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Gensler
ARCHITECTURAL SERVICES CONTRACT (TERM)
MARICOPA COUNTY, ARIZONA
Term Architectural Services
FOR PROFESSIONAL SERVICES
Office of Procurement Services
Serial tt 200020-ROQ
Contract # 200020-ROQ
C-73-
Project # N/A
3 YEAR TERM
ARCHITECTURAL SERVICES CONTRACT
Facilities Management Department
MARICOPA COUNTY, ARIZONA
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 1
Table of Contents
RECITALS
4
SECTION 1- ARCHITECT'S BASIC SERVICES
4
SECTION II- PERIOD OF SERVICE
5
SECTION III - REIMBURSABLE EXPENSES
5
SECTION IV - COUNTY RESPONSIBILITIES
7
SECTION V - COMPENSATION AND PAYMENTS
7
SECTION VI- PROJECT CONSTRUCTION BUDGET AND COST ESTIMATES
8
SECTION VII- ARCHITECT'S ACCOUNTING RECORDS
8
SECTION VIII- TERMINATION OF AGREEMENT
9
SECTION IX - OWNERSHIP OF DOCUMENTS
9
SECTION X - GENERAL CONSIDERATIONS
9
SECTION XI- INDEMNIFICATION AND INSURANCE
10
SECTION XII - SUCCESSORS AND ASSIGNS
12
SECTION XIII - NO KICK-BACK
13
SECTION XIV - NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY, & AMERICANS
WITH DISABILITIES; SMALL BUSINESS ENTERPRISE POLICY
13
SECTION XV - INDEPENDENT CONTRACTOR
13
SECTION XVI - CONFLICTS
13
SECTION XVII - CONTINGENCY FEE
14
SECTION XVIII - MATERIALITY AND WAIVER OF BREACH
14
SECTION XIX - COMPLIANCE WITH LAWS
14
SECTION XX - SEVERANCE
14
SECTION XXI - JOINT PREPARATION
14
SECTION XXII - PRIORITY OF PROVISIONS
15
SECTION XXIII - APPLICABLE LAW AND VENUE
15
SECTION XXIV - AMENDMENTS
15
SECTION XXV - PRIOR AGREEMENTS
15
SECTION XXVI - DRUG-FREE WORKPLACE
15
SECTION XXVII - INCORPORATION BY REFERENCE
15
SECTION XXVIII - LEGAL WORKER REQUIREMENTS
15
SECTION XXIX - ATTACHMENTS
16
SECTION XXX - NOTICES
16
SECTION XXXI - CLAIMS AND DISPUTE RESOLUTION
17
SECTION XXXII - CONTRACT EXECUTION
17
SECTION XXXIII - UNIFORM ADMINISTRATIVE REQUIREMENTS
17
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 2
EXHIBIT A - PROJECT SERVICES
19
I - GENERAL
19
II - PRE-DESIGN SERVICES PHASE
19
III - SCHEMATIC DESIGN PHASE
19
IV - DESIGN DEVELOPMENT PHASE
20
V - CONSTRUCTION DOCUMENTS PHASE
20
VI- QUALITY ASSURANCE/QUALITY CONTROL
21
VII - BIDDING PHASE
22
VIII - CONSTRUCTION PHASE
22
IX - ARCHITECTS REQUIRED ADDITIONAL SERVICES
24
X - OPERATION AND MAINTENANCE MANUAL(s)
24
EXHIBIT B — HOURLY RATES
27
EXHIBIT C MARICOPA COUNTY SMALL BUSINESS ENTERPRISE PROGRAM PARTICIPATION
REPORTING FORM
28
EXHIBIT D - LEGAL WORKER CERTIFICATION
29
EXHIBIT E - ALTERNATIVE DISPUTE RESOLUTION
30
EXHIBIT F RECORD DRAWING PROCEDURES
34
TERM ARCHITECTURAL SERVICES CONTRACT
SERML NO. 200020-ROQ
Term Architectural Services
Page 3
PROFESSIONAL SERVICES AGREEMENT
AGREEMENT BETWEEN MAR1COPA COUNTY, ARIZONA, AND Gensler
FOR PROFESSIONAL ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into by and between MARICOPA COUNTY, ARIZONA hereinafter
called the "COUNTY" and Gensler; hereinafter called the "ARCHITECT."
RECITALS
A. Pursuant to Arizona Revised Statutes § 11-251(8) and § 34-102, the Board of Supervisors has the authority
to enter into contracts for the construction of such buildings and structures are necessary, and for alterations
thereto, and for the employment of architects as warranted by the type of construction.
B. The COUNTY proposes to engage the service of an architectural firm to perform certain architectural and
engineering services for the COUNTY on an "on-call" or "as needed" basis. This Agreement is intended to
cover performance by the ARCHITECT under individual Task Orders. The terms of this Agreement and a
Task Order govern the ARCHITECT's work unless the ARCHITECT and the COUNTY agree otherwise in
writing.
C. The COUNTY may require drawings, plans, specifications, cost estimates, construction administration, and
other architectural services, and the ARCHITECT is willing to prepare such drawings, plans, specifications,
cost estimates, provide construction administration, and perform other architectural services under this
Agreement as may be required by the COUNTY.
D. The COUNTY desires to contract with the ARCHITECT for the preparation of such drawings, plans,
specifications, cost estimates, construction administration, and other architectural services on such terms and
conditions as hereinafter follows:
E. NOW THEREFORE, on consideration of the premises and the mutual promises herein contained, the
COUNTY and the ARCHITECT agree as follows:
SECTION I - ARCHITECT'S BASIC SERVICES
A. GENERAL
1. The ARCHITECT shall prepare drawings, specifications and cost estimates according to the direction
and designated standards of the COUNTY. Also, in consideration of the fee hereinafter stated, the
ARCHITECT agrees, if requested by the Owner, to perform contract administration, inspection services
and other architectural services on the PROJECT as described in this Section. It is understood and
agreed that the County's authorized Administration for the PROJECT shall be the Director of Facilities
Management Department, or designee.
2. The ARCHITECT shall review the requirements of the PROJECT as outlined by the COUNTY. Prior
to performance of any services under this Agreement, the ARCHITECT and his consultants shall meet
with the authorized COUNTY personnel to review the scope and nature of the work to be performed.
3. The ARCHITECT shall be responsible for providing written minutes of all PROJECT meetings that
occur during the course of this work under this Agreement, which are attended by the ARCHITECT or
his representative and by the representatives of the COUNTY. A copy of these minutes shall be sent to,
and received by, the COUNTY no later than three (3) working days after the meeting date. The
ARCHITECT will be responsible for final publishing and distributing of meeting minutes as directed by
the COUNTY.
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4. The ARCHITECT will meet with the COUNTY and representatives of appropriate jurisdictional
agencies to review the requirements of the project and the solutions proposed by the ARCHITECT at
times appropriate to the PROJECT. At no time shall the ARCHITECT meet with jurisdictional agencies
without prior consent or attendance of COUNTY representatives.
5. The ARCHITECT may be required to coordinate with the COUNTY and its designated furniture vendor
for the design and provisions for installation of open office workstations. This work may include but is
not limited to: layout of workstations per COUNTY standards, providing backgrounds on AutoCAD to
the vendor for shop drawing purposes, coordination with the electrical systems of the building, and
provision in the specifications for installation of COUNTY supplied workstations by the Contractor.
6. As a part of basic services, the ARCHITECT will produce record drawings from the marked-up As-
Built drawings prepared by the Contractor. Record drawings shall be submitted on CD discs as required
by the COUNTY containing the complete drawings in electronic format — both in an Adobe PDF file
and an AutoCAD DWG file with all external references bound. Requirements for the content within
drawings and file formatting are identified in Exhibit F.
7. Typical project services are listed in attached Exhibit A. The compensation method shall be determined
on a project by project basis, utilizing Exhibit B ("Hourly Rates").
SECTION II- PERIOD OF SERVICE
A. The initial contract shall be in effect for no longer than Three (3) calendar years from the date of approval
by the Maricopa County Board of Supervisors. If work is underway under the terms of this contract at the
time of the expiration date, the contract expiration date shall be extended to the date for completion of
services underway. Furthermore, by mutual written agreement between the County and ARCHITECT, this
contract may be extended for a period of Two (2), One (1) year period(s). The total term of this contract,
including all extension periods, shall not exceed five (5) years.
B. Based upon the mutually agreed scope of work for a project, the ARCHITECT shall submit to the COUNTY
an anticipated schedule for completion of each phase of the project. The ARCHITECT will be required to
complete total design phase basic and additional services as required within the total allotment of time.
C. The time required by the COUNTY, or its designee or regulatory agencies, for reviews or approvals shall be
included in the allotted calendar days for Design phase and shall be considered to be included in each project
schedule. ARCHITECT revisions, additions and corrections required by the COUNTY through its review
of each phase's first document submittal, shall be required as part of the work of each subsequent phase if
applicable. A time extension will not be granted during such phase for these document modifications.
Construction document revisions as required by regulatory agencies and the COUNTY shall be
accomplished by the ARCHITECT within the stated period for that phase.
D. The ARCHITECT may provide construction administration services from the date of construction contract
award through the PROJECT construction period and final written acceptance of the PROJECT by the
COUNTY regardless of the project delivery method selected. For purposes of this contract, the PROJECT
shall be completed when final payment has been made to the Contractor and the Owner has confirmed that
all Record Documents have been provided by the Architect to the Owner and are complete workable files.
E. The ARCHITECT may be required to provide reviews and reports during the one-year post construction
warranty period. The one-year period shall be in addition to the total design and construction periods of
service.
SECTION III - REIMBURSABLE EXPENSES
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 5
A. Reimbursable expenses are additional compensation for Basic and Additional Services that include actual
expenditures made by the ARCHITECT, employees of the Architect, or the Architect's professional
consultants in the interest of the Project and have the specific prior written approval of the COUNTY. The
ARCHITECT hereby agrees that no reimbursable expense shall be incurred, nor requested for payment,
without the ARCHITECT having obtained prior written approval of the COUNTY. The COUNTY is under
no obligation to pay the ARCHITECT for such expenses without evidence of the COUNTY'S written
consent prior to the ARCHITECT incurring such expenses. Reimbursable expenses may be approved for:
1. Printing costs by a non-COUNTY contracted printing service vendor according to Subsection C below,
if requested by the COUNTY for additional plan review sets or for bidding purposes. It is the Owner's
intent to provide 3" 1 party reproduction and printing services at the Owner's expense. Any printing
expense incurred by the Architect or its consultant requires Owner's prior written approval.
2. Permit fees if levied by an authorized regulatory agency and paid directly by the ARCHITECT with the
COUNTY'S permission.
3. Approved travel expenses where travel is required as part of the project scope shall be billed by
ARCHITECT only for those travel expenses that are in compliance with the Federal Travel Regulation,
CFR Chapter 300-304, as applicable. All out of state travel expenses must be pre-approved by the
County in writing.
B. Costs associated with normal office supplies and equipment expenses shall not be considered as Additional
Reimbursable Expenses paid by the COUNTY as these costs shall be considered as normal overhead and
operating costs which are factored into the ARCHITECT's fee. Normal overhead and operating costs shall
include but are not limited to:
1. Paper, pens, pencils, copier supplies, and computer media.
2. Drafting supplies tools & equipment.
3. Telephone and facsimile equipment, rental & toll charges.
4. Office rental, utility, and other overhead expenses.
5. Plan and specification reproduction costs for CONSULTING review purposes.
6. Postage and deliver), costs.
7. Use or rental of computer equipment or related supplies.
8. Overtime work necessary to meet deadlines stipulated within the COUNTY's Notice to Proceed.
C. Unless specifically authorized in writing in advance as part of the approve scope of work, the COUNTY will
not pay for any of the following expenses of the ARCHITECT:
1. Vehicle mileage to any COUNTY-owned facility located within the State of Arizona.
2. Vehicle mileage for the ARCHITECT or its sub-consultants to attend project related meetings located
within the State of Arizona.
3. Meal costs for employees of ARCHITECT or its sub-consultants whether or not employees of the
COUNTY are in attendance for meetings or other gatherings related to project work for the COUNTY,
except where authorized in writing in advance for out-of-state consultants/sub-consultants traveling to
Arizona or out of state travel related to the assignment.
D. Unless specifically authorized in writing, the ARCHITECT shall use the COUNTY contracted printing
vendor for all reproduction work if copies are required by the COUNTY in addition to the review document
sets required elsewhere in this Agreement.
E. The ARCHITECT shall accompany each payment request for Reimbursable Expenses with a copy of the
original vendor invoice for any and all Reimbursable Expense costs. The COUNTY reserves the right to
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reject any and all requests for payment of Reimbursable Expenses costs where no invoice or receipt is
attached.
F. The ARCHITECT shall only be paid the actual amount charged to the ARCHITECT by the original vendor
for Reimbursable Expenses.
G. Refer to Exhibit "B" for hourly billing rates for ARCHITECT staff and sub-consultants.
SECTION IV - COUNTY RESPONSIBILITIES
A. The COUNTY shall provide the following:
1. Review of documents submitted by the ARCHITECT.
2. Sufficient copies, electronic access or electronic files of all COUNTY forms required to be completed
by the ARCHITECT as described in this Agreement.
3. Response to the ARCHITECT's written request for decisions within a reasonable amount of time, such
time being appropriate to the request.
4. The necessary staff for consultation with the ARCHITECT during program review, schematic, design
development and construction document phases in order to identify problems, needs and other functional
aspects of the PROJECT.
5. Staff for consultation with the ARCHITECT and Contractor during the course of construction.
6. Periodic updates on the progress of reviews and requests for information, progress of submittals and
deliveries of equipment and furniture to be supplied by the COUNTY.
7. All required fees for securing approvals from governmental and other agencies having lawful
jurisdiction over the design of the PROJECT. The COUNTY will pay such fees directly to jurisdictional
authorities.
B. THE CONSTRUCTION BUDGET. The COUNTY shall monitor both ARCHITECT and Contractor
performance during the period of performance of the ARCHITECT's services under this Agreement. The
COUN'FY's monitoring of the ARCHITECT'S and Contractor's performance shall be solely for the
information of the COUNTY and shall not be construed to abridge, limit, supplement, or modify the
ARCHITECT'S duties and responsibilities to provide the usual and customary basic architectural services,
including, but not limited to, the services and duties specifically described in this Agreement.
SECTION V - COMPENSATION AND PAYMENTS
A. The ARCHITECT shall be compensated for contracted services that have been authorized in writing by the
COUNTY. The ARCHITECT shall be compensated on an hourly fees basis in accordance with those items
listed in Exhibit B — Hourly Rates.
B. All ARCHITECTURAL service requests for payment shall be submitted to the COUNTY for review in
electronic format and approval and must be accompanied by a detailed invoice as required by the COUNTY.
A detailed invoice shall include copies of all related invoices and substantiating receipts; a completed SBE
reporting form; and/or other documentation for any charges incurred. Where pre-authorization is required
by the COUNTY, a copy of the written pre-authorization of the COUNTY will be included with the invoice
where those charges are submitted.
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1. Invoices shall be submitted to: FMD-AccountsPayable@mail.maricopa.gov with all required
supporting documentation. Invoices should not be hand-delivered, mailed or otherwise transmitted.
C. The ARCHITECT's fee for contract administration services shall be due and payable monthly during the
progress of the construction work, and shall be contingent on the percentage of the work completed by the
Contractors.
D. The ARCHITECT shall be limited to a maximum total fee of Two Hundred and Fifty Thousand Dollars
($250,000.00) for all work on all projects assigned under this Agreement during the term of this contract.
This shall include fees for both basic, additional services, and reimbursable expenses for all projects assigned
to the ARCHITECT during the term of the contract.
E. Payment for additional services as authorized by the COUNTY shall be made upon completion of the
additional services and upon receipt of a detailed invoice and request for payment.
F. If the PROJECT is abandoned or suspended in whole or in part, for a period of more than 180 days through
no fault of the ARCHITECT, the ARCHITECT is to be paid for the services actually performed in
accordance with ARS Section 34-104.F, but not for any services not actually performed.
SECTION VI- PROJECT CONSTRUCTION BUDGET AND COST ESTIMATES
A. Until such time as construction bids have been received for the PROJECT, the ARCHITECT shall treat the
PROJECT Construction Budget and all estimates of construction cost as confidential information. Under
no circumstances shall the ARCHITECT cause the publication of the PROJECT Construction Budget or
construction cost estimates or reveal same to anyone other than authorized COUNTY personnel.
