220141-CONTRACT-COMMUNITY BRIDGES.PDF

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CONTRACT FOR 
RAPID RE-HOUSING SERVICES SERIAL 220141-RFP 
This Contract is entered into this 8th day of December 2021 by and between Maricopa County (“County”), 
a political subdivision of the State of Arizona, and the Community Bridges, Inc referred to hereinafter as the 
“Subrecipient” for service delivery under Serial 220141-RFP.  
This contract is beginning on the 1st day of January, 2022 and ending the 30th day of June, 2024.
The Subrecipient and the County are collectively referred to as the “Parties” and individually as a “Party.” 
The Parties, for and in consideration of the covenants and conditions set forth herein, shall provide and 
perform the services as set forth below. All rights and obligations of the Parties shall be governed by the 
terms of this Contract, including its Exhibits, Attachments, Appendices, and any Subcontracts or 
Amendments as set forth herein. 
This Contract was procured in accordance with the Maricopa County Procurement Code and 
contains all the terms and conditions agreed to by both Parties. No other understanding, oral or 
otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind the 
Parties. Nothing in this Contract shall be construed as consent to any lawsuit or waiver of any 
defense in any lawsuit brought against the State of Arizona, the County, or the Subrecipient, in any 
State or Federal Court nor shall the services being provided extend beyond the time required to 
satisfy the immediate needs of the County due to the current state of emergency.    
Legal notice under this Contract shall be given by personal delivery or by registered or certified mail, 
postage prepaid and return receipt requested, to the addresses set forth below. If the legal notice is 
personally delivered, it is deemed given and effective upon receipt by the Party to whom it is addressed. If 
the legal notice is mailed, it is deemed given and effective three (3) days after it is mailed by registered or 
certified mail. 
Notice to Subrecipient: 
Phone: 
Address: 
Notice to Department: Irma Guzman, Procurement Officer 
Phone:  602 506-8715 
Address:  160 South 4th Avenue, Phoenix, AZ85003

220141-RFP 
 
 
 
 
1.0 
INTENT 
 
1.1. 
Maricopa County (County) is the largest county in Arizona, the second largest government 
in the State, and one of the fastest growing counties in the nation. Geographically, at 9,226 
square miles, the County is one of the largest counties in the United States, larger than 
many states. With over four million residents, it is the fourth most populous county in the 
nation. 
 
1.1.1. 
The Maricopa County Human Services Department (MCHSD) is issuing this 
solicitation to identify qualified non-profit agencies or multi-agency non-profit 
collaborative(s) service providers demonstrating the experience, commitment, and 
capacity to provide Rapid Re-Housing (RRH) for people experiencing 
homelessness within the County. The County anticipates making contract awards 
to multiple service providers and the total amount awarded to providers will not 
exceed $4,000,000. The County reserves the right to increase the total funding 
amount.  
 
1.1.1.1. 
A fundamental goal of RRH is to reduce the amount of time a household 
is homeless. RRH is an effective intervention for many different types of 
households experiencing homelessness, including those with no 
income, with disabilities, and with poor rental history. RRH has core 
programmatic components and practice considerations – housing 
navigation, rent and move-in assistance, and RRH case management 
and services.  
 
1.1.1.2. 
The RRH assistance must be provided in accordance with the housing 
relocations and stabilization services requirements in 24 CFR § 
576.105, the short term and medium-term rental assistance 
requirements in 24 CFR § 576.105, and written standards and 
procedures established under 24 CFR § 576.400. 
 
1.2. 
PROGRAM ELIGIBILITY AND STRUCTURE 
 
1.2.1. 
Eligible applicants for this solicitation must be a non-profit organization and have: 
 
1.2.1.1. 
Five or more years’ experience providing homeless services; 
 
1.2.1.2. 
Sufficient knowledge of and documented experience providing RRH 
services or similar services; 
 
1.2.1.3. 
The ability to continue to provide RRH services at the end of the contract 
term; 
 
1.2.1.4. 
The ability to participate in the Coordinated Entry system; 
 
1.2.1.5. 
Knowledge of and experience using the HMIS system. 
 
1.2.1.6. 
In good standing with the Arizona Corporation Commission; 
 
1.2.1.7. 
Have a valid Dun and Bradstreet (DUNS) number; and 
 
1.2.1.8. 
Have an active profile in the federal System for Award Management 
(SAM).

220141-RFP 
 
 
 
1.3. 
Payment Structure 
 
The Subrecipient shall be paid on a cost reimbursement basis for services performed and 
work completed at time of billing and the County shall reimburse the subrecipient on a net 
“0” payments standard. 
 
