FY21 IGA MCAQD_ADEQ SOW AND BUDGET FINAL 4.14.2020.DOCX

TRAVEL REDUCTION PROGRAM
Maricopa County Air Quality Department
Scope of Work for Air Quality Grant Funding
Fiscal Year 2021
APRIL 2020

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I.
BACKGROUND
In April 1985, the Center for Law and Public Interest filed suit against the State of 
Arizona and Maricopa County for failure to meet the Ambient Air Quality Standards 
for carbon monoxide. The federal court ordered the State of Arizona to write a State 
Implementation Plan to comply with the standards. In response, the Arizona 
Legislature passed the 1988 Air Quality Bill (Arizona Revised Statutes (ARS) §49-
581 et seq.) which mandated a Travel Reduction Program (TRP) for employers and 
schools in Maricopa County.
The Maricopa County TRP is included in regional carbon monoxide plans and 
included as committed transportation control measures in several ozone and PM-10 
particulate plans. There is little difference in the objectives of the Travel Reduction 
Program and the Clean Air Campaign as both are rooted in legislation intended to 
reduce vehicle miles traveled in Maricopa County, especially travel by single 
occupancy vehicles.
The Clean Air Campaign continues as a year-round public relations and education 
effort supporting employers in encouraging commuters to use alternative modes of 
transportation and educating the general public.  While the campaign continues to 
place emphasis on the winter carbon monoxide season, as required by statute, ozone 
and particulates are also being addressed through the summer Commit to One Day 
ozone campaign.
The Maricopa County Air Quality TRP staff administers all aspects of the TRP and 
will continue to operate the research, planning, coordinating, regulatory and 
compliance assurance aspects of the TRP. Employer training and technical assistance 
and program promotion will continue to be carried out through a contract with Valley 
Metro – Commute Solutions under direction of county staff.
II. GOALS & OBJECTIVES
Continue implementation of the Regional Travel Reduction Program pursuant to 
Arizona Revised Statutes, Title 49, Chapter 3, Article 8 (§49-581 through §49-
593), the Regional Voluntary No-Drive Day Campaign pursuant to Arizona Revised 
Statute, Title 49, Chapter 3, Article 3 (§49-506), and the Maricopa County Trip 
Reduction Ordinance No. P-7.
The primary goals of the program are:

Increase by two percent the tons of pollution prevented for program 
commuters, using an alternative mode of travel to/from their workplace from 
the level achieved in FY 2020.

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
Increase by two percent the number of alternative vehicle miles traveled by 
program participants from the level achieved in FY 2020.

Comply with all tasks and items listed in the Special Terms and Conditions of 
the Grant Agreement.
III. TASKS & ACTIVITIES
Task 1:  Maricopa County Air Quality Department - Travel Reduction Program

Administer the TRP to major employers within Maricopa County Area A who 
have 50 or more employees.  Pursuant to ARS §49-581(11), a major 
employer within area A has fifty employees working at or reporting to a single 
work site during any twenty-four hour period for at least three days per week 
at least six months of the year. 

Issue internet/intranet/paper surveys to participating TRP employers.

Process and analyze the TRP surveys for participating employers.

Research, identify and incorporate new major employers that are legally 
required to take part in the TRP.

Provide summary analyses to employers participating in the TRP regarding 
their employee commuting habits based on the employee survey results.  With 
this information, employers are able to formulate plans that will reduce single 
occupancy vehicle trips and/or miles.

Assist employers in the development of approvable TRP annual plans.

Submit completed annual plans to the Maricopa County Travel Reduction 
Program Regional Task Force for approval.

Review and monitor employer TRP annual plans.

Administer the county’s year round Clean Air Campaign to encourage weekly 
use of travel reduction solutions. Implement marketing and advertising that 
creates awareness and encourages the increased use of alternative modes and 
work schedules in coordination with the Travel Reduction Program. 

Negotiate a sub award agreement with Valley Metro/Commute Solutions to 
assist Maricopa County in providing TRP training, program promotions, plan

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implementation assistance and promotion of alternative transportation modes 
and strategies.
Task 2:  Subcontractor – TRP Training and Assistance

Promote the use of alternative modes by developing promotional kits for 
employers and associated collateral pieces under direction of the county up to 
four times per year.