13. To help ensure that the PROJECT is under budget and if requested by the Owner, the ARCHITECT shall
include, as part of the bid package, deductive alternates which represent up to 10 percent of the PROJECT
construction budget and do not materially affect the basic function, operation, or design intent of the facility.
The ARCHITECT will identify and make recommendations on the various alternates, but acceptance of any
or all of the alternates will be the sole responsibility of the COUNTY.
C. The successful construction bid as herein referenced, means the bid amount submitted by the Contractor
actually awarded the PROJECT by the Board of Supervisors and shall include the cost for all work designed
or specified by the ARCHITECT.
D. Over-Budget Bids. In the event a PROJECT is bid and the lowest responsible bid is higher than the
COUNTY construction budget amount for the specific project, the COUNTY may reject all bids or
appropriate such additional moneys as are necessary to award the bid. In the event the COUNTY elects to
reject all bids, the COUNTY may direct the ARCHITECT to revise the drawings, plans, and specifications
at no additional expense to the COUNTY in order to obtain a bid for construction not exceeding the
construction budget amount.
SECTION VII- ARCHITECT'S ACCOUNTING RECORDS
A. Records of the ARCHITECT's direct personnel payroll, and reimbursable expense pertaining to the
PROJECT and accounts between the COUNTY and ARCHITECT shall be kept on a generally recognized
accounting basis for a period of no less than nine years after final completion of the PROJECT and shall be
available to the COUNTY (on reasonable notice) for examination during normal business hours.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
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SECTION VIII- TERMINATION OF AGREEMENT
A. The COUNTY and the ARCHITECT hereby agree to the full performance of the covenants herein, except
that the COUNTY reserves the right, at its discretion, to terminate or abandon the service provided for in
this Agreement, or abandon any portion of the ARCHITECT's services or portion of the PROJECT for which
services have been performed by the ARCHITECT.
B. In the event the COUNTY shall abandon the services, or any part of the services, as herein provided, the
COUNTY shall notify the ARCHITECT in writing, and immediately after receiving such notice, the
ARCHITECT shall discontinue advancing the work under this Agreement. Notification shall be made in
writing to the ARCHITECT's principal place of business.
C. Upon such termination or abandonment, the ARCHITECT shall appraise the work completed and submit
his appraisal to the COUNTY for evaluation. The COUNTY shall have the right to inspect the
ARCHITECT's work to appraise the work completed.
D. Except when terminated for delinquency, insolvency, or non-compliance with the terms of this Agreement,
the ARCHITECT shall receive as compensation for services performed to the date of such termination, a fee
for the percentage of the ARCHITECT's services as provided in this Agreement under Section V, and that
fee shall be in the amount to be agreed mutually by the ARCHITECT and the COUNTY. If there is no
mutual agreement, the COUNTY will use the same method used for "Additional Services" as a guide in the
final determination. In no event, however, shall the fee exceed that set forth in Section VI of this document.
The ARCHITECT will not be paid for any services not actually performed.
SECTION IX - OWNERSHIP OF DOCUMENTS
A. The ARCHITECT may retain ownership of original drawings, specifications, and related documents;
however, the COUNTY shall have ownership of the reproducible specifications and other contract
documents as referred to in Section I, paragraph 3, and Section I, paragraph 6, which are to be delivered to
the COUNTY before the final payment is made to the ARCHITECT. The COUNTY will not reuse, alter or
modify these reproducible' s for other construction projects without first soliciting consultation from the
ARCHITECT. In the event such documents are used without further consultation from the ARCHITECT,
the COUNTY agrees to hold the ARCHITECT harmless from any claim arising from the reuse of these
documents for subsequent construction work.
SECTION X - GENERAL CONSIDERATIONS
A. The use of words "he", "himself', "his" or other terms of masculine gender is intended to apply to both
genders, whether male or female.
B. All services provided by the ARCHITECT under this Agreement shall be performed by employees, agents
or Consultants of the ARCHITECT who are experienced and skilled in their profession and shall be
performed in accordance with the standards of care and workmanship in their profession. The
ARCHITECT's findings, recommendations and professional advice shall be based on practices and
procedures customarily applied in his profession. The ARCHITECT shall be solely responsible for the
completeness and accuracy of his drawings, plans, specifications, supporting data and documents prepared
or complied by either his staff or his Consultants in fulfillment of this Agreement.
C. The ARCHITECT shall make no agreements with his Consultants which abridge, modify or conflict with
the requirements of this Agreement.
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D. The ARCHITECT shall require each Consultant, by an appropriate written agreement, of the extent of the
services to be performed by the Consultant on the PROJECT, to be bound to the ARCHITECT by the terms
of this Agreement, and to assume toward the ARCHITECT all the obligations and responsibilities which the
ARCHITECT, by this Agreement, assumes with the COUNTY. Said agreement shall preserve and protect
the rights of the COUNTY under this Agreement with respect to the services to be performed by the
Consultant so that the Consulting Services thereof will not prejudice such rights and shall allow to the
Consultant, unless specifically proved otherwise in the ARCHITECT-CONSULTANT agreement, the
benefits of all rights, remedies and redress against the ARCHITECT, that this ARCHITECT, by this
Agreement, has against the COUNTY. Where appropriate, the ARCHITECT shall require each Consultant
to enter into similar agreements with his sub-consultants. The ARCHITECT shall make available to each
proposed Consultant prior to the execution of the ARCHITECT-CONSULTANT written agreements, copies
of this Agreement to which the Consultant will be bound by this paragraph, and identify to the Consultant
any terms and conditions of the proposed ARCHITECT-CONSULTANT written agreement which may be
at variance with this Agreement. Each Consultant shall similarly make copies of this Agreement available
to his sub-consultants.
E. During the course of PROJECT construction, should any defects be revealed which would adversely affect
the appearance or function of the PROJECT and which are the result of errors, omissions, or inconsistencies
in the drawings and specifications prepared by the ARCHITECT, the ARCHITECT shall, at his expense,
modify these drawings and specifications to resolve the defective conditions to the satisfaction of the
COUNTY without additional compensation.
SECTION XI— INDEMNIFICATION AND INSURANCE
A. INDEMNIFICATION - To the fullest extent permitted by law, ARCHITECT shall defend, indemnify, and
hold harmless COUNTY, its agents, representatives, officers, directors, officials, and employees from and
against all claims, damages, losses and expenses, including, but not limited to, attorney fees, court costs,
expert witness fees, and the cost of appellate proceedings, relating to, arising out of, or alleged to have
resulted from the negligent, reckless, or intentionally wrongful acts, errors, omissions or mistakes of the
ARCHITECT, his agents, representatives, employees, or consultants related to the performance of the
Contract. ARCHITECT's duty to defend, indemnify and hold harmless COUNTY, its agents,
representatives, officers, directors, officials, and employees shall arise in connection with any claim,
damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment,
or destruction of property, including loss of use resulting therefrom, caused by the referenced acts, errors,
omissions or mistakes in the performance of this Contract including those made by any person for whose
acts, errors, omissions or mistakes ARCHITECT may be legally liable.
The amount and type of insurance coverage requirements set forth herein will in no way be construed as
limiting the scope of the indemnity in this paragraph.
B. INSURANCE REQUIREMENTS - ARCHITECT, at ARCHITECT's own expense, shall purchase and
maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State
of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the
stipulated insurance may be purchased from a company or companies, which are authorized to do business
in the State of Arizona, provided that said insurance companies meet the approval of COUNTY. The form
of any insurance policies and forms must be acceptable to COUNTY.
I. All insurance required herein shall be maintained in full force and effect until all work or service required
to be performed under the terms of the Contract is satisfactorily completed and formally accepted.
Failure to do so may, at the sole discretion of COUNTY, constitute a material breach of this Contract.
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2. ARCHITECT's insurance shall be primary insurance as respects COUNTY, and any insurance or self-
insurance maintained by COUNTY shall not contribute to it.
3. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an
insurance policy warranty shall not affect the COUNTY'S right to coverage afforded under the insurance
policies.
4. The insurance policies may provide coverage that contains deductibles or self-insured retentions. Such
deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to
COUNTY under such policies. ARCHITECT shall be solely responsible for the deductible and/or self-
insured retention and COUNTY, at its option, may require ARCHITECT to secure payment of such
deductibles or self-insured retentions by a surety bond or an irrevocable and unconditional letter of
credit.
5. COUNTY reserves the right to request and to receive, within 10 working days, certified copies of any
or all of the herein required insurance policies and/or endorsements. COUNTY shall not be obligated,
however, to review such policies and/or endorsements or to advise ARCHITECT of any deficiencies in
such policies and endorsements, and such receipt shall not relieve ARCHITECT from, or be deemed a
waiver of COUNTY'S right to insist on strict fulfillment of ARCHITECT's obligations under this
Contract.
6. The insurance policies required by this Contract, except Workers' Compensation, and Errors and
Omissions, shall name COUNTY, its agents, representatives, officers, directors, officials and employees
as Additional Insureds.
7. The policies required hereunder, except Workers' Compensation, and Errors and Omissions, shall
contain a waiver of transfer of rights of recovery (subrogation) against COUNTY, its agents,
representatives, officers, directors, officials and employees for any claims arising out of ARCHITECT'S
work or service.
C. ARCHITECT is required to procure and maintain the following coverage's:
I. Commercial General Liability. Commercial General Liability insurance and, when necessary,
Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000
Personal/Advertising Injury, $4,000,000 Products/Completed Operations Aggregate, and $4,000,000
General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property
damage, and blanket contractual coverage, and shall not contain any provision that would serve to limit
third party action over claims. There shall be no endorsement or modification of the CGL limiting the
scope of coverage for liability arising from explosion, collapse, or underground property damage.
2. Automobile Liability, Commercial/Business Automobile Liability insurance and, if necessary,
Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of
not less than $2,000,000 each occurrence with respect to any of the Architect's owned, hired, and non-
owned vehicles assigned to or used in performance of the Architect's work or services under this
Contract.
3. Workers' Compensation. Workers' Compensation insurance to cover obligations imposed by federal
and state statutes having jurisdiction of the Architect's employees engaged in the performance of the
work or services under this Contract; and Employer's Liability insurance of not less than $1,000,000 for
each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.
ARCHITECT waives all rights against COUNTY and its agents, officers, directors and employees for
recovery of damages to the extent these damages are covered by the Workers' Compensation and
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Employer's Liability or commercial umbrella liability insurance obtained by ARCHITECT pursuant to
this Agreement.
4. Errors and Omissions (Professional Liability) Insurance. Errors and Omissions (Professional
Liability) insurance and, if necessary, Commercial Umbrella insurance, which will insure and provide
coverage for errors or omissions or professional liability of the Architect, with limits of no less than
$2,000,000 for each claim.
a COVERAGES
Commercial General Liability
Automotive Liability
Workers' Compensation
Errors and Omissions
$2,000,000 Each Occurrence
$2,000,000 Personal & Advertising Injury
$4,000,000 General Aggregate
$4,000,000 Products/Completed Operations
$2,000,000 Each Occurrence
$1,000,000 Each Accident
$1,000,000 Disease for Each Employee
$1,000,000 Disease Policy Limit
$2,000,000 Each Claim
E. CERTIFICATES OF INSURANCE - Prior to commencing work or services under this Contract,
ARCHITECT shall furnish COUNTY with Certificates of Insurance in a form acceptable to COUNTY, or
formal endorsements as required by the Contract in the form provided by the County, issued by
ARCHITECT'S insurer(s), as evidence that policies providing the required coverage's, conditions and limits
required by this Contract are in full force and effect. Such certificates shall identify this contract number and
title.
1. In the event any insurance policy(ies) required by this contract is(are) written on a "claims made" basis,
coverage shall extend for two years past completion and acceptance of ARCHITECT'S work or services
and as evidenced by annual Certificates of Insurance.
2. If a policy does expire during the life of the Contract, a renewal certificate must be sent to COUNTY
fifteen (15) days prior to the expiration date.
F. CANCELLATION AND EXPIRATION NOTICE - Insurance required herein shall not expire, be canceled,
or materially changed without thirty (30) days prior written notice to COUNTY.
SECTION XII - SUCCESSORS AND ASSIGNS
A. The COUNTY and the ARCHITECT each binds himself, his partners, successors, assigns, and legal
representatives to the other party to this Agreement and to the partners, successors, assigns, and covenants
of this Agreement. Neither the COUNTY nor the ARCHITECT shall assign, sublet, or transfer his interest
in this Agreement without the written consent of the other. In no event shall any contractual relation be
created by this Agreement between any third party and the COUNTY. In the event ARCHITECT changes
the name of the firm to which this contract has been awarded, it is incumbent upon ARCHITECT to request
COUNTY through the Procurement Officer to prepare the appropriate agreement to reflect the
ARCHITECT's name change. In the event ARCHITECT chooses not to change its name for work
accomplished through this awarded contract, ARCHITECT will issue all payments on the letterhead of the
firm contracted with the COUNTY under this contract. Failure to comply may result in the invoices of
ARCHITECT being refused, which will result in a delay of payment to ARCHITECT at no additional cost
to COUNTY.
TERM ARCHITECTURAL SE!? VICES CONTRACT
SERIAL NO. 200020-ROQ
Tenn Architectural Services
Page 12
SECTION XIII - NO KICK-BACK
A. The ARCHITECT warrants that no person has been employed or retained to solicit or secure this Agreement
upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, and that no
member of the Board of Supervisors, or any employee of Maricopa County has any interest, financial or
otherwise with the ARCHITECT and his firm.
B. For breach or violation of this warrant, Maricopa County shall have the right to annul this Agreement without
liability, or at its discretion to deduct from the agreement prior to consideration, the full amount of such
commission, percentage, brokerage, and contingent fee.
1. This Agreement and its Notice to Proceed and any addendums thereto shall be subject to ARS Section
38-51 1 .
SECTION XIV - NONDISCRIMINATION, EQUAL EMPLOYMENT OPPORTUNITY, &
AMERICANS WITH DISABILITIES; SMALL BUSINESS ENTERPRISE POLICY
A. This Contract is made in accordance with and subject to the provision of all applicable laws, statutes,
ordinances, rules, regulations, executive orders and codes. To the extent required by applicable law, each
party hereto shall comply and require its Subcontractors and suppliers to comply with all then applicable
federal, state of Arizona and local nondiscrimination laws, rules, regulations, ordinances and executive
orders, including, without limitation, the Civil Rights Act of 1964, the Age Discrimination in Employment
Act and the Americans with Disabilities Act, as they may be amended, modified, codified, supplemented or
repealed from time to time.
B. It is Maricopa County's policy to provide Small Business Enterprises (SBE) with the opportunity to
participate in the County's solicitation process and to be considered to fulfill the requirements for various
commodities and services. This contract has no requirement for utilization of SBEs, however it does require
that utilization of SBE firms by ARCHITECT be reported for tracking by the County. A full description of
the County's SBE program and the contractual requirements are attached hereto and incorporated herein by
reference in Exhibit C.
C. CONTRACTOR agrees to comply with all provisions and requirements of Arizona Executive Order 2009-
09 including flow down of all provisions and requirements to any subcontractors. Executive Order 2009-09
supersedes Executive order 99-4 and amends Executive order 75-5 and may be viewed and downloaded at
the Governor of the State of Arizona's website http://www.azgovernor.govidms/upload/E0 2009 09.pdf
which is hereby incorporated into this contract as if set forth in full herein. During the performance of this
contract, CONTRACTOR shall not discriminate against any employee, client or any or any other individual
in any way because of that person's age, race, creed, color, religion, sex, disability or national origin.
SECTION XV - INDEPENDENT CONTRACTOR
A. ARCHITECT is an independent ARCHITECT under this Agreement. Services provided by ARCHITECT
pursuant to this Agreement shall be subject to the supervision of ARCHITECT. In providing such services,
neither ARCHITECT nor its agents shall act as officers, employees, or agents of the COUNTY. This
Agreement shall not constitute or make the parties a partnership or joint venture. The COUNTY is not
responsible for any debt, default, act or omission of the ARCHITECT.
