern mat floor protection 2.7.35 Aeronautical Accessories Bear Paw Kit # AAL-490-010-001 2.7.36 Aeronautical Accessories 429 Baggage Extender AA 429-462-001 (Baggage Pallet Kit) 2.8 CONTRACTOR REQUIREMENTS 2.8.1 Contractor shall installation equipment in the Bell 429 at either the contractor’s location or the County’s location as stated in section 2.10.1. The Bell 429 will be delivered to the awarded company by the County’s chief pilot and director of maintenance, as coordinated with the awardee. 2.8.2 Contractor shall installation equipment in the Bell 407GX at either the contractor’s location or the County’s location at 23636 N. 7th Street, Phoenix, AZ 85024. The Bell 407GX will be delivered to the awarded company by the County’s chief pilot and director of maintenance, as coordinated with the awardee, and following completion of the Bell 429 helicopter. SERIAL 200199-ITN 2.8.3 The contractor shall be responsible to install and present for inspection all equipment in a complete and ready-for-use condition with all components functioning, cleaned and tested. 2.8.4 TRAINING (third party) 2.8.4.1 Contractor shall arrange for training with a third party for the following: 2.8.4.1.1 Bell 429 Rescue Hoist Training Priority 1, Part No. 100-TR- MCSO-429-01 2.8.4.1.2 Train three personnel to operate hoist maintenance for Goodrich 600 lb. Hoist 2.9 EQUIPMENT TO BE PROVIDED, NOT INSTALLED 2.9.1 One Goodrich/UTC 600lb Hoist (spare) 2.9.2 Two Goodrich /UTC 600lb Hoist cables 2.9.3 Priority 1 MCSO Bell 429 Hoist Rescue Equipment Kit. Part No. 100-FX1-429 2.10 SERVICE AVAILABILITY 2.10.1 The Contractor shall provide local access during the warranty period for troubleshooting and repairing upon completion inspection. Contractor shall either: 2.10.1.1 come to County’s location and troubleshoot and fix the problem; or 2.10.1.2 pay the cost to deliver the helicopter to contractor’s location to troubleshoot and fix. 2.10.2 Contractor shall be responsible for any expenses related to troubleshooting and/or repairing installed equipment during the equipment’s warranty period. 2.10.3 UPGRADE FOR THE CURRENT AIRCRAFT (BELL 407GX) SHALL BE AT THE PROPOSERS LOCATION OR AT THE COUNTY’S FACILITY 23636 N 7th St, Phoenix, Arizona 85024. AT THE PROPOSERS OPTION. 2.11 CONTRACTOR QUALIFICATIONS 2.11.1 Shall have been licensed in the helicopter completion business for at least 5 years. 2.11.2 Shall have completed a minimum of ten law enforcement helicopter completions, one of which must have been a Bell 429 law enforcement helicopter. 2.11.3 Shall be a certified FAA Repair Station. 2.11.4 ALL SUB-CONTRACTORS SHALL MEET THE SAME MANDATORY QUALIFICATIONS ABOVE. 2.12 SUBSTITUTIONS 2.12.1 The contractor will be required to provide only the product(s) awarded. Substituted products delivered or provided to MCSO without prior written approval are prohibited, will be returned at the vendor’s expense, and may cause termination of the contract. 2.12.2 In the event the product specified can no longer be provided for reasons beyond the contractor’s control (i.e. product discontinuance/model changes), the contractor shall provide an alternate product request to MCSO in writing, and SERIAL 200199-ITN include manufacturer product specifications. The substituted product shall meet (or exceed) all terms, conditions, and specifications applicable to the original specified product. Acceptance of a substituted product is at the sole discretion of the MCSO. An alternate product sample may be required by the MCSO for review prior to acceptance. 2.13 TECHNICAL AND DESCRIPTIVE SALES LITERATURE The contractor shall provide copies of its sales literature and brochures and copies of any manufacturer’s technical and/or descriptive literature (e.g., PDF versions of sales literature, brochures, and/or webpages) specific to the material(s) the contractor proposes to provide. Literature shall be sufficient in detail to allow for full and fair evaluation of the material(s) submitted and must be included with the bid. Failure to include this information may result in the bid being rejected. SERIAL 200199-ITN Exhibit C - Office of Procurement Services Contractor Travel and Per Diem Policy 1.0 All contract-related travel plans and arrangements shall be prior-approved by the County contract administrator. 