220125-CONTRACT.DOCX

SERIAL 220125-S
HVAC SERVICE AND REPAIR
DATE OF LAST REVISION: December 08, 2021 CONTRACT END DATE: November 30, 2024
CONTRACT PERIOD THROUGH NOVEMBER 30, 2024
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for HVAC SERVICE AND REPAIR
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on December 08, 2021 
(Eff. 05/01/2015).
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract.  Individuals are responsible to the vendor for purchases made 
outside of contracts.  The contract period is indicated above.
EK/mm
Attach
Copy to:
Office of Procurement Services
Sammi Birchard, FMD
Brad Koos, FMD
Ken Burt, FMD
(Please remove Serial 15049-S from your contract notebooks)

SERIAL 220125-S
ANDREW'S REFRIGERATION INC.
COMPANY NAME:
Andrew's Refrigeration Inc.
DOING BUSINESS AS (dba):
Andrew's Refrigeration Inc.
MAILING ADDRESS:
5617 E Hillery Dr Scottsdale, AZ 85254
REMIT TO ADDRESS:
5617 E Hillery Dr Scottsdale, AZ 85254
TELEPHONE NUMBER:
602-992-9560
FAX NUMBER:
602-992-9570
WWW ADDRESS:
www.andrewsaz.com
REPRESENTATIVE NAME:
Jayson Wagner
REPRESENTATIVE TELEPHONE NUMBER:
602-992-9560
REPRESENTATIVE EMAIL ADDRESS
jayson@andrewsaz.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
PRICING SHEET: NIGP CODE 
Terms:
NET 30
Vendor Number:
Certificates of Insurance
Required
Contract Period:
To cover the period ending November 30, 2024.

SERIAL 220125-S
BEL-AIRE MECHANICAL, INC
COMPANY NAME:
Bel-Aire Mechanical, Inc
DOING BUSINESS AS (dba):
MAILING ADDRESS:
4201 N 47th Ave, Phoenix, AZ 85031
REMIT TO ADDRESS:
4201 N 47th Ave, Phoenix, AZ 85031
TELEPHONE NUMBER:
623-846-8600
FAX NUMBER:
623-846-8700
WWW ADDRESS:
www.belairemechanical.com
REPRESENTATIVE NAME:
Brandon Sonju
REPRESENTATIVE TELEPHONE NUMBER:
623-846-8600
REPRESENTATIVE EMAIL ADDRESS
bsonju@belairemechanical.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
PRICING SHEET: NIGP CODE 
Terms:
NET 30
Vendor Number:
Certificates of Insurance
Required
Contract Period:
To cover the period ending November 30, 2024.

SERIAL 220125-S
JOHNSON CONTROLS, INC.
COMPANY NAME:
Johnson Controls, Inc.
DOING BUSINESS AS (dba):
Same
MAILING ADDRESS:
2032 West 4th Street, Tempe, AZ 85281
REMIT TO ADDRESS:
Johnson Controls, Inc., P O Box 730068, Dallas, TX 
75373
TELEPHONE NUMBER:
866-854-4544
FAX NUMBER:
480-967-5213
WWW ADDRESS:
www.johnsoncontrols.com
REPRESENTATIVE NAME:
Allen Crews
REPRESENTATIVE TELEPHONE NUMBER:
480-517-3503
REPRESENTATIVE EMAIL ADDRESS
allen.crews@jci.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
PRICING SHEET: NIGP CODE 
Terms:
NET 30
Vendor Number:
Certificates of Insurance
Required
Contract Period:
To cover the period ending November 30, 2024.

SERIAL 220125-S
HVAC SERVICE AND REPAIR
1.0
INTENT
1.2
The intent of this solicitation is to provide a source for repair, maintenance, installation, and 
retrofit for heating, ventilation, and air conditioning (HVAC) and evaporative cooling 
equipment throughout Maricopa County (County) for the Facilities Management Department 
(FMD). Major retrofits and projects will be requested through the use of quotes from all 
contractors awarded to this contract, at the time of the project. Contract may be used by the 
County for residential and commercial/industrial services.
1.3
Each bidder shall be ranked, i.e. First Call, Second Call, and Third Call, etc. The contractor 
of record having the lowest labor rate bid for time and materials service work for normal 
business hours shall be called first by the requesting department. If the contractor is unable 
to respond in the requested time parameters, the requesting agency shall proceed to the next 
lowest bidder.
1.4
County’s existing contract, Serial #15049-S will be terminated for convenience upon award 
of this contract.
1.5
Respondents to this solicitation shall identify a firm, fixed cost rate for preventive 
maintenance and fully burdened hourly rates for work within the scope of this contract. 
Respondents will also respond with an hourly rate for work outside the scope of this contract.
1.6
Contractor’s primary point of contact for work performed will be the FMD. Other County 
departments may use this contract, however FMD is not responsible for payments for work 
performed under the direction of other County departments.
1.7
Other governmental entities under agreement with County may have access to services 
provided hereunder (see also Sections 3.18 and 3.19 below).
1.8
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill-set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work.
1.9
County reserves the right to award this contract to multiple vendors. The County reserves 
the right to award in whole or in part, by item or group of items, by section or geographic 
area, or make multiple awards, where such action serves the County’s best interest.
2.0
SCOPE OF SERVICES
2.1
The scope of services of this solicitation includes, but is not limited to repair, maintenance, 
installation, and retrofit for HVAC and evaporative cooling equipment throughout County for 
the FMD. Locations of buildings managed by FMD can be found by visiting 
https://www.maricopa.gov/2127/Facilities-Management, “Facilities We Manage”.
2.2
Contractor shall be responsible for the supply of all labor, supervision, materials, tools, 
equipment, and all effort necessary for the repairs, maintenance, retrofitting (replacement 
of like-for-like with the exception of technology or inadequate performance of the unit) for 
the following residential and commercial/industrial HVAC groups and services, including, 
but not limited to:
2.2.1
Group 1: Residential, 1.5 ton through 20 ton units:
2.2.1.1
Package air conditioning units
2.2.1.2
Air conditioning compressors

SERIAL 220125-S
2.2.1.2.1
Hermetic
2.2.1.2.2
Semi-hermetic
2.2.1.2.3
Open drive reciprocating
2.2.1.3
HVAC/split systems/remote condensing units
2.2.1.4
Evaporative coolers 
2.2.2
Group 2: Commercial/Industrial, 1.5 ton through 250 ton
2.2.2.1
Package air conditioning units
2.2.2.2
Air washers
2.2.2.3
Fan coils & air handlers
2.2.2.4
Gas fired heating systems
2.2.2.5
Chilled water systems
2.2.3
Condenser/chilled water pumps
2.2.3.1
Centrifugal
2.2.3.2
Submersible
2.2.3.3
Vertical
2.2.3.4
Turbine
2.2.4
Cooling towers
2.2.4.1
Drift eliminators
2.2.4.2
Spray nozzles
2.2.4.3
Float mechanisms
2.2.4.4
Drive motors, shafts, and bearings
2.2.4.5
Fan and fan assemblies
2.2.5
Variable Air Volume (VAV) units
2.2.6
Associated support components:
2.2.6.1
Distribution piping/plumbing including component parts
2.2.7
Electrical components and devices
2.2.7.1
Contactors
2.2.7.2
Standalone thermostats
2.2.7.3
Magnetic starters
2.2.7.4
Transmitters