SECTION XVI - CONFLICTS
A. Neither ARCHITECT nor its employees shall have or hold any continuing or frequently recurring
employment or contractual relationship that is substantially antagonistic or incompatible with
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 13
ARCHITECT's loyal and conscientious exercise of judgment related to its performance under this
Agreement.
B. ARCHITECT agrees that none of its officers or employees shall, during the term of this Agreement, serve
as an expert witness against COUNTY in any legal or administrative proceeding in which he or she is not a
party, unless compelled by court process. Further, ARCHITECT agrees that such persons shall not give
sworn testimony or issue a report or writing, as an expression of his or her expert opinion, which is adverse
or prejudicial to the interests of COUNTY in connection with any such pending or threatened legal or
administrative proceeding. The limitations of this section shall not preclude ARCHITECT or any other
persons from representing themselves in any action or in any administrative or legal proceeding.
C. In the event ARCHITECT iS permitted to utilize sub-consultants to perform any services required by this
Agreement, ARCHITECT agrees to prohibit such sub-consultants, by written contract, from having any
conflicts within the meaning of this section.
SECTION XVII - CONTINGENCY FEE
A. ARCHITECT warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for ARCHITECT, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working
solely for ARCHITECT, any fee, commission, percentage, gift, or other consideration contingent upon or
resulting from the award or making of this Agreement. For a breach or violation of this provision, COUNTY
shall have the right to terminate this Agreement without liability at its discretion, or to deduct from the
agreement price or otherwise recover the full amount of such fee, commission, percentage, gift or
consideration.
SECTION XVIII - MATERIALITY AND WAIVER OF BREACH
A. COUNTY AND ARCHITECT agree that each requirement, duty, and obligation set forth herein is
substantial and important to the formation of this Agreement and, therefore, is a material term hereof.
B. COUNTY'S failure to enforce any provision of this Agreement shall not be deemed a waiver of such
provision or modification of this Agreement. A waiver of any breach of a provision of this Agreement shall
not be deem a waiver of any subsequent breach and shall not be construed to be a modification of the terms
of this Agreement.
SECTION XIX - COMPLIANCE WITH LAWS
A. ARCHITECT shall comply with all federal state, and local laws, codes, ordinances, rules, and regulations
in performing its duties, responsibilities, and obligations pursuant to this Agreement.
SECTION XX - SEVERANCE
A. In the event a portion of this Agreement is found by a court of competent jurisdiction to be invalid, the
remaining provisions shall continue to be effective unless COUNTY or ARCHITECT elects to terminate
this Agreement. An election to terminate this Agreement based upon this provision shall be made within
seven (7) days after the finding by the court becomes final.
SECTION XXI - JOINT PREPARATION
A. The parties acknowledge that they have sought and received whatever competent advice and counsel as was
necessary for them to form a full and complete understanding of all rights and obligations herein and that
the preparation of this Agreement has been their joint effort. The language agreed to expresses their mutual
TERAI ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page II
intent and the resulting document shall not, solely as a matter of judicial construction, be construed more
severely against one of the parties than the other.
SECTION XXII - PRIORITY OF PROVISIONS
A. If there is a conflict or inconsistency between any term, statement, requirement, or provision of any exhibit
attached hereto, any document or events referred to herein, or any document incorporated into this
Agreement by reference and a term, statement, requirement, or provision of this Agreement, the term,
statement, requirement, or provision contained in this Agreement shall prevail and be given effect.
SECTION XXIII - APPLICABLE LAW AND VENUE
A. This Agreement shall be interpreted and construed in accordance with and governed by the laws of the State
of Arizona. Venue for litigation or any proceedings concerning this Agreement shall be in Maricopa County,
Arizona.
SECTION XXIV - AMENDMENTS
A. No modification, amendment, or alteration in the terms or conditions contained herein shall be effective
unless contained in a written document prepared with the same or similar formality as this Agreement and
executed by the COUNTY and ARCHITECT.
B. All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County
Office of Procurement Services shall be responsible for approving all amendments for Maricopa County
SECTION XXV - PRIOR AGREEMENTS
A. This document incorporates and includes all prior negotiations, correspondence, conversations, agreements,
and understandings applicable to the matters contained herein and the parties agree that there are no
commitments, agreements or understandings concerning the subject matter of this Agreement that are not
contained in this document. Accordingly, the parties agree that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no
modification, amendment or alteration in the terms or conditions contained herein shall be effective unless
set forth in writing in accordance with Section XXIV above.
SECTION XXVI - DRUG-FREE WORKPLACE
A. It is a requirement of COUNTY that it enter into contracts only with firms that certify the establishment of
a drug free work place. Execution of this Agreement by ARCHITECT shall serve, as ARCHITECT's
required certification that it either has or that it will establish a drug free work place.
SECTION XXVII - INCORPORATION BY REFERENCE
A. The truth and accuracy of each "Whereas" clause set forth herein is acknowledged by the parties. The
attached Exhibits are incorporated into and made a part of this Agreement.
SECTION XXVIII - LEGAL WORKER REQUIREMENTS
A. As required by Arizona Revised Statutes §41-4401, the COUNTY is prohibited after September 30, 2008
from awarding a contract to any service or construction ARCHITECT who fails, or whose sub-contractors
fail, to comply with Arizona Revised Statutes § 23-214-A. The ARCHITECT warrants that it complies fully
with all federal immigration laws and regulations that relate to its employees, that it shall verify, through the
employment verification pilot program as jointly administered by the U.S. Department of Homeland Security
and the Social Security Administration or any of its successor programs, the employment eligibility of each
employee hired after December 31, 2007, and that it shall require its sub-contractors and sub-sub-contractors
TERA1 ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 15
to provide the same warranties to the ARCHITECT. The ARCHITECT acknowledges that a breach of this
warranty by ARCHITECT or by any sub-contractor or sub-sub-contractor under this Contract shall be
deemed a material breach of this Contract, and is grounds for penalties, including termination of this
Contract, by Maricopa County. Maricopa County retains the right to inspect the records of any
ARCHITECT, sub-contractor and sub-sub-contractor employee who performs work under this Contract, and
to conduct random verification of the employment records of the ARCHITECT and any sub-contractor and
sub-sub-contractor who works on this Contract, to ensure that the ARCHITECT and each sub-contractor and
sub-sub-contractor is complying with the warranties set forth above. ARCHITECT shall be responsible for
all costs associated with compliance with this requirement.
SECTION XXIX — ATTACHMENTS
Exhibit A — Project Services
Exhibit B — Hourly Rates
Exhibit C SHE Reporting Form
Exhibit D — Legal Worker Statement (from Statement of Qualifications)
Exhibit E — Alternative Dispute Resolution
Exhibit F — Record Drawing Procedures
SECTION XXX - NOTICES
Notices: All notice to be given hereunder shall be in writing, and may be given by depositing the same
in the United States mail addressed to the party to be notified, postpaid, return receipt requested or by
delivering the same n person to such party with written receipt of acknowledgement of delivery by a
person at the address(s) set forth below. All notices to be given to the parties hereto shall be sent to or
made to the addresses shown below. The place for giving notice shall remain the same as set forth herein
unless changed in the manner provided in this Section.
Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified
United States mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a
written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the
place last specified. The place for giving notice shall remain the same as set forth herein until changed
in writing in the manner provided in this Section. For the present, the parties designate the following:
Rich Wegele, Director
Facilities Management Department
Maricopa County
401 W. Jefferson Street
Phoenix, Arizona 85003
AND
Kevin Tyne, Chief Procurement Officer
Office of Procurement Services
Maricopa County
320 W. Lincoln Street
Phoenix, Arizona 85003
AND TO DESIGN PROFESSIONAL:
Martha dePlazola Abbott, LEED AP BD+C
Gensler
201 E. Washington Street, #750
Phoenix, Arizona 85004
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 16
SECTION XXXI - CLAIMS AND DISPUTE RESOLUTION
A.
Notice Prior to Execution of Work. If the ARCHITECT wishes to make Claim for any increase in the
Project Cost, written notice must be given before proceeding to execute the Work. Prior notice is not
required for Claims relating to an emergency endangered life or property. If the ARCHITECT believes
additional cost is involved for reasons including but not limited to (1) a written interpretation from the
design, an order by the OWNER to stop the Work where the ARCHITECT was not at fault, (2) other
reasonable grounds, a Claim shall be filed in accordance with this Section.
B.
Fourteen Days after Occurrence. If the ARCHITECT wishes to make a Claim for an increase in the
Project Cost, the ARCHITECT shall give the OWNER written notice thereof within fourteen (14) days
after the occurrence of the event giving rise to such Claim or within fourteen (14) days after the
ARCHITECT should have recognized, in the exercise of due diligence, the condition giving rise to such
Claim. The ARCHITECT shall provide such notice before proceeding to perform the Work. Any Claim
with respect to an emergency shall be made not later than five (5) days after occurrence of the emergency
as to which the Work was performed.
C.
Waiver of Claim for Additional Cost. Failure to give notice of a Claim for an increase Project Cost in
strict compliance with the requirements of this Section shall constitute a waiver of such Claim.
D.
Notwithstanding anything to the contrary provided elsewhere in the Contract, the alternative dispute
resolution ("ADR") process provided for in as Exhibit E (attached hereto and incorporated herein by
this reference) shall be the exclusive means for resolution of claims or disputes arising under this
Contract.
SECTION XXXII - CONTRACT EXECUTION
This Agreement shall be in full force and effect only when the Board of Supervisors of Maricopa County,
Arizona has approved it, and when executed by the Chairman of the Board of Supervisors.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above
written, in counterparts, each of which shall without proof or accounting for the other counterparts, be deemed
an original Contract.
SECTION XXXIII — UNIFORM ADMINISTRATIVE REQUIREMENTS
When applicable and by entering into this Contract the Contractor agrees to comply with all applicable provisions
of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST
PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200
et seq.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Tenn Architectural Services
Page 17
Princif5a1(Signathre)
Martha dePlazaola Abbott
Term Architectural Services
200020-ROQ
01/30/2020
Date
94-1663305
Printed Name
Federal Tax Identification Number
Principal
Title
Arizona Contractors License Number
90607
Vendor Terms
NIGP Commodity Code (Advantage)
COUNTY OF MARICOPA, ARIZONA
RECOMMENDED BY:
ACCEPTED AND APPROVED:
Department Head
Date
Chairman, Board of Supervisors
Date
ATTEST:
Clerk of the Board
Date
LEGAL REVIEW:
Approved as to form and within the powers
And authority granted under the laws of the
State of Arizona to Marieopa County.
By:
Deputy County Attorney
TERM ARCHITECTURAL SERVICES CONTRACT
Thrill Architectural Services
SERIAL NO. 200020-ROQ
Page 18
EXHIBIT A - PROJECT SERVICES
Facilities Management Department
MARICOPA COUNTY, ARIZONA
3 Year TERM
ARCHITECTURAL SERVICES CONTRACT
SERIAL ft 200020-ROQ
CONTRACT NO.: 200020-ROQ
I - GENERAL
A. This exhibit lists the range of requirements, which may become part of any PROJECT for which the
ARCHITECT provides professional services. The actual service requirements will vary with each
PROJECT. The ARCHITECT and COUNTY will meet and review the scope of work for each PROJECT
completed under terms of this contract and the COUNTY will identify which services it requires of the
ARCHITECT. Based upon the scope of work and the required services the ARCHITECT shall prepare his
proposal, which shall include a design phase schedule. That schedule shall include appropriate time for:
design by phases; owner and stakeholder review and responses thereto and permitting. That schedule will
then be updated and delivered electronically every two (2) weeks.
B. All services listed herein may not be required for a project completed by the ARCHITECT. The COUNTY
reserves the right to request additional services not listed here from the ARCHITECT if required to complete
the work, and to direct that any listed services not be performed.
C. ARCHITECT shall send documents that are to be delivered to the COUNTY to the COUNTY's contract
vendor for printing, unless otherwise approved in writing by the COUNTY. The COUNTY will be billed
directly for these printing costs.
II- PRE-DESIGN SERVICES PHASE
A. The ARCHITECT shall, if requested by the Owner, work with the Owner to develop a scope of work, phases,
schedule and budget for a specific project. These services may include programming, space schematics and
flow diagrams, survey of existing facilities, marketing studies, economic feasibility studies, project financing
studies, etc. The Architect shall incorporate COUNTY space and graphic standards, and shall develop a
program for a specific project.
B. After completion of the pre-design services, the ARCHITECT shall present these documents to the
COUNTY for review, comments, and approval. The COUNTY shall have the right to make changes on
review at no cost to the COUNTY as long as the original PROJECT scope is not materially affected.
C. The ARCHITECT shall present, at the request of the COUNTY, the pre-design documents to the Maricopa
County Facilities Management Department.
III - SCHEMATIC DESIGN PHASE
A. The ARCHITECT shall provide a preliminary evaluation of the program requirements and the PROJECT
budget constraints, each in terms of the other, then review with the COUNTY any inconsistencies evident
between these program requirements and the budgetary limitations.
B. Based upon the mutually agreed PROJECT program and budget requirements, the ARCHITECT shall
prepare, if requested by the Owner, schematic design studies leading to the recommended design concept
together with a general description of the PROJECT in terms of its scale and interrelationship of parts. The
TERM ARCHITECTURAL SERVICES CONTRACT
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Page 19
ARCHITECT shall submit four (4) sets of prints and an electronic copy of these documents to the COUNTY.
Upon request the ARCHITECT shall provide the COUNTY, one (1) set of schematic design documents as
revised by the ARCHITECT to incorporate COUNTY requested changes at the end of this design phase.
The schematic design documents will be in a PDF format acceptable to the COUNTY.
C. After completion of the schematic design studies the ARCHITECT shall present these studies to the
COUNTY for review, comment, and approval. The COUNTY shall have the right to make changes on
review at no cost to the COUNTY as long as the original PROJECT scope is not materially affected.
D. The ARCHITECT shall present, at the request of the COUNTY, the schematic design to the Maricopa
County Facilities Management Department.
IV - DESIGN DEVELOPMENT PHASE
A. After the schematic design studies are approved by the COUNTY and the ARCHITECT is so advised in
writing by the COUNTY, the ARCHITECT shall prepare from the approved schematic design studies the
design development documents and other criteria as may be appropriate.
B. The ARCHITECT shall design the PROJECT so that the construction will conform to the requirements of
Title 34, Arizona Revised Statutes (ARS) regulating Public Buildings and Improvements as well as other
applicable laws, codes, and regulations.
C. The ARCHITECT shall submit to the COUNTY the design development drawings and specifications as
deliverables. The design development deliverables shall include a detailed construction estimate.
D. After completion of the design development phase, the ARCHITECT shall deliver four (4) sets of Design
Development documents and outline specifications to the COUNTY for review, comment, and approval.
The Design Development Documents will be in a PDF format acceptable to the COUNTY. The COUNTY
shall have the right to make changes at no additional cost provided that the previously approved design
development phase concept is not materially affected by these changes. Upon request, the ARCHITECT
shall provide the COUNTY, one (I) set of design development documents as revised by the ARCHITECT
to incorporate COUNTY requested changes at the end of this design phase.
V - CONSTRUCTION DOCUMENTS PHASE
A. After the updated design development documents and construction cost estimates have been approved by
the COUNTY and the ARCHITECT has been so advised in writing by the COUNTY, the ARCHITECT
shall prepare, from the approved design development documents, the 50% construction drawings, plans, and
specifications setting forth in detail the work required.
B. The ARCHITECT and his consultants shall prepare all drawings for the PROJECT utilizing drafting/design
software that are capable of producing final Record Documents in AutoCAD. The drawings shall conform
to the guidelines and criteria identified in Exhibit F established by the COUNTY. Project Specifications
shall be prepared utilizing Microsoft Word. When requested by the COUNTY, the ARCHITECT shall
deliver four (4) sets of 50% complete Construction Documents and project Specifications for review and
comment by the COUNTY. The 50% Construction Documents shall be in a PDF format acceptable to the
COUNTY.
C. The ARCHITECT shall prepare his drawings according to generally accepted practice, COUNTY standards,
and as defined by the "A/E Standard Operating Procedures Manual". The ARCHITECT shall include the
General Conditions and General Requirements as required by the COUNTY and as provided by the
COUNTY.
