GENERAL STATEMENT OF ASSURANCESMCAO.PDF

General Statement of Assurances
Maricopa County Sheriffs Office (076008000) Public Agency - FY 2020 - High Risk - General Statement of
Assurances - Rev 0
Please confirm you have read and reviewed the following assurances by checking each section below. All
entities seeking grant funding in the Grants Management Enterprise (GME) system are required to agree to all
assurances listed here.
ASSURANCES
The General Statement of Assurance (GSA) is the agreement between the Arizona Department of Education (STATE
AGENCY) and the legal entity named above (SUBGRANTEE) that binds the SUBGRANTEE to comply with all
applicable Federal and State regulations governing the financial assistance awards granted to them. These
assurances also cover any financial assistance awards made by the STATE AGENCY as the Pass-Through entity for
Federal agencies that include, but are not limited to: the US Department of Education, US Department of Agriculture,
and other agencies herein referred to as the DEPARTMENT.
* Please indicate status
 
For Profit
Section A: 2 CFR Regulations
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
Consistent with 2 CFR Subtitle A - Office of Management and Budget Guidance for Grants and Agreements and 2
CFR Subtitle B - Federal Agency Regulations for Grants and Agreements, the STATE AGENCY, shall hold the
SUBGRANTEE to the provisions established by the DEPARTMENT which govern the funds and program.
• The SUBGRANTEE assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards as dictated by the DEPARTMENT.
• The SUBGRANTEE assures it has a valid Data Universal Numbering System (DUNS) number before applying for
funds and that it will maintain the correct DUNS number on file with the STATE AGENCY (2 CFR 200.300).
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• All sub-grantees must provide a Single Audit package to ADE, if the sub-grantee expended $750,000 or more in
federal awards in any fiscal year, regardless of which federal agency provided the federal funds (2 CFR200 Subpart
F).
• The SUBGRANTEE assures it will adhere to the Federal Funding Accountability and Transparency Act (FFATA)
reporting requirements (2CFR 200.300).
• The SUBGRANTEE assures it will adhere to the Certifications and representations (2 CFR 200.208) requirements
as dictated by the terms and conditions of the Federal/State award.
• The SUBGRANTEE assures it will adhere to the Suspension and Debarment (2 CFR 200.213) regulations that
prohibit the award of funds to individuals and parties that are ineligible or excluded from participating in Federal
assistance programs or activities.
• The SUBGRANTEE assures it will adhere to the Lobbying provisions established by 2 CFR 200.450 and any
additional Federal statutes and regulations governing the use of Federal funds on Lobbying.
 * AGREE TO SECTION A
Section B: Additional CFR Regulations
The STATE AGENCY shall hold all SUBGRANTEEs to the provisions within the applicable Code of Federal
Regulations (CFR) that govern the funds passed through the STATE AGENCY from the DEPARTMENTs to the
SUBGRANTEE. The CFRs include, but are not limited to: Title 7 - Agriculture (7 CFR), Title 25 - Indians (25
CFR), and Title 34 - Education (34 CFR).
• The SUBGRANTEE assures it will adhere to the 2 CFR 200 Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards as dictated by the DEPARTMENT.
 * AGREE TO SECTION B
Section C: General Terms and Conditions
The SUBGRANTEE assures, if awarded a grant, sub-grant, cooperative agreement, and/or contract:
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• That the SUBGRANTEE will accept funds in accordance with applicable Federal and State statutes, regulations,
program plans, and applications, and administer the programs in compliance with all provisions of such statutes,
regulations, applications, policies and amendments thereto.
• That the SUBGRANTEE shall not obligate funds prior to the date an application is submitted to the STATE
AGENCY in substantially approved form. 34 CFR §76.708
• That the control of funds provided to the SUBGRANTEE under each program and title to property acquired with
those funds will be in a designated eligible recipient and that a designated eligible recipient will administer those
funds and property.
• That the SUBGRANTEE has the necessary legal authority to apply for and receive the proposed grant or sub-grant
and enter into the contract.
