NOTICE OF AWARD RE HEAD START PROGRAM FY25.PDF

WZ Department of Health and Human Services

Administration for Children and Families

Notice of Award

Award# 09CH012079-04-00
FAIN# 09CH012079

Federal Award Date: 06/12/2024

Recipient Information

Federal Award Information

1. Recipient Name
MARICOPA COUNTY OF
234 N Central Ave Fl 3
Phoenix, AZ 85004-2256
602-506-4841

2. Congressional District of Recipient
07

3. Payment System Identifier (ID)
1866000472A6

4. Employer Identification Number (EIN)
866000472

5. Data Universal Numbering System (DUNS)
050391270

6. Recipient’s Unique Entity Identifier (UEI)
MHLNFHVYWDD9

7. Project Director or Principal Investigator

Ms. Nikki Thomas
nikki.thomas@maricopa.gov
602-372-3721

8. Authorized Official
Mr. Jack Sellers
sellersj@mail.maricopa.gov
000-000-0000

11. Award Number
09CH012079-04-00

12. Unique Federal Award Identification Number (FAIN)
09CH012079

13. Statutory Authority

42 USC 9801 ET SEQ.

14, Federal Award Project Title
Head Start and Early Head Start

15. Assistance Listing Number
93.600
16. Assistance Listing Program Title

Head Start

17. Award Action Type

Non-Competing Continuation
18. Is the Award R&D?
No

Federal Agency Information
ACF/OHS Region IX Grants Office

9. Awarding Agency Contact Information
Mr. Jeffrey Arciero

Grants Management Officer
jeffrey.arciero@acf.hhs.gov

617-565-2446

10.Program Official Contact Information
Ms. Cynthia T Yao
Head Start Program
Cynthia. Yao@acf.hhs.gov
415-437-8451

Summary Federal Award Financial Information

19. Budget Period Start Date —07/01/2024_ - End Date 06/30/2025

20. Total Amount of Federal Funds Obligated by this Action
20a. Direct Cost Amount
20b. Indirect Cost Amount

21. Authorized Carryover

22. Offset

23. Total Amount of Federal Funds Obligated this budget period
24. Total Approved Cost Sharing or Matching, where applicable

25. Total Federal and Non-Federal Approved this Budget Period

26. Period of Performance Start Date 07/01/2021 - End Date 06/30/2026

27. Total Amount of the Federal Award including Approved
Cost Sharing or Matching this Period of Performance

$22,323,586.00
$19,592,670.00
$2,730,916.00

$0.00
$0.00
$0.00
$5,580,897.00

$27,904,483.00

$95,126,025.46

28. Authorized Treatment of Program Income
ADDITIONAL COSTS
29. Grants Management Officer - Signature

Mr. Jeffrey Arciero

Grants Management Officer

30. Remarks

Page 1

Mons

y, Department of Health and Human Services Notice of Award

a XC Administration for Children and Families Awardi# 09CH012079-04-00
"a FAIN# 09CH012079

Federal Award Date: 06/12/2024

Recipient Information Baap btovedpudget
P (Excludes Direct Assistance)
Recipient Name |. Financial Assistance from the Federal Awarding Agency Only
MARICOPA COUNTY OF ll. Total project costs including grant funds and all other financial participation
ASN Gantt Aven 3 a. Salaries and Wages $8,361,126.00
Phoenix, AZ 85004-2256 b. Fri B fit:
602-506-4841 . Fringe Benefits $3,940,299.00
c. TotalPersonnelCosts $12,301,425.00
. Equipment
Congressional District of Recipient a. Equip $0.00
07 e. Supplies $1,088,023.00
Payment Account Number and Type f. Travel $15,493.00
1866000472A6 Cc .
Employer Identification Number (EIN) Data g. Construction $0.00
866000472 h, Other $1,666,865.00
Universal Numbering System (DUNS) i. Contractual $4.520.864,00
050391270
Recipient’s Unique Entity Identifier (UEI) j. TOTAL DIRECT COSTS $19,592,670.00
MHLNFHVYWDD9
k. INDIRECT COSTS $2,730,916.00
31. Assistance Type 1. TOTAL APPROVED BUDGET $22,323,586.00
Discretionary Grant Federal Sh.
m. Federal Share
32. Type of Award $22,323,586.00
Service n. Non-Federal Share $5,580,897.00
34. Accounting Classification Codes

FY-ACCOUNT NO. |. DOCUMENT NO. | ADMINISTRATIVE CODE OBJECT CLASS | CFDA NO. AMT ACTION FINANCIAL ASSISTANCE APPROPRIATION

4-G094122 09CH01207904 ACFOHS 41.51 93.600 $22,026,075.00 75-24-1536
4-G094120 09CH01207904 ACFOHS 41.51 93.600 $126,164.00 75-24-1536
4-G094121 09CH01207904 ACFOHS 41.51 93.600 $171,347.00 75-24-1536