TERM ARCHITECTURAL SERI/ICES CONTRACT
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Term Architectural Services
Page 20
D. The ARCHITECT shall provide an updated, detailed construction cost estimate. If the construction estimate
is not within the County's approved construction budget for the project, it will be incumbent on the Architect
to revise the design to bring the construction estimate within the approved construction budget at no
additional cost to the Owner.
E. After the 50% Construction Documents and the updated construction cost estimates have been approved by
the COUNTY and the ARCHITECT has been so advised in writing by the COUNTY, the ARCHITECT
shall prepare from the approved 50% Construction Documents, the Final Construction Documents, and
Specifications, including the Final General Conditions and General Requirements setting forth in detail the
work required.
F. After completion of the Final Construction Documents and Specifications the ARCHITECT shall submit
the Final Construction documents to secure approval of all governmental authorities having jurisdiction over
the design of the PROJECT. All filing and plans approval fees shall be paid directly by the COUNTY. The
ARCHITECT shall comply with all applicable federal, state, and local laws, codes, and regulations in effect
at the time the construction contract documents (plans and specifications) are submitted for regulatory
approval. The ARCHITECT shall be responsible for all review comments and corrections as required to
comply with applicable laws, codes, and regulations at no additional cost to the COUNTY.
G. The ARCHITECT shall submit two (2) sets of final design calculations, including structural, mechanical,
electrical, and plumbing, and four (4) sets of "Construction Documents" including Project Specifications for
review and approval to the COUNTY. The time required by the ARCHITECT to make corrections to the
plans requested by the COUNTY or required by regulatory agencies is considered part of his total contract
time.
VI- QUALITY ASSURANCE/QUALITY CONTROL
A. The COUNTY shall review ARCHITECT'S preparation of plans and specifications at the conclusion of each
of the design phases. The ARCHITECT shall provide such information as the COUNTY may require
regarding the ARCHITECT's design and selection of materials and equipment. ARCHITECT shall provide,
at the COUNTY'S request, such data and information as COUNTY may require regarding ARCHITECT'S
construction estimate for the PROJECT.
B. The COUNTY will review a Constructability and Value Engineering report prepared by the ARCHITECT
at the completion of Design Development and 50% of Construction Documents phases.
C. Within ten (10) days after the receipt of a Notice to Proceed, the ARCHITECT shall provide the COUNTY
with a plan for Quality Assurance/Quality Control of the professional services the ARCHITECT shall
provide for the PROJECT. The Quality Assurance/Quality Control plan shall be in accordance with the "A/E
Standard Operating Procedures Manual" and be executed through all phases of PROJECT work. The
ARCHITECT shall be solely responsible for carrying out the Quality Assurance/Quality Control plan for
the PROJECT, the objective of which shall be to prevent errors and omissions in the plans and specifications
and other documents prepared by the ARCHITECT. The COUNTY will monitor the ARCHITECT's
implementation of the Quality Assurance/Quality Control plan, but the COUNTY will not be responsible
for the ARCHITECT's failure to carry out the Quality Assurance/Quality Control plan nor for the accuracy
and quality of the ARCHITECT's services. The ARCHITECT shall maintain all quality control records for
a minimum of five (5) years following the date of substantial completion of the PROJECT. The COUNTY's
rights to examine such records shall not be construed to confer upon COUNTY a duty to check or examine
such records, as the Quality Assurance/Quality Control plan and its documentation is the sole responsibility
of the ARCHITECT.
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Term Architectural Services
Page 21
D. Failure by the ARCHITECT or his consultants to incorporate COUNTY or regulatory agency comments
into his plans shall constitute an error or omission on the part of the ARCHITECT and the cost of any
necessary corrective action is to be borne by ARCHITECT.
VII - BIDDING PHASE
A. Upon approval of the final "Construction Documents", including drawings, specifications, and other contract
documents, and upon issuance of a call for construction bids, the ARCHITECT shall send documents to
COUNTY's contract vendor. The COUNTY's contract vendor shall be responsible for printing and
distribution of bid sets to contractors and bidding services. At the option of the COUNTY, the ARCHITECT
may be responsible for the distribution of sets of bidding documents and shall collect a deposit prior to
release of any set, conditional upon the return of the bidding documents in reusable condition. The Architect
shall also send the final "Construction Documents", including drawings, specifications, and other contract
documents in an electronic format approved by the Owner to the Maricopa County Procurement Department
for bidding purposes.
B. The ARCHITECT shall review all submittals from contractors or suppliers for requested substitutions. The
ARCHITECT shall review all drawings, samples and various other submittals to determine compliance with
the PROJECT plans and specifications. If the ARCHITECT determines that a substitution meets the
specifications, the ARCHITECT shall forward the request to the COUNTY with his recommendations. The
ARCHITECT shall then publish in an addendum, a listing all prior approval substitutions approved by both
the ARCHITECT and COUNTY not less than seven (7) days prior to the opening of bids. Failure by the
ARCHITECT or his consultants to incorporate COUNTY comments, adequately evaluate substitutions and
issue the addenda according to statutory requirements shall constitute an error or omission on the part of the
ARCHITECT and the cost of any necessary corrective action is to be borne by ARCHITECT.
C. The ARCHITECT shall prepare and distribute addenda as required.
D. The ARCHITECT shall attend the pre-bid meeting to discuss the PROJECT scope of work, the contract
documents, including any addenda. The Architect shall prepare additional addenda to clarify any bidding
contractor questions about the PROJECT.
E. OVERBUDGET BIDS - In the event a PROJECT is bid and the lowest responsible bid is more than 10%
over the ARCHITECT's estimate, the COUNTY may reject all bids or appropriate such additional moneys
as are necessary to award the bid. In the event the COUNTY elects to reject all bids, the COUNTY shall
direct the ARCHITECT to redesign the PROJECT and re-bid the project, without additional fee.
VIII- CONSTRUCTION PHASE
A. The ARCHITECT shall attend the contractor's pre-construction meeting with the successful bidder. The
ARCHITECT shall record the pre-construction meeting and forward a written record of the meeting minutes
to the COUNTY within three (3) working days.
B. The ARCHITECT shall have access to the work on the PROJECT in normal business hours after proper
notice to the Contractor whenever the work is in preparation or progress. At all times, proper safety
precautions shall be taken by the ARCHITECT.
C. The ARCHITECT shall review and make recommendations to the COUNTY on all claims made by the
Contractor and on all other matters relating to the execution and progress of the work and regarding the
interpretation of the construction contract documents.
D. The ARCHITECT shall timely review all shop drawings, samples and various other submittals to determine
compliance with the PROJECT plans and specifications. If the ARCHITECT determines that a substitution
TERI( ARCHITECTURAL SERVICES CONTRACT
SERIAL NO 200020-ROQ
Term Architectural Services
Page 22
is required, the ARCHITECT shall forward the request to the COUNTY with his recommendations. The
ARCHITECT shall advise the COUNTY upon the rejection of any submittal item and provide to the
COUNTY an analysis that reflects the effect of such rejection upon the project's critical path and project
execution. As to submittals, ARCHITECT will review submittals for items specifically mentioned in the
Specifications. Responses to submittals shall be made within fourteen (14) days after submittals are
received.
E. The ARCHITECT shall prepare Proposal Requests (PR) and shall forward the proposal, together with the
reason and justification for the change, to the Owner. The Architect shall not send PR directly to the
contractor.
F. The ARCHITECT shall review Change Order requests (if requested by the Owner) and shall forward the
proposed Change Order, together with his final recommendations to the COUNTY.
G. The ARCHITECT shall respond to requests for information and shall issue such Architect's Supplemental
Instructions, AIA Document G710, as are required for the clarification of the construction contract
documents and to expedite construction of the PROJECT. ALL SUPPLEMENTAL INSTRUCTIONS
MUST HAVE THE APPROVAL OF THE COUNTY. RFI's shall be submitted to the ARCHITECT, with
a copy to the COUNTY, on a form that is acceptable to the COUNTY. REPS shall be in numerical order,
with no breaks in consecutive numbering. Each page of any attachments to an RFT shall bear the RFT
number. All RFI's should be submitted by e-mail. RFI's shall not be utilized to approve submittals or
substitutions nor to request Task Order Modifications or Change Orders. RFI's shall be responded to within
seven (7) days of being received, referencing the RFT number.
H. The ARCHITECT of record and their Consultants shall make periodic site visits for the purpose of
determining general compliance with the approved PROJECT plans and specifications.
I. The frequency of these periodic visits shall be determined by the particular work being performed and
their relationship to critical events including but not limited to: major system start-up's and training.
2. All site visits shall be conducted by the appropriate professional discipline for the work in progress.
3. All visits shall be documented by dated reports on the Architect's Field Report, AIA Document G7 11.
Problems requiring action by the ARCHITECT or its consultants shall also be recorded, dated, and
appended to the Field Report. Copies shall be forwarded to the COUNTY weekly.
4. It is considered important that the quality of work to be later concealed be observed and documented on
a regular basis. Any deviations from the approved PROJECT plans and specifications shall he brought
to the attention of the Contractor and the COUNTY.
5. The ARCHITECT shall review the plans maintained at the site by the Contractor for notation of
"as-built" construction and report to the COUNTY on the progress of the Contractor's change notation
work monthly in writing prior to each contractor request for payment.
6. The ARCHITECT shall review the contractors shop drawing log, the progress of submittals and the
completeness and accuracy of his as-built noted plans.
I. The ARCHITECT shall review all Contractor payment requests and receipts for stored materials and certify
that to the best of his knowledge, information, and belief, based on what his observations have revealed, the
quality and quantity of the work is in accordance with the Contract Documents. As part of each payment
application review, the ARCHITECT shall review the as-built drawings to confirm in writing to the Owner
they are current.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 260020-ROQ
Term Architectural Services
Page 23
J. The ARCHITECT and OWNER shall review materials testing reports required by the construction
documents prior to filing. The ARCHITECT shall review with the COUNTY and direct corrective work in
all instances where these reports indicate materials failure to meet specifications.
K. The ARCHITECT shall prepare Certificates of Substantial Completion and Final Completion when
appropriate. The ARCHITECT shall conduct inspections and, subject to the COUNTY approval, determine
the Date of Substantial Completion and Final Completion and enter such date on the Certificate.
L. The ARCHITECT will create the punch list upon Substantial Completion and review the performances of
the items to assure their having been completed.
IX - ARCHITECTS REQUIRED ADDITIONAL SERVICES
A. The following items represent additional services of the ARCHITECT that may be required on a PROJECT.
Upon the request by the COUNTY, the ARCHITECT shall submit costs for requested additional services.
The ARCHITECT is not to proceed with any additional services without written approval from the
COUNTY.
B. Upon request of the COUNTY, the ARCHITECT shall maintain a competent full-time person at the Project
Site to monitorjob progress and for conformance of materials and construction with the Contract Documents
for this new facility. The ARCHITECT's full-time representative shall be an experienced Arizona Registered
ARCHITECT suitable to the COUNTY who shall be present at the Project Site a minimum of forty (40)
hours per week and when any work by the contractor or his subcontractors is being performed except for
Arizona State authorized holiday periods. The ARCHITECT's office staff as required shall support this
resident observer.
A resume of this full-time representative shall be furnished to the COUNTY for review and approval.
This observer shall attend all progress meetings at which the COUNTY, ARCHITECT, General
Contractor, and Subcontractors can discuss jointly job procedures, progress, problems, and scheduling.
2. The observer shall maintain at the Project Site, on a current basis, contract records, supplemental
instructions, records of all necessary contract, approved drawings and specifications, samples, materials
maintenance and operating manuals and instructions, and other construction related documents,
including all revisions thereto. He shall obtain from the Contractor a current set of record drawings,
specifications and operating manuals at the completion of the PROJECT. The ARCHITECT shall see
that all record items are delivered to the COUNTY.
3. The observer will issue weekly field reports, electronically submitted to the COUNTY.
4. The period of service for the observer shall be based on an established construction period of time.
Should it appear that construction work would carry beyond the contracted period of service, an
additional service must be authorized by the COUNTY in writing to extend observer's services.
5. The ARCHITECT shall be responsible for the timely completion of these items so as not to delay his
work under this Agreement.
X - OPERATION AND MAINTENANCE MANUAL(s)
A. Upon request of the COUNTY, as a condition for Substantial Completion, the ARCHITECT shall review
and approve comprehensive Operation and Maintenance Manuals and Warranties for the PROJECT.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 24
B. The ARCHITECT shall be responsible for the timely completion of these items so as not to delay his work
under this Agreement.
C. The Contractor shall coordinate and conduct all required, training sessions as required by the COUNTY to
fully explain and understand the safe operation and maintenance of the system. The ARCHITECT shall
ensure the proper inclusion and coordination by the Contractor of all required factory training aids and
sessions, written guarantees, bonds, warranties, parts lists, spare parts, extra materials, replacement
materials, operating manuals, and maintenance manuals, and all operating and maintenance audio and visual
instructional and training materials shall be delivered to the COUNTY. All training sessions shall be
recorded by the ARCHITECT on a media approved by the COUNTY.
D. POST-CONSTRUCTION WARRANTY - Upon request of the COUNTY, the ARCHITECT shall assist
the COUNTY in conducting a post-construction inspection at least thirty (30) days prior to the expiration of
the (1) one-year post-construction warranty period as required in the ARCHITECT prepared Contract
Documents, making diligent efforts to identify all deficiencies and warranty-related problems and provide a
report on all faults noted and discovered during the inspection to the COUNTY.
E. RECORD DRAWINGS — Upon request of the COUNTY, the ARCHITECT shall prepare record drawings
separately for the PROJECT .Buried underground utilities may be shown as "As-Built" and indicated as
such. The record drawings shall be in AutoCAD and PDF formats as prescribed in Exhibit F.
F. If requested by the COUNTY, the ARCHITECT shall retain the services of an Arizona registered
professional engineer to prepare the necessary plans and specifications for a fire sprinkler system for the
PROJECT. The design shall include pipe types and sizes, valve types and sizes and all notations necessary
to construct a complete system. The plans will be prepared for the purposes of competitive bidding.
G. When the following services cause the ARCHITECT extra expense and when authorized in writing prior to
performance of such work, these services will be paid for as an "Additional Service."
Revising previously approved drawings or specifications to accomplish changes requested by the
COUNTY.
2. Preparing documents for supplemental construction work initiated after commencement of the
construction phase not caused by the errors or omissions of the ARCHITECT.
3. Consultation concerning replacement of any work damaged by fire, flood and other natural causes during
construction and furnishing professional services as may be required in connection with the replacement
of such work.
4. Arranging for the work to proceed should the Contractor default due to delinquency or insolvency
H. The ARCHITECT shall be compensated for additional services, when authorized in writing prior to
performance of such services. Hourly fee compensation on a lump-sum basis shall be in accordance with
Exhibit B— Hourly Rate.
I. It is distinctly understood and agreed that no claims for additional compensation will be allowed by the
COUNTY except as provided herein, nor shall the ARCHITECT perform any work or furnish any materials
not covered by this Agreement. Such work or materials furnished by the ARCHITECT without the written
authorization from the Director, of FMD, or his designee, shall be at his own risk, cost and expense. The
ARCHITECT hereby agrees that without such prior written authorization, he will make no claim for
compensation for such work or materials furnished.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 25
J. Failure to perform any part of the additional services identified within this section shall constitute a violation
of this contract. In the event of such failure, the COUNTY reserves the right to contract with others to have
these services completed and the full amount for such a contract as well as such reasonable costs incurred
by the COUNTY to obtain that contract shall be borne by the ARCHITECT. This cost shall be deducted
from fees due the ARCHITECT.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 26
EXHIBIT B — HOURLY RATES
TERM` ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 27
Facilities Management Department
MARICOPA COUNTY, ARIZONA
200020-ROQ Term Architectural Services
ARCHITECTURAL SERVICES CONTRACT
SERIAL # 200020-ROQ
CONTRACT NO. 200020-ROQ
COMPANY NAME: Gensler
Hourly rates shall be all inclusive of the direct labor hourly rate as well as overhead and profit.
Administration time (Admin) is considered overhead. Please utilize these staff classifications
and do not add or modify any classifications.