SERIAL 220125-S
2.2.8
Duct
2.2.8.1
Fabrication, design, and installation
2.2.8.2
Repair
2.2.8.3
Distribution diffusers
2.2.9
Pneumatic controls
2.2.9.1
Repair, replace, calibrations 
2.2.9.2
Repairs to the pneumatic system
2.2.10
Air/dirt separator units
2.2.11
Solar thermal systems
2.2.11.1
Solar panel array
2.2.11.2
Pumps
2.2.11.3
Piping/plumbing including component parts
2.2.11.4
Valves and Valve assemblies
2.2.11.5
Glycol makeup
2.2.11.6
Sensors and relays
2.3
It is the contractor’s responsibility to inform FMD (or other using agency) of any updates to 
electrical panels; therefore, the contractor shall label and identify all electrical components 
and shall put the newly updated panel schedule(s) inside the modified electrical panel. The 
new schedule will be dated (MM/DD/YYYY) and the existing schedule shall remain in the 
panel behind the new schedule.
2.4
DETENTION FACILITIES SERVICES REQUIREMENTS
2.4.1
Contractors may be required to provide services to detention facilities. Contractors 
should be aware to use caution when servicing a detention facility:
2.4.1.1
Contractor’s service vehicle shall be secured and locked whenever a 
technician is not in a vehicle or accessing materials, tools, and or 
equipment from a vehicle. 
2.4.1.2
Contractor’s technicians must, at all times, monitor and account for any 
and all tools taken into a detention facility.
2.4.1.3
Contractor may be required to provide services in detention facilities in 
stages rather than in whole due to the nature of the facility. Contractor 
shall take this into consideration when preparing a quote for detention 
facility services.
2.5
WORK OUTSIDE THE SCOPE
Work outside the scope includes any work not normally performed in the scope of this 
solicitation and that can be performed by the prime contractor. If a subcontractor is used, 
apply mark-up as indicated in Section 2.14 - Allowable Pass-through Costs With Mark-Up 
Under Time And Materials Work. Work outside the scope includes, but is not limited to,

SERIAL 220125-S
concrete cutting, underground detection, asbestos removal, or concrete removal and 
reinstallation.
2.6
PERFORMANCE REQUIREMENTS
2.6.1
Contractor must meet all Federal Environmental Protection Agency (EPA) and 
Occupational Safety and Health Administration (OSHA) guidelines in the proper 
handling and disposal of refrigerant. Contractors failing to properly handle and 
dispose of refrigerant may be subject to contract termination.
2.6.2
All service work performed by contractor shall be to a professional standard, 
meeting all required city building codes, and susceptible to Facilities Management 
staff inspection. Documentation, through an audit and feedback system of contract 
administration shall be used in this contract, by the FMD.
2.6.3
Unless pre-approved by FMD, all work shall be performed by one service 
technician. If needed, contractor may dispatch a helper (laborer) to aid the 
technician. Any additional technicians or helpers needed for a specific job must be 
pre-approved by the County. The invoice shall be notated with County personnel 
pre-approval, for example, “extra technician pre-approved by ‘person’s name’.” 
2.6.4
Contractor shall not make any changes to the equipment specifications, method of 
fabrication, or other requirements without the express prior written consent of the 
County. Any proposed changes shall be presented to the assigned County contact 
prior to the change taking effect (contact information will be provided on purchase 
orders).
2.6.5
Contractor shall utilize only original equipment manufacturer (OEM) parts, as 
recommended by the equipment manufacturer, for replacement or repair, and use 
only those materials obtained from and/or recommended by the equipment 
manufacturer(s) unless pre-approved in writing by the County.
2.6.6
Contractor shall coordinate all work schedules with the County before beginning 
any work which requires a utility outage or outage of equipment. Outages shall be 
arranged with the County in advance, if possible, and such work shall only be 
performed during County-approved times. The County must be notified 
immediately if any equipment is mistakenly taken out of service.
2.7
REPLACEMENT OR OVERHAUL OF EQUIPMENT
2.7.1
Equipment that has reached obsolescence or that is in need of replacement or 
overhaul shall be evaluated by the contractor and a written price estimate shall be 
presented to the County. The County may or may not approve the work, dependent 
on budgets and priorities, or may request competitive bids. If approved, existing 
equipment shall be replaced with new equipment, or, with County approval, shall 
be overhauled.
2.7.2
The County reserves the right to utilize its own sources for the purchase of new 
equipment or individual components. If the County exercises this right, the 
contractor may be given the opportunity to install these items.
2.8
CONTRACTOR QUALIFICATIONS
2.8.1
Contractor shall have all required licensing necessary to perform the scope of 
services specified herein, including, but not limited to, those required by the State 
of Arizona Registrar of Contractors. Proof of such shall be provided at time of bid 
and shall be maintained throughout the term of this contract.

SERIAL 220125-S
2.8.2
Contractor should be factory authorized or able to perform full maintenance, 
repairs, installations for all materials and equipment utilized in the performance of 
this contract for repair, maintenance, installation, and retrofit for HVAC and 
evaporative cooling equipment.
2.8.3
Contractor must meet all Federal EPA and OSHA guidelines (if any) in the proper 
handling and disposal of special waste or contaminated materials generated by 
services rendered.
2.8.4
Required Experience
2.8.4.1
Contractor shall have a minimum of five years of experience performing 
the work listed in the Scope of Services. Proof of such must accompany 
the bid packet.
2.8.4.2
Contractor’s firm must be in business HVAC service a minimum five 
years, and completely familiar with the specified requirements and 
methods needed for proper performance of this contract. Proof of such 
must accompany the bid packet and will be inspected prior to award.
2.8.4.3
Contractor shall employ a minimum of five technicians qualified to 
perform all work and to adequately service County facilities. Contractor's 
technical staff shall have the following qualifications, and proof of such 
shall accompany the bid packet:
2.8.4.3.1
Have chlorofluorocarbon (CFC) certification
2.8.4.3.2
Be thoroughly trained, with a minimum of five years’ 
experience in the field of air conditioning and heating, 
including Factory Certified Training
2.9
CONTRACTOR REQUIREMENTS
2.9.1
Contractor must maintain a minimum of five adequately stocked service vehicles. 
Contractor’s service truck fleet and/or warehouse shall carry sufficient supply of 
repair parts and equipment to perform services per the scope of services 
presented, including those needed for routine HVAC service and repairs, and hot 
water boiler service and repair. Proof of such must accompany the bid packet and 
truck fleet may be inspected prior to award.
2.9.2
Contractor shall have a local shop and/or warehouse that stocks parts to keep their 
trucks supplied daily. As part of the County’s due diligence, these requirements 
may be verified by FMD via a formal inspection after bid submittals and prior to bid 
award.
2.9.3
Contractor shall submit evidence of ability to provide and maintain, during the 
entire period of this contract, all labor, supervision, materials, tools, and equipment 
sufficient in number, condition, and capacity to efficiently perform the work and 
render the services required by this contract. 
2.9.3.1
Contractor shall provide evidence of appropriate labor and supervision 
by listing personnel and their qualifications in Attachment E – Personnel 
Qualifications. Attachment E shall accompany the bid packet and shall 
be maintained throughout the contract.
2.9.3.2
Contractor shall provide evidence of their ability to furnish equipment 
and personnel by providing, with their bid packet, a listing of major tools, 
vehicles, equipment using Attachment F – Vehicle and Equipment