Page 2

Department of Health and Human Services Notice of Award

%, Ke Administration for Children and Families Awardi# 09CH012079-04-00
oe FAIN# 09CH012079

Federal Award Date: (6/12/2024

35. Terms And Conditions

STANDARD TERMS

1. Federal awards are subject to legally binding requirements called terms and conditions (T&Cs).
Recipients must review and comply with all T&Cs identified under the award. When a recipient is
awarded and accepts an ACF award, it must comply with the requirements outlined in the Notice of
Award and T&Cs. The recipient must actively manage its award and adhere to all applicable
requirements. For more information about grants management activities and resources for recipients
throughout the award lifecycle, see the Managing Your ACF Grant Award at
https://www.acf.hhs.gov/grants/manage-grant.

Applicable Legislation, Statute, and Regulations

1. The administration of this program is authorized under the Head Start Act, as amended by the
Improving Head Start for School Readiness Act of 2007, Public Law 110-134 at
https://www.congress.gov/bill/1 1 0th-congress/house-bill/1429.

2. The program is codified at 42 U.S.C. 9831 et seq at
http://uscode.house.gov/view.xhtml?path=/prelim@title42/chapter105/subchapter2&edition=prelim.

3. Implementing program regulations are published as the Head Start Program Performance Standards at
45 CFR Parts 1301 to 1305, https://www.ecfr.gov/current/title-45/subtitle-B/chapter-XII/subchapter-

B. Additional program guidance is located on the Early Childhood Learning & Knowledge Center
(ECLKC), https://eclkc.ohs.acf.hhs.gov/. Recipients must act in compliance with the Program Instructions
and Information Memoranda. For full text, go to https://eclkc.ohs.acf.hhs.gow/policy/pi and
https://eclkc.ohs.acf.hhs.gov/policy/im.

4. This award is subject to the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for HHS Awards found at 45 CFR Part 75 at https://www.ecfr.gov/current/title-45/subtitle-
A/subchapter-A/part-75. This award is subject to the Closeout requirements for Grants and Agreements
found at 2 CFR 200.344 at https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-
D/subject-group-ECFR682eb6fbfabcde2/section-200.344.

5. This award is subject to Executive Orders in the Federal Register available at
https://www.federalregister.gov/presidential-documents/executive-orders.

6. This award is subject to requirements or limitations in any applicable Appropriations Act available at
https://crsreports.congress.gov/.

7. This award is subject to the Administrative and National Policy Requirements at
https://www.acf.hhs.gov/grants/administrative-and-national-policy-requirements.

8. This award is subject to the requirements of the HHS Grants Policy Statement (HHS GPS) that are
applicable based on your recipient type and the purpose of this award. This includes requirements in
Parts I and II available at https://www.hhs.gov/grants-contracts/grants/grants-policies-
regulations/index.html. Although consistent with the HHS GPS, any applicable statutory or regulatory
requirements, including 45 CFR Part 75, directly apply to this award apart from any coverage in the HHS
GPS.

Page 3

& Administration for Children and Families

Notice of Award

Award# 09CH012079-04-00
FAIN# 09CH012079
Federal Award Date: (6/12/2024

Department of Health and Human Services

Property

9. This award is subject to the Property Related T&Cs found at https://www.acf.hhs.gov/grants/manage-
grant/grant-award/property-terms. Under 45 CFR §75.323, all real property, equipment, and intangible

property acquired or improved with ACF funds must be held in trust by the non-federal entity as trustee
for the beneficiaries of the project or program under which the property was acquired or improved.

Award Payment

10. This award will be paid through the Department of Health and Human Services, Payment
Management Services, operating under the Program Support Center (PSC). The PSC provides automated
award payment and cash management services from awards issued by Federal Government Awarding
Agencies through the centralized payment system, Payment Management System (PMS). For more
detailed information on payment through PMS, go to https://pms.psc.gov/. Drawing funds from PMS
indicates acceptance and agreement to the T&Cs of the award.

Unique Entity Identifier (UET) Notice

11. All applicants and recipients must have an active System for Award Management (SAM) registration
and UEI issued. ACF recommends that organizations start the renewal process at least 30 days prior to
expiration to avoid delays in federal funding. Entities can search for help at Federal Service Desk

(FSD) any time or request help from an FSD agent Monday-Friday 8 a.m. to 8 p.m. ET. This award is
subject to requirements as set forth in 2 CFR 25.110.

Page 4

AWARD ATTACHMENTS

MARICOPA COUNTY OF 09CH012079-04-00

1. 09CHO12079-04 - FY24 - Maricopa NCC + COLA Remarks

30. REMARKS (Continued from previous page)

This action awards $22,026,075 for operations; $126,164 for Head Start training and technical
assistance; and $171,347 for Early Head Start training and technical assistance for the
07/01/2024-06/30/2025 budget period.

