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Office of Procurement Services GOODS AND SERVICES COMPETITION IMPRACTICABLE FORM This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition dollar amount is above $5,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement Services I 320 W. Lincoln I Phoenix, AZ 85003. Fax number: 602.258.1573. The signed form must be retained in the purchasing file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract a Cl form is valid from July 1 thru June 30th of each Fiscal Year. DEPARTMENT NAME DEPARTMENT RX# PROPOSED Company: Address: City, State: Zip/Postal Code: Phone: Fax: Contact Name: CONTRACT VENDOR NEED IDENTIFIED Date: REQUESTED DELIVERY January 6, 2020 Date: QUOTED PRICE: 146,910 Accounting String: JEF MJ Martin Inc Lincoln, NE 68542 (000) 000 -0000 Mark Martin DESCRIPTION OF GOODS OR SERVICES REQUIRED: The estimated cost of this Procurement is: r 5_. $100k 6' > $100k Is this a Technology Procurement? C' Yes (a' No This request is for training and coaching to prepare MCSO Custody Bureau staff for the transition of jail operations from podular remote to direct supervision. This process has already been underway since May 2019 as MCSO has been receiving technical assistance and coaching from facilitators of the National Institute of Corrections. COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.) Maricopa County Procurement Code MC1-351 states: "Competition Impracticable" means an acquisition where, competition is impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. NOTE: The following are unlikely to be sufficient Competition Impracticable justifications: • Personal or department preference for a product or vendor • Department perception that the vendor is the best qualified (this should be determined through a competitive process) • Lack of department planning resulting in limited time to conduct a competitive procurement • Special incentive or deal offered (can be assessed in open and competitive solicitation) • Department convenience C' Grant specified (supporting documents attached) C' Mailing lists, subscriptions or media advertising C Warranty voided if service provided by other contract vendor (ii Other (Provide written explanation below) r c Software license renewals, additions, or upgrades available from only one source Brand compatibility available from only one source (no other distributors) C Other proprietary situation THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): MCSO has been receiving technical assistance and training from the National Institute of Corrections to prepare staff for the transition of jail operations to a new form of inmate management in early 2020. The NIC has a limited budget to provide the assistance and has offered the opportunity to continue to endorse the training and coaching by its qualified facilitators through direct contract. NIC will approve use of materials and also provide credit and certification for training and coaching received. SEARCH A search was conducted consisting of: (check all that apply) El Market research fl Public notice given, list fl Other vendors contacted fl Other RESULTS E no alternatives were identified vvi no alternatives were deemed acceptable because (explain below): Describe the search from above in detail: The search for additional vendors to provide training and coaching is impracticable because of the fact that many of the staff have already undergone training from the facilitators requested and much work has already been done to prepare MCSO for its transition. A new vendor wold be starting the process all over again and would not receive NIC endorsement and certification. PRICE MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence to support a Competition Impracticable determination containing an explanation of why the proposed procurement process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. Price has been fairly and reasonably established by: Comparison to comparable previous purchases E Comparison to public sector contract pricing fl Discount off published catalog pricing E Market survey E Other, explain: • from different a vendor Independent estimate Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): CERTIFICATIONS I certify: 1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services, and am requesting approval of an exception to the competitive process for the reasons described; 2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and 3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning or for purposes of securing the services of a preferred vendor. Department ead or Department Head Delegate Signature (Required) 1 P nted Name gnature Date Office of Procurement Services The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda item to the Board of Supervisors for consideration. IIII Recommended to BOS for approval. Printed Name Signature Date Email Save