2.0 Lodging, per diem, and incidental expenses incurred in performance of Maricopa County/Special District (County) contracts shall be reimbursed based on current U.S. General Services Administration (GSA) domestic per diem rates for Phoenix, Arizona. Contractors must access the following internet site to determine rates (no exceptions): www.gsa.gov. 2.1 Additional incidental expenses (i.e., telephone, fax, internet, and copying charges) shall not be reimbursed. They should be included in the contractor’s hourly rate as an overhead charge. 2.2 The County will not (under any circumstances) reimburse for contractor guest lodging, per diem, or incidentals. 3.0 Commercial air travel shall be reimbursed as follows: 3.1 Coach airfare will be reimbursed by the County. Business class airfare may be allowed only when preapproved in writing by the County contract administrator as a result of the business needs of the County when there is no lower fare available. 3.2 The lowest direct flight airfare rate from the contractor’s assigned duty post (pre-defined at the time of contract signing) will be reimbursed. Under no circumstances will the County reimburse for airfares related to transportation to or from an alternate site. 3.3 The County will not (under any circumstances) reimburse for contractor guest commercial air travel. 4.0 Rental vehicles may only be used if such use would result in an overall reduction in the total cost of the trip, not for the personal convenience of the traveler. Multiple vehicles for the same set of travelers for the same travel period will not be permitted without prior written approval by the County contract administrator. 4.1 Purchase of comprehensive and collision liability insurance shall be at the expense of the contractor. The County will not reimburse a contractor if the contractor chooses to purchase this coverage. 4.2 Rental vehicles are restricted to sub-compact, compact, or mid-size sedans unless a larger vehicle is necessary for cost efficiency due to the number of travelers. (NOTE: Contractors shall obtain pre-approval in writing from the County contract administrator prior to rental of a larger vehicle.) 4.3 County will reimburse for parking expenses if free, public parking is not available within a reasonable distance of the place of County business. All opportunities must be exhausted prior to securing parking that incurs costs for the County. Opportunities to be reviewed are the DASH, shuttles, etc. that can transport the contractor to and from County buildings with minimal costs. 4.4 County will reimburse for the lowest rate, long-term, uncovered (covered or enclosed parking will not be reimbursed) airport parking only if it is less expensive than shuttle service to and from the airport. 4.5 The County will not (under any circumstances) reimburse the contractor for guest vehicle rental(s) or other any transportation costs. 5.0 Contractor is responsible for all costs not directly related to the travel except those that have been pre-approved by the County contract administrator. These costs include, but are not limited to, the SERIAL 200199-ITN following: in-room movies, valet service, valet parking, laundry service, costs associated with storing luggage at a hotel, fuel costs associated with non-County activities, tips that exceed the per diem allowance, health club fees, and entertainment costs. Claims for unauthorized travel expenses will not be honored and are not reimbursable. 6.0 Travel and per diem expenses shall be capped at 15 percent of project price unless otherwise specified and approved by the County in individual contracts. 7.0 Contractor shall provide, (upon request) with their invoice(s), copies of receipts supporting travel and per diem expenses, and, if applicable, with a copy of the written consent issued by the County contract administrator. No travel and per diem expenses shall be paid by County without copies of the written consent as described in this policy and copies of all receipts. SERIAL 200199-ITN HANGAR ONE AVIONICS INC., 2026 PALOMAR AIRPORT RD. CARLSBAD CA 92011 PRICING SHEET: NIGP CODE Terms: NET 10 Vendor Number: VC0000002524 Certificates of Insurance Required Contract Period: To cover the period ending July 31, 2022.