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STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road Phoenix, Arizona 85008-3495 (602) 267-2700 DSN: 853-2700 Douglas A. Ducey GOVERNOR Major General Michael T. McGuire THE ADJUTANT GENERAL February 27, 2020 Mr. Robert Rowely, Director Maricopa County Department of Emergency Management 5630 E. McDowell Road Phoenix, AZ 85008-3403 Subj: Pre-Disaster Mitigation Grant Award Notification Maricopa County Multi-Jurisdictional Hazard Mitigation Plan 2020 PDMC-PL-09-AZ-2018-003 / EMF-2020-PC-0001 Dear Mr. Rowely, Congratulations, the Maricopa County Multi-Jurisdictional Hazard Mitigation Plan 2020 has been awarded under the Pre-Disaster Mitigation grant program. Your award is $82,000.00 (Federal Share), with a minimum $28,000.00 (Non-Federal Share) match requirement. Please review the attached Pre-Disaster Mitigation grant award package. This will provide you with standard requirements that apply to your organization in accepting this award. The Period of Performance (POP) for the project will be August 7, 2019 to April 1, 2022. Maricopa County Department of Emergency Management (MCDEM) must submit Quarterly Reports to the Arizona Division of Emergency Management (ADEM), due no later than the 15th of January, April, July and October, for activities which occurred the three months prior to the quarterly report due date. The first Quarterly Report will be due on April 15th, 2020, even if the work has not yet started. New Requirement – You must, prior to awarding any contract, conduct a review for suspension/debarment of your anticipated contractor. Proof of your review (see Contractor Debarment and Suspension Form on debarment- suspension tab in your award package) must be completed and a copy sent to DEMA Mitigation, prior to the awarding the contract to a contractor. As per the application submitted by your agency, Mr. Robert Rowely is the designated Applicant Agent and will be copied on all critical correspondence. Standard project information requests will be sent primarily to the Point of Contact that you earlier designated, Mr. Rudy Perez. Please notify me immediately if either of these two positions change and/or if you wish to be copied on all correspondence. In regards to changing the Applicant Agent, please complete the provided form and attach the resolution in which your governing board has approved said person. If you have any questions regarding this award, please e-mail me at Lucrecia.Hernandez@azdema.gov, or contact me directly at (602) 464-6349. Sincerely, Lucrecia “Lu” Hernandez State Hazard Mitigation Officer Attached: Copy of the FEMA Award Letter Applicant Agent Form DEMA Mitigation Quarterly Report Form Request for Payment (RFP) Form Project Change Request Form Contractor Debarment and Suspension Form