SERIAL 220125-S
Listing. Attachment F shall accompany the bid packet and shall be 
maintained throughout the contract.
2.9.4
Contractor shall provide pricing for owned or rented special tools and equipment 
that may be necessary, above and beyond the tools of the trade necessary for the 
performance of this contract, on Attachment D – Pricing Sheet.
2.9.4.1
“Tools of the trade” are generally considered to be vehicles, tools, and 
equipment (e.g., hand tools, power tools, pickup trucks, vans, ladders, 
scaffolding, etc.) that are normally used in the course and scope of the 
contractor’s business and that should be a part of a qualified contractor’s 
inventory. Costs related to the acquisition, use, or maintenance of tools 
of the trade should be included as a part of the contractor’s 
fully‐burdened hourly labor rates and are not, under any circumstances, 
to be separately or directly billed to County under this contract.
2.9.4.2
“Special tools and equipment” are considered to be tools and equipment 
(e.g., cranes, towed air compressors, dumpsters with associated tipping 
fees, etc.) that are not typically maintained in a contractor’s inventory, 
but that are leased/rented to be used when needed for a specific 
project/job.
2.9.5
Contractor shall be responsible for obtaining and transporting equipment to and 
from the job site. In this regard, the contractor shall:
2.9.5.1
Ensure that its employees that are assigned to perform the work carry 
their own tools of the trade or are provided with tools normally carried by 
the trade on the job site. 
2.9.5.2
Arrange for lease or rental of any special tools and equipment needed 
to perform the work. 
2.9.5.2.1
Charges for lease or rental of special tools and equipment 
with associated mark‐up may be directly billed to County 
provided that the contractor clearly identifies these items in 
advance, on Attachment D – Pricing Sheet, as a part of their 
proposal to perform the work. 
2.9.5.2.2
Charges for lease or rental of special tools and equipment 
with associated mark‐up that have not been identified in 
advance as a part the contractor’s bid on Attachment D – 
Pricing Sheet may not, under any circumstances, be 
separately or directly billed to County under this contract, 
unless prior approval, in writing, has been provided by the 
County.
2.9.5.3
Ensure that all vehicles, tools, and equipment used in performing the 
scope of services herein are appropriately licensed, as applicable, are 
in good operating condition, capable of rendering efficient, economical, 
and continuous service, and are equipped with necessary and required 
safety devices in accordance with State and Federal laws. While the 
County reserves the right to inspect any equipment for compliance with 
these requirements regarding condition, this does not relieve the 
contractor of the obligation to furnish conforming equipment. If any 
equipment is found to be deficient or non‐conforming, the County shall 
notify the contractor who shall immediately take action to place the 
equipment in good operating condition at his own expense. If the 
contractor does not take corrective action within a reasonable time, the

SERIAL 220125-S
County may require the immediate removal and replacement of the 
deficient equipment at the contractor’s expense.
2.9.6
Contractor shall perform the work in such a way as to minimize disruption to the 
normal operation of the County site and building occupants. 
2.9.7
Upon completion of work, the contractor shall clean and remove from the job site 
all disturbances (e.g., loose dirt, dislocated gravel, removed vegetation, footprints, 
old asphalt/concrete, etc.), debris, materials, and equipment associated with the 
work performed. County property shall be restored to the same condition as prior 
to start of the job. 
2.9.7.1
If, upon County inspection, it is found that the contractor failed to 
adequately clean up the site (meaning to the County’s satisfaction) after 
work has been performed, the County will notify the contractor and the 
contractor will have 24 hours to clean. Should the contractor fail to clean 
a site to the County’s satisfaction, the County reserves the right to make 
other arrangements to have the area cleaned, and the cost of such work 
shall be offset from any monies due the contractor. Costs of such work 
that exceed the amount of monies due the contractor shall be the 
responsibility of the contractor and shall billed to the contractor.
2.9.8
Contractor shall perform all services in such a manner that County property is not 
damaged.
2.9.8.1
In the event damage occurs to County property or any adjacent property 
due to any services performed under this contract, the contractor shall 
immediately notify the County representative about the damages and 
shall replace or repair the same at no cost to the County within 48 hours 
of notifying the County, or by a deadline approved by the County. 
2.9.8.2
If damage caused by the contractor has to be repaired or replaced by 
the County, the cost of such work shall be deducted from the monies 
due the contractor. Costs of such work that exceed the amount of 
monies due the contractor shall be the responsibility of the contractor 
and shall billed to the contractor.
2.9.9
The contractor shall utilize only experienced, responsible, and capable people in 
the performance of the work. The County may require that the contractor remove 
from the job covered by this contract, any employee who endangers persons or 
property or whose continued employment under this contract is inconsistent with 
the interest of the County.
2.9.10
In the event the work performance of the contractor is unsatisfactory, the contractor 
will be notified by FMD and be given four hours to correct the work. Labor for all 
re-work will be at no cost to the County. Any additional parts replaced shall be 
billed at contract pricing.
2.9.11
Contractor must have a business facility within 50 miles of 401 W. Jefferson Street, 
Phoenix, AZ 85003.
2.9.12
The County may inspect contractor facilities prior to award and reserves the right 
to make award based on the condition and quality of contractor facilities and 
equipment.
2.9.13
Contractors bidding on this solicitation may visit worksites to determine conditions 
that would affect prices and work performance. As some sites do have internal 
restrictions, it may be necessary for a site visit to be scheduled.

SERIAL 220125-S
2.9.14
To avoid the potential transmission of COVID-19 in any County-owned or -leased 
facilities, prior to entering, or when on any County facility, property, building, or 
structure, all contractors, their employees, and subcontractors may be required to 
wear a face mask/face covering. Attendees who do not adhere to County 
requirements may be prohibited from visiting County site(s) and/or from entering 
County facilities, properties, buildings, or structures. The County is not responsible 
for providing face masks or face coverings.
2.9.15
All vehicles used by contractor, including personal transportation vehicles, shall be 
clearly identified with the name of the company on each side of the vehicle. The 
letters shall be of such size that they are distinguishable at a reasonable distance.
2.9.16
All employees of the contractor shall wear a company uniform identified with the 
company name/logo and consisting of a minimum of one of the following:

Shirt/blouse

Vest

Cap
2.9.17
Only authorized employees of the contractor are allowed on County work sites. 
contractor’s employees are NOT to be accompanied in their work area by 
acquaintances, family members, assistants, or any other person unless said 
person is an authorized employee of the contractor.
2.9.18
All work must comply with EPA, OSHA, and any state, County, or local regulations 
in effect at each service location. Contractor shall adhere to all regulations, rules, 
ordinances, and standards set by Federal, state, County, and municipal 
governments pertaining to safety on the job site. If the contractor is found not to be 
in compliance with Federal, state, County, and/or municipal safety rules, 
ordinances, policy, procedure, or codes, the County may, in accordance with the 
“Suspension of Work” clause of the contract, suspend the work without cost to the 
County until such non-compliant issues are rectified to the satisfaction of the using 
agency. Continued non-compliance may result in termination of the contract.
2.9.19
Contractor shall be responsible for sourcing all HVAC parts/components/units 
necessary in the repair/replacement of HVAC systems. Exceptions are if in the 
best interest of the County, to utilize County’s own HVAC commodity contracts to 
source said supplies.
2.9.20
County may conduct audits and performance reviews throughout the term of a 
contract to ensure contract compliance by the contractor.
2.10
HOURS OF SERVICE
2.10.1
Contractor shall provide telephone access 24 hours per day, 7 days per week 
(24/7), 365 days per year, and respond to a call for services within 30 minutes of 
receipt of a service request received via phone or email. 
2.10.2
Services shall be available 24/7, 365 days per year.
2.10.3
Contractor shall respond on-site to begin work within four hours of receipt of a 
service request unless arrangements have been made for a later date/time with 
the County per the work order or notice to proceed.
2.10.4
The four hour on-site response time for non-emergency calls shall carry over to 
the next working day if called into contractor’s office after 2:00 p.m. MST. The 
contractor will be required to begin work by 8:00 a.m. MST the following day.

SERIAL 220125-S
2.10.5
Contractors shall respond to emergency service requests immediately and report 
on-site to begin work within two hours of an emergency service call request 
regardless of the day/time of day, weekend, or holiday.
2.10.5.1
Regular hours are between the hours of 6:00 a.m. and 6:00 p.m., MST, 
Monday through Friday, excluding County holidays.
2.10.5.2
After hours are between the hours of 6:00 p.m. and prior to 6:00 a.m., 
MST, Monday through Friday.
2.10.5.3
Weekends are anytime on a Saturday or a Sunday.
2.10.5.4
Holidays are County holidays.
2.10.5.5
The Facilities Management Parts Warehouse is open for deliveries 
between the hours of 7:00 a.m. to 3:00 p.m. MST, weekdays, except for 
County holidays.
2.10.5.6
Due to the nature of work in public buildings, FMD will dictate during 
what service hours the contractor shall provide services.
2.11
BUILDING ACCESS
2.11.1
The contractor may be provided access to County facilities at the discretion of 
FMD. Keys, badges, or access cards will be provided per the following guidelines:
2.11.1.1
contractor employees may sign out a set of keys (all looped on a single 
key ring) upon arrival at site, and must turn in the key set at the end of 
the day or after completion of duties (as arranged with the County) 
unless they are issued a permanent key; or
2.11.1.2
permanent keys may be provided to contractor employees on a case-
by-case basis; or
2.11.1.3
badges or access cards may be provided to contractor employees for 
access to the job site.
2.11.2
Should an employee leave the contractor’s workforce, contractor shall immediately 
notify the County and all keys, badges, and access cards must be returned to the 
County.
2.11.3
The contractor shall notify the County within 24 hours if any keys, badges, or 
access cards are lost, misplaced, stolen, or otherwise not within the contractor’s 
control.
2.11.4
Once this agreement is complete, expired, or terminated, the contractor shall 
immediately return all keys, badges, or access cards to the County.
2.11.5
Failure to comply with these requirements may result in the contractor being 
assessed the cost of replacing keys, badges, or access cards and any associated 
cost to ensure the security of County facilities including, but not limited to, re-keying 
the entire building at the expense of the contractor.
2.12
TIME AND MATERIALS WORK AND PROJECT WORK
2.12.1
All work shall be completed as Time & Material (T&M) work and/or project work. T&M 
and project work thresholds shall apply as outlined in the scope of this contract. If 
the contract is awarded to a single vendor, all work with estimated costs of $10,000 
or more may be performed as T&M work, or at the County’s option, may be

SERIAL 220125-S
performed as project work if doing so is more advantageous to the County. Contract 
award to multiple contractors will result in a call order (first, second, third, etc.) for 
T&M work. The call order will be determined by respondents lowest average hourly 
pricing for labor found in the bid responses on Attachment D – Pricing Sheet.
2.12.2
Contractor is responsible for confirming the appropriate billing method with the FMD 
project manager (or other using department) prior to start of work.
2.12.3
A request for a price estimate does not imply that work may be billed as a project.
2.12.4
Time and Materials Work
2.12.4.1
Cost estimates for work, which will not constitute a firm fixed quote, may 
be requested from contractors by County project managers. Work with 
estimated costs below $10,000 may be performed either as T&M work 
or may, at the County’s option, be bid among the contractors awarded 
in the contract. 
2.12.4.2
The County reserves the right to adjust the $10,000 T&M threshold if 
such adjustment is deemed to be in the County’s best interest. 
2.12.4.3
Regardless of value, repairs may be completed under a T&M work 
designation except when it is deemed in the County’s best interest to bid 
among contractors awarded in the contract. 
2.12.4.4
Contractor will price T&M services at the contractor’s “most favored 
customer” pricing/discounts under similar conditions (e.g., order sizes, 
types, complexities, geographical regions, etc.). Contractors will provide 
County with a full breakdown estimate of pricing prior to County 
issuance of a work order/project number.
2.12.4.5
T&M hourly labor rates shall include all wages, indirect costs, overhead, 
profit, coordination time, general and administrative expenses, and 
profit. Fractional parts (15 - minute intervals) of an hour shall be payable 
on a prorated basis.
2.12.4.6
Contractor shall only bill County for actual hours worked. County shall 
not pay for contractor’s travel or mobilization time, lunch breaks, traffic 
delays, etc. Additionally, contractor shall not bill County for time spent 
retrieving repair parts and equipment that contractor has failed to have 
on hand when performing anticipated services per the specifications 
herein.
2.12.4.7
All T&M work shall only require the County to issue a work order/project 
number to a contractor as authorization to proceed. The work 
order/project numbers shall be included on the vendor invoice.
2.12.4.8
Contractor must have availability for 24/7 emergency T&M response.
2.12.4.9
T&M repairs may take place in response to emergency calls.
2.12.5
Project Work
2.12.5.1
Project work shall mean work performed, which, in the best interest of 
the County, would be more advantageous to be performed as "all 
inclusive,” as opposed to time and materials. The contractor assigned to 
this contract shall be provided a request for project quote containing a 
detailed scope of work or shall meet with the County agency, discuss 
what needs to be done, and present the County with a written quote.