Provide technical assistance to TRP employers in achieving the prescribed 
reductions in single occupancy vehicle trips or single occupancy vehicle miles 
traveled through one-on-one assistance, webinars, e-newsletters and in-person 
training. 

Provide on-line training to TRP transportation coordinators on the 
requirements of the law including the survey process, plans and 
documentation, types of alternative modes and travel reduction strategies.  
Revise training as necessary to address changes to the TRP plan template and 
upcoming ordinance revision.

Assist employers in achieving at least the minimum response rate for the TRP 
annual survey.  

Assist employers in implementation of approved TRP annual plans including 
attending employer events, lunch and learns, reviewing any promotional 
materials to ensure content provides enough guidance to employees, courtesy 
visits to answer questions, and providing best practices.  

Assist the county to encourage weekly use of travel reduction strategies 
through integrated campaigns which may include print materials, public and 
media relations, and events.
 
IV. DELIVERABLES 
Maricopa County will submit to ADEQ monthly, quarterly, and annual reports 
describing activities for which ADEQ funding has been received.  Maricopa County 
will also provide ADEQ a digital copy of the refined data set on a fiscal year basis.

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
Monthly reports, to be filed with ADEQ with monthly invoices shall be 
submitted within 25 days following the last day of the prior month, will 
include the following:

A recap of commute survey distribution, survey response rates, survey 
analysis reports generated, and annual plans received/approved;

A summary of enforcement activities;

Narratives on other general program operation activities; 

Narrative on any ozone reduction activities; and

A separate report from subcontractor RPTA addressing employer 
contacts and employer assistance efforts.

Quarterly reports, to be filed with ADEQ within 45 days following the 
conclusion of each quarter, will include the following:

A recap of commute survey distribution, survey response rates, survey 
analysis reports generated, and annual plans received/approved for the 
quarter;

A summary of enforcement activities for the quarter;

Narratives on other general program operation activities for the 
quarter; and

A separate report from subcontractor RPTA that includes employer 
contacts, training, and employer assistance efforts for the quarter.

Annual reports, to be filed with ADEQ within 105 days following the last day 
of the fiscal year, will include the following:

Table to display the total emission reductions in tons for the current 
fiscal year and the past four years for the following pollutants: CO, 
VOC, PM10, NOx, and total pollution reduction. Spreadsheet 
displaying this information will also be provided separately.

Table to display the annual TRP SOVMT, SOV and AMU Rates by 
Trips including SOVMT%, SOV%, Carpool %, Bus %, Bike %, Walk 
%, Telework %, Other %, and Total AMU%. Spreadsheet displaying 
this information will also be provided separately.

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
Summary of program participation levels for the current fiscal year and 
the past four years for employer count, survey site count, and 
employee/ student count information.

A summary evaluation of pollution/emissions prevented associated with 
program operations as estimated using the regional miles per pound of 
pollution factor supplied annually by the Maricopa Association of 
Governments.
Measure 1:  Increase by two percent the tons of pollution 
prevented for program commuters, using an alternative mode of 
travel to/from their workplace from the level achieved in FY 
2020.

A summary of changes in SOV/SOVMT rates, employee/student 
survey response rates and alternative mode participation rates for the 
program in total.
Measure 2:  Increase by two percent the number of alternative 
Vehicle Miles Traveled by program participants from the level 
achieved in FY 2020.

A summary of enforcement activities and compliance assistance efforts 
for the reporting period, including action taken regarding survey 
response and other program elements.

Identification of performance with program goals by employers, 
including recommendations and commitments made under ARS §49-
588(D).
Maricopa County will continue to coordinate with ADEQ and other ADEQ-funded 
travel reduction programs in identifying metrics and methodologies that allow for 
consistent reporting and data sharing across programs, and for assessment of 
program elements in terms of their effectiveness in increasing alternative mode 
usage. This information will be used in gauging program efficacy and in assisting 
employers that participate in the program.  
By March 30, 2021 Maricopa County will submit to ADEQ an overview of the vision 
and planning for the FY22 program including highlights of proposed initiatives,

