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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services | 320 W. Lincoln | Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME DEPARTMENT RX# Sheriff's Office SWAT Division PROPOSED CONTRACT VENDOR NEED IDENTIFIED Date: 5/11/2020 Company: FLIR Unmanned Ground Systems, Inc. REQUESTED DELIVERY (Address: 19 Alpha Road, Suite 101 Date: 6/30/2020 City, State: Chelmsford, MA QUOTED PRICE: 409,818.42 Zip/Postal Code: |01824-4237 Phone: (978) 769-9333 Accounting String: Fax: (781) 268-5045 Contact Name: |Kamila Blain DESCRIPTION OF GOODS OR SERVICES REQUIRED: The estimated cost of this Procurement is: C < $100k @ > $100k Is this a Technology Procurement? CyYes @No Purchase of 2 new FLIR PackBot robot sytems and upgrade existing robot system. These robots are used for bomb disposal, surveillance and reconnaissance, CBRN detection and HazMat handling operations. The PackBot can climb stairs and navigate narrow passages, relaying real-time video, audio and sensor data while the operator stays at a safer, standoff distance. The PackBot is controlled by the uPoint® Multi-Robot Control System, featuring a touchscreen-based ruggedized tablet that allows an operator to select from across the family of connected robots. The MPUS radio operating on the Wave Relay® MANET, allows robots to penetrate deeper into complex structures and further downrange. The repair and upgrade of one of the currently owned FLIR Packbots. This upgrade and repair would place the current uPoint® Multi-Robot Control System, featuring a touchscreen- based ruggedized tablet and the MPUS radio operating on the Wave Relay® MANET, allows robots to penetrate deeper into complex structures and further downrange. COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: + Personal or department preference for a product or vendor + Department perception that the vendor is the best qualified (this should be determined through a competitive process) + Lack of department planning resulting in limited time to conduct a competitive procurement + Special incentive or deal offered (can be assessed in open and competitive solicitation) + Department convenience @ Software license renewals, additions, or upgrades available from only one source C Mailing lists, subscriptions or media advertising e Fa cempatity available from only one source (no other C Grant specified (supporting documents attached) C Warranty voided if service provided by other contract vendor C Other proprietary situation C Other (Provide written explanation below) THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): The FLIR Packbot system is a system that has been previously purchased and used by the Bomb Squad since 2010. The addition of the new FLIR Packbot systems would provide the Bomb Technicians a system they are familiar with, such as its usages and abilities. This will allow an immediate readiness and deployment of the robot platforms. The new FLIR Packbot systems are equipped with the latest uPoint Multi-Robot Control System, featuring a touchscreen-based ruggedized tablet that allows an operator to select from across the family of connected robots. The Android based controller will provide a significantly reduced learning curve of the newest features for the robot operators. The repair and upgrade of the current FLIR Packbot system will place all the latest operating systems in the platform to ensure complete compatibility and usage of the robot platform. Purchasing Packbot systems will also allow for continuity of training. SEARCH A search was conducted consisting of: (check all that apply) RESULTS Market research [7] Public notice given, list no alternatives were identified [J Other vendors contacted [J Other Oo no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: These robot systems are manufactured and provided by FLIR Unmanned Ground Systems, Inc. There is no other systems available on the market that use the same operating systems or allow the ability to combine multiple units onto one controller unit. These robot platforms are a system currently used by the Bomb Squad Bomb Technicians which ensures complete compatibility of both training and usage. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: [[] Comparison to public sector contract pricing al Comparison to previous comparable purchases (] Discount off published catalog pricing from a different vendor [J Market survey Independent estimate 1 Other, explain: Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): Quotes provided by FLIR for purchase of new robot systems and upgrade of existing robot system. CERTIFICATIONS I certify: 1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department Head or Department Head Delegate Signature (Required) Jim Prindiville / CFO ~ ARG. 5/15/20 Printed Name Signatijre/ Vv Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. Recommended to BOS for approval. Kevin Tyne ean Tyre May 14, 2020 Printed Name Signature Date