STAFF CLASSIFICATION
BILLING HOURLY RATE
Principal
$175.00
Project Manager
$150.00
Architect
$127.00
Specification Writer
$130.00
Project Coordinator
$ 90.00
Drafter (BIM)
$ 90.00
EXHIBIT C - MARICOPA COUNTY SMALL BUSINESS ENTERPRISE
PROGRAM PARTICIPATION REPORTING FORM
This form is to be submitted with each pay application or invoice. Any pay application or invoice without this form attached is subject
to rejection as not being a completed pay application or invoice pursuant to the terms of the contract.
Name of Prime Consultant/Contractor
Contract No.
Contact Person
Project No.
Street Address
Amount of this Pay Application/Invoice
City, State ZIP
Complete below with information on the SBE firms utilized as sub-consultants/subcontractors for th s pay application/invoice. If work
was self-performed and your firm, as the prime, is an SBE firm pursuant to A.R.S. § 41-1001, et seq., then you may list your firm as the
SBE firm.
SBE Firm Name
SBE Firm Address
Type of Work Performed
$ Pd to SBE this App/Inv
$
$
$
$
$
$
$
$
$
O A mark in this box certifies that no SBE firms were utilized as the prime, sub-consultant or subcontractor with respect
to this pay application/invoice.
Date:
Phone No.:
Printed Name
TERM ARCHITECTURAL SERVICES CONTRA CT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 28
EXHIBIT D - LEGAL WORKER CERTIFICATION
(NOTE: Please see proposal for document)
TERM ARCHITECTURAL SEI?VICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 29
EXHIBIT E - ALTERNATIVE DISPUTE RESOLUTION
Scope. Notwithstanding anything to the contrary provided elsewhere in the Contract, the alternative
dispute resolution ("ADR") process provided herein shall be the exclusive means for resolution of claims
or disputes arising under or related to the Contract, the interpretation thereof or the performance or
breach by any party thereto, including but not limited to original claims or disputes asserted as cross
claims, counterclaims, third party claims or claims for indemnity or subrogation, in any threatened or
ongoing litigation or arbitration with third parties, if such disputes involve parties to contracts containing
this ADR provision. No changes can be made to this process without the mutual assent of the County
and the claimant. The parties have structured this procedure with the goal of providing for the prompt,
efficient and final resolution of all disputes falling within the purview of this ADR process.
1.2
Meeting of Principals. When a claim is made or a dispute (hereafter "dispute") as described in Paragraph
1.1 arises, senior representatives of the County and the claimant will meet personally within ten (10)
business days to discuss the dispute and attempt to resolve it. If, after good faith efforts, resolution is
not achieved, the dispute will proceed to mediation.
1.3
Qualifications of Mediator and Arbitrators. Any person selected as mediator or arbitrator, either as
single arbitrator as a member or Chair of the arbitration panel, shall be a member of the State Bar of
Arizona and have experience in construction law.
1.4
Mediation. If the parties have been unable to resolve the dispute after a meeting of principals, the parties
may enter into mediation. The parties shall jointly select a mediator. The parties may mutually agree
to waive mediation and proceed directly to arbitration. If the mediation process is requested by either
party, the mediation period shall be informal and shall not exceed sixty (60) calendar days from the
selection of the mediator. During the mediation process either party may terminate mediation on written
notice to the other party and the mediator.
1.5
Binding Arbitration Procedure. The following binding arbitration procedure shall serve as the exclusive
method to resolve a dispute if mediation is unsuccessful, if mediation has been waived by the parties, or
if a party requests arbitration during the mediation process. Except as provided in Section 1.7.5 and
1.7.9, the decision of the arbitrator or arbitrator panel is final and binding on the parties and not subject
to further judicial review.
1.5.1
A party requesting binding arbitration shall notify the other party of their demand for arbitration
in writing within seven (7) calendar days of (I) the failure of mediation; (2) waiver of mediation;
or (3) of the party's demand to terminate mediation.
1.5.2 If the Architect requests arbitration it shall post a cash bond with the arbitrator in an amount
agreed upon by the parties or, in the event of no agreement, the arbitrator shall establish the
amount of the cash bond to defray the cost of the arbitration and the proceeds from the bond
shall be allocated in accordance with paragraph 1.7.7. The bond must be in the full amount
agreed upon or as established by the Arbitrator to pay the potential cost of the full arbitration
proceeding. The bond must be posted with and received by the arbitrator within five (5) calendar
days after the demand for arbitration.
1.5.3
Disputes involving less than $200,000 shall be heard by one single arbitrator chosen by
agreement of the parties. If the parties cannot agree on the single arbitrator, then the parties
shall each submit two names to a Judge designated by Maricopa County who shall select the
single arbitrator.
1.5.4
For disputes in excess of $200,000, the arbitration panel shall consist of three arbitrators: the
County's appointed arbitrator, the Architect's appointed arbitrator and a third arbitrator who
shall be selected by the parties' arbitrators and serve as the Chair of the arbitration panel.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 30
1.5.5 The arbitration is to be convened and administered under the Revised Uniform Arbitration Act
("RUAA") (A.R.S. § 12-3001 el seq.) and the American Arbitration Association Construction
Rules shall serve as a guideline for proceedings, thus as a supplement to the RUAA.
1.6
Expedited Hearing. Any party can request the single arbitrator or the Chair of the arbitration panel to
set an expedited hearing. If the single arbitrator or the Chair of the arbitration panel determines that the
circumstances justify it, the single arbitrator or the Chair of the arbitration panel will arrange for
scheduling of the arbitration at the earliest possible date. In any event, the hearing of any dispute not
expedited will commence as soon as practical but in no event later than thirty (30) calendar days after
notification of request for arbitration having been received. This deadline can be extended only with the
consent of all the parties to the dispute, or by decision of the single arbitrator or the Chair of the
arbitration panel upon a showing of good cause.
1.7
Procedure. The single arbitrator or the arbitration panel will conduct the hearing in such a manner that
will resolve disputes in a prompt, cost efficient manner giving regard to the rights of all parties. Each
party shall supply to the single arbitrator or arbitration panel a written pre-hearing statement which shall
contain a brief statement of the nature of the claim or defense, a list of witnesses and exhibits, a brief
description of the subject matter of the testimony of each witness who will be called to testify, and an
estimate as to the length of time that will be required for the arbitration hearing. The single arbitrator or
the Chair of the arbitration panel shall determine the nature and scope of discovery, if any, and the
manner of presentation of relevant evidence consistent with deadlines provided herein, and the parties'
objective that disputes be resolved in a prompt and efficient manner. No discovery may be had of any
materials or information for which a privilege is recognized by Arizona law. The single arbitrator or the
Chair upon proper application shall issue such orders as may be necessary and permissible under law to
protect confidential, proprietary or sensitive materials or information from public disclosure or other
misuse. Any party may make application to the Maricopa County Superior Court to have a protective
order entered as may be appropriate to confirm or enforce such orders of the Chair.
1.7.1 Hearing Days. In order to effectuate parties' goals, the hearing once commenced, will proceed
from working day to working day until concluded, absent a showing of good cause.
1.7.2 Award. The single arbitrator shall within ten (10) calendar days of the conclusion of a hearing
issue an award. The arbitration panel shall, within ten (10) calendar days from the conclusion
of any hearing, by majority vote, issue its award. The award shall include an allocation of fees
and costs pursuant to 1.7.7 herein. The award is to be in accordance with the Contract and the
law of the State of Arizona.
1.7.3 Scope of Award. Regardless of the provisions of the RUAA, the arbitration panel shall be
without authority to award punitive damages, and any such punitive damage award shall be void.
If an award is made against any party in excess of one hundred thousand dollars ($100,000),
exclusive of interest, arbitration fees, costs and attorneys' fees, it shall be supported by written
findings of fact, conclusions of law and a statement as to how damages were calculated.
1.7.4 Jurisdiction. The arbitration panel shall not be bound for jurisdictional purposes by the amount
asserted in any party's claim, but shall conduct a preliminaiy hearing into the question of
jurisdiction over the claim as regards its amount upon application of any party at the earliest
convenient time, but not later than the commencement of the arbitration hearing. If the dispute
is determined to involve less than $200,000, the arbitration shall continue before the Neutral
Arbitrator as a single arbitrator, with the party appointed arbitrators being excused.
1.7.5 Entry of Judgment, As provided in the RUAA, any party can make application to the Maricopa
County Superior Court for confirmation of an award, and for entry of judgment on it.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architecairal Services
Page 31
1.7.6 Severance and Joinder. To reduce the possibility of inconsistent adjudications, the Mediator or
the single arbitrator or arbitration panel, may: (i) at the request of any party, join and/or sever
parties, and/or claims arising under other contracts containing this ADR provision, and (ii) the
Mediator, on his own authority, or the single arbitrator or arbitration panel may, on its own
authority, join or sever parties and/or claims subject to this ADR process as deemed necessary
for a just resolution of the dispute, consistent with the parties' goal of the prompt and efficient
resolution of disputes, provided; however, that the A/E, OWNER and Project Professionals shall
not be joined as a party to any claim made by a Architect. Nothing herein shall create the right
by any party to assert claims against another party not arising under or related to the Contract
or not recognized under the substantive law as applicable to the dispute. Neither the Mediator
nor the single arbitrator or arbitration panel is authorized to join to the proceeding parties not in
privity with the County. The Architect cannot be joined to any pending arbitration proceeding,
without Architect's express written consent and unless Architect is given the opportunity to
participate in the selection of the single arbitrator or non-County appointed arbitrator.
1.7.7 Fees and Costs. Each party shall bear its own fees and costs in connection with any informal
hearing before the mediation. All fees and costs associated with any arbitration before the single
panel or arbitration panel, including without limitation the arbitrator fees, and the prevailing
party's reasonable attorneys' fees, expert witness fees and costs, will be paid by the non-
prevailing party, except as provided for herein. In the event that Architect is the non-prevailing
party, all fees and costs as noted above shall first be paid out of the bond posted with the
arbitrator. In no event shall the Architect's obligation to pay fees and costs be limited to the
amount of the bond posted herein. In no event shall any arbitrator's hourly fees be awarded in
an amount in excess of $250 per hour and (i) costs shall not include any travel expenses in excess
of mileage at the rate paid by Maricopa County, not to exceed a one way trip of 150 miles, and
(ii) all travel expenses, including meals, shall be reimbursed pursuant to the travel policy of
Maricopa County in effect at the time of the hearing. The determination of prevailing and non-
prevailing parties, and the appropriate allocation of fees and costs, will be included in the award
by the single arbitrator or arbitration panel.
1.7.8 Confidentiality. Any proceeding initiated under this ADR provision shall be deemed
confidential to the maximum extent allowed by Arizona law and, except for disclosures to a
party's attorneys or accountants, no party shall make any disclosure related to the disputed
matter or to the outcome of any proceeding except to the extent required by law, or to seek
interim equitable relief, or to enforce an agreement reached by the parties or an award made
hereunder. This provision does not affect the County's right to inform the County Supervisors
of the dispute.
1.7.9 Equitable Litigation. Notwithstanding any other provision of ADR to the contrary, any party
can petition the Maricopa County Superior Court for interim equitable relief as may become
necessary to preserve the status quo and prevent immediate and irreparable harm to a party or
to the Project pending resolution of a dispute pursuant to ADR provided herein. No court may
order any permanent injunctive relief except as may be necessary to enforce an order entered by
the arbitration panel. The fees and costs incurred in connection with any such equitable
proceeding shall be determined and assessed in ADR.
1.7.10 Change Order. Any award in favor of the Architect against the County or in favor of the County
against the Architect shall be reduced to a Change Order and executed by the parties in
accordance with the award and the provisions of the Contract or a settlement agreement as
appropriate.
1.7.11 Merger and Bar. Any claim asserted pursuant to this ADR process shall be deemed to include
all claims, demands, and requests for compensation for costs and losses or other relief, including
the extension of the Contract performance period which reasonably should or could have been
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 32
brought against any party that was or could have been brought into this ADR process, with
respect to the subject claim. The arbitration panel shall apply legal principles commonly known
as merger and bar to deny any claim or claims against any party regarding which claim or claims
recovery has been sought or should have been sought in a previously adjudicated claim for an
alleged cost, loss, breach, error, or omission.
1.8
Inclusion in Other Contracts. The Architect shall cooperate with the County in efforts to include this
ADR provision in all other Project contracts.
END OF EXHIBIT
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term ArchRectural Services
Page 33
EXHIBIT I? RECORD DRAWING PROCEDURES
Introduction
These guidelines are issued to promote the development of electronic drawings suitable for use in the Maricopa
County Facilities Management Department CAD environment. Consistency and compatibility with existing
Maricopa County documents can only be achieved when these standards are strictly adhered to. Electronic
drawings produced and submitted in accordance with these standards have significantly greater value to
Maricopa County. Design Professionals (DP), their Sub-consultants, and Contractors delivering documentation
to Maricopa County must ensure these standards are reviewed, understood and followed by those people
responsible for preparing electronic drawings.
Renovations and Space Change Projects Requirements
For typical Renovation and Space Planning projects, the DP is responsible for submitting a complete set of
Construction Documents (CDs) to Maricopa County prior to the beginning of construction. Upon completion of
construction, Contractors are responsible for submitting complete As-Built documentation (per definitions
included in the Agreement Between The County of Maricopa, Arizona and Design Professional) to the Owner
(in both electronic and hardcopy formats) and DP is responsible for submitting the Record Drawings to the
Owner based on this As-Built documentation. Construction Documents and Record Drawings submitted to the
Owner need to adhere the criteria outlined in this document.
All "DWG" files and AutoCAD drawing entities submitted at the end of a project must be able to be manipulated
using standard AutoCAD drafting procedures. Non-compliance with this policy may result in the rejection of
AutoCAD files submitted at project closeout, in addition to delayed rendering of final project payment. "DXF"
files will not be accepted at project closeout as a substitution for "DWG" AutoCAD file deliverables. Projects
using Building Information Modeling (BIM) software are still required to submit "DWG" formats for their
projects.
Electronic File Format
CAD drawings must be submitted in full compliance with AutoCAD software 2007 drawing file format (file
extension = .DWG).
All Construction and Record Document project drawings must be submitted to Maricopa County Facilities
Management Department in all file formats listed below; other formats are not acceptable without the prior
consent of Maricopa County Facilities Management Department.
•
AutoCADO 2007 or higher — DWG format only.
•
Adobe® PDF version 6.0 or higher.
Scale, Units, Coordinate System and Orientation
AutoCAD drawings should be drafted at full scale in architectural or engineering units, such that one drawing
unit equals one inch. The User Coordinate System (UCS) for all AutoCAD drawings should be set to "World".
Tolerances
When projects require creation of new AutoCAD floor plans from field measurements, exterior building
dimensions should reconcile to within one (I) inch of actual building dimensions as measured in the field.
Interior building dimensions must reconcile to within half (I/2) inch of actual field dimensions. However,
individual project requirements may vary. Please confirm requirements with the Project Manager designated by
Maricopa County.
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 34
Blocks
The following rules must be employed when handling block entities:
I. All entities within a block must be created on layer 0.
2. Drawing entities translated into AutoCAD blocks from non-AutoCAD systems must revert to layer
0 when exploded within AutoCAD.
Policy on External Reference Files (XREFs)
Maricopa County will not accept the submission of any AutoCAD drawing deliverable which contains unbound
references to external source drawing files. All externally referenced data sources that were used during the
AutoCAD drawing production phase should be incorporated as a block within a single drawing file, including
the title block and all identifying information visible in the printed image, upon project completion and prior to
submission to Maricopa County. Layers contained in XREF's inserted as blocks should conform to Maricopa
County guidelines. The resulting self-contained drawing file is an acceptable deliverable to Maricopa County.
Owner Supplied CAD Files
Prior to commencement of design and construction services, Maricopa County will provide past Record
Drawings in AutoCAD per the Contract Agreement that can be used as the background for space documentation
projects. These have been generated using a variety of methods and may require field verification. When no pre-
existing Record Drawings in AutoCAD are available, consultants will be required to produce drawings entirely
from field measurements. AutoCAD files are transmitted for the convenience and expediency of the DP, their
Sub-consultants and the Contractor but bear no implicit or explicit guarantee of accuracy, reliability or
correctness". It is recommended to all recipients of Owner-supplied drawing files to perform their own
verifications as necessary to develop drawings for each phase of the project.
