RESCINDED SECONDARY EMPLOYMENT POLICY (HR2422) 2024-06-26.PDF
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MARICOPA COUNTY INTERNAL POLICY Policy Title: SECONDARY EMPLOYMENT Policy Number: HR2422 Current Adoption Date: 06-28-2023 Current Implementation Date: 06-28-2023 Approved by: BOARD OF SUPERVISORS Board Agenda Number: C-31-19-006-6-01 Original Adoption Date: 11-14-2012 Page 1 of 2 I. PURPOSE To provide a mechanism for employees to request to participate in outside employment when doing so does not interfere with their County employment, create a conflict of interest, or create an appearance of impropriety. II. AUTHORITY This Policy is authorized by the Board of Supervisors pursuant to A.R.S.§11-251. III. APPLICATION This Policy applies to all Maricopa County appointed departments, the Flood Control District of Maricopa County, and the Maricopa County Library District (Special Districts). The Board of Supervisors is authorized to jointly adopt policies applying to the Special Districts under the Intergovernmental Agreement, C-06-18-393-6-00, approved on April 11, 2018. An elected office may follow this Policy for its employees when it does not have a similar policy. IV. DEFINITIONS A. Appointing Authority: An elected official, the single administrative or executive head of a department, or the designated representative authorized to act in this capacity. B. County Employment: All employment within the County wherein employees are paid a wage or salary in accordance with official County payroll entries. C. Employee: A person paid a wage, salary, or stipend in accordance with official County payroll entries. Does not include volunteers, independent contractors, inmates, or members of boards, commissions, and committees appointed by the Board of Supervisors. D. Outside Employment: Self-employment and other paid employment outside of the County. V. POLICY A. Employees must not engage in outside employment that: 1. Violates any law, statute, or regulation. 2. Poses, could pose, or has the appearance of a potential conflict of interest. 3. Compromises the integrity or credibility of the County. 4. Impairs the performance of County duties including, but not limited to: a. Using County work time, facilities, personnel, equipment, technology, supplies, badges, or uniforms. b. When their regular duties involve directly or indirectly inspecting, reviewing, or auditing the outside employer's work. Policy Title: SECONDARY EMPLOYMENT Policy Number: HR2422 Current Adoption Date: 06-28-2023 Page 2 of 2 c. Using their official position or confidential information acquired during their official County duties. d. Placing employees in an adversarial relationship with their departments or the County. e. Rendering employees’ performance of County duties less efficiently or preventing them from working overtime, stand-by, on-call, or call-back work. B. Employees must: 1. Obtain written or electronic Appointing Authority approval to continue outside employment that does not conflict with this Policy. 2. Notify their department of changes to their outside employment status, duties, or work hours. 3. Review with their department their outside employment when their County employment changes for any reason. 4. Cease or modify the outside employment if instructed by their Appointing Authority because it conflicts with this Policy. C. Appointing Authorities will: 1. Review requests for compliance with this Policy and notify employees of their final decision in writing or electronically, typically within five (5) business days after receipt of the request. 2. Give employees a reasonable amount of time to cease or modify their outside employment if it is determined to conflict with this Policy. 3. Maintain records of outside employment approvals in personnel files. D. The County Manager or designee may approve exceptions consistent with the Policy’s intent. Revision History Version Revision Date Description of Revision 1 11/14/2012 Initial version (C-49-13-028-6-00) 2 09/19/2018 Updated language consistent with A.R.S. §38-501 through 505 (C-31-19-006-6-00) 3 06/28/2023 Updated and simplified language (C-31-19-006-6-01)