1.3.1. 
Successful bidders/applicants will be classified as subrecipient(s) and the resulting 
contract(s) between the County and subrecipient(s) will be effective through June 
30, 2024. 
 
1.3.2. 
Contracts will be funded under 21.027 Catalog of Federal Domestic Assistance 
(CFDA) Coronavirus State and Local Fiscal Recovery Funds. 
 
1.4. 
Other governmental entities under agreement with the County may have access to services 
provided hereunder (see also Sections 3.6 and 3.7 below). 
 
1.5. 
The County reserves the right to add additional subrecipients, at the County’s sole 
discretion, in cases where the currently listed subrecipients are of an insufficient number 
or skill-set to satisfy the County’s needs or to ensure adequate competition on any project 
or task order work. 
 
1.6. 
The County reserves the right to award this contract to multiple vendors. The County 
reserves the right to award in whole or in part, by item or group of items, by section or 
geographic area, or make multiple awards, where such action serves the County’s best 
interest. 
 
2.0 
SCOPE OF WORK  
 
2.1 
The subrecipient shall be responsible for the implementation, and administration of the 
RRH Program to include: 
 
2.1.1 
Participants Eligibility 
2.1.2 
Service Delivery 
2.1.3 
Employee Management 
2.1.4 
Financial Management 
2.1.5 
Uniform Administrative Requirements 
2.1.6 
Reporting 
2.1.7 
Participant Record Keeping 
2.1.8 
Confidentiality of Client Information 
2.1.9 
Program Management and Administration 
 
2.2 
PARTICIPANTS ELIGIBILITY 
 
2.2.1 
Participant referrals will be referred to subrecipients through the Coordinated Entry 
System. 
 
2.2.2 
Subrecipients shall be responsible to determine individual and family eligibility for 
funded activities utilizing Section 103 of the McKinney-Vento Act, as amended by 
the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) 
Act, and provides four possible categories under which they may qualify: 
 
2.2.2.1 
Category 1: Literally Homeless - Individuals and families who lack a 
fixed, regular, and adequate nighttime residence or a place not meant 
for human habitation. 
 
2.2.2.2 
Category 2: Imminent Risk of Homelessness - Individuals and families 
who will imminently lose their primary nighttime residence and do not 
have sufficient resources or support networks, e.g., family, friends, faith-

220141-RFP 
 
 
 
based or other social networks, immediately available to prevent them 
from moving to an emergency shelter. 
 
2.2.2.3 
Category 3: Homeless under other Federal Statutes - Unaccompanied 
youth and families with children and youth who are defined as homeless 
under other federal statutes, and who do not otherwise qualify as 
homeless under the definition. 
 
2.2.2.4 
Category 4: Fleeing/Attempting to flee domestic violence - Individuals 
and families who are fleeing, or are attempting to flee, domestic 
violence, dating violence, sexual assault, stalking, or other dangerous 
or life-threatening conditions that relate to violence against the individual 
or a family member. 
 
2.3 
SERVICE DELIVERY 
 
2.3.1 
The subrecipient shall be responsible for providing services in the County rapidly 
connecting participants experiencing homelessness to housing and achieving 
housing stability.  Eligible activities include but are not limited to: 
 
2.3.1.1 
Navigation; Housing Search and Placement; 
2.3.1.2 
Housing Quality Standards Inspections; 
2.3.1.3 
Short and Medium-Term Rental Assistance; 
2.3.1.4 
Rental and Utility Deposits; and 
2.3.1.5 
Housing Stability Case Management. 
 
2.3.2 
Equal Opportunity, Fair Housing, And Equal Access Rule 
 
2.3.2.1 
Subrecipient shall ensure services deliver adheres to the following: Fair 
Housing Act (24 CFR 100); Executive Order 12259 (Equal Opportunity 
in Housing); Title VI of the Civil Rights Act of 1964 (24 CFR 1); Age 
Discrimination Act of 1975 (25 CFR 146); Section 504 of the 
Rehabilitation Act (24 CFR 8); Executive Order 11246 (Equal 
Employment Opportunity). In addition, subrecipient must adhere to the 
accessibility standards of the Americans with Disabilities Act, The Fair 
Housing Act, and the Rehabilitation Act, as revised. More information 
can be found at:  
https://www.hud.gov/program_offices/fair_housing_equal_opp/fair_hou
sing_rights_and_obligations  . 
 
