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Agenda Item Id:
Item Title
AMENDMENT TO COMPETITION IMPRACTICABLE JMS SOFTWARE INTEGRATION SERVICES
C Number: C-50-17-013-M-01
Action Requested:
Approve the Amendment 1 to the Competition Impracticable contract, SERIAL 171006-CI Jail
Management System (JMS) software Integration Services, between Tantus Solutions Group, Inc. and
Maricopa County for services related to the implementation of the New Jail Management System
solution (New JMS). This amendment is effective August 1, 2019 and renews the contract an additional
two (2) years until July 31, 2021 per section 1.2 of the contract. This action also increases the current
contract value by $376,242 from $3,109,100 to $3,485,342 for service increases and travel. Funds are
budgeted in the Detention Fund (255).
Board Required Information:
The purpose of the contract is to provide integration services related to the implementation of the
commercial of the shelf Jail Management solution. Tantus’ role in end-to-end testing has been extended
due to delays by the primary software vendor (Tribridge) for the SHIELD Project. The delta data
conversion process was not part of the original scope of the Tantus contract. The project team
determined the concept of Tantus taking on these tasks would significantly reduce anticipated
downtime at go-live. A number of small scope changes were identified resulting in change order
request items, included in this Amendment. All services will be governed by individual task orders that
are based upon the needs of the MCSO and the interaction with the eventual awarded vendor.
Additional Information:
Expenditure Impact By FY:
FY 2020: $320,000
FY 2021: $ 56,242
Item Notes:
(6/5/2019 2:20:42 PM) - Step: ClrkOfBrd
User: Juanita Garza
Response: APPROVE
(6/5/2019 11:58:41 AM) - Step: CountyAtty
User: Mary (Colleen) Connor
Response: APPROVE
(5/30/2019 8:34:05 AM) - Comments From Randall Pennington
No legal objections, recommend approval.
(5/29/2019 7:11:44 PM) - Step: OMB
User: Mayra Hourigan
Response: APPROVE
Comments:
Recommend approval.
(5/29/2019 1:34:12 PM) - Step: OMB_C2
User: Kirstin Chernin
Response: APPROVE
Comments:
Recommend approval.
(5/29/2019 9:28:09 AM) - Step: MtlsMgt
User: Kevin Tyne
Response: APPROVE
(5/29/2019 8:50:02 AM) - Step: OET
User: Ed Winfield
Response: APPROVE
(5/28/2019 11:23:50 AM) - Step: OMB_C1
User: Jordan Dale
Response: APPROVE
Comments:
Approval recommended
(5/28/2019 11:18:12 AM) - Step: DepartmentChief
User: Stephanie Cherny
Response: APPROVE
(5/24/2019 2:03:19 PM) - Step: DeptHead
User: James Prindiville
Response: APPROVE
(5/21/2019 10:15:38 AM) - Step: DeptCoor
User: Suzanne Baier
Response: APPROVE
(5/20/2019 4:49:08 PM) - Step: Originator
User: Suzanne Baier
Response: APPROVE
Is there a Financial Impact?
yes
FY
Bgt
PAS
Fund
Agency
Dept
Org.
Object
Sub-
Obj
$Amount
Rept.
Cat.
Prjt
Code
2020
Y
DACR
255
N/A
D500
5034
8123
12
$320,000
1000
2021
Y
DACR
255
N/A
D500
5034
8123
12
$26,242
1000
Is there related Managing for Results information?
yes
Program
Activity
Performance/Demand
Measure
Anticipated Results
Information Technology
Data Center
# of network devices
supported
Provide continuous
operational support of
centralized computing and
network equipment,
including a secure Jail
Management System to
house inmate information
General Item Information
Department: Sheriff's Office
Constellation:
Contact Name: Suzanne Baier
Phone Number: 602-876-1633
Return To: Suzanne Baier
Phone Number: 602-876-1633
Location: Supervisors' Auditorium
Board:
Meeting Date: 6/12/2019
Item Tracking
Step
Action
User
Date
Originator
APPROVE
Suzanne Baier
5/20/2019 4:49:06 PM
DeptCoor
APPROVE
Suzanne Baier
5/21/2019 10:15:37 AM
DeptHead
APPROVE
James Prindiville
5/24/2019 2:03:17 PM
DepartmentChief
APPROVE
Stephanie Cherny
5/28/2019 11:18:11 AM
OET
APPROVE
Ed Winfield
5/29/2019 8:50:01 AM
MtlsMgt
APPROVE
Kevin Tyne
5/29/2019 9:28:08 AM
OMB
APPROVE
Mayra Hourigan
5/29/2019 7:11:43 PM
Legal
APPROVE
Mary (Colleen) Connor
6/5/2019 11:58:40 AM
ClrkOfBrd
APPROVE
Juanita Garza
6/5/2019 2:20:39 PM
CountyManager
APPROVE
Valerie Beckett
6/5/2019 5:11:43 PM
Board of Supervisors / Directors Approved on 6/12/2019.