• That the SUBGRANTEE will use fiscal control and fund accounting procedures that will ensure proper
disbursement of, and accounting for, Federal funds paid to that agency under each program. 2 CFR 200.302
• That the SUBGRANTEE will maintain written policies and procedures on cash management and allowability. 2 CFR
200.302(b)
• That the SUBGRANTEE will maintain Time and Effort documentation for all employees whose salaries are paid in
whole or in part with federal funds or used to meet a match/cost share requirement 2 CFR 200.430(i)
• That the SUBGRANTEE will make reports to the STATE AGENCY and to the DEPARTMENT as may reasonably
be necessary to enable the STATE AGENCY and DEPARTMENT to perform their duties (e.g. completion report,
other required reports by a program).
• That the SUBGRANTEE shall permit the STATE AGENCY and auditors to have access to the subgrantee's records
and financial statements as necessary for the STATE AGENCY to complete its monitoring requirements. 2 CFR
200.331(a)(5)
• That the SUBGRANTEE will maintain records, including the records required under Section 443(a) of the General
Education Provisions Act ("GEPA"), 20 U.S.C. § 1232f, and provide access to those records as the STATE AGENCY
or DEPARTMENT and the Comptroller General or any of their authorized representatives in the conduct of audits
authorized by Federal Law or State Statute. This cooperation includes access without unreasonable restrictions to its
records and personnel for the purpose of obtaining relevant information.
• That the SUBGRANTEE will establish and maintain effective internal control over the federal award that provides
reasonable assurance that the SUBGRANTEE is managing the federal award in compliance with federal statutes,
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regulations, and the terms and conditions of the Federal award. 2 CFR 200.303
• That the SUBGRANTEE will maintain conflict of interest policies for federal awards. 2 CFR 200.112.
• That the SUBGRANTEE will maintain written procedures for procurement transactions. 2 CFR. 200.319(c)
• That the SUBGRANTEE will maintain a written travel policy. 2 CFR 200.474
• That the SUBGRANTEE will maintain procedures for managing equipment. 2 CFR 200.313(d)
• That the SUBGRANTEE will provide reasonable opportunities for participation by teachers, parents, and other
interested agencies, organizations and individuals in the planning for and operation of each program.
• That any application, evaluation, periodic program plan or report relating to each program will be made readily
available to parents and to other members of the general public.
• That in the case of any project involving construction, the project is not inconsistent with overall State plans for the
construction of school facilities, if applicable; and in developing plans for construction, due consideration will be given
to excellence of architecture and design and to compliance with standards prescribed under Section 504 of the
Rehabilitation Act of 1973 and applicable provisions of Chapter 4 of Title 34, A.R.S., in order to ensure that facilities
constructed with Federal (which become subsequently State) funds are accessible to and usable by handicapped
individuals.
• That the SUBGRANTEE has adopted effective procedures for: Acquiring and disseminating to teachers and
administrators participating in each program, significant information resulting from educational research,
demonstration and similar projects; and Adopting, if appropriate, promising educational practices developed through
those projects.
• That no person shall, on the ground of race, color, national origin, handicap, or sex be excluded from participation,
be denied the benefits, or be otherwise subjected to discrimination under any program or activity for which the
SUBGRANTEE receives Federal financial assistance. Admissions policies for private schools are understood and
agreed to be part of such programs. In this vein, the SUBGRANTEE agrees to assure compliance with the Governor
of Arizona's Executive Order 99-4 prohibiting discrimination in employment, as well as Title VI of the Civil Rights Act
of 1964 (42 U.S.C. 2000d et seq.); Title IX of the Education Amendments of 1972 (20 U.S.C. § 1681-1683); Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. §794); the Age Discrimination Act (42 U.S.C. §6101 et seq.); and the
Americans with Disabilities Act ("ADA") (42 U.S.C. §12101 et seq.).