2.3.2.2 
Subrecipient must have the capacity to provide equal access to Housing 
and Urban Development (HUD) programs regardless of sexual 
orientation or gender identity 24 CFR Parts 5, 200, 203, 236, 400, 570, 
574, 882, 891, and 982. 
 
2.4 
EMPLOYEE MANAGEMENT 
 
Subrecipient shall ensure the following: 
 
2.4.1 
Background checks and Fingerprint clearance cards must be obtained for all staff 
members who have direct contact with those experiencing homelessness.  If a staff 
member, is unable to obtain a Level 1 fingerprint clearance card than there must 
be documentation that they have appealed this.  If the appeal is not obtained then 
the staff member can no longer work on any part of the project that is agreement 
is funding. 
 
2.4.2 
Proposers have the ability to assist individuals facing language barriers.

220141-RFP 
 
 
 
2.4.3 
Staff are culturally-competent and sensitive to the needs of the individuals seeking 
services. 
 
2.4.4 
Staff are provided training about  trauma informed care,  conflict resolution. 
 
2.4.5 
Under no circumstances shall services delivery be impacted by a personnel 
change on the part of the subrecipient. 
 
2.4.6 
The subrecipient shall not reassign any key personnel identified in their proposal 
without the express consent of the County. 
 
2.4.7 
The County reserves the right to demand subrecipient immediately remove from 
its premises any personnel it determines to be a risk to participants and service 
delivery. 
 
2.5 
FINANCIAL MANAGEMENT 
 
2.5.1 
Subrecipients shall comply with eligible costs restrictions: 
 
2.5.1.1 
Rental assistance cannot be provided unless the rent does not exceed 
the Fair Market Rent established by HUD’s standard for rent 
reasonableness under 24 CFR 982.507. RRH should try to align with 
the County Continuum of Care Community Adopted Best Practices for 
RRH 
https://www.azmag.gov/Portals/0/Documents/Continuum%20of%20Car
e/CoC-Governance-Charter-Policies-
Procedures_Rev%209_30_2019.pdf. 
 
2.5.1.2 
Financial assistance and short- and medium-term assistance (24 CFR § 
576.104, 24 CFR § 576.105, 24 CFR § 576.106): 
 
2.5.1.2.1 
Housing search and placement. 
2.5.1.2.2 
Rental application fees (when charged by owner to all 
applicants); 
2.5.1.2.3 
Security deposits (no more than two month’s rent); 
2.5.1.2.4 
Last month’s rent (applies to 24-month cap); 
2.5.1.2.5 
Utility deposits (when required by utility company for all 
customers); 
2.5.1.2.6 
Moving costs (e.g. truck rental, moving company, up to 
three months of storage); and 
2.5.1.2.7 
Rental assistance (not to exceed 24 months) with short-
term rental assistance of 0-3 months being the goal for 
RRH, and medium-term rental assistance when needed. 
 
2.5.1.3 
Additional eligible services costs (24 CFR § 576.105): 
 
2.5.1.3.1 
Housing search and placement 
2.5.1.3.2 
Housing stability case management/ navigation services; 
2.5.1.3.3 
Mediation; 
2.5.1.3.4 
Legal services; and 
2.5.1.3.5 
Credit repair (e.g., budgeting/money management).

220141-RFP 
 
 
 
2.6 
UNIFORM ADMINISTRATIVE REQUIRMENTS 
 
2.6.1 
By submitting a proposal, the applicant agrees to comply with applicable provisions 
of Title 2, subtitle A, Chapter II, Part 200—UNIFORM ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR 
FEDERAL AWARDS contained in 2 C.F.R. §200, et seq. 
 
2.7 
REPORTING 
 
2.7.1 
Subrecipient shall enter all required information in HMIS. 
 
2.7.2 
Subrecipients shall provide monthly reports due lo later than the 15th calendar day 
of each month. Monthly reports will include: 
 
2.7.2.1 
Contract Payment Request  
2.7.2.2 
HMIS 0323 Demographic Report  
2.7.2.3 
HMIS 0550 Exit Destination Report  
2.7.2.4 
HMIS ESG Report 
2.7.2.5 
HMIS Shelter Bed Utilization Report 
2.7.2.6 
HMIS CoC APR  
 
2.7.3 
Additional reports may be requested as required by County and Federal 
requirements. 
 
2.8 
PARTICIPANT RECORD KEEPING 
 
Subrecipient shall be responsible for maintaining extensive participant records in an 
organized manner both physical case files and electronic files.  
 