Layers for CAD Files
All AutoCAD Files shall include but not be limited to the following building features that define the physical
boundaries necessary to define space, such as: 1) exterior walls; 2) vertical elevations & sections; 3) details; 4)
schedules; 5) doors; 6) glazing; 7) elevator shafts; 8) stair wells and other changes in floor elevation; 9) built-in
furniture and/or modular systems. The DP, their Sub-consultants and the Contractor shall adhere to these layer
standards as much as possible, although additional layers, conforming to standard formats, may be necessary,
while some layers may not be applicable to every space documentation project (furniture, roof lines, etc.).
AutoCAD layers should be named in accordance with the latest U.S. National CAD Standard (NCS) which can
be obtained from the National Institute of Building Sciences. Custom layers added by Maricopa County begin
with MC-. The specific name of custom layers may vary slightly by Maricopa County owner.
ALA CAD Layer Guidelines
See U.S. National CAD Standard Version 3 (attached).
USE OF BUILDING INFORMATION MODELING (BIM)
Although projects may utilize Building Information Modeling (BIM) for conveying three-dimensional design,
two-dimensional deliverables are still required as outlined in this guideline and as specified in Maricopa County
Agreements with the DP, their Sub-consultants and Contractors.
BIM Execution Plan
TERM ARCHITECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 35
Projects utilizing BIM are required to provide a BIM Execution Plan to document modeling practices. This
document declares what is being modeled, the accuracy of the models, the intent of the models, and how project
teams work within the models.
BIM Standards
Modeling practices and standards should be declared and agreed upon in the Project's BIM Execution Plan.
13IM Models and Deliverables
Models turned over to Maricopa County as a deliverable must meet the requirements of the agreed upon BIM
Execution Plan.
Use of Rev it
Models are to be created in the most current version of Autodesk Revit. Modeling practices are to be declared
in the project's BIM Execution Plan.
END OF EXHIBIT
TERM ARCIITIECTURAL SERVICES CONTRACT
SERIAL NO. 200020-ROQ
Term Architectural Services
Page 36
NIARICOPA COUNTY
Architectural On-Call Services
Office of Procurement Services - Maricopa County
:Statement of Qualifications for Architectural On Call Services
Serial # 200020-ROQ I Contract # 200020-ROQ
November 14, 2019
Table of Contents
III
nor Experience
01
ey Team Members
03
Team Approach Capability
05
4
Arizona Business & Location of
Arizona Office
06
Appendix
Resumes
References
Attachments
201 East Washington St
Tel 602. 523. 4900
Suite 750
Fax 602. 523. 4949
Phoenix AZ 85004
USA
November 14, 2019
Paul Shamrock
Article V Procurement Officer
Maricopa County
320 W. Lincoln Street
Phoenix, AZ 85003
Subject: Request for Qualifications for Architectural Services / On-Call
Gensler is pleased to submit our qualifications for On-Call Architectural Services for Maricopa
County. We are excited to work closely with the Marciopa County stakeholders to build upon our
established relationship.
Our studio brings a foundation of working under on-call consulting contracts, having been a part
of the Maricopa County Architectural On-Call Services list since 2012. We understand that these
types of public projects often have aggressive delivery schedules, and we work closely throughout
all phases with consultants and contractors to achieve a clear understanding of scope, schedule and
costs. This applies to projects of all sizes, as our local team has experience completing many small
scale projects, feasibility studies, renovations, and upgrades through our public work with local
municipalities such as the City of Phoenix, Goodyear, Surprise, Mesa, and Town of Gilbert.
Our team can help Maricopa County accomplish their goals on any scale project. We believe in a
collaborative approach and our team is uniquely qualified because we:
•
Have completed over 30 projects through on-call contracts in Arizona and will leverage our
expertise to support the needs of Maricopa County
• Understand the importance of delivering quality public projects on-time and on-budget
•
Bring an integrated strategic approach to each project which informs design decisions and
creates a customized roadmap to achieve your goals
• Design efficient and sustainable projects through our deep understanding of the unique
Sonoran Desert context
We look forward to continuing a successful relationship with Maricopa County and appreciate the
opportunity to submit our qualifications for your consideration.
Sincerely,
frifmerr
Martha dePlazaola Abbott, LEED AP BD+C
Principal-in-Charge I Gensler
martha_abbott@genslercom I 602.523.4911
Prior Experience
1. Prior Experience
MARICOPA COUNTY
On-Call Services
Various Locations, Maricopa County
Specific projects completed have included a minor
remodel of office space for a 10,000 SF Probation
Revocation Relocation, and a 4,000 SF relocation of
the County Sheriff's offices to the lower level of the 4th
Avenue jail building.
Size/Schedule/Budget/Complexity: Assigned
projects range from 950 - 4,3000 SF; Budget, Schedule
and Complexity Varies
Services: Varies Per Project
Original Budget/Final Contract: Budget Varies
by project, cost ranges per project, from $368,000 —
$897,000
Start/Completion Date: Varies Per Project
CITY OF MARICOPA
City Hall + Fire & Public Works Facility
Phoenix, AZ145,000 / 18,500 SF
The City of Maricopa project consisted of developing
145 acres for a new city center comprised of a new city
hall, police facility, and additional retail and commercial
opportunities. Maricopa's Fire & Public Works Facility
was designed to facilitate multiple-uses in one building.
Size/Schedule/Budget/Complexity: 45,000 SF,
09/2013, $15.8M; $18,500 SF, 05/2013-02/2016,
$6.8M; Ground-Up Buildings
Services: Programming, Architectural Design, Interior
Architectural Design, Construction Administration
Original Budget /Final Contract: $15.2M/$15.8M
(Change Order by Owner), $6.8M (No Change Orders)
Start/Completion Date: Requested Construction:
06/2012; Actual Final Completion: 09/2013;
Requested Construction: 07/2013; Actual Construction:
02/2015; Original Final Completion Date: 01/2014;
Actual Final Completion Date: 09/12/2015 (Public
Works project design and construction delayed due to
funding issues.)
I I I
• • •
• • • • •
RELEVANCE: Municipal Client, On-Call Services, Multiple-
End Users, Construction Administration, Construction
Documentation, FF&E, Renovation
RELEVANCE: Municipal Client, Construction
Administration, On-Budget, Multiple-End-Users, Planning
1
Gensler I Maricopa County Architectural Services / On-Call
1. Prior Experience
STATE OF ARIZONA / ADOA
Workplace Renovation
Phoenix, AZ I 60,000 SF
The 60,000-square-foot project will be renovated to
create a new, engaging environment for state employees.
Gensler's scope includes complete building systems
renovation, exterior envelope analysis, elevator /
vertical circulation upgrades, and interior finishes and
wayfinding.
Size/Schedule/Budget/Complexity: 60,000 SF,
05/2019-10/2020; $8.5M; Renovation
Services: Architectural Design, Interior Design, FF&E
Original Budget/Final Contract: $8.5M (Project
Still In-Progress); $893,000 Design Fee
Start/Completion Date: 05/2019; Est. 10/2020
RELEVANCE: Municipal Client, Renovation, Tenant
Improvement. Programming, ADA Compliance, Space
Analysis Studies
CITY OF PHOENIX - ON-CALL
Adams Street Activation Study
Phoenix, AZ
The study generated concepts to enhance connectivity
and pedestrian comfort while providing a friendly and
inviting atmosphere that is representative of the cultural
identity of Phoenix.
Size/Schedule/Budget/Complexity: 05/2013-
12/2013; $69,241; Site Analysis & Study
Services: Urban Planning, Feasibility Study
Original Budget/Final Contract: $69,241
Start/Completion Date: 03/2013; 12/2013
TOWN OF GILBERT
City Hall Office Renovation
Gilbert, AZ
The Town of Gilbert's Municipal Building presented
opportunities to improve space utilization, employee
comfort, and overall efficiency. Our team is designing the
building to accommodate future growth.
Size/Schedule/Budget/Complexity: 50,000 SF,
06/2018- Est. 01/2020; $8M; Renovation & Change
Management
Services: Interior Design, Design Strategy
Original Budget/Final Contract: $370,570;
$297,159
Start/Completion Date: 06/2018; Est. 01/2020
RELEVANCE:
Municipal Client, On-Call
Services, Urban Design,
Feasibility Study, Planning
RELEVANCE:
Municipal Client,
Renovation, Office
Planning, ADA
Compliance, Space
Analysis Studies
Gensler I Maricopa County Architectural Services / On-Call
2
.
Key Team Members
2. Key Team Members
Gensler has assembled a talented team that includes highly experienced and
dedicated architects and designers. This multi-disciplinary team will work closely
with Maricopa County in a collaborative process to provide any architectural,
interior design, strategy or planning services needed under this contract.
Our key personnel have worked together on multiple
civic / municipal projects including those for Maricopa
County. Below you will find the graphical organization of
our proposed team members. Full resumes can be found
in the appendix.
Please see the chart below for a matrix of projects the
proposed team members have completed together.
Maricopa County
Martha dePlazaola Abbott
Principal-in-Charge
Ben Ayers
Design Manager
Jay Silverberg
Design Principal
Rory Carder
Patrick Magness Lindsey Feola
Arnold Levin
Interior Design Lead Senior Project Architect
Interior Architectural Designer
Design Strategist
Proposed Team Project Experience
•
• •
Martha dePlazaola Abbott
Jay Silverberg
Ben Ayers
Patrick Magness
Rory Carder
I indsey Feola
Arnoldievin
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
'Experience Prior to Gensler
3
Gensler Maricopa County Architectural Services / On-Call
Martha dePlazaola Abbott
[[ED AP BD+C
Principal-in-Charge
Rory Carder
NCIDQ
Interior Design Lead
Lindsey Feola
AIA, [[ED AP BD+C
Interior Architectural Designer
Lindsey's portfolio of work includes a mix of higher
education, tech workplace, historic renovations, and
mixed use developments. She offers her clients the
unique skillset of translating stakeholder feedback into
strategic design solutions.
Ben Ayers
AIA, NCARB
Design Manager
Arnold Levin
Design Strategist
Local Team Experience
• City of Phoenix,
Convention Center,
Multiple
Interior Renovations
• City of Goodyear, City Hall
Renovations
• City of Surprise, City Hall
and Public Safety Facility
• City of Peoria,
Entertainment District
Identity/Branding
Masterplan
• Our Recent Municipal Clients
2. Key Team Members
Known for her strong leadership style and accessibility,
Martha excels at synthesizing and communicating the
client's vision to her team. Acting as Principal-in-Charge
Martha will provide oversight and ensure seamless
project delivery.
With over 20 years of experience, Rory is recognized as
a leader in workplace design and has a reputation for
creating spaces that offer great employee experiences.
Rory will oversee the interior design solutions to
ensure the client's vision is realized from concept
to construction.
Jay Silverberg
AIA
Design Principal
A recognized design leader, Jay brings more than 30
years experience to the team. Jay supports his clients
through every phase of design and construction and
understands how to design programmatically complex
problems and navigating multiple stakeholders.
Arnold brings over 45 years of experience in design
strategy to the team. He helps facilitate the stakeholder
engagement process inclusive of initial project visioning
sessions, town hall meetings with the community, and
capturing survey data which helps informs the final
design solutions.
Generating value for clients through creative design
thinking and strategic problem solving, Ben brings over
15 years of experience to his clients. As a designer and
design manager, Ben will be the main point of contact
throughout each project.
Patrick Magness
AlA, [[ED AP BD+C
Senior Project Architect
Patrick excels at leading technical teams, ensuring
compliance at every level. In addition to providing
architectural support early in the project so all necessary
documentation and coordination is in order, he works to
assure all design elements are properly detailed.
Gensler l Maricopa County Architectural Services / On-Call 4
4
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Business & Location of
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3. Team Approach Capability
We understand each project is unique and are adept at navigating through
the challenges of multiple end-user group interaction. Our team believes in a
collaborative effort and will seek input from all team members inclusive of the
Owner, Consultants, and the Contractor to deliver relevant and timely information.
A) Provide on example of a completed project (other than
Maricopa County) where your firm's Agreement for Services
was with a Department representing the end user but not the
actual end user of the project itself? Describe your approach to
all phases of the project's development including programming
and design as well as construction administration.
Situation: The City of Maricopa City Hall and Police Facility
is a project designed and completed based on leadership
from the City's Facilities and Planning Department, who
were acting as representatives of the end users, but not
the end user themselves. This entity represented the
12 unique governmental departments who would
ultimately be organized within multiple new buildings.
Approach: Gensler and the City of Maricopa's approach
to the project included key touch points with the
various end users of the facility. These stakeholders were
interviewed and included in the programming efforts,
meetings and discussions during concept formation and
in the schematic design approach. Milestone meetings
were scheduled and held throughout the design phases
to share progress and obtain feedback which helped
inform the final design. Once the Design Development
package was reviewed and approved by the end users,
we moved into our Construction Documentation
phase. The end users were not as directly involved
in the Construction Document and Construction
Administration phases. At predetermined milestones
the City's Engineering and Facilities teams reviewed
documents for conformance on behalf of the all user
groups. On selected dates during the construction phase
the end users were invited to our Owner, Architect,
Contractor meetings to review progress, ask questions,
and see the new developments.
Result: Our Agreement for Services with the City
of Maricopa was administered through the Facilities
group, representing the end users comprised of various
administrative departments. Gensler provided full
service design including all mechanical, plumbing,
electrical, structural, acoustical, audio visual and
structural engineering. We worked collaboratively with
the City, Okland Construction and with our consultants
to complete the programming, concept development,
schematic design, design development, contract
documentation, bidding, plan review / permitting,
construction administration and project close-out.
5
Gensler I Maricopa County Architectural Services /On-Call
AZ civic &
51+
pn,u,bhilii c, pnrroniiects
of our business
; 87% ) comes from
/ repeat clients
Local employees
3-4. Team Approach Capability& AZ Business
B) Using the example above (a), please describe an instance
where this assembly of participants, consultant, owner's
representative, and end user, created conflict and / or
uncertainty relative to either design decisions or priorities.
How did your firm communicate and build consensus
among the participants?
The project represented the first municipal ground up
buildings designed for the City of Maricopa and our
team worked to create a thoughtful process to ensure
minimal conflict. Gensler, Okland Construction, and
the City approached the project knowing that many of
the end users had not gone through a building program
process previously. Many of the departments originally
were not on the same page philosophically about the
appropriate program and approach to the buildings and
overall site strategy.
The first step in any project process is to establish
detailed "ground rules" for communication and
reporting. We structured our project communication
around regularly scheduled meetings, which took
the form of weekly team meetings with the client,
project manager, CMAR, and senior consulting and
contracting personnel when appropriate. The written
documentation of all meetings and important telephone
conversations, identified key events that occurred and
critical items to be addressed in the upcoming month.
These reports recorded the overall project status,
and addressed potential problems with appropriate
corrective actions.
The early engagement of the entire team was paramount
in dealing with potential conflicts. Through the initial
programming sessions, the desired space exceeded the
project budget. Gensler led concurrent meetings
with all departments to develop a shared approach
to space that ultimately aligned building size with
budget. Our consultant team of mechanical, electrical,
structural, and civil engineers along with the contracting
team worked collaboratively to make the necessary
modifications to the structure and building systems
to keep cost and schedule intact. Conflict between
the established construction budget and operational
budgets for the user groups proved to be challenging.
The project was close to delivery without resolution
of the furniture/equipment budget. While the audio-
visual equipment was included, carried as part of the
construction budget, it was assumed that the desktop
personal computers existed and would simply move to
the new locations. As it turned out, computers could
not move from all of the existing locations and new
equipment was not budgeted by the construction /
project budget nor by the end users. The resolution
was handled internally so that money could be made
available for procurement of the needed equipment.
With open communication and by identifying the issue
early, the Gensler / City of Maricopa team worked
through the challenges and delivered a beautiful, fully-
equipped project on schedule.
Office Location:
Gensler is a corporation licensed to do business in Arizona.
The Phoenix office is registered with the State of Arizona
Board of Technical Registrations, Firm No. 14916 -0.
Any projects awarded under the On-Call services
contract will be designed and managed from Gensler's
Phoenix office. All key Gensler staff proposed to do work
with the Maricopa County are local and will perform
100% of the work locally.
201 East Washington, Suite 750
Phoenix, Arizona 85004
Tel: 602.523.4900 I Fax: 602.523.4949
Gensler I Maricopa County Architectural Services / On-Call
6
•,
- w
Appendix
Resu Ties
Attach rnents
oi*
Gensler
Martha dePlazaola Abbott, LEED AP
BC+C
Principal-in-Charge
Known for her strong leadership style
and accessibility, Martha excels at
synthesizing and communicating the
client's vision to her team.