This action awards funds for the cost-of-living adjustment (COLA) increase for
programoperations authorized under the Further Consolidated Appropriations Act, 2024
(P.L. 118-47) to permanently increase the pay scale outlined in the COLA - Funding
Guidance Letter and Program Instruction ACF-OHS-PI-24-02. Funds are distributed at
the COLA rate indicated in the Program Instruction proportionate to the budgeted
Object Class Categories in Section B of the FY24 Non-Competing New/Continuation
application’s SF-424A for Personnel, Fringe Benefits, Contractual and Indirect Charges.
Any remaining funds are added to Object Class Category Other. All COLA funds are
included in the approved budget, Field 33 of this Notice of Award. Use of COLA funds
for any purpose other than as required in the Program Instruction and Funding
Guidance Letter, requires submission of a budget revision amendment for consideration
in the Head Start Enterprise System (HSES) no later than thirty (30) days from the
issuance date of the Notice of Award.

The projected operations costs based on the application submitted for this period and
COLA increase are $13,157,934 for Head Start and $8,868,141 for Early Head Start.

Head Start population: 715 children.

Designated Head Start service area(s): East Maricopa County, Arizona: Excludes the City of
Phoenix and communities of Goodyear (85395) and Surprise (85374) in West Maricopa County.
Approved program option(s) for the Head Start program: Center-based.

Early Head Start population: 136 infants, toddlers, and pregnant women.

Early Head Start-CCP population: 232 infants and toddlers.

Designated Early Head Start service area(s): East Maricopa County, Arizona: Excludes the City
of Phoenix

Designated Early Head Start-CCP service area: Maricopa County, Arizona: Excludes City of
Phoenix.

Approved program option(s) for the Early Head Start and Early Head Start-CCP programs:
Center-based.

This grant is subject to the requirements included in Attachments 1 and 2.

As per Program Instruction ACF-PI-HS-24-01, each recipient is required to submit one semi-
annual SF-425 report and one annual SF-425 report. For this grant, SF-425 reports must be
received by:

- Semi-Annual Report in PMS: 1/30/2025
- Annual Report in PMS: 9/30/2025

Additionally, the grantee must submit their SF-429 Real Property Status report via the Online
Data Collection System, accessible through GrantSolutions. Your SF-429 report is due by the
Annual SF-425 due date given above. Please refer to Program Instruction ACF-PI-HS-17-03 for
further details.

This grant is subject to the requirements included in Attachments 1 and 2.

Attachment 1

Award Number: 09CH012079/04

Recipient Organization: Maricopa, County Of

This grant is subject to Section 640(b) of the Head Start Act and 45 C.F.R. § 1303.4 requiring a
non-federal match of 20 percent of the total cost of the program. This grant is also subject to the
requirements in Section 644(b) of the Head Start Act and 45 C.F.R. § 1303.5 limiting
development and administrative costs to a maximum of 15 percent of the total costs of the
program, including the non-federal match contribution of such costs. The requirements for a
non-federal match of 20 percent and the limitation of 15 percent for development and
administrative costs apply to the 07/01/2024-06/30/2025 budget period unless a waiver is
approved. Any request for a waiver of the non-federal match, or a portion thereof, that meets the
conditions under Section 640(b)(1)-(5) of the Head Start Act and 45 C.F.R. § 1303.4 or a waiver
of the limitation on development and administrative costs that meets the conditions under 45
C.F.R. § 1303.5 must be submitted in advance of the end of the budget period. Any waiver
request submitted after the expiration of the project period will not be considered.

The HHS Uniform Administrative Requirements (see 45 C.F.R. § 75.308(c)(1)(ii)) provide the
authority to ACF to approve key staff of Head Start grant recipients. For the purposes of this
grant, key staff is defined as the Head Start Director or person carrying out the duties of the
Head Start Director if not under that title and the Chief Executive Officer, Executive Director
and/or Chief Fiscal Officer if any of those positions is funded, either directly or through indirect
cost recovery, more than 50 percent with Head Start funds.

Section 653 of the Head Start Act prohibits the use of any federal funds, including Head Start
grant funds, to pay any portion of the compensation of an individual employed by a Head Start
agency if that individual's compensation exceeds the rate payable for Level II of the Executive
Schedule.

Prior written approval must be obtained for the purchase of equipment and other capital
expenditures as described in 45 C.F.R. § 75.439(a). Prior written approval must also be
obtained under 45 C.F.R. § 75.439(b)(3) and 45 C.F.R. Part 1303 Subpart E - Facilities to use
Head Start grant funds for the initial or ongoing purchase, construction, and major renovation of
facilities. No Head Start grant funds may be used toward the payment of one-time expenses,
principal and interest for the acquisition, construction or major renovation of a facility without
prior written approval of the Administration for Children and Families.