2.9 
PROGRAM MONITORING AND EVALUATION 
 
2.9.1 
County staff will monitor the subrecipient’s compliance with, and performance 
under, the terms and conditions of the contract. On-site visits shall consist of case 
file reviews, administrative reviews, invoicing processes and other items to be 
identified at the time of contracting. 
 
2.9.2 
The Subrecipient will provide read only access to the project in HMIS for 
the purpose of monitoring client files no more than once per quarter. The 
Subrecipient is responsible for notifying HMIS Lead Agency and granting 
access to the County within 3 business days of monitoring notice. The 
County will provide notice 14 days prior to desk and on-site monitoring, 
not to exceed once per quarter. The County may coordinate monitoring 
with other funding partners.  
 
2.9.3 
The Subrecipient shall make available for inspection and/or copying by the 
County's monitors, all records and accounts relating to the work performed or the 
services provided under the contract. Subrecipient shall be monitored for fiscal, 
program delivery and contract compliance bi-annually or more often as needed. 
Monitoring shall occur during subrecipient’s normal business hours, announced or 
unannounced. 
 
2.9.4 
Subrecipient found to be deficient in any area shall receive written notification of 
findings and required corrective actions. Subrecipient shall provide a written 
response outlining corrective actions and steps to ensure findings are corrected 
and resolved to preclude future issues as directed in the monitoring report.

220141-RFP 
 
 
 
2.10 
CONFIDENTIALITY OF CLIENT INFORMATION 
 
2.10.1 Compliance: 
The 
subrecipient, 
its 
personnel, 
volunteers, 
interns 
and 
subcontractors unless otherwise exempt, shall adhere to all federal, state and local 
laws regarding confidentiality including, but not limited to the Health Insurance 
Portability and Accountability Act (HIPAA) Pub. L. No. 1-4-191 (1996) and 
regulations promulgated there under. 
 
2.10.2 Personal Identifiable Information: PII is any data that could potentially identify a 
specific individual. The subrecipient shall ensure information containing 
participants’ PII is not transmitted either electronically or hard copy. 
 
2.10.3 Prohibition: The subrecipient, its personnel, subcontractors, volunteers and interns 
shall not divulge or release information received from County staff about any 
participant to anyone without a court order, except to the program staff, or anyone 
authorized by the individual listed in the Notices section to receive it. Violation of 
this Paragraph or applicable law shall constitute grounds to terminate the contract. 
 
2.10.4 Release Authorization: Release of records containing participant information 
requires a signed authorization/release form executed in accordance with current 
state licensing and federal standards. All release authorization forms shall be 
maintained by the subrecipient and indicate the person or agency to receive the 
information, the specific information to be released, and the expiration date or 
event triggering the expiration date of the release, and shall be signed by the 
participant. Release forms shall meet all federal and state requirements, as 
applicable and including, but not limited to, 42 CFR Part 2 (Authorization for Use 
and Disclosure of Protected Health Information form). Unless the subrecipient is 
otherwise exempt, disclosures must be accounted for within 45 CFR 164.528 
(Accounting of disclosure of protected health information). 
 
2.10.5 Record Dissemination: Except for the persons identified in the Notices section, the 
subrecipient shall refer persons requesting records or written documentation 
containing participant information relating to the contract to County staff. The 
subrecipient shall maintain release authorization forms to track the dissemination 
of information in each participant’s record, except for the release of record to the 
County staff. 
 
2.10.6 Research Data: Notwithstanding any other provision of the contract, the 
subrecipient shall not provide to anyone other than County staff any information, 
including information about participant’s in whatever form, for research purposes 
without the prior written approval of the individual listed in the Notices section.  
 
2.11 
PROGRAM MANAGEMENT AND ADMINISTRATION 
 
2.11.1 Financial Management: 
 
2.11.1.1 In accordance with 29 CFR 97.20, subrecipient shall establish and 
maintain a special (separate) bank account for funds provided under the 
contract, or an accounting system that assures the safeguarding and 
accountability of all assets provided under the contract. 
 
2.11.1.2 No part of the funds deposited in the special bank account shall be 
commingled with other funds of the subrecipients. Any interest earned 
shall be disposed of in a manner specified by the County in accordance 
with applicable State and Federal regulations. If a separate bank 
account is established, the subrecipient shall provide a signed special 
bank account agreement authorizing the County to obtain information

220141-RFP 
 
 
 
about the account. If an accounting system is used, it shall be in 
accordance with generally accepted accounting principles. 
 