28 Years of Experience
joined Gensler 2000; Re-joined Gensler 2017
Background
Bachelor in Architecture, University of Florida, College of
Architecture, Gainesville, FL
Vicenza Institute of Architecture, Vicenza, Italy
Selected Project Experience
Size (sq ft)
Town of Gilbert, Municipal Renovations, Gilbert, AZ 50,000
Town of Gilbert, Heritage North Mixed Use,
Gilbert, AZ
217,800
State of Arizona / ADOA Workplace
Renovation, Phoenix, AZ
62,450
City of Goodyear, Wellness Park, Goodyear, AZ 127 acres
Gateway Community College, MakerSpace &
Innovation Hub, Phoenix, AZ
22,000
Tucson Electric Power, Irvington Campus
Field Operations Center (FOC) & Master Plan,
Tucson, AZ
300,000
Texas Instruments, Tucson, AZ
125,000
Northern Arizona Real Estate Holdings (NAREH)
Office Building, Flagstaff, AZ*
45,000
Confidential Mixed-Use Development
Master Plan, Scottsdale, AZ
2,000,000
Confidential Mixed-Use Development,
Acting as Principal-in-Charge Martha will provide oversight
Phoenix, AZ
2,000,000
and ensure seamless project delivery. With over 28 years
Central & Adams, Hotel, Creative Office & Retail,
of experience, Martha brings a diverse skillset and tested
Phoenix, AZ
205,000
leadership to each project. Her comprehensive portfolio
City of Phoenix, Phoenix Sky Harbor International
includes a myriad of "Work-Life" projects encompassing Airport Terminal 3 Modernization, Phoenix, AZ* 700,000
municipal, mixed-use, multi-family, hospitality, retail and
City of Phoenix, Phoenix Sky Harbor International
office, from both the private and public sectors. Martha's
Airport, Aviation Office Building, Phoenix, AZ *
73,000
ability to foster relationships and gain trust has been OPUS, University Square Mixed-Use Development,
instrumental in the success of many high-profile projects.
Tempe, AZ*
400,000
Martha has experience in all project delivery methods,
Park Central, Urban Village & Community
from traditional design-bid-build to alternative deliveries
Wellness Master Plan, Phoenix, AZ*
3.5M
including design-build and CM at Risk.
Chandler Site 6, Mixed-Use Urban Master Plan,
Martha has managed and been involved in many high
profile and award- winning projects in which her ability to
foster relationships and gain the trust and commitment
of clients and team members has been instrumental.
Recognized as a leader in the community, Martha is a
frequent panelist for ULI and was recently honored as one
of AZIRE's "People to Know" and recognized as a 2019
Arizona Business Leader.
Chandler, AZ*
City of Hallandale Beach, City Hall, City of
Hallandale, FL*
Warner Brothers / Telepictures, 2nd Studio 2000,
Glendale, CA*
*Experience Prior to Gensler
Gensler
Jay Silverberg, AIA
Design Principal
A recognized design leader, Jay brings
more than 30 years experience to the
Gensler team.
Serving as Design Director, Jay leads the team in the Civic &
Workplace practice areas. He has collaborated on projects
throughout Arizona and the Southwest including civic,
cultural, office, academic, athletic, and research facilities.
jay brings a focused expertise to every phase of design
and construction along with an applied understanding and
sensitivity to programmatically complex problems and
navigating multiple stakeholders.
Skilled at executing contextually and environmentally
responsive design solutions, Jay has been consistently
recognized and honored by his peers and clients. The
AIA has recognized Jay's work for site-specific solutions
that integrate architecture with context, bridging cultural
identity and social/economic challenges within project
constraints. Jay applies his specialized expertise in large-
scale, technically intricate projects, with responsibility for
establishing the direction of the design, image, character
and environmental quality of the projects he leads.
30 Years of Experience
Joined Gensler 2007
Background
Master of Architecture, University of Arizona, Tucson, AZ
Bachelor of Architecture, University of Arizona, Tucson, AZ
Bachelor of Architectural Sciences, Florida A & M
University, Tallahassee, FL
Selected Project Experience
Size (sq ft)
Maricopa County Term/On-Call Services,
Multiple Projects, Phoenix, AZ
varies
Maricopa County Security Building Renovation &
Alterations Phoenix AZ*
180,000
State of Arizona / ADOA Workplace
Renovation, Phoenix, AZ
62,450
Town of Gilbert, Municipal Renovations,
Gilbert, AZ
50,000
Town of Gilbert, Heritage North Mixed Use,
Gilbert, AZ
217,800
Gateway Community College, MakerSpace &
Innovation Hub, Phoenix, AZ
22,000
City of Maricopa, City Hall & Police, Maricopa, AZ 56,000
City of Maricopa, Public Works Facilities,
Maricopa, AZ
15,000
City of Casa Grande, Library / EOC Renovation
Casa Grande, AZ
37,000
City of Goodyear, Fire & Police Department
Renovations, Goodyear, AZ
5,600
City of Goodyear, Wellness Park, Goodyear, AZ 127 acres
City of Maricopa, Complex Master Plan,
Maricopa, AZ
145 acres
United States Custom & Immigration Services Field
Office, GSA, Phoenix AZ
50,000
City of Mesa, Hohokam Stadium & Fitch Park /
Oakland A's Spring Training Facility Renovations,
Mesa, AZ
11,500 seats 1130,000
City of Peoria, Entertainment District Identity/
Branding, Peoria, AZ
n/a
City of Phoenix, Adams Street Activation Study,
Phoenix, AZ
n/a
City of Phoenix, Melrose Gateway Monument,
Phoenix, AZ
n/a
Palo Verde Library & Ma ryva le Community
Center, Phoenix, AZ*
43,000
*Experience Prior to Gensler
Gensler
15 Years of Experience
joined Gensler 2019
Background
Masters of Architecture, School of Architecture, Arizona
State University, Tempe, AZ
Bachelor of Science in Architectural Studies, School of
Architecture, Arizona State University, Tempe, AZ
Member, City of Mesa Historic Preservation Advisory Board
Ben Ayers, AIA
Design Manager
Generating value for clients through
creative design thinking and strategic
problem solving, Ben brings over 15
years of experience to his clients.
With a diverse background and unique experience, Ben's
work shows his commitment to the practice of architecture
and how it can improve the lives of everyone it touches.
The body of work in his career ranges in scale from small
residences to urban scale master plans and in typologies
from small streetscape interventions to complex healthcare
projects. As a design leader, project architect and design
manager, Ben has been able to work on several local and
national award-winning projects that have positively
impacted the urban environment. His experience working
with stakeholders and clients to facilitate a common vision
and creating consensus allows him to bridge the design
and visioning of the project with the production of the final
documentation and deliverables.
Selected Project Experience
Size (sq ft)
Town of Gilbert, Municipal Renovations,
Gilbert, AZ
50,000
Town of Gilbert, Heritage North Mixed Use,
Gilbert, AZ
217,800
City of Avondale, Sam Garcia Western Library
Renovation, Avondale, AZ*
15,000
City of Chandler, City Hall, Chandler, AZ* 138,000
City of Colorado Springs, Sand Creek Police
Substation, Colorado Springs, CO*
37,800
Arizona State University, College Avenue
Commons Plaza Activation,Tempe, AZ* 130,000
University of Arizona, College of Pharmacy
Renovation and Addition, Tucson, AZ* 32,000
Northern Arizona Real Estate Holdings (NAREH)
Office Building, Flagstaff, AZ*
45,000
Tucson Electric Power, Irvington Campus
Field Operations Center (FOC) & Master Plan,
Tucson, AZ
300,000
DPR Construction, Phoenix Regional Office
Renovation, Phoenix, AZ*
16,500
Freeport McMoRan Center, Mixed-Use Office,
Phoenix, AZ*
250,000
USAA, Corporate Headquarters Executive Suit
Renovation, San Antonio, TX*
10,000
Two Waters, SRPMIC Administrative Complex,
Scottsdale, AZ*
180,000
Fountainhead Corporate Plaza, Tempe, AZ* 25,000
Wells Fargo, Ocotillo Campus, Chandler, AZ*
410,000
Donor Network of Arizona, Headquarters,
Tempe, AZ*
70,000
DLR Group, Office Tenant Improvement,
Denver, CO*
15,000
Banner Health, Ironwood Hospital, Mesa, AZ*
212,000
Banner University Medical Center, Tucson, AZ*
650,000
* Experience Prior to Gensler
Gensler
Patrick Magness, AlA, LEED°AP BD+C
Rory Carder, NCD1Q
Senior Project Architect
Patrick leads the technical teams to ensure compliance at
every level. In addition to providing architectural support
early in the project so all necessary documentation and
coordination is in order, Patrick will work to ensure all
design elements are properly detailed.
20 Years of Experience
Joined Gensler 2008
Interior Designer Lead
Serving as Interior Design Lead, Rory is responsible for
interior design solutions, design conceptualization, and
team management. She is motivated by the experience of
guiding people through the synergistic design journey and
arriving at extraordinary solutions.
20 Years of Experience
Joined Gensler 2018
Background
Background
Masters of Architecture, School of Architecture, University
Bachelor of Science, Design, Arizona State University,
of Virginia, Charlottesville, VA
Tempe, AZ
Bachelor of Science in Architectural Studies, School of
NCIDQ Certified
Architecture, University of Illinois-Urbana-Champaign,
Member, Young Presidents Organization (YPO)
Champaign, IL
Selected Project Experience
Size (sq ft)
Maricopa County, Facilities Management Office,
Phoenix, AZ
2,700
Town of Gilbert, Municipal Renovations,
Gilbert, AZ
50,000
State of Arizona / ADOA Workplace
Renovation, Phoenix, AZ
62,450
Phoenix Convention Center, South Building
Renovation, Phoenix, AZ
320,500
City of Maricopa, Campus Masterplan,
Ma ricopa, AZ
145 acres
City of Maricopa, City Hall & Police, Maricopa, AZ 56,000
City of Phoenix, Melrose Gateway Monument,
Phoenix, AZ
n/a
City of Phoenix, Convention Center On-Call
Services, Phoenix, AZ
varies
City of Casa Grande, Library / FOC Renovation
Casa Grande, AZ
37,000
Palo Verde Library & Maryvale Community
Center, Phoenix, AZ*
43,000
Arizona State University, College Avenue
Commons, Tempe, AZ
130,000
Selected Project Experience
Size (sq ft)
Town of Gilbert, Municipal Center Renovation,
Gilbert, AZ
50,000
State of Arizona / ADOA Workplace
Renovation, Phoenix, AZ
62,450
Point B, Chandler Mixed-Use Project,
Chandler, AZ
100,000
Ballard Spahr, Office Tenant Improvement,
Phoenix, AZ
26,000
Arizona Nursing College, Design Standards and
Interiors, Tempe, AZ
20,000
State Farm, Marina Heights Corporate Office
Headquarters, Tempe, AZ*
2,000,000
City of Phoenix, Sky Harbor International Airport
Terminal 3 Food and Beverage, Phoenix, AZ*
American Traffic Solutions, Corporate Office
Headquarters, Mesa, AZ*
108,200
Limelight Networks, Corporate Office
Headquarters Interiors, Tempe, AZ*
60,000
PSCU Credit Union, Office Interiors, Phoenix, AZ* 35,000
Google, Office Interiors, Tempe, AZ* 24,000
Government Liquidations, Office Interiors,
Scottsdale, AZ*
10,900
*Experience Prior to Gensler
*Experience Prior to Gensler
Gensler
Lindsey Feola, AIA [[ED AP BD+C
Interior Architectural Designer
Lindsey is an experienced architectural designer and brings
a passion for designing great user experiences with her
on every project. Her portfolio includes municipal, higher
education, healthcare, tech, and workplace projects.
11 Years of Experience
Joined Gensler 2007
Background
Master of Architecture, University of Illinois at Chicago,
Chicago, IL
Bachelor of Arts, Philosophy, Vassar College,
Poughkeepsie, NY
Arnold Levin
Design Strategist
Arnold brings over 45 years of experience in design
strategy, organizational design, feasibility planning,
workplace design, and design research with a wide range of
global clients.
45+ Years of Experience
Joined Gensler 2007; Rejoined 2019
Background
MPhil: Organizational Design, Harrow Business School,
University of Westminster, Harrow, UK
MBA (award with Merit), Harrow Business School,
University of Westminster, Harrow, UK
Selected Project Experience
State of Arizona / ADOA Workplace
Renovation, Phoenix, AZ
Gateway Community College, MakerSpace &
Innovation Hub, Phoenix, AZ
Facebook, On-Call Architectural Services,
Menlo Park, CA
University of San Diego, Learning Commons,
San Diego, CA
Sonoma County Junior College District, Santa
Rosa Junior College,
Educational Master Plan, Santa Rosa, CA
University of California Berkeley, Moffitt Library
Renovation,
Berkeley, CA
University of Kansas Business School,
Lawrence, KS
The Monroe, Reposition, Phoenix, AZ
Chicago School Of Professional Psychology
Environmental Graphics, Los Angeles
Shirley Ryan AbilityLab, Chicago, IL
Girl Scouts of America, Greater Chicago &
Northwest Indiana Headquarters, Chicago, IL
Size (sq ft)
Selected Project Experience
Size (sq ft)
State of Arizona / ADOA Workplace
62,450
Renovation, Phoenix, AZ
62,450
Cook County Government Future of Workplace,
22,000
Workplace Strategy, Chicago, IL*
Los Angeles County Workplace Strategy and Design
varies
Guidelines
United States Department of Agriculture (USDA)
38,000
Workplace Strategy, St. Paul, MN*
Department of Commerce Workplace Strategy,
Washington, DC*
1,610,000
City of Eloy, City Hall, Eloy, AZ*
18,000
MUFG, Workplace and Strategy, Tempe, AZ
Confidential Mixed Use & Hospitality Development,
36,000
Phoenix, AZ
Axon Workplace Strategy, Scottsdale, AZ*
155,000
Caterpillar Surface Mining & Technology
35,200
Headquarters Workplace Strategy and Change
Management, Tucson, AZ*
15,000
Association of Building Contractors Workplace
1,200,000
Strategy, Washington, DC*
International Human Rights Law Group Workplace
12,000
Strategy, Washington, DC*
*Experience Prior to Gensler
* Experience Prior to Gensler
Maricopa County
Bid 200020-ROQ
Attachment I - REFERENCE FORMAT
Maricopa County requires a minimum of three Owner references and three contractor references for your (most
recently) completed projects which are similar in magnitude, complexity, and dollar value to the proposal being
submitted. This form may be replicated as needed to be responsive to the Request for Qualifications.
I. Company Name:
Okland Construction Company
Address: 1700 N McClintock Drive, Tempe, AZ 85281
Phone Number: 480.990.3330
Facsimile Number: 480.990.1633
Person to Contact: Bill Okland, President
Contact Person's Email Address: bill.okland@okland.com
Owner's Bid 4 or Project 4: City of Maricopa City Hall & Masterplan
Date of Completion: 04/2019
Project Delivery Method (DBB/DB/CMAR):
DBB
Brief Project Description (Including Partnering Team and Owner's project name): The new 145 acre
masterplanned development includes a city hall, administration, police facility, and retail.
2.
Company Name: Layton Construction
Address: 2355 E Camelback Road, Suite 800, Phoenix, AZ 85016
Phone Number: 602.840.8655
Facsimile Number: N/A
Person to Contact: Andrew Geier, Executive Vice President
Contact Person's Email Address: ageier@laytoncompanies.com
Owner's Bid # or Project #: CBRE Workplace 360 Phoenix
Date of Completion: 12/2017
Project Delivery Method (DBB/DB/CMAR):
CMAR
Brief Project Description (Including Partnering Team and Owner's project name): Gensler completed Tenant
Improvements to three floors for CBRE's new Phoenix headquarters.
3.