• That the SUBGRANTEE may not use its Federal or State funding to pay for any of the following: A. Religious
worship, instruction, or proselytization. B. Equipment or supplies to be used for any of the activities specified in
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paragraph 13A, herein. C. Construction, remodeling, repair, operation, or maintenance of any facility or part of a
facility to be used for any of the activities specified in paragraph 13A, herein. D. An activity of a school or department
of divinity.
• That no Federal funding may be used for the acquisition of real property unless specifically permitted by the
authorizing statute or implementing regulations for the program.
• That the SUBGRANTEE may not count tuition and fees collected from students toward meeting matching, cost
sharing, or maintenance of effort requirements of a program.
• That the SUBGRANTEE shall, to the extent possible, coordinate each of its projects with other activities that are in
the same geographic area served by the project and that serves similar purposes and target groups.
• That the SUBGRANTEE shall, to the extent possible, if its project includes activities to improve the basic skills of
children, youth, or adults, coordinate its project with other basic skills activities that are in the same geographic area
served by the project. Basic skills mean reading, mathematics, and effective communication, both written and oral.
• That the SUBGRANTEE shall continue its coordination with the STATE AGENCY during the length of the project
period.
• The SUBGRANTEE shall cooperate in any evaluation by the DEPARTMENT.
• That if a program so requires, the SUBGRANTEE shall make provisions for the participation of children enrolled in
private schools in the area to be served. Such provision shall: A. Provide private school students with a genuine
opportunity for equitable participation. B. Provide an opportunity to participate in a manner that is consistent with the
number of eligible private school students and their needs. C. Maintain continuing administrative direction and
control over funds and property that benefit students enrolled in private schools. D. Comply with the requirements of
34 C.F.R. §76.652 through 76.662.
• That funds will be used to supplement and not supplant State and local funds expended for educational purposes
and, to the extent practicable, increase the fiscal effort that would, in the absence of such funds, be made by the
SUBGRANTEE for educational purposes.
• That the SUBGRANTEE will comply with all relevant laws relating to privacy and protection of individual rights
including 34 C.F.R. Part 99 (Family Educational Rights and Privacy Act of 1974).
• That the SUBGRANTEE will comply with any applicable federal, state and local health or safety requirements that
apply to the facilities used for a project.
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• That it shall maintain records for 5 years following completion of the activities for which the SUBGRANTEE uses
the federal or state funding and which show: A. The amount of funds under the sub-grant or grant. B. How the
SUBGRANTEE uses the funds. C. The total cost of the project. D. The share of that total cost provided from other
sources. E. Other records to facilitate an effective audit.
• If real property or structures are provided or improved with the aid of Federal financial assistance, the
SUBGRANTEE will comply with applicable statutes, regulations and the project application in the use, encumbrance,
transfer or sale of such property or structure. If personal property is so provided, the SUBGRANTEE will comply with
applicable statutes, regulations and the project application in the use, encumbrance, transfer, disposal and sale of
such property.
• That in the event of a sustained audit exception, and upon demand of the STATE AGENCY, the SUBGRANTEE
shall immediately reimburse the STATE AGENCY for that portion of the audit exception attributable under the audit to
the SUBGRANTEE, but shall also immediately reimburse the STATE AGENCY expenses in defending the audit
exception, including and not limited to travel and attorney's fees, in an amount proportional to the amount of the audit
exception attributable to the SUBGRANTEE. The SUBGRANTEE agrees to hold the STATE AGENCY harmless for
any audit exception arising from the SUBGRANTEE's failure to comply with applicable regulations.
• That the SUBGRANTEE is aware all Federal funds granted to it are conditioned upon the availability and
appropriation of such funds by the United States Congress and are subject to reduction or elimination by the United
States Congress at any time, even following award and disbursement of funds. The SUBGRANTEE shall hold the
STATE AGENCY harmless for any reduction or elimination of Federal funds granted to it. In the event of non-
appropriation and notice, the SUBGRANTEE shall immediately cease further expenditures under any project.