SERIAL 220125-S
2.12.5.2
Project work shall be work that has been planned and has estimated 
costs in excess of $10,000. The County reserves the right to adjust the 
$10,000 project threshold if deemed in the County’s best interest.
2.12.5.3
Exceptions to the T&M/project work threshold shall be emergencies that 
arise and must be dealt with immediately without the time for project 
quotes.
2.12.5.4
County’s project quote sheet will contain the following information:
2.12.5.4.1
Contract serial number and name
2.12.5.4.2
Name and address of site
2.12.5.4.3
FMD site number
2.12.5.4.4
Detailed scope of work
2.12.5.4.5
Other information relative to the scope of work 
2.12.5.4.6
Project start/finish timeline (optional)
2.12.5.4.7
Check box for “will quote” or “will not quote” the project
2.12.5.4.8
Signature line for both the County and the contractor
2.12.5.5
After site review of the project, all contractors listed under this contract 
must submit the project quote sheet back to the requestor, either with 
acceptance and a firm price, or indication that contractor declines the 
project with a written reason as to why the project was declined. 
Contractors who have declined project work a minimum of three times 
during a six-month period shall be required to attend a meeting with the 
Office of Procurement Services and FMD to discuss consideration for 
default of contract, as this is indicative of the contractor’s desire not to 
do business with the County.
2.12.5.6
The submitted project price quote is to be all-inclusive. That is, any cost 
overruns to be absorbed by the contractor, or cost savings to be 
additional profit for the contractor. Exceptions to this are changes 
requested by the County that incur higher project cost and longer delays. 
All change order requests to a project must be in writing, referencing the 
contract serial number, and must be approved by FMD (or County user 
agency if request was made by them) prior to any authorization to 
proceed. The contractor who fails to acquire approved change orders in 
writing runs the risk of incurring these additional costs without payment.
2.12.5.7
County may choose to negotiate with the contractor. The responding 
contractor shall be required to submit all back-up documentation (line 
item material costs, labor hours with rates, etc.) to the FMD project 
manager within three business days of a request. This documentation 
shall include all subcontractor documentation. If an agreement cannot 
be reached between the County and the contactor, either party may 
terminate the discussions and the County may seek to re-bid and/or 
deliver the project through other procurement options.
2.12.5.8
Dependent upon the complexity/nature of the project, a predetermined 
and/or pre-identified mandatory or optional site meeting may be held to 
ensure all contractors are aware of important issues regarding the

SERIAL 220125-S
project. Contractors who do not show-up to a mandatory site meeting 
and who submit a project quote will be considered “non-responsive”.
2.12.5.9
Contractors will be compensated for additional work requested by the 
County that is not detailed in the scope of work in a project quote using 
the labor rates bid by the contractor on the pricing page only if such work 
has been pre-approved, in writing, by the County. Contractors may not 
be compensated for additional work performed that has not been pre-
approved, in writing, by the County.
2.12.5.10 Upon project completion, contractor will provide County with a closeout 
package containing documents that County has identified in the in the 
project bid. Requested documents may include, but are not limited to, 
warranty letters, product list, operation and maintenance manuals, and 
a vendor list.
2.13
TIME AND MATERIALS CONSUMABLES
Contractor must provide all equipment, consumable shop supplies (rags, cleaners, 
solvents, gases, etc.), miscellaneous parts (screws, bolts, nuts, small items, etc.), and tools 
necessary to perform all required services. Contractor may be allowed a one-time 
consumable charge of up to $25 per work order to cover these type of expenses, at the 
County’s discretion. Anything beyond the $25 limit shall be provided at the contractor’s own 
expense.
2.14
ALLOWABLE PASS-THROUGH COSTS WITH MARK-UP UNDER TIME AND 
MATERIALS WORK
2.14.1
Authorized costs which are not listed on the pricing page shall be paid for by the 
contractor and invoiced to the County. Supporting documents for any allowable 
pass-through cost shall accompany each final invoice. All pass-through supporting 
documents must be itemized for labor, materials, and taxes. The following fees will 
be allowed a five percent administrative mark-up:
2.14.1.1
Use of subcontractors: The use of labor by subcontractors performing 
any work not normally performed in the scope of repair, maintenance, 
installation, and retrofit for HVAC and evaporative cooling equipment, and 
that cannot be performed by the prime contractor (e.g. plumbing, 
electrical, structural, and rigging, etc.) and that may require specialized 
licensing and/or certification. Prime contractor shall be responsible for 
ensuring that subcontractors have all proper documentation as required 
by the County. Use of subcontractors requires prior written approval 
from the County.
2.14.1.1.1
Prime contractor shall be responsible for ensuring that 
subcontractors have all proper documentation as required 
by the County. Use of subcontractors requires prior written 
approval from the County.
2.15
ALLOWABLE PASS-THROUGH COSTS WITH NO MARK-UP UNDER TIME AND 
MATERIALS WORK
2.15.1.1
Equipment and tool leases/rentals for unique County requirements: Pricing will 
be charged at the rate specified in the bidder response on Attachment D – 
Pricing Sheet (per project or T&M job) with no mark-up.
2.15.1.1.1
Contractors shall receive prior approval from the County, in writing, 
for tools or equipment rented or charged on a per use basis by 
contractors while conducting County business.

SERIAL 220125-S
2.15.1.1.2
Operating costs for rented equipment, which include a condition that 
equipment only be operated by an employee of the rental company, 
are allowable at the operator rate designated by the rental company. 
Rental/Operating costs shall be paid by the contractor and invoiced 
to the County with no mark-up.
2.15.1.2
Permits: Any permits related to the performance of County work shall be 
obtained by the contractor. Permit costs shall be paid by the contractor and 
invoiced to the County with no mark-up.
2.15.1.3
Dump fees: Any dump fees incurred by the contractor related to work 
performed for the County shall be paid by the contractor and invoiced to the 
County with no mark-up.
2.16
TRIP CHARGE
2.16.1
One-time trip charges of $50 (one charge per work order) are permitted when T&M 
work is requested at the following sites only:
2.16.1.1
MCSO Lake Aid Stations (Apache, Bartlett, Blue Point, Canyon, and 
Saguaro)
2.16.1.2
County offices located in Gila Bend, AZ
2.16.1.3
County offices located in Buckeye, AZ
2.16.1.4
County offices located in Aguila, AZ
2.16.2
Only one trip charge may be charged per service call.
2.16.3
If the contractor arrives onsite and is unable to locate a County representative 
familiar with the work or unable to gain access to the work site, the contractor may 
only bill for a trip charge. The contractor is not authorized to incur nor will the 
County accept billing for any labor charges. 
2.17
ASBESTOS AND HAZARDOUS CONDITIONS ABATEMENT
2.17.1
Contractor shall notify the County immediately of any concerns regarding asbestos 
or other hazardous conditions.
2.17.2
Any asbestos or other hazardous conditions discovered on the site that would 
impact the repairs must be abated through a licensed asbestos (or other 
hazardous condition) abatement contractor who must provide County with air 
quality and disposal certificates. Abatement subcontracting can be coordinated 
either by the contractor or the County.
2.18
DEAD END CHARGE
If the contractor is unable to locate a County representative familiar with scheduled work 
or is unable to gain access to the work site, the contractor shall call the County Boiler Room 
(602-506-3310). A boiler room technician will give the contractors further instruction at the 
time work is to be performed. If the contractor is delayed or turned away after receiving 
further instructions from the boiler room technician, a $50 building access trip charge shall 
be authorized by the County.