Attachment 2
Real Property Terms and Conditions

Terms and Conditions for Awards involving Property, if applicable

Under grant program regulations at 45 C.F.R. § 75.323, a property trust relationship
exists for the benefit of the awarding program in all property the non-federal entity
acquires or improves with the Administration for Children and Families (ACF) funds,
including real property, equipment and supplies. The non-federal entity holds the property
in trust for the beneficiaries of the project or program under which the property was
acquired or improved. ACF requires the non-federal entity to record liens or other
appropriate notices such as Notices of federal Interest to indicate that real property has
been acquired or improved with federal award funds and that use and disposition
conditions apply to the property. The federal interest in the property cannot be defeated
by a recipient’s failure to file an appropriate notice of federal interest. A recipient may not
encumber or permit a third party to encumber any property where federal funds were
used for purchase, construction or major renovation without ACF’s written consent.
Financing and refinancing a property with or without subordination of the federal interest
are encumbrance actions and subject to formal ACF approval, including the submission of
the SF-429 Attachment B Acquire or Improve Request form (along with the supporting
documentation) and the SF-429 Attachment C Encumbrance Request form (along with
supporting documentation) in GrantSolutions On-Line Data Collection (OLDC) system.
For guidance and reporting information, see Real Property Guidance:
https://www.acf.hhs.gov/grants/real-property#book_content_O .

The federal interest in real property purchased, constructed or renovated with federal
funds does not expire and remains in place until formal disposition. When real property is
no longer needed either because the non-federal entity is leaving the program or for
another reason, the non-federal entity must obtain disposition instructions from ACF in
accordance with C.F.R. §75.318(c) (1)-(3) and ACF Policy, including the submission of
the SF-429 Attachment C Disposition Request form (along with supporting
documentation) in the GrantSolutions On-Line Data Collection (OLDC) system. For
additional guidance and reporting information, see Real Property Guidance:
https:/Awww.acf.hhs.gov/grants/real-property#book_content_0 . While the awardee may
indicate a disposition preference in the request for disposition instructions, ACF has the
discretion to direct a different disposition option. The non-federal entity must request
disposition instructions within 60 days of project expiration or notice of termination. If the
non-federal entity fails to request disposition instructions, ACF will direct disposition.

A recipient’s failure to comply with ACF’s disposition instructions will constitute a material

violation of the terms and conditions of this grant award. Recipients are responsible for
maintaining accurate and up-to-date records of any non-federal contributions, including
payments of principal and interest on loans, made towards the purchase, construction, or
renovation of real property, and itemized records of the funding source of such
contributions. Recipients must produce those records when requesting disposition. In
accordance with 45 C.F.R. §75.320(e) and ACF policy, the recipient must request
disposition instructions utilizing the SF-428 cover page, Attachment C, and S form along
with supporting documentation from ACF Office of Grants Management for equipment
purchased with federal funds and which is no longer needed either because the recipient
is leaving the program or for another reason. For more guidance and reporting
information, see Tangible Personal Property Guidance: https://www.acf.hhs.gov/tangible-
personal-property#book_content_0.

If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate
value upon termination of support or completion of the project or program, the non-federal
entity must retain the supplies or use on other activities or sell them, but must, in either
case, compensate the Federal government for its share. The amount of compensation
must be computed in the same manner as equipment. See 45 C.F.R. §75.320(e)(2) for
the calculation methodology. For more guidance and reporting information, see Tangible
Personal Property Guidance: https://www.acf.hhs.gov/tangible-personal-
property#book_content_0O.

The inventory of equipment, supplies, and real property acquired with Head Start funds
under any preceding award must be transferred and recorded under the grant agreement
number identified in field 12 of this Notice of Award.

Pursuant to 45 C.F.R. §75.317, a grant recipient must, at a minimum, provide the
equivalent insurance coverage for real property and/or equipment acquired or improved
with Federal funds, as provided to other property it owns. If a grant recipient uses federal
funds to purchase or continue purchase (e.g. mortgage payments) on real property,
including modular facility unit(s), it must maintain physical damage or destruction
insurance at the full replacement value of the facility so long as it owns or occupies the
facility. Ata minimum, a grant recipient must obtain an insurance policy insuring against
risk from physical destruction immediately upon acquiring real property or equipment, or
upon completion of construction or modernization of a facility when federal funds were
expended. The physical destruction insurance policy must insure the full-appraised value
of the real property from risk of partial and total physical destruction, including flood
insurance, or other special hazard riders, where appropriate. The policy must also include
a requirement for the insurer to notify the Administration for Children and Families’ Office
of Grants Management of any changes in the policy or coverage, for example, loss payee
endorsement.