Company Name: Holder Construction Company
Address: 2325 E Camelback Road, Suite 520, Phoenix, AZ 85016
Phone Number: 602.889.8700
Facsimile Number: N/A
Person to Contact: Bill Headley, Senior Vice President
Contact Person's Email Address Ltheadley@holdercom
Owner's Bid # or Project 4: Renaissance Hotels & Resorts, Renaissance Phoenix Downtown Hotel
Date of Completion: 02/2017
Project Delivery Method (DBB/DB/CMAR):
DBB
Brief Project Description (Including Partnering Team and Owner's project name): The 17,900 architectural
renovation aimed to reactivate Adams Street, enhance the brand's presence, and update the dated facade.
4.
Company Name: Town of Gilbert
Address: 90 E Civic Center Drive, Gilbert, AZ
Phone Number: 480.503.6865
Facsimile Number: N/A
Person to Contact: 480.503.6712
Contact Person's Email Address christopherscott@gilbertaz.gov
Owner's Bid # or Project #: MF053, Municipal Center I Renovations-Phase II
Date of Completion: Estimated 2020
Project Delivery Method (DBB/DB/CMAR): CMAR
Brief Project Description (Including Partnering Team and Owner's project name): Municipal workplace
building interior renovations and space utilization consulting to enhance efficiency for the Town of Gilbert.
5.
Company Name: Arizona Department of Administration (ADOA)
Address: 100 N 15th Avenue, Suite 201, Phoenix, AZ 85007
Phone Number: 602.542.1730
Facsimile Number: N/A
Person to Contact: Carols Sawabe, Senior Project Manager
Contact Person's Email Address carlos.sawabe@azdoa.gov
Owner's Bid # or Project 4: ADSP019 -00008460 Washington Street Office Remodel
Date of Completion: Estimated 10/2020
Project Delivery Method (DBB/DB/CMAR):
DB
Maricopa County
Bid 200020-ROQ
Brief Project Description (Including Partnering Team and Owner's project name): ADOA requested interior
renovations to the administrative building for their Department of Revenue.
6. Company Name: Maricopa County Community College District
Address: 100 N 15th Avenue, Phoenix, AZ
Phone Number: 602.286.8039
Facsimile Number: N/A
Person to Contact: Kristin Gubser, Assistant Director of Development
Contact Person's Email Address gubser@gatewaycc.edu
Owner's Bid # or Project #: 18.0807
Date of Completion: Estimated 0612020
Project Delivery Method (DBB/DB/CMAR): DBB
Brief Project Description (Including Partnering Team and Owner's project name): GateWay Community
College's MakerSpace is a historic renovation of both architecture and interiors.
Martcopa County
Old 200020.R0CI
Attachment 2- LEGAL WORKER CERTIFICATION
November 14, 2019
(Date)
Maricopa County
Office of Procurement Services
160 S. 4th Avenue
Phoenix, Arizona 85003
As required by Arizona Revised Statutes § 41-4401, Maricopa County (the "County") is prohibited, after September
30, 2008, from awarding a contract to any contractor who fails, or whose subcontractors fail, to comply with Arizona
Revised Statutes § 23-214-A. The undersigned entity warrants that it complies fully with all federal immigration laws
and regulations that relate to its employees, that it shall verify, through the E-Verify program as jointly administered
by the U.S. Department of Homeland Security and the Social Security Administration or any of its successor programs,
the employment eligibility of each employee hired after December 31, 2007, and that it shall require its subcontractors
and sub-subcontractors to provide the same warranties to the below entity.
The undersigned acknowledges that a breach of this warranty by the below entity or by any subcontractor or sub-
subcontractor under any Contract resulting front this solicitation shall be deemed a material breach of the Contract,
and is grounds for penalties, including termination of the Contract, by the County. The County retains the right to
inspect the records of the below entity, subcontractor and sub-subcontractor employee who performs work under the
Contract, and to conduct random verification through E-Verify of the employment records of the below entity and any
subcontractor and sub-subcontractor who works on the Contract, to ensure that the below entity and each subcontractor
and sub-subcontractor is complying with the warranties set forth above.
Gensler
(Firm)
Martha dePlazaola Abbott
(Print Name)
Principal-in-Charge
(fignature Required)
martha_abbott@gensier.com
(Email Address)
201 E Washington Street, Suite 750
(Address Line 1)
Phoenix, AZ 85004
(Address Line 2)
602.523.4900
(Phone)
602.523.4949
(Fax)
944663305
(Federal Taxpayer ID Number)
IX
IN
Date:
November 14, 2019
Manama County
End 200020-R0Q
Attachment 3-SELECTED SERVICES CERTIFICATION
SELECTED SERVICES CERTIFICATION
On behalf of Gensler
(firm name), I submit that the named firm is applying for the
marked fields listed below. I further certify that those fields of architecture and are provided by the named firm in-
house and are not supplied by the use of outside sub-consultants. I further submit and certify that my firm has the
appropriate licenses and registrations as required under Arizona Revised Statute.
Space Planning Services
Landscape Architecture
Facility Condition Index Assessments
Interior Design
Building Information Modeling
Building Commissioning Services
Environmental Architecture
Structural Design
Construction Management
rA
0
0
IM
Cii1
0
IN
0
IN
Additional disciplines as applicable:
LEED Certification Design
Design Strategy
Space Needs Assessments
Gil
Feasibility Studies & Space
1:4
Needs Assessments
Martha dePlazaola Abbott
Printed
Principal-in-Charge
Title
,S(6--
---
01111babal
d1
LORI A. JOHNSON
Notary Public - Arizona
Marlcopa County
My Comm, Expires Nov 22, 2019
(Please ensure seal is visible)
Attachment 4 - NON COLLUSION AFFIDAVIT
STATE OF ARIZONA
)
COUNTY OF MARICOPA
)
) ss.
MIKKANAit-LOVK._ being first duly sworn, deposes and says:
That he is CO-Managing Director
of Gensler
(Title)
(Name of Business)
bidding on 200020-ROQ for the construction of Term Architectural Services in the County of Maricopa, State of
Arizona.
That, in connection with the above-mentioned project, neither he, nor anyone associated with the aforesaid business,
has, directly or indirectly, participated in any collusion, entered into any contract, combination, conspiracy or other
act in restraint of trade or commerce in violation of the provisions of A.R.S. § 34-251, Article 4, as amended.
(Signatifre of Affi ant)
Subscribed and sworn to before me this November
day of 14
, 20 19
My Commission Expires:
201 E Washington Street
Suite 750
Phoenix AZ 85004
Tel 602.523.4900
Fax 602. 523. 4949
www.gensler.com
Gensler
.---
7 0
AcceREP
CERTIFICATE OF LIABILITY INSURANCE
L------
3/1/2020
DATE (MWDD/YYYY)
1/30/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER Locktou Companies
444 W. 47th Street, Suite 900
Kansas City MO 64112-1906
(816) 960-9000
tome:
CONTACT
PHONE
FAX
_(A/C. No. Extt•
IA/C, Not:
E-MAIL
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC ff
16535
INSURER A: Zurich American Insurance Corns any
INSURED
GENSLER
1041771 500 SOUTH FIGUEROA STREET
LOS ANGELES CA 90071
PHOENIX
INSURERS :Travelers Property Casualty Co of America
25674
INSURER C: Lloyds of London Co.
INSURER 0:
INSURER C:
INSURER F:
COVERAGES
GENS 01 CERTIFICATE NUMBER:
16553139
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
INSD
ADDL
SUBR
WW1
POLICY NUMBER
POLICY EFF
te,twOrtfyYYn
POLICY EXP
IMM/ODIYYYY1
LIMITS
A
x
COMMERCIAL GENERAL UABILITY
Y
Y
GL00081063
3/1/2019
311/2020
EACH OCCURRENCE
s 1,000,000
s 1,000,000
S 10,000
$ 1,000,000
DAMAGE TO RENTED
PREMISES (Ea occurrence)
CLAIMS-MADE 1 X
OCCUR
MED EXP (Any one person)
GE
PERSONAL & ADV INJURY
GENERAL AGGREGATE
s 2,000,000
'L AGGREGATE LIMIT APPLIES PER:
,
POLICY I X I ,INg
I
LOC
OTHER.
PRODUCTS - COMP/OP AGO
$ 2,000,000
$
A
AU
x
,
f's-v
" .
°MOBILE LIABILITY
ANY AUTO
AUTOS ONLY
OWNED
HIRED
AUTOS ONLY
v "
SCHEDULED
AUTOS
NON-OWNED
AUTOS ONLY
y
y
BAP3707221
3/1/2019
3/1/2020
COMBINED SINGLE LIMIT
(Ea =dent)
$ 1,000,000
BODILY INJURY (Per person)
$ XXXXXXX
BODILY MARY (Per accident) $ XXXXXXX
PROPERTY DAMAGE
_War accident)
$ XXXXXXX
$ XXXXXXX
x
UMI3RELLA LIAB
EXCESS LIAS
X
OCCUR
CLAIMS•MADE
Y
N
ZUP5 I M96337
3/1/2019
3/1/2020
EACH OCCURRENCE
s 3 000 000
AGGREGATE
$ 3 000 000
$ XXXXXXX
DED
RETENTIONS
, A
WORKERS COMF'ENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH)
If yes, describe uncter
DESCRIPTION OF OPERATIONS below
Y / N
N
N ( A
WC0081062
3/1/2019
3/1/2020
,,,,,
PER
^ STATUTE
OTH-
ER
E.L. EACH ACCIDENT
$ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
EL. DISEASE - POLICY LIMIT
S 1,000,000
C
PROFESSIONAL
LIABILITY
N
N
LDUSA1900176
411/2019
4/1/2020
$2,000,000 PER CLAIM/ $2,000,000
AGGREGATE
DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if mare space Is required)
RE: CONTRACT -4 200020-R0Q, ON-CALL SERVICES AC REEMENT WITH MARICOPA COUNTY. MARICOPA COUNTY AND ITS AGENTS, REPRESENTATIVES,
OFFICERS, DIRECTORS, OFFICIALS AND EMPLOYEES ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY, AUTO LIABILITY AND
UMBRELLA/EXCESS LIABILITY, IF REQUIRED BY WE TIEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTO LIABILITY AND
WORKERS COMPENSATION/EMPLOYER'S LIABILITY WHERE ALLOWED BY STATE LAW AND IF REQUIRED BY WRITTEN CONTRACT. THE EXCESS LIABILITY IS
CONSIDERED FOLLOW FORM OVER THE GENERAL LIABILITY, AUTO LIABILITY AND EMPLOYERS LIABILITY SUBJECT TO THE POLICY TERMS, CONDITIONS
AND EXCLUSIONS.
CERTIFICATE HOLDER
CANCELLATION
See Attachments
16553139
RICH WEGELE, DIRECTOR
FACILITIES MANAGEMENT DEPARTMENT
MARICOPA COUNTY
401 W. JEFFERSON STREET
PHOENIX AZ 85003
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIV
® 1988[4015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03)
The ACORD name and logo are registered marks of ACORD
..---
, .
3/1/2020
AcI
cRE,
CERTIFICATE OF LIABILITY INSURANCE
4.....-----
DATE IMM/DDITYYY)
1/30/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(tes) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER LoCkf011 Companies
444 W. 47th Street, Suite 900
Kansas City MO 64112-1906
(816) 960-9000
NAME:
CONTACT
PHONE
FAX
(A/C, No. Exti:
IA/C, Nol:
E-MAIL
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC 11
16535
25674
INSURER A: Zurich American Insurance Company
INSURED
GENSLER
1041771 500 SOUTH FIGUEROA STREET
LOS ANGELES CA 90071
PHOENIX
INSURER B : Travelers Property Casualty Co of America
INSURER C i Lloyds of London Co.
INSURER D:
INSURER E :
INSURER F:
COVERAGES GENSLO1 CERTIFICATE NUMBER: 1655
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Irma
LIE
TYPE OF INSURANCE
ADDL
INSD
SUER
WVD
POLICY NUMBER
POLICY EFF
_IMWDD/YYTYI
POLICY EXP
(MWDONYYY1
LIMITS
A
x
COMMERCIAL GENERAL LIABILITY
Y
Y
GL00081063
3/1/2019
3/1/2020
EACH OCCURRENCE
$ 1,000,000
DAMAGE TO RENTED
PREMISES rEa occurrence)
$ 1,000,000
S 10,000
, CLAIMS-MADE
X
OCCUR
MED EXP {Any one person)
PERSONAL & ADV INJURY
S 1,000,000
GE
_..._
GENERAL AGGREGATE
$ 2,000,000
I:AGGREGATE
POLICY
OTHER:
LIMIT APPLIES PER:
X , Tar
L°C
PRODUCTS - COMP/OP AGO
5 2,000,000
$
A
x
v
X
v "
AUTOMOBILE LIABILITY
ANY AUTO
AUTOS ONLY
OVVNED
HIRED
AUTOS ONLY
v
z`
SCHEDULED
AUTOS
NON-OWNED
AUTOS ONLY
y
y
BAP3707221
3/1/2019
3/1/2020
GE0aMaBAWINGLE LIMIT
'
... 1,000 000
$ XXXXXXX
BODILY INJURY (Per person)
BODILY INJURY (Per accident) 5 XXXXXXX
PROPERTY DAMAGE
jper accident)
$ X-X XXXX
S XXX '
XX
X
UMBRELLA LIAB
EXCESS LIAB
X OCCUR
CLAIMS-MADE
Y
N
ZUP5IM96337
3/1/2019
3/1/2020
EACH OCCURRENCE
$ 3 000 001
AGGREGATE
$ 3 000 000
CEO
RETENTIONS
,
I,-
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y I N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? N
(Mandatory In NH)
II yes, describe under
DESCRIPTION OF OPERATIONS below
N I A
Y
WC0081062
3/1/2019
3/1/2020
-„ PER
A 1 STATUTE
OTH-
ER
EL. EACH ACCIDENT
S 1,000,000
S 1 000 000
EL DISEASE - EA EMPLOYEE
EL. DISEASE - POLICY LIMIT
$ 1,000,000
C
PROFESSIONAL
LIABILITY
N
N
LDUSA1900176
4/1/2019
4/1/2020
$2,000,000 PER CLAIM/ $2,000,000
AGGREGATE
DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES fACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: CONTRACT /I 200020420Q, ON-CALL SERVICES AGREE,: ENT WITH MARICOPA COUNTY, MARICOPA COUNTY AND ITS AGENTS, REPRESENTATIVES,
OFFICERS, DIRECTORS, OFFICIALS AND EMPLOYEES ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY, AUTO LIABILITY AND
UMBRELLA/EXCESS LIABILITY, IF REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTO LIABILITY AND
WORKERS COMPENSATION/EMPLOYER'S LIABILITY WHERE ALLOWED BY STATE LAW AND IF REQUIRED BY WRITTEN CONTRACT. THE EXCESS LIABILITY IS
CONSIDERED FOLLOW FORM OVER THE GENERAL LIABILITY, AUTO LIABILITY AND EMPLOYERS LIABILITY SUBJECT TO THE POLICY TERMS, CONDITIONS
AND EXCLUSIONS,
E HOLD
CANCELLATION
See Attachments
16553150
KEVIN TYNE, CHIEF PROCUREMENT OFFICER
OFFICE OF PROCUREMENT SERVICES
MARICOPA COUNTY
320 W. LINCOLN STREET
PHOENIX AZ 85003
1
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIV
Al 47'14
©19881,2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103)
The ACORD name and logo are registered marks of ACORD
Attachment Code: D518649 Certificate ID: 16553150
POLICY NUMBER: ZUP51M96337
NAMED INSURED: SEE ATTACHED CERTIFICATE
OTHER INSURANCE — UMBRELLA LIABILITY
This insurance is excess over any valid and collectible "other insurance' whether such "other
insurance" is stated to be primary, contributing, excess, contingent or otherwise. This provision
does not apply to a policy bought specifically to apply as excess of this insurance.
However, if you specifically agree in a written contract or agreement that the insurance provided
to any person or organization that qualifies as an insured under this insurance must apply on a
primary basis, or a primary and non-contributory basis, then insurance provided under Coverage
A is subject to the following provisions:
1. This insurance will apply before any "other insurance" that is available to such additional
insured which covers that person or organization as a named insured, and we will not
share with that "other insurance", provided that the injury or damage for which coverage
is sought is caused by an "event" that takes place or is committed subsequent to the
signing of that contract or agreement by you.
2. This insurance is still excess over any valid and collectible "other insurance", whether
primary, excess, contingent, or otherwise, which covers that person or organization as an
additional insured or as any other insured that does not qualify as a named insured.