3.19.20 DES DATA SHARING FLEEING FELON.PDF

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INTERGOVERNMENTAL AGREEMENT  
BETWEEN 
ARIZONA DEPARTMENT OF ECONOMIC SECURITY 
AND MARICOPA COUNTY ON BEHALF OF THE 
SHERIFF’s OFFICE FOR JAIL INMATE AND FLEEING FELON MATCH PROCESS 
DATA SHARING 
C-50-20-___-3-00 
 
 
I. Purpose 
 
The purpose of this agreement is to automate the Jail Inmate and Fleeing Felon match process by 
setting forth the terms and conditions under which Maricopa County through the Maricopa County 
Sheriff’s Office (MCSO) will share certain data quarterly with the Arizona Department of Economic 
Security (ADES)/DBME – Family Assistance Administration for Jail Inmate Booking and release 
data.   MCSO will share data quarterly with Arizona Department of Economic Security 
(ADES)/DBME – Family Assistance Administration for fleeing felons with an outstanding warrant.  
This is a non-financial agreement.  
 
 
II.  Legal Authority 
 
The basis for this IGA is Federal Regulation, Fleeing Felon under Electronic Code of Federal 
Regulations Title 7, subtitle B, Chapter II, Subchapter C, Part 273, Subpart D, 7 CFR § 273.11(n)  
and  Food and Nutrition Act of 2008, 7 U.S.C. §  2015(k).  An individual determined to be a fleeing 
felon shall be an ineligible household member under this section. To establish that an individual is a 
fleeing felon, the State agency must verify that there is an outstanding felony warrant. 7 CFR § 
273.11(n)(1)(i)(A).  An individual determined to be a fleeing felon shall be an ineligible household 
member. 7 CFR 273.11(n). MCSO and ADES are authorized to share personal identifying 
information of suspected fleeing felons pursuant to 7 CFR § 273.2(b)4(ii); Food and Nutrition Act 
of 2008, 7 U.S.C. § 2020(e)(8)(E)(i)(I). 
 
III. Responsibilities of the Parties.  
 
Responsibilities of the Parties are established in Exhibit A., ARIZONA DEPARTMENT OF 
ECONOMIC SECURITY  Data Sharing Request/Agreement (J-119 DSA (7-17) attached to this 
document and incorporated here for reference to be used as a reference and guide in the 
implementation of this Agreement.   They are summarized below. 
 
A. On a quarterly basis, MCSO will: 
 
(1) Provide DES with Personal identifiable information for Inmates being booked and 
released from Maricopa County Jails and Fleeing Felons with outstanding warrants.

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(2) Provide ADES with the following data elements related to the identity of the confined 
individuals, if available: 
 
a) Social Security Number 
b) Individual’s Last Name, Last Name, Middle Name 
c) Date of Birth 
d) Gender 
e) Record creation date 
f) Report from date 
g) Report thru date  
h) Court sentence start date 
i) Booking date 
j) Release date 
k) Y if convicted or C if confined 
l) Jail facility code 
m) Booking number 
 
 
(3)  Method of Delivery - Drop the data via a secure location FTP location under MCSO and 
provide access to ADES/DBME-FAA to get the data.  PDF file will contain the data elements 
listed above. 
 
(4)  Timing and Scope of Reports - Submit the 3 monthly files each quarter in the month 
following the quarter.  The files will be named YYYY-MM-mmm Data where YYYY will be 
the year, MM the 01-12 for the month, and mmm shall be Jan-Dec with the “Data” appended 
to the abbreviated 3 characters of the month as shown on the image below.  In April, the 
January thru March files should be sent via FTP.  In July, the April thru June files would be 
sent to ADES.

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B. 
ADES will: 
 
(1) 
Provide a Secure-FTP site to deliver the data files.   
 
(2) 
Store the data received in a SQL server database with role-based access per
 
missions/need to know in a secured environment.   
 
(3) 
Control and maintain MCSO data provided under the ADES data retention 
policy and Agency regulations 
 
 
IV. Duration, Modification, and Termination of the Agreement 
 
This agreement shall be effective as of April 1, 2020. Any modification or amendment of this 
agreement must be in writing and agreed to by both parties. Notwithstanding the foregoing, in the 
event of a change in applicable federal law or regulation that requires changes to the terms and 
conditions of this agreement, ADES may unilaterally make such modification or amendment by 
giving advance written notice to the MCSO.  MCSO will have 30 calendar days from the date it 
receives such notice to contact ADES if it desires to terminate this agreement in light of the 
modification or amendment.  
 
Either party may terminate this agreement by giving the other party 90 calendar days of notice in 
writing.  This agreement will remain in effect until terminated by either party. 
 
V. Contacts 
 
The contacts for this agreement follow.  Either party may update the below contacts, as needed, by 
providing written notification of the contact change to [insert which contact is appropriate]. 
 
ADES 
MCSO 
Bryan Crawford, ADES-Department of 
Technology Services 
3443 N Central 2nd Floor 
Phoenix, AZ  85012 
602-774-8904 
bcrawfor@azdes.gov 
 
EBT/BA Manager 
Ernest Baca, Arizona Department of Economic 
Security – DBME 
8620 N 22nd Ave 3311 
Phoenix, AZ  85012 
602-255-4205 
ebaca@azdes.gov 
James Prindiville, Chief Financial Officer 
550 W Jackson Street 
Phoenix, AZ  85003 
602-876-1614 
j_prindiville@mcso.maricopa.gov 
 
Robert Brooks, Commander 
MCSO Technology Bureau 
550 W Jackson Street 
Phoenix, AZ  85003 
602-876-0054

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VI. Authorized Signature 
 
The signatories below warrant and represent that they have the competent authority on behalf of their 
respective entities to enter into the obligations set forth in this agreement. 
 
Electronic Signature Acknowledgement:   The signatories may sign this document electronically 
by using an approved electronic signature process.  Each signatory electronically signing this 
document agrees that his/her electronic signature has the same legal validity and effect as his/her 
handwritten signature on the document, and that it has the same meaning as his/her handwritten 
signature. 
Arizona Department of Economic Security  
Maricopa County  
 
 
____________________________________             ___________________________________ 
DES Chief Information                       Date            
 Clint Hickman                                       Date 
Security Officer 
 
 
 
 
 Chairman, Board of Supervisors  
 
____________________________________ 
Attest: 
Printed Name 
 
 
 
 
 
 
 
 
___________________________________  
 
 
 
 
 
 
 
Fran McCarroll 
 
 
    Date 
____________________________________ 
Clerk of the Board 
Arizona Attorney General                   Date 
 
 
 
 
 
 
 
 
 
 
______________________________________   
Paul Penzone, Sheriff                              Date 
 
 
Approved as to form: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
______________________________________   
Deputy County Attorney 
                  Date