2.11.1.3 The subrecipient shall maintain a financial management system that 
meet the following standards: 
 
2.11.1.3.1 Financial reporting: Accurate, current, and complete 
disclosure of the financial results of financially assisted 
activities must be made in accordance with the financial 
reporting requirements of the contract. 
 
2.11.1.3.2 Accounting records: The subrecipient must maintain 
records adequately identifying the source and application of 
funds provided for financially-assisted activities. These 
records must contain information pertaining to the contract 
and authorizations, obligations, unobligated balances, 
assets, liabilities, outlays or expenditures, and income. 
 
2.11.1.3.3 Internal control: The subrecipient shall maintain effective 
control and accountability for all agreement cash, real and 
personal property, and other assets. The subrecipient must 
adequately safeguard all such property and must assure 
that it is used solely for authorized purposes. 
 
2.11.1.3.4 Budget control: The subrecipient must maintain actual 
expenditures or outlays compared with budgeted amounts 
for the agreement. Financial information must be related to 
performance 
or 
productivity 
data, 
including 
the 
development of unit cost information whenever appropriate 
or specifically required in the agreement. If unit cost data is 
required, estimates based on available documentation will 
be accepted whenever possible. 
 
2.11.1.3.5 Allowable cost: The subrecipient must use 2 CFR Part 200 
Subpart E — Cost Principles regulations, the terms of the 
contract will be followed in determining the reasonableness, 
allow ability, and allocability of costs. 
 
2.11.1.3.6 Source documentation: Accounting records must be 
supported by source documentation such as cancelled 
checks, paid bills, payrolls, time and attendance records, 
contract and subcontract documents, etc. 
 
2.11.1.4 Subrecipient recognizes the following as ineligible costs: 
 
2.11.1.4.1 Ineligible Activities 
 
2.11.1.4.1.1 Staff 
recruitment, 
entertainment, 
conferences, or retreats; 
2.11.1.4.1.2 Public relations or fundraising; and 
2.11.1.4.1.3 Advocacy, 
planning, 
and 
applicant’s 
organizational capacity building. 
 
2.11.1.4.2 Ineligible Costs 
 
2.11.1.4.2.1 Depreciation; 
2.11.1.4.2.2 Debts/late fees;

220141-RFP 
 
 
 
2.11.1.4.2.3 Salary of personnel when not working directly 
with or on approved program activities; 
2.11.1.4.2.4 Costs associated with the organization rather 
than the service delivery (advertisements, 
pamphlets about organization, etc.); 
2.11.1.4.2.5 Transportation costs not directly associated 
with client service delivery; 
2.11.1.4.2.6 Costs of direct and outside legal services are 
not 
eligible 
(unless 
other 
appropriate 
services are unavailable or inaccessible 
within the community). 
 
2.11.1.5 Debt Collection and Audit Resolution 
 
2.11.1.5.1 If at any time, the County determines a cost for which 
payment has been made is a disallowed cost, such as 
overpayment, the County shall notify the subrecipient in 
writing of the disallowance. The County shall also state the 
means of correction, which may be but shall not be limited 
to adjustment of any future claim submitted by the 
subrecipient by the amount of the disallowance, or to 
require repayment of the disallowed amount by the 
subrecipient. 
 
2.11.1.5.2 Subrecipient is responsible for all funds under the contract, 
and any agreements with subcontractors. The County shall 
hold all subrecipients liable for all expenditures of funds. 
 
2.11.1.6 Sanctions and Corrective Actions 
 
2.11.1.6.1 The subrecipient agrees the County may, based upon 
applicable laws or regulations, impose corrective action on 
the subrecipient up to and including sanctions of funding 
provided for in this agreement. The imposition of any 
corrective action plan or sanctions shall be at the discretion 
of the MCHSD. Actions which may lead to the provisions of 
this section include (but are not limited to): 
 
2.11.1.6.1.1 Failure to perform the required tasks and 
activities for which the funding is provided. 
2.11.1.6.1.2 Failure to achieve the stated performance 
goals and objectives in section. 
2.11.1.6.1.3 Failure to maintain appropriate fiscal and 
programmatic records in accordance with the 
terms of the contract. 
2.11.1.6.1.4 Failure to submit the required fiscal and 
performance reports. 
 
