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Agenda Item Id: Item Title COMPETITION IMPRACTICABLE CONTRACT WITH TANTUS SOLUTIONS GROUP, INC. FOR SYSTEM INTEGRATION SERVICE FOR THE SHIELD PROJECT C Number: C-50-17-013-M-00 Action Requested: Approve the award of a Competition Impracticable contract to Tantus Solutions Group, Inc. for the provision of integration services related to the implementation of a commercial off-the-shelf (COTS) New Jail Management System solution (New JMS). The initial contract term is three (3) years commencing on August 1, 2016 and ending on July 31, 2019. The contract contains options for two (2) annual renewals. The initial contract value, including estimated travel costs, shall be $3,109,100.00. Board Required Information: System integration services are required to coincide with the solicitation process of 17002-RFP for SHIELD the new Jail Management System (JMS) Project and will continue with the yet to be determined awarded vendor. All services will be governed by individual task orders that are based upon the needs of the MCSO and the interaction with the eventual awarded vendor. Services will include gap analysis, data cleansing and migration, interface requirements and development, knowledge transfer, and related services. Additional Information: Tantus Solutions Group is being recommended for award for this project based on the work that they previously accomplished for the County under contract 13139-RFP New Jail Management System as a subcontractor for Syscon Justice Systems. Contract 13139 is being terminated for convenience and is being replaced by solicitation 17002-RFP SHIELD New Jail Management System. Tantus has completed numerous tasks that are required for this new solicitation and has great knowledge of MCSO and its practices. JMS Software Integration Services Document ID: 171006-CI Expenditure Impact By FY: $3,109,100.00 Total Estimated breakdown: FY2017: $372,246 FY2018: $1,194,364 FY2019: $1,194,364 FY2020: $348,126 Item Notes: (8/31/2016 3:49:13 PM) - Step: ClrkOfBrd User: Juanita Garza Response: APPROVE (8/31/2016 3:39:00 PM) - Step: OMB User: Cindy Goelz Response: APPROVE Comments: Recommend approval. (8/26/2016 1:16:30 PM) - Step: CountyAtty User: Michelle Wood Response: APPROVE Comments: Approved, per RPennington. (8/26/2016 12:46:48 PM) - Comments From Randall Pennington Recommend approval. (8/19/2016 11:32:12 AM) - Step: OMB_C2 User: Lauren Cochran Response: APPROVE Comments: Recommend approval. (8/18/2016 3:34:08 PM) - Step: MtlsMgt User: Kevin Tyne Response: APPROVE (8/18/2016 12:04:43 PM) - Step: OMB_C1 User: Kirstin Chernin Response: APPROVE Comments: Approve (8/18/2016 11:46:33 AM) - Step: OET User: Richard McHattie Response: APPROVE (8/18/2016 8:52:13 AM) - Step: DepartmentChief User: Michele Vendredi Response: APPROVE (8/17/2016 9:22:31 PM) - Step: DeptHead User: LeeAnn Bohn Response: APPROVE (8/17/2016 11:20:23 AM) - Step: DeptCoor User: Suzanne Baier Response: APPROVE (8/15/2016 2:16:18 PM) - Step: Originator User: Amanda Dalton Response: APPROVE Is there a Financial Impact? yes FY Bgt PAS Fund Agency Dept Org. Object Sub- Obj $Amount Rept. Cat. Prjt Code 2017 Y IIAR 440 N/A D470 4715 TBD TBD $372,246 N/A JMIS 2018 Y IIAR 440 N/A D470 4715 TBD TBD $1,194,364 N/A JMIS 2019 Y IIAR 440 N/A D470 4715 TBD TBD $1,194,364 N/A JMIS 2020 Y IIAR 440 N/A D470 4715 TBD TBD $348,126 N/A JMIS Is there related Managing for Results information? yes Program Activity Performance/Demand Measure Anticipated Results Custody Management Inmate Intake and Release # of inmates assigned to housing or released Provide proper and efficient acceptance, booking, identification, classification, and release to inmates so they can be accurately assigned to jail facilities, held for other agencies, or released from Sheriff's custody. General Item Information Department: Sheriff's Office Constellation: Contact Name: Suzanne R. Baier Phone Number: 602-876-1633 Return To: Amanda Dalton Phone Number: 602-876-6856 Location: Supervisors' Auditorium Board: Meeting Date: 9/7/2016 Item Tracking Step Action User Date Originator APPROVE Amanda Dalton 8/15/2016 2:16:16 PM DeptCoor APPROVE Suzanne Baier 8/17/2016 11:20:22 AM DeptHead APPROVE LeeAnn Bohn 8/17/2016 9:22:30 PM DepartmentChief APPROVE Michele Vendredi 8/18/2016 8:52:12 AM OET APPROVE Richard McHattie 8/18/2016 11:46:31 AM MtlsMgt APPROVE Kevin Tyne 8/18/2016 3:34:07 PM Legal APPROVE Michelle Wood 8/26/2016 1:16:29 PM OMB APPROVE Cindy Goelz 8/31/2016 3:38:59 PM ClrkOfBrd APPROVE Juanita Garza 8/31/2016 3:49:12 PM CountyManager APPROVE JoAnn Rangel 9/1/2016 10:37:13 AM Board of Supervisors / Directors Approved on 9/7/2016.