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operational changes, as well as recommendations to increase TRP compliance results. 
Submission of this document may accompany proposed scope of work and budget 
request for the FY22 grant cycle. 
V. SCHEDULE FOR SUBMISSION OF DELIVERABLES
Deliverable
Date of Submittal
Monthly Reports and Invoices
25 days following the last day of previous 
month
Quarterly Reports
45 days following the close of the previous 
quarter
Annual Report
105 days within the close of the Fiscal Year

VI. BUDGET
TASK 1: CONTRACTOR - MCAQD/TRP (TRP 
ADEQ)
 
 
 
 
Period: July 1, 2020 - June 30, 2021
 
 
Program
Total
Personnel
Hourly Rate
Operations
Cost
Cummings
Phillip M
$40.83 
   
780.00 
$31,847.00 
Fowler
Joel E
$19.37 
   
1,044.00 
$20,222.00 
Jannett
Ernest J
$26.48 
   
1,044.00 
$27,645.00 
Jennings
Soraya 
$20.79 
   
1,044.00 
$21,705.00 
Martinez
Sylvia Arredondo
$23.89 
   
1,044.00 
$24,941.00 
Moeller
Gregory A
$25.14 
   
1,044.00 
$26,246.00 
Richey
Lisa
$21.85 
   
1,044.00 
$22,811.00

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Starr
Sheila J
$23.89 
   
1,044.00 
$24,941.00 
Wesoloskie
Tina M
$42.37 
   
522.00 
$22,117.00 
Weston-Smith
Kristen M
$37.12 
   
1,044.00 
$38,753.00 
Wohlbrandt
Morgan B
$19.95 
   
1,044.00 
$20,828.00 
[ vacant ]
[ vacant ]
$18.90 
   
1,044.00 
$19,732.00 
Appelo
Regan C
$28.34 
   
261.00 
$7,397.00 
Total Hourly Cost
 
 
 
$309,185.00 
Total Hours
12,003.00
 
Fringe Benefit
44.02%
$136,112.00 
Total Labor with Fringe
 
 
 
$445,297.00 
REIMBURSABLE EXPENSES
 
 
 
Total Cost
Supplies
 
 
$15,000.00 
$15,000.00 
Non-Capital Equipment and software
$5,000.00 
$5,000.00 
Services
$120,353.00 
$120,353.00 
Marketing/Advertising Clean Air Campaign
$77,551.00 
 
Rent
   
$22,801.56

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Conference and Trainings
$4,000.00 
 
Telecom
$11,000.00 
 
Printing
$2,500.00 
 
Mileage
$2,500.00 
 
 
$120,352.56 
 
Total Reimbursable Expenses
 
 
$140,353.00 
$140,353.00 
TASK 2: SUBCONTRACTOR - RPTA/Valley Metro 
TRASUB
 
 
 
 
Period: July 1, 2020 - June 30, 2021
Training &
Total
Personnel
Hourly Rate
Assistance
Cost
Abiagail Cooksey-Williams
$49.52 
271.44
$13,441.71 
Day, Suzanne
$35.52 
361.92
$12,855.40 
Duarte, Lillian
$39.07 
361.92
$14,140.21 
Reid, Jeff
$25.58 
271.44
$6,943.44 
Subtotal
 
 
 
$47,380.76 
Total Hours 
1,266.72
 
Total Hourly Subcontractors Cost
$47,380.76 
Fringe Benefit
39.30%
$18,620.64 
Overhead
88.80%
$42,074.11 
Consultants (Other)
$1,000.00 
Reimbursable Expense (Meetings & Mileage)
$12,000.00 
Reimbursable Expense (Postage/Print/Misc.)
$28,924.49

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Total Subcontractor Expenses
 
 
 
$150,000.00 
GRAND TOTAL COSTS BY TASK
 
TASK 1
TASK 2
 
Period: July 1, 2020 - June 30, 2021
MCAQD/TRP
TRASUB
TOTAL
Total Labor with Fringe
$445,297.00 
 
$445,297.00 
Reimbursable Expenses
$140,353.00 
 
$140,353.00 
Overhead
23.40%
$137,042.00 
 
$137,042.00 
Subcontractor (RPTA/Valley Metro)
 
$150,000.00 
$150,000.00 
 
TOTALS: 
$722,692.00
$150,000.00 
$872,692.00