• Federal grant recipients, sub recipients and their grant personnel are prohibited from text messaging while driving a
government owned vehicle, or while driving their own privately owned vehicle during official grant business, or from
using government supplied electronic equipment to text message or email while driving. Recipients must comply with
these conditions under Executive Order 13513, "Federal Leadership On Reducing Text Messaging While Driving,"
October 1, 2009.
• The SUBGRANTEE will adopt and use proper methods of administering each program, including (a) the
enforcement of any obligations imposed by law on agencies, institutions, organizations, and other recipients
responsible for carrying out each program; and (b) the correction of deficiencies in program operations that are
identified through audits, monitoring, or evaluation.
• The SUBGRANTEE will (a) submit any requested reports to the STATE AGENCY (which shall make the reports
available to the Governor) and the US Secretary of Education as required to enable the STATE AGENCY and
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DEPARTMENT to perform their duties under each such program; and (b) maintain such records, provide such
information, and afford such access to the records as the STATE AGENCY (after consultation with the Governor) or
DEPARTMENT may reasonably require to carry out their duties.
• The SUBGRANTEE will cooperate in carrying out any evaluation of any program conducted by or for the STATE
AGENCY and/or DEPARTMENT officials.
• The SUBGRANTEE assures that if administering a program under the P.L. 107-110, it will comply with Section 9524
of ESEA that incorporates language regarding constitutionally protected prayer in public and secondary schools. The
SUBGRANTEE also assures that they will provide written certification to the STATE AGENCY that the
SUBGRANTEE is in compliance with Section 9524.
• The SUBGRANTEE assures that all teachers and paraprofessionals working in a program receiving funds from the
STATE AGENCY maintain applicable state certification and licensure requirements including certification obtained
through alternative routes to certification.
• The SUBGRANTEE will comply with state law requiring expulsion from school for a period of no less than 1 year if
a student who is determined to have unlawfully brought a firearm to school, or to have unlawfully possessed a
firearm at a school under the jurisdiction of the SUBGRANTEE, except that the Chief Administrating Officer of an
SUBGRANTEE is allowed to modify such expulsion requirements for a student on a case-by-case basis if such
modification is in writing; and the SUBGRANTEE will provide to the STATE AGENCY on an annual basis information
surrounding any expulsion, including the name of the school concerned, the number of students expelled from such
school, and the type of firearm(s) concerned.
• That the SUBGRANTEE will comply with all provisions of ESEA Title VIII - General Provisions - as applicable.
 * AGREE TO SECTION C
SECTION D: Education of Homeless Students
That the SUBGRANTEE, if administering a program for Education of Homeless Students, affirms that:
• The SUBGRANTEE will adopt policies and practices to ensure that homeless children and youths are not
stigmatized or segregated on the basis of their status as homeless.
• The SUBGRANTEE will designate an appropriate staff person as a SUBGRANTEE liaison for homeless children
and youths, to carry out the duties described in Title X, Part C, section 722, paragraph (6)(A).
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• The SUBGRANTEE will adopt policies and practices to ensure that transportation is provided, at the request of the
parent or guardian (or in the case of an unaccompanied youth, the liaison), to and from the school of origin in
accordance with the provisions of Title X, Part C, section 722, paragraph (6)(J)(iii).
• The SUBGRANTEE will adopt policies and practices to ensure immediate enrollment of homeless children.
 * AGREE TO SECTION D
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Arizona Department of Education 
General Statement of Assurances FY2021 
Maricopa County 
_____________________________________________ 
Clint Hickman  
 
 
Date 
Chairman 
Board of Supervisors 
ATTEST: 
_____________________________________________ 
 Fran McCarroll                                 Date 
 Clerk of the Board of Supervisors 
APPROVED AS TO FORM 
This ____ day of ____________________, 2020 
By: ___________________________________ 
  Deputy Maricopa County Attorney 
Davina Bressler
Digitally signed by Davina Bressler 
DN: cn=Davina Bressler, o, ou, 
email=bressled@mcao.maricopa.gov, c=US 
Date: 2020.03.31 16:57:33 -07'00'