SERIAL 220125-S
2.19
CANCELLATION COST
2.19.1
Any scheduled work cancelled without a minimum of 48 hours prior notice to the 
County will be rescheduled with the contractor and is subject up to a 25 percent 
reduction of the cost to the County.
2.19.2
If the contractor fails to show up as scheduled without contacting the County to 
reschedule the work, or cancels without providing 24 hour notice, the contractor 
may be subject to termination of this contract for default.
2.20
SALVAGE
Salvage and trade-in rights shall be evaluated on a project-by-project basis by the County 
and shall be determined prior to incorporation in the contractor’s bid price. Salvageable 
materials without pre-approved contractor salvage rights shall be securely stored and are 
not to be transported off the site without written permission from the County. If contractor 
is given salvage rights, salvageable materials shall be removed daily. On-site storage of 
contractor’s salvaged materials is not permitted.
3.0
PURCHASING REQUIREMENTS
3.1
DELIVERY REQUIREMENTS
3.1.1
Delivery shall be F.O.B. Destination Freight Prepaid.
3.1.2
Delivery is desired as soon as possible. Details shall be as stipulated on the 
purchase order. It shall be the contractor’s responsibility to meet the proposed 
delivery requirements.
3.1.3
Contractor shall notify the County representative listed on the order if the 
requested delivery date and/or the anticipated lead time cannot be met. 
3.1.4
Failure to communicate to County changes in the order status may result in default 
proceedings. 
3.1.5
Delivery shall be made to the County no later than 3:00 p.m. MST before the fifth 
calendar day after order is received unless prior arrangements have been made 
and approved, in writing, by the County.
3.1.6
Exceptions to the delivery schedule will be special-order items that must be 
identified by the contractor to the County and approved in writing by the County.
3.1.7
County reserves the right to obtain material on the open market in the event 
vendors fail to make delivery of materials, and will charge any price differential to 
the vendor.
3.1.8
Delivery will be made to the following address during the receiving hours of 
7:00 a.m. - 3:00 p.m. MST during normal County business days:
FACILITIES MANAGEMENT DIVISION (FMD) WAREHOUSE
2401 S. 28th Dr.
Phoenix, AZ 85009
Warehouse Manager: 602-506-2501
Warehouse Specialist: 602-506-1935

SERIAL 220125-S
3.2
SHIPPING TERMS
3.2.1
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid (to include all 
freight delivery and unloading costs), by the most economical method, to the 
County’s warehouse, or a different location(s) as stipulated on the purchase order, 
or as agreed upon, in writing, between the contractor and the County. All delivery 
locations are within Maricopa County.
3.2.2
Standard shipping of goods shall arrive within five business days of order 
placement. 
3.2.3
Shipping costs totaling less than $50 should be considered in the contractor’s 
mark-up as bid in response to the contract solicitation. Shipments which contain 
only County goods, and which cost $50 or more may be reimbursed to the 
contractor as a pass-through cost with no mark-up when provided with the invoice 
back-up documentation.
3.2.4
If the County determines that expedited delivery or other alternate shipping is 
required, it shall notify the contractor. The contractor shall determine any additional 
costs associated with such delivery terms and communicate that cost, in writing, 
to the County as soon as costs are known.
3.2.5
The County shall not advise the contractor to proceed with an expedited shipment 
until acceptable terms are agreed upon and a purchase order is issued. Upon 
agreeing to the additional costs, the County shall advise the contractor to proceed.
3.2.6
Upon receipt of material(s) and invoicing, the County shall ensure that any 
additional charges are in compliance with, and do not exceed, agreed to costs. 
The County shall retain all documents related to these costs within the agency 
purchase file.
3.2.7
Contractor is responsible for shipping and handling fees related to returned items 
when the items have been ordered by the contractor.
3.3
SHIPPING DOCUMENTS
A packing list or other suitable shipping document shall accompany each shipment and 
shall include the following:
3.3.1
Contract serial number
3.3.2
Contractor’s name and address
3.3.3
Department name and address
3.3.4
Department purchase order number
3.3.5
A description of product(s) shipped, including item number(s), quantity(ies), 
number of containers and package number(s), as applicable
3.4
OPERATING MANUALS
Upon delivery of services, contractor shall provide comprehensive instructional manuals, 
operational manuals, service manuals, and schematic diagrams, if required by the 
department.

SERIAL 220125-S
3.5
INSTALLATION
Contractor shall be responsible to install and present for inspection all services and 
equipment in a complete and ready-for-use condition with all components functioning, 
cleaned and tested. Contractor’s price shall include delivery and installation of all 
equipment in complete operating condition.
3.6
TECHNICAL TRAINING TO COUNTY STAFF
3.6.1
Contractor may be required to provide technical expertise training in HVAC 
services. Training requested may be for old or new technology.
3.6.2
Contractor shall be given advance notice to prepare, research, and schedule staff 
in order to provide an adequate presentation. The cost of for training shall be line 
item priced in the pricing section of the contract. Exceptions: Equipment units 
purchased under project work shall be specified in the job scope to include training. 
3.6.3
Training sessions shall be provided upon request by applicable County agencies. 
3.6.4
Training shall be held at a County facility unless it is deemed necessary for the 
training to take place at contractor’s facility.
3.6.5
Technical training shall be performed during regular business hours.
3.6.6
Contractor shall provide all training aids (e.g., service manuals, mock-up 
equipment; etc.).
3.6.7
County, under a separate purchase order, may purchase service manuals. 
3.7
TESTING
Unless otherwise specified, services and related materials purchased will be inspected by 
the department to ensure they meet the quality and quantity requirements of the 
specifications. When applicable and deemed necessary by the County, samples of the 
materials may be taken at random from stock received for submission to a commercial 
laboratory or other appropriate agency for analysis and tests to determine whether the 
materials conform in all respects to the specifications. In cases where commercial 
laboratory reports determine that the materials do not meet the specifications, the expense 
of such analysis shall be borne by the contractor.
3.8
ACCEPTANCE
Upon completion, services shall be deemed accepted and the warranty period shall begin. 
Successful service delivery shall be defined as a) material(s)/equipment is installed (as 
necessary) and fully operational; and b) the department has deemed all service/work 
completed, including but not limited to any inspection, repair, installation, design, 
development, deployment, operation, and initial training, (as applicable). Additionally, all 
documentation shall be completed prior to final acceptance.
3.9
WARRANTY
3.9.1
All services furnished under this contract shall conform to the requirements of this 
contract.
3.9.2
Service and/or Repair Warranty
3.9.2.1
The warranty shall cover all parts and labor for a period of one year from 
formal acceptance by the County. Any manufacturer warranty beyond 
one year shall be passed on to the County.

