SMALL BUSINESS PROGRAM SCOPE OF WORK DRAFT.PDF

Maricopa County Small Business Relief Program  
Scope of Work 
 
 
Program Title 
The program shall be referred to as the Maricopa County Small Business Relief Program. 
Purpose 
The purpose of the Maricopa County Small Business Relief Program is to support the continued viability 
of small businesses experiencing financial hardship due to the COVID-19 Pandemic.  
Program Provisions 
 
Provide up to $10,000 to qualifying small businesses for expense reimbursement 
o Calculated as lesser amount of actual loss or $10,000 
o Reimbursement basis means the grant will cover losses already incurred, using the 
month ended March 2020 and April 2020 as the period defined. 
 
For-profit and non-profit (501(c)3) businesses are eligible 
o Sole proprietorships operated out of homes and mobile businesses are eligible 
o Supporting documentation requirements may differ; ACF will provide two separate 
portals 
 
Application period: July 9 – July 31, 2020 unless mutually extended by both parties 
 
Grants will be provided on a rolling basis based on date of submission until funding is exhausted 
or grant period closes 
 
Grantees may be asked to provide supporting documentation indicating how grant funds were 
spent 
 
Funds not disbursed including interest income earned (if any) at the end of the Program will 
revert to County no later than September 30, 2020 
 
Grant program will be administered by Arizona Communities Foundation 
Pre-Qualifications 
 
Applicant certifies that the for-profit or non-profit business was in operation in Maricopa County 
but not within the cities of Phoenix or Mesa prior to January 1, 2019. 
 
Applicant may not have received other COVID-related financial assistance including but not 
limited to Payroll Protection Program, Economic Injury Disaster Loan, SBA Express Bridge Loans, 
and SBA Debt Relief. 
 
Applicant certifies they employed 25 or fewer full-time equivalents as of March 1, 2020. 
 
Applicant certifies they did not generate more than $3 million in gross sales (or revenues, in the 
case of non-profits) between January 1, 2019 and December 31, 2019. 
 
Applicant certifies that gross sales or revenues declined by at least 25% as a result of COVID-19 
in March and April 2020 compared to March and April 2019. 
 
Business applicant certifies that they meet required zoning and regulatory requirements 
including: 
o Having the proper zoning entitlements

Maricopa County Small Business Relief Program  
Scope of Work 
 
o Not having any active enforcement actions against the applicant by Maricopa County or 
their respective city/town government  
o Being in substantial compliance meaning that the county or respective city/town has not 
taken any enforcement action authorized by law for any deficiencies. 
 
Applicant certifies that they are in good standing with the Arizona Corporation Commission. 
Grant Application Questions 
 
Name of Business 
 
Employer ID/Tax ID Number 
 
Additional Business Owner (if applicable) 
 
Business physical address (or home address of mobile vendor) 
 
Business owner’s contract information 
 
Business Type (LLC, Corporation, Partnership, Sole Proprietorship) 
 
Proof for 501(c)3 status (for non-profits) 
 
Business Short Description (briefly describe goods or services business provides/manufactures) 
 
Date Business Opened 
 
Number of full-time equivalents as of March 1, 2020 
 
Current Number of full-time equivalents 
 
Description of impact COVID-19 has had on business 
 
Explanation of how grant will help business to retain employees and maintain viability 
 
Description of how funds will be utilized 
o Payroll, debt, rent, utilities, accounts payable, vendors, etc. 
 
Voluntary business owner demographics  
o Gender 
o Race 
o Ethnicity 
o Disability status 
o Veteran status 
Required Documentation 
 
Schedule of monthly gross sales (or revenues, for non-profits), beginning with January 2019 and 
ending with most recently closed month 
 
December 2019 balance sheet 
 
Documentation of 2019 and 2020 monthly totals (e.g., point-of-sales reports, computer sales 
summaries, copies of sales tax filings) 
 
Most recent W-9 or, for sole proprietors with no employees, social security number. 
 
Affidavit from applicant attesting to meeting each of the eligibility criteria. 
 
Proof of non-profit status, if applicable. 
 
Other documentation as necessary to demonstrate hardship as a result of COVID-19 pandemic. 
 
 
 
Process

Maricopa County Small Business Relief Program  
Scope of Work 
 
 
Per Section 3.1.3 of the contract, ACF will advertise and promote program through a variety of 
channels including but not limited to Facebook, Twitter, LinkedIn, chambers of commerce, and 
local small business associations to ensure the small business community is sufficiently notified 
 
ACF will create and host an online portal (separate applications for for-profit and non-profit 
businesses) from the beginning to the end of the grant period, 
 
ACF will provide online and phone-based support to applicants during regular business hours. 
o County may be asked to provide call center support during the program period. 
 
ACF will review the applications on a weekly basis to determine eligibility and make 
recommendations to the county for approval.  
o County may choose to verify tax identification numbers with IRS, or support ACF in this 
process. 
 
ACF will provide reports and retain records as required by the County. 
Exclusions 
 
The following businesses are not eligible for the Maricopa County Small Business Relief Program. 
Applicants must certify compliance with this provision. 
o Adult-oriented businesses as defined in A.R.S. Section 11-811 (E)(5). 
o Businesses engaged in the growth, harvest, storage, transport, distribution, use or 
otherwise providing cannabis for medical or recreational purposes. 
o Businesses owned, in whole or part, by a Maricopa County official or employee who, in 
their official capacity, participates in the oversight, development or implementation of 
the Maricopa program.