2.11.1.7 Program Oversight 
 
2.11.1.7.1 The County or any other legally authorized department of 
the County, state or federal government may, at any time 
during the hours of operation with or without notice to the 
subrecipient:

220141-RFP 
 
 
 
2.11.1.7.2 Visit or inspect the subrecipient’s, or subcontractors. 
 
2.11.1.7.3 Observe the services provided; 
 
2.11.1.7.4 Interview participants; and 
 
2.11.1.7.5 Inspect and copy records relating to the contract, including 
but not limited to personnel files, participant files, billing 
documentation, policies and procedures. 
 
3.0 
PURCHASING REQUIREMENTS 
 
3.1 
PERFORMANCE 
 
It shall be the subrecipient’s responsibility to meet the proposed performance 
requirements. Maricopa County reserves the right to obtain services on the open market in 
the event the subrecipient fails to perform, and any price differential will be charged against 
the subrecipient. 
 
3.2 
EMPLOYEE MANAGEMENT 
 
3.2.1 
Subrecipient shall endeavor to maintain the personnel proposed in their proposal 
throughout the performance of this contract.  
 
3.2.2 
If subrecipient personnel’s employment status changes, subrecipient shall provide 
County a list of proposed replacements with equivalent or greater experience. 
 
3.2.3 
Under no circumstances shall the implementation schedule be impacted by a 
personnel change on the part of the subrecipient. 
 
3.2.4 
Subrecipient shall not reassign any key personnel identified in their proposal 
without the express consent of the County. 
 
3.2.5 
County reserves the right to immediately remove from its premises any 
subrecipient personnel it determines to be a risk to County operations. 
 
3.2.6 
County reserves the right to request the replacement of any subrecipient personnel 
at any time, for any reason. 
 
3.3 
INVOICES AND PAYMENTS 
 
3.3.1 
The subrecipient shall submit one legible copy of their detailed invoice before 
payment(s) will be made. Incomplete invoices will not be processed. At a minimum, 
the invoice must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number 
• 
Project name and/or number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Mileage with rate (if applicable) 
• 
Total amount due 
  
3.3.2 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order.

220141-RFP 
 
 
 
  
3.3.3 
Payment shall only be made to the subrecipient by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an electronic funds 
transfer (EFT) process. After contract award, the subrecipient shall complete the 
Vendor Registration Form that is accessible from the County Department of 
Finance Vendor Registration Website https://www.maricopa.gov/5169/Vendor-
Information. 
EFT payments to the routing and account numbers designated by the subrecipient 
shall include the details on the specific invoices that the payment covers. The 
subrecipient is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
3.4 
APPLICABLE TAXES 
 
3.4.1 
It is the responsibility of the Subrecipient to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in grant 
award. 
 
3.4.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide the Subrecipient any advice or guidance regarding taxes. If you have 
questions regarding your tax liability, seek advice from a tax professional prior to 
submitting 
your 
bid. 
You 
may 
also 
find 
related 
information 
at 
https://www.azdor.gov/Business.aspx. Once your bid is submitted, the offer is valid 
for the time specified in this solicitation, regardless of mistake or omission of tax 
liability. If the County finds overpayment of a project due to tax consideration that 
was not due, the Subrecipient shall be liable to the County for that amount, and by 
contracting with the County agrees to remit any overpayments back to the County 
for miscalculations on taxes included in a bid price. 
 
3.4.3 
Tax Indemnification: Subrecipient and all subgrantees shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Subrecipient shall, and require all subgrantees to, hold Maricopa 
County harmless from any responsibility for taxes, damages, and interest, if 
applicable, contributions required under Federal and/or state and local laws and 
regulations, and any other costs including: transaction privilege taxes, 
unemployment compensation insurance, Social Security, and Workers’ 
Compensation. Contractor may be required to establish, to the satisfaction of 
County, that any and all fees and taxes due to the City, County, or the State of 
Arizona for any license or transaction privilege taxes, use taxes, or similar excise 
taxes are currently paid (except for matters under legal protest). 
 
3.5 
POST AWARD MEETING 
 
The Subrecipient may be required to attend a post-award meeting with the department to 
discuss the terms and conditions of this grant. This meeting will be coordinated by HSD  
 
3.6 
CONFIDENTIALITY 
 
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third party in preparing a response to this 
solicitation, it shall require the third party to acknowledge and comply with this provision.