SERIAL 220125-S
3.9.2.2
Contractor shall indicate on the price sheet the duration of the warranty 
and any applicable limitations or conditions which may apply.
3.9.2.3
Contractor agrees that it will, at its own expense, provide all labor and 
parts required to remove, repair or replace, and reinstall any such 
defective workmanship and/or materials which becomes or is found to 
be defective during the term of this warranty. Contractor shall guarantee 
the services to be supplied comply with all applicable regulations.
3.9.3
Project and/or New Installation Warranty
Project and/or new installation warranty shall cover all parts and labor for a period 
of one year from formal acceptance by the County. Any manufacturer warranty 
beyond one year shall be passed on to the County.
3.10
FACILITIES
During the course of this contract, the County may provide the contractor and contractor’s 
personnel adequate workspace for consultants and such other related facilities as may be 
required by contractor to carry out its obligation enumerated herein.
3.11
USAGE REPORT
Contractor shall furnish the County a usage report upon request delineating the acquisition 
activity governed by the contract. The format of the report shall be approved by the County 
and shall disclose the quantity and dollar value of each contract item by individual unit of 
measure.
3.12
BACKGROUND CHECK
Bidders/proposers need to be aware that they may be required to pass multiple background 
checks (e.g., Sheriff’s Office, County Attorney's Office, Courts, as well as County general 
government) to determine if the respondent is acceptable to do business with the County. 
This applies to, but is not limited to, the company, subcontractors, and employees. The 
failure to pass these checks may deem the respondent non-responsible.
3.13
INVOICES AND PAYMENTS
3.13.1
Payment terms will be calculated based on the date a properly completed invoice 
is received by the County.
3.13.2
Contractors shall provide the County with invoices no later than 14 days after 
services and delivery of goods are completed and accepted by the County 
rendered final.
3.13.3
Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information:
3.13.3.1
Company name, address, and contact information
3.13.3.2
County bill-to name and contact/requestor information
3.13.3.3
Building name and building number
3.13.3.4
County purchase order number (if applicable)
3.13.3.5
Contract serial or e-procurement platform agreement number (if 
applicable)
3.13.3.6
Maximo (FMD) service call number

SERIAL 220125-S
3.13.3.7
Work order/project number (if applicable)
3.13.3.8
Invoice number and date
3.13.3.9
Payment terms as stated in the agreement (if applicable)
3.13.3.10 Date of service or delivery (for project work: use “completion date”)
3.13.3.11 Arrival and completion time (if applicable)
3.13.3.12 Description of purchase (product or services)
3.13.3.13 Labor breakdown: rate per hour x no. of hours by personnel type
3.13.3.14 Material breakdown: itemized parts list to contain unit price x quantity, 
indicating mark-ups as contracted)
3.13.3.15 Extended price
3.13.3.16 Expedited shipping cost (pre-approved by the County)
3.13.3.17 Freight (if applicable)
3.13.3.18 Total amount due with tax amounts separated (Time and Materials 
work). (On a separate line, must clearly indicate the tax rate being 
applied).
 
3.13.4
Time and material commodities must be billed as a separate line item on the 
invoice.
3.13.5
Billable Parts Pricing:
3.13.5.1
All parts sold to the County MUST be itemized and priced in one of two 
formats:
3.13.5.1.1
priced separately as contractor’s cost, then cost + 
percentage price (i.e., $25.00 [contractor’s cost] $30.00 [cost 
+ percentage]); or
3.13.5.1.2
priced singularly (contractor’s cost + percentage, i.e., 
$30.00), with a statement at the bottom of invoice that states 
“The above parts pricing reflects XX percent over cost.”
3.13.5.2
County retains the right to refuse to pay for incorrectly invoiced parts until 
correct invoicing is submitted by the contractor.
3.13.6
Invoicing for project work must contain:
3.13.6.1
Contract serial number
3.13.6.2
Purchase order number (if used)
3.13.6.3
Terms as bid
3.13.6.4
Description of work performed
3.13.6.5
Location of job site and FMD site number
3.13.6.6
Project cost as quoted
3.13.6.7
Applicable construction tax if required (65 percent of retail tax rate)
3.13.6.8
Grand total
3.13.6.9
The project quote sheet and all change orders shall be attached to the 
invoice

SERIAL 220125-S
3.13.7
Invoicing that does not have all the required information as listed above, will be sent 
back for corrections, delaying payment to the contractor.
3.13.8
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
3.13.8.1
FMD questions regarding billing or invoicing should go to FMD accounts 
payable (FMD-AccountsPayable@mail.maricopa.gov).
3.13.9
Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor-
Information.
3.13.10 Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.
3.13.11 EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details.
3.14
PRICES
Contractor warrants that prices extended to County under this contract are no higher than 
those paid by any other customer for these or similar services.
3.15
APPLICABLE TAXES
3.15.1
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.
3.15.2
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds over payment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price.
3.15.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or State and local laws and regulations, 
and any other costs including transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers’ Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to the City or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest).

SERIAL 220125-S
3.16
PERFORMANCE
It shall be the contractor’s responsibility to meet the proposed performance requirements. 
The County reserves the right to obtain services on the open market in the event the 
contractor fails to perform, and any price differential will be charged against the contractor.
3.17
POST AWARD MEETING
Contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract.
3.18
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If you do not want to 
grant such access to a member of SAVE, state so in your bid. In the absence of a statement 
to the contrary, the County will assume that you do wish to grant access to any contract 
that may result from this bid. The County assumes no responsibility for any purchases by 
using entities.
 
3.19
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities.
3.20
VOLUNTARY EMPLOYEE DISCOUNTS
3.20.1
Contractors may voluntarily offer discounts to County employees for products or 
services provided under this contract. Whether a contractor offers or does not offer 
an employee discount is not a factor considered in the evaluation of responses to 
this solicitation.
3.20.2
Any discount offered is part of a commercial transaction between the contractor 
and individual County employees and the County is not a party to the transaction. 
Any disputes or issues arising from an individual commercial transaction between 
the contractor and an individual County employee is a matter between the 
contractor and the employee. If a discount is offered, the terms will be announced 
to County employees.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed-price purchasing contract to cover a 
term of three years.

SERIAL 220125-S
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of three additional years, (or at the County’s sole 
discretion, extend the contract on a month-to-month basis for a maximum of six months 
after expiration). Contractor shall be notified in writing by the Office of Procurement 
Services of the County’s intention to renew the contract term at least 60 calendar days 
prior to the expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
All prices shall be held firm for the initial term of the contract unless otherwise 
authorized in writing by the Office of Procurement Services.
4.4.2
Any requests for reasonable price adjustments must be submitted 60 calendar 
days prior to the contract expiration. Requests for adjustment in cost of labor 
and/or materials must be supported by appropriate documentation. The 
reasonableness of the request will be determined by comparing the request with 
the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County will issue written approval of the change and 
provide an updated version of the contract. The new change shall not be in effect 
until the date stipulated on the updated version of the contract.
4.5
INDEMNIFICATION
4.5.1
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract.
4.5.2
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder.
4.5.3
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section.

