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INTEROFFICE MEMORANDUM Maricopa County Schools Superintendent Office TO: CLERK OF THE BOARD FROM: Terri Ysaguirre SUBJECT: Affidavits — Replacement of Lost Warrants DATE: 3/30/2020 Please find attached 1 Affidavit/Notice of Claim(s) for lost warrants for inclusion on the next available Board agenda V The attached item(s) have been researched to ensure that the warrant(s) in question have not been cashed or previously re-issued. V The original warrant(s) have had a stop payment done. If you have any questions, please contact Terri Ysaguirre at 602-372-1245 or via e-mail at terri.ysaguirre@maricopa.gov . Approved Affidavits may be routed back to the Superintendent of School Finance Division at 4041 N. Central Avenue #1200, (12th Floor) Thank you. #08 Osborn Elementary NIET Processing Center $20,000.00 RECEIVED MAR 31 2020 MARICOPA COUNTY CLERK BOARD OF SUPERVISORS Schools Affidavit/Claim Form Application for a Duplicate Warrant/Check (definitions are on page 2) STATE OF ARIZONA Note: Numbers on this form correspond to numbers on the COUNTY OF MARICOPA Instruction sheet which is page 2 of this form. National Institute of Excellence in Teaching (.) being first sworn, upon oath deposes and says: Name/Claimant On or about (date)(2) a warrant/check was issued to the above named person/entity in the amount as stated below. Such warrant/check was either never received or was subsequently inadvertently lost or destroyed and there is no reasonable probability of its being found or presented for payment, or it was not presented for payment within one year after the date of issuance. Therefore, under penalty of perjury, claimant hereby affirms that this claim is correct and the amount shown is due and owing, and the applicant requests that a replacement warrant/check be issued to him/her in the sum of $ 20,000.00 1 .(3) (4) Signed: (5) Subscribed and sworn to before me this day of re bi'M rj 20 2O . NOTARY PUBLIC My commission expires: Note: Please attach a copy of the warrant/check if available and/oettinyo her evidence that a warrant/check was originally issued. Warrant/Check Number (if known) (6) #200628 C$11j)ter6 Original Date of Issue (if known) (7) 10/25/2019 Reason for original issue of Warrant/Check (8): Li Payroll • For Services or Goods furnished 111 Other: SAPROCESSES\Warrants - Duplicate or Stale\02 Forms\Schools\Schools-Warrants Checks notice of claim.doc Revised June 2015 A.R.S. 11-632 & 15-999 NIEi INVOICE INVOICE INV-2338 National Institute for Excellence in Teaching DATE: 09/03/2019 DUE DATE: 10/03/2019 1250 Fourth Street Santa Monica, CA 90401 Phone 310-570-4860 Fax 310-570-4863 BILL Osborn School District #8 To: 1226W. Osborn Road Phoenix, AZ 85013 Reference: I0-0570: 2019-20 EE PASS ITEM # DESCRIPTION QTY UNIT PRICE AMOUNT EE PASS (P&C) 2019- 20 NIET's Educator Effectiveness Preparation and Support System (EE PASS) is a subscription-based interactive Web tool that provides real-time access to individualized trainings and support in order to improve instruction and evaluation. At their fingertips, school leaders can gain real-time access to the latest trainings to download, review and deliver to teachers in order to improve instruction. 5 $5,000,00 $25,000.00 EE PASS (PC) 2019- 20 2019-20 Discount 5 5-1,000.00 5-5,000.00 SUBTOTAL $20,000,00 TOTAL $20,000.00 National Institute for Excellence in Teaching 1250 Fourth Street Santa Monica, CA 90401 Phone 310-570-4860 Fax 310-570-4863 accounting®ffiet.org Customer ID - Name: C-0190 - Osborn School District 118 Invoice #: INV-2338 TOTAL AMOUNT DUE: $20,000.00 AMOUNT ENCLOSED: BILL To: Osborn School District #8 1226 W. Osborn Road Phoenix, AZ 85013 REMIT To: MET Processing Center 3589-3 N Shiloh Dr Box 161 Fayetteville, AR 72703 Invoice Date: 09/03/2019 Terms: Net30 Due Date: 10/03/2019 Customer ID: C -0190 Christina Faas (cfaas@niet.or From: Jennifer Page <jpage@osbornsd.org > Sent: Tuesday, February 18, 2020 4:41 PM To: Christina Faas (cfaas@niet.org ) Subject: Re: FW: Invoice Reminder - Osborn School District #8 Hi Christina, Attached is the Lost Affidavit form. Please fill it out and have it notarized. Once it's notarized please scan it to me and mail the original to: Montecito/Osborn School District Attn: Jennifer Page 715 E. Montecito Avenue Phoenix, AZ 85014 MCESA_Lost_Affidavit.pdf Jennifer Page Admin Assistant, Curriculum Dept Osborn School District 602-707-2006 On Tue, Feb 18, 2020 at 3:08 PM Christina Faas (cfaasEaniet.org ) <cfaasPniet.org > wrote: Sounds good. Please send me the form so that we can fill it out and send it back as soon as possible. Thanks for checking on thisl -Christina Christina Faas I Grant Specialist Pi I National Institute for Excellence in 1801 West End Ave., Suite 920 I Nashville, I Phone: 1-800-575-NIET (Ext. 208) 1 www.niet.org PNIETteach From: Jennifer Page <ipagePosbornsd.org> Sent: Tuesday, February 18, 2020 3:31 PM To: Christina Faas (cfaas@niet.org) <cfaas@niet.org > Subject: Re: FW: Invoice Reminder - Osborn School District #8 Apparently, our accounting office has been discussing this issue with the state office that issues our checks and the consensus is that they are going to send me a form for NIET to fill out swearing that the check wasn't received, we'll send it back to them and then the check can be reissued. Thanks for following up on this, I thought they had taken care of the issue. Jennifer Page Admin Assistant, Curriculum Dept Osborn School District 602-707-2006 On Tue, Feb 18, 2020 at 2:26 PM Christina Faas (cfaas@niet.org ) <cfaas@niet.org> wrote: Thank you, Jennifer! Christina Faas I Grant Specialist NIET I National Institute for Excellence in Teaching 1801 West End Ave., Suite 920 Nashville, TN 37203 Phone: 1-800-575-NIET (Ext. 208) www.niet.org 2 @NIETteach From: Jennifer Page <ioagePosbomsd.org> Sent: Tuesday, February 18, 2020 3:12 PM To: Christina Faas (cfaas@niet.org ) <cfaasPniet.org> Subject: Re: FW: Invoice Reminder - Osborn School District #8 Hi Christina, I will email out accounting department and see where we are at with this. Thanks. Jennifer Page Admin Assistant, Curriculum Dept Osborn School District 602-707-2006 On Tue, Feb 18, 2020 at 10:20 AM Christina Faas (cfaas@niet,org) <cfaas@_qiet,org> wrote: Good morning Jennifer, Hope this email finds you well. I just wanted to follow up on the email correspondence below. Please let me know if you have any questions or concerns. Thanks I Christina Faas I Grant Specialist 3 MET I National Institute for Excellence in Teaching 1801 West End Ave., Suite 920 I Nashville, TN 37203 Phone: 1-800-575-NIET (Ext. 208) www.niet.org @NIETteach From: Christina Faas (cfaas@niotorg) Sent: Friday, January 17, 2020 3:59 PM To: 'Jennifer Page' <jpagePosbornsd.org> Subject: RE: Invoice Reminder - Osborn School District 148 Hi Jennifer, Yes, please request a stop payment and reissue the checks using the correct address provided below. 1801 West End Ave Suite 920 Nashville, TN 37203 We also accept payments via ACH, if preferred. Thank you for your prompt attention to this matter, Christina Faas I Grant Specialist NIET I National Institute for Excellence in Teaching 4 1801 West End Ave„ Suite 020 Nashville, TN 31)03 Phone: 1-800-575-NIET (Ext, 208) www.niet. org pm ETteach From: Jennifer Page <jpage@osbornsctorg> Sent: Friday, January 17, 2020 3:45 PM To: Christina Faas (cfaas@nleLorg) <cfaas@niet.org > Subject: Re: Invoice Reminder - Osborn School District #8 Hi Christina, It definitely looks like the address was the issue, We have the following address in the system: NIET PROCESSING CENTER 3589-3 N SHILOH DRIVE, BOX 161 FAYETTEVILLE, AR 72703 Do you think the checks could be somewhere in your company or should I go ahead and request a stop payment and reissue the check? The process will take quite some time. I will send the correct address to our business department so it will be updated in the future. Thanks. Jennifer Page Admin Assistant, Curriculum Dept Osborn School District 602-707-2006 5 I On Fri, Jan 17, 2020 at 1:52 PM Christina Faas (cfaas@niet.org) <cfaas@niet.org > wrote: Hi Jennifer, Thanks for the information. Can you please check with your accounting department to see where those checks were sent to? It may be possible that we didn't receive them because the remit to address on the original invoices changed; payments should be mailed to: 1801 West End Ave Suite 920 Nashville, TN 37203 Please let me know if you have any questions. Thanks! Christina Faas I Grant Specialist NIET j National Institute for Excellence in Teaching 1801 West End Ave., Suite 920 I Nashville, TN 37203 Phone: 1-800-575-NIET (Ext. 208) www.niet.org @NIETteach From: Jennifer Page <jpage@osbornsd.org > Sent: Tuesday, January 14, 2020 3:12 PM To: Christina Faas (cfaas@niet.org ) <cfaas@niet.org> Subject: Fwd: Invoice Reminder - Osborn School District #8 6 Hi Christina, I show invoice-2338 for $20,000 was paid on 10/25/19 with check#200628. Let me know if you have any questions. Thanks. Jennifer Page Admin Assistant, Curriculum Dept Osborn School District 602-707-2006 From: Christina Faas <cfaas@niet.org> Date: January 14, 2020 at 12:59:37 PM MST To: "apotterdavis@osbornsd.org " <apotterdavis@osbornsclorg> Subject: invoice Reminder - Osborn School District #8 13 Nicole, This is a friendly reminder that, as of today, NIET has not received payment for the attached invoice. Please feel free to call or email me if you have any questions or concerns regarding the invoice. Thank you in advance for your prompt attention and thank you for your business! Sincerely, Christina Faas I Grant Specialist 7 NIETI National Inst itute for Excellence in Teaching 1801 West End Ave., Suite 920 I Nashville, TN 37203 Phone: 1-800-575-NIET (Ext. 208) www.niet.org @NIETteach