220141-RFP 
 
 
 
 
3.7 
PUBLIC RECORDS 
 
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the County at the Maricopa County Office of Procurement Services. Offers shall 
be open to public inspection and copying after contract award and execution, except for 
such offers or sections thereof determined to contain proprietary or confidential information 
by the Office of Procurement Services. If an offeror believes that information in its offer or 
any resulting contract should not be released in response to a public record request, under 
Arizona law, the offeror shall indicate the specific information deemed confidential or 
proprietary and submit a statement with its offer detailing the reasons that the information 
should not be disclosed. Such reasons shall include the specific harm or prejudice which 
may arise from disclosure. The records manager of the Office of Procurement Services 
shall determine whether the identified information is confidential pursuant to the Maricopa 
County Procurement Code. 
 
3.8 
RIGHTS IN DATA 
 
3.8.1 
The County shall have the use of data and reports resulting from a grant without 
additional cost or other restriction except as may be established by law or 
applicable regulation. Each party shall supply to the other party, upon request, any 
available information that is relevant to a contract and to the performance 
thereunder. 
 
3.8.2 
Data, records, reports, and all other information generated for the County by a third 
party as the result of a grant are the property of the County and shall be provided 
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity. 
 
3.9 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
3.9.1 
In accordance with Section MC1-373 of the Maricopa County Procurement Code, 
the Subrecipient agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this grant for six years after final payment or until after the resolution of 
any audit questions, which could be more than six years, whichever is longest. The 
County, Federal or state auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials. 
 
3.9.2 
If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the Subrecipient 
shall reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
3.10 
INFLUENCE 
 
3.10.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
3.10.2 An attempt to influence includes, but is not limited to: 
 
3.10.2.1 
A person offering or providing a gratuity, gift, tip, present, 
donation, money, entertainment or educational passes or tickets, or any

220141-RFP 
 
 
 
type of valuable contribution or subsidy that is offered or given with the 
intent to influence a decision, obtain a contract, garner favorable 
treatment, or gain favorable consideration of any kind. 
 
3.10.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this grant.  
 
4.0 
CONTRACTUAL TERMS AND CONDITIONS 
 
4.1 
CONTRACT TERM 
 
This Contract is for awarding a requirements service contract to cover for the period from 
date listed on page 1 through December 31, 2022.   
 
4.2 
OPTION TO EXTEND 
The County may extend the performance period of this contract for a period of up to two 
(2) years. 
 
4.3 
NOT AGENTS OF THE COUNTY 
 
Subrecipient expressly agrees that all Subrecipient staff remain employees of the 
Subrecipient and are not employees of Maricopa County, or its departments, and shall not 
be provided benefits bestowed on employees of Maricopa County; including but not limited 
to, health insurance, life insurance, unemployment, Trust coverage, retirement, deferred 
compensation, and/or workers compensation.  
 
4.4 
INDEMNIFICATION 
 
4.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
Subrecipient, the Subrecipient shall defend, indemnify, and hold harmless the 
County (as Owner), its agents, representatives, officers, directors, officials, and 
employees from and against all claims, damages, losses, and expenses (including, 
but not limited to attorneys' fees, court costs, expert witness fees, and the costs 
and attorneys' fees for appellate proceedings) arising out of, or alleged to have 
resulted from, the negligent acts, errors, omissions, or mistakes relating to the 
performance of this contract. 
 
4.2 
Subrecipient's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the Subrecipient, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
4.3 
The scope of this indemnification does not extend to the sole negligence of County. 
 
 
4.4 INSURANCE 
 
4.4.1 
Contractor, at Contractor’s own expense, shall purchase and maintain, at 
a minimum, the herein stipulated insurance from a company or companies

220141-RFP 
 
 
 
duly licensed by the State of Arizona and possessing an AM Best, Inc. 
category rating of B++. In lieu of State of Arizona licensing, the stipulated 
insurance may be purchased from a company or companies, which are 
authorized to do business in the State of Arizona, provided that said 
insurance companies meet the approval of County. The form of any 
insurance policies and forms must be acceptable to County. 
 
4.4.2 
All insurance required herein shall be maintained in full force and effect 
until all work or service required to be performed under the terms of the 
contract is satisfactorily completed and formally accepted. Failure to do so 
may, at the sole discretion of County, constitute a material breach of this 
contract. 
 
4.4.3 
In the event that the insurance required is written on a claims-made basis, 
Contractor warrants that any retroactive date under the policy shall 
precede the effective date of this contract and either continuous coverage 
will be maintained, or an extended discovery period will be exercised for a 
period of two years beginning at the time work under this contract is 
completed. 
 
4.4.4 
Contractor’s insurance shall be primary insurance as respects County, and 
any insurance or self-insurance maintained by County shall not contribute 
to it. 
 
4.4.5 
Any failure to comply with the claim reporting provisions of the insurance 
policies or any breach of an insurance policy warranty shall not affect the 
County’s right to coverage afforded under the insurance policies. 
 
4.4.6 
The insurance policies may provide coverage that contains deductibles or 
self-insured retentions. Such deductible and/or self-insured retentions 
shall not be applicable with respect to the coverage provided to County 
under such policies. Contractor shall be solely responsible for the 
deductible and/or self-insured retention and County, at its option, may 
require Contractor to secure payment of such deductibles or self-insured 
retentions by a surety bond or an irrevocable and unconditional letter of 
credit. 
 
4.4.7 
The insurance policies required by this contract, except Workers’ 
Compensation and Errors and Omissions, shall name County, its agents, 
representatives, officers, directors, officials, and employees as additional 
insureds. 
 
4.4.8 
The policies required hereunder, except Workers’ Compensation and 
Errors and Omissions, shall contain a waiver of transfer of rights of 
recovery (subrogation) against County, its agents, representatives, 
officers, directors, officials, and employees for any claims arising out of 
Contractor’s work or service. 
 
4.4.9 
If available, the insurance policies required by this contract may be 
combined with Commercial Umbrella Insurance policies to meet the 
minimum limit requirements. If a Commercial Umbrella insurance policy is 
utilized to meet insurance requirements, the Certificate of Insurance shall 
indicate which lines the Commercial Umbrella Insurance covers. 
 
4.4.9.1 Commercial General Liability 
 
Commercial General Liability (CGL) insurance and, if necessary, 
Commercial Umbrella insurance with a limit of not less than

220141-RFP 
 
 
 
$1,000,000 for each occurrence, $1,000,000 Products/Completed 
Operations Aggregate, and $2,000,000 General Aggregate Limit. 
The policy shall include coverage for premises liability, bodily 
injury, broad form property damage, personal injury, products and 
completed operations and blanket contractual coverage, and shall 
not contain any provisions which would serve to limit third party 
action over claims. There shall be no endorsement or 
modifications of the CGL limiting the scope of coverage for liability 
arising from explosion, collapse, or underground property 
damage. 
 
4.4.10 Certificates of Insurance 
 
4.4.10.1 
Prior to contract award, Subrecipient shall furnish the 
County with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form provided by 
the County, issued by Subrecipient’s insurer(s), as evidence that 
policies providing the required coverage, conditions, and limits 
required by this contract are in full force and effect. Such 
certificates shall identify this contract number and title. 
 
4.4.10.2 
In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage shall 
extend for two years past completion and acceptance of 
Subrecipient’s work or services and as evidenced by annual 
Certificates of Insurance. 
 
4.4.10.3 
If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days prior 
to the expiration date. 
 
4.4.10.4 Certificates of Insurance shall identify Maricopa County as the 
certificate holder as follows: 
 
Maricopa County 
c/o Risk Management 
301 W Jefferson St, Suite 910 
Phoenix, AZ 85003 
 
 
4.5 
FORCE MAJEURE 
 
4.5.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes will include acts of God/nature 
(including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, 
invasion, act of foreign enemies, hostilities (whether war is declared or not), civil 
war, riots, rebellion, revolution, insurrection, military or usurped power or 
confiscation, terrorist activities, nationalization, government sanction, lockout, 
blockage, embargo, labor dispute, strike, and interruption or failure of electricity or 
telecommunication service. 
 
4.5.2 
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply.

220141-RFP 
 
 
 
 
4.5.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
4.6 
AVAILABILITY OF FUNDS 
 
4.6.1 
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the Subrecipient as herein 
provided are actually available to County for disbursement. The County will be the 
sole judge and authority in determining the availability of funds under this contract. 
County will keep the Subrecipient fully informed as to the availability of funds. 
 
4.6.2 
If any action is taken by any State agency, Federal department, or any other 
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations 
under, or in connection with, this contract, County may amend, suspend, decrease, 
or terminate its obligations under, or in connection with, this contract. In the event 
of termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance. 
 
4.7 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
4.8 
STOP WORK ORDER 
 
4.8.1 