SERIAL 220125-S
4.5.4
The scope of this indemnification does not extend to the sole negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County.
4.6.2
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract.
4.6.3
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies.
4.6.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit.
4.6.7
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds.
4.6.8
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
4.6.9.1 Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less 
than $2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The

SERIAL 220125-S
policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any 
provisions which would serve to limit third-party action over claims. 
There shall be no endorsement or modifications of the CGL limiting the 
scope of coverage for liability arising from explosion, collapse, or 
underground property damage.
4.6.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the contractor’s work or services or use or maintenance 
of the premises under this contract. 
4.6.9.3
Workers’ Compensation
4.6.9.3.1
Workers’ Compensation insurance to cover obligations 
imposed by Federal and State statutes having jurisdiction of 
contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit. 
4.6.9.3.2
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the Workers’ 
Compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract.
4.6.9.4
Environmental/Pollution 
Contractor shall maintain Commercial General Liability Insurance (CGL) 
and, if necessary, Commercial Umbrella Insurance with a limit of not less 
than 
$2,000,000 
for 
each 
occurrence 
with 
a 
$4,000,000 
Products/Completed Operations Aggregate and a $4,000,000 General 
Aggregate Limit. The policy shall include coverage for bodily injury, 
broad form property damage, personal injury, products and completed 
operations, environmental and pollution damage, and blanket 
contractual coverage including, but not limited to, the liability assumed 
under the indemnification provisions of this contract.
4.6.9.5
Certificates of Insurance
4.6.9.5.1
Prior to contract award, contractor shall furnish the County 
with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form 
provided by the County, issued by contractor’s insurer(s), 
as evidence that policies providing the required coverage, 
conditions, and limits required by this contract are in full 
force and effect. Such certificates shall identify this contract 
number and title.

SERIAL 220125-S
4.6.9.5.2
In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage 
shall extend for two years past completion and acceptance 
of contractor’s work or services and as evidenced by annual 
Certificates of Insurance.
4.6.9.5.3
If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days 
prior to the expiration date.
4.6.9.5.4
Certificates of Insurance shall identify Maricopa County as 
the certificate holder as follows:
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
4.6.9.6
Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor’s insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 calendar days prior written notice to 
Maricopa County. Contractor must provide notice to Maricopa County, 
within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed 
or hand delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or 
emailed to the procurement officer noted in the solicitation.
4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic.
4.7.2
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated.

SERIAL 220125-S
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment.
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds.
4.9.2
If any action is taken by any state agency, Federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under, 
or in connection with, this contract, County may amend, suspend, decrease, or 
terminate its obligations under, or in connection with, this contract. In the event of 
termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance.
4.10
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (VISA or Mastercard) to make payment for 
orders under this contract.
4.11
INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and to place orders 
under this contract.
4.12
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved.
4.13
PURCHASE ORDERS
4.13.1
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order.
4.13.2
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy.
4.14
SUSPENSION OF WORK 
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance

SERIAL 220125-S
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.
4.15
STOP WORK ORDER 
4.15.1
The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
4.15.1.1
cancel the stop work order; or 
4.15.1.2
terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract.
4.15.2
The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor. 
4.16
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor.
4.17
TERMINATION FOR DEFAULT
4.17.1
The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to:
4.17.1.1
deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
4.17.1.2
make progress, so as to endanger performance of this contract; or 
4.17.1.3
perform any of the other provisions of this contract. 
4.17.2
The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure.
4.18
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with

SERIAL 220125-S
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract.
4.19
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract.
4.20
SUBCONTRACTING
4.20.1
Contractor may not assign to another contractor or subcontract to another party 
for performance of the terms and conditions hereof without the written consent of 
the County. All correspondence authorizing subcontracting must reference the bid 
serial number and identify the job or project.
4.20.2
The subcontractor’s rate for the job shall not exceed that of the prime contractor’s 
rate, as bid in the pricing section, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s 
invoice.
4.20.3
Should the prime contractor require work outside of their own competency and 
expertise, they may then use a subcontractor to perform such work. Examples would 
be, but are not limited to concrete cutting, underground detection, asbestos removal, 
or concrete removal and reinstallation. In these examples, the work is not HVAC in 
nature, and therefore the subcontractor may perform the services and bill at the 
prevailing rate for the service. In this case, the subcontractors accepted charges 
shall be paid by the prime, and invoiced to the County.
4.20.4
Insurance as outlined in this contract shall be a requirement of the subcontractor.
4.21
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County.
4.22
ADDITIONS/DELETIONS OF SERVICES
The County reserves the right to add and/or delete services to a contract. If additional 
services are required from a contract, prices for such additions will be negotiated between 
the contractor and the County.
4.23
RIGHTS IN DATA
4.23.1
The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder.
4.23.2
Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity.

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4.24
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW
4.24.1
In accordance with section MC1-373 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or State auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials.
4.24.2
If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
4.25
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County.
4.26
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract.
4.27
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.
4.28
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract.
4.29
RELATIONSHIPS
4.29.1
In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor.
4.29.2
The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County.

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4.30
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be viewed at https://apps.azsos.gov/public_services/register/2009/46/governor.pdf).
4.31
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842.
4.32
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.32.1
The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors:
4.32.1.1
are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction;
4.32.1.2
have not within a three-year period preceding this contract:
4.32.1.2.1
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract; 
4.32.1.2.2
 been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
4.32.1.3
are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, state or local) 
transaction or contract;
4.32.1.4
are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and 
4.32.1.5
have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default.

SERIAL 220125-S
4.32.2
If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution.
4.32.3
Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e., transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid.
4.33
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS
4.33.1
By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (I-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee’s employment or at least 
three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov.
4.33.2
The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.33.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to: suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor
4.34
CONTRACTOR LICENSE REQUIREMENT
4.34.1
Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or 
industry requirements, and Federal, State, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses.
4.34.2
Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract.

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4.35
INFLUENCE
4.35.1
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902.
4.35.2
An attempt to influence includes, but is not limited to:
4.35.2.1
A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind.
4.35.3
If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract. 
4.35.4
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS.
4.36
CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third-party in preparing a response to this 
solicitation, it shall require the third-party to acknowledge and comply with this provision.
4.37
CONFIDENTIAL INFORMATION
4.37.1
Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor’s obligation regarding such information.
4.37.2
Contractor shall establish and maintain procedures and controls that are adequate 
to assure that no information contained in its records and/or obtained from the 
County or from others in carrying out its functions (services) under the contract 
shall be used by or disclosed by it, its agents, officers, or employees, except as 
required to efficiently perform duties under the contract. Contractor’s procedures 
and controls, at a minimum, must be the same procedures and controls it uses to 
protect its own proprietary or confidential information. If, at any time during the 
duration of the contract, the County determines that the procedures and controls 
in place are not adequate, the contractor shall institute any new and/or additional 
measures requested by the County within 15 business days of the written request 
to do so.

SERIAL 220125-S
4.37.3
Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination.
4.38
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the records manager at the Maricopa County Office of Procurement Services. 
Offers shall be open to public inspection and copying after contract award and execution, 
except for such offers or sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offeror believes that information in 
its offer or any resulting contract should not be released in response to a public record 
request, under Arizona law, the offeror shall indicate the specific information deemed 
confidential or proprietary and submit a statement with its offer detailing the reasons that 
the information should not be disclosed. Such reasons shall include the specific harm or 
prejudice which may arise from disclosure. The records manager of the Office of 
Procurement Services shall determine whether the identified information is confidential 
pursuant to the Maricopa County Procurement Code.
4.39
INTEGRATION
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.
4.40
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.41
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.
4.42
ORDER OF PRECEDENCE
In the event of a conflict in the provisions of this contract and contractor’s license 
agreement, if applicable, the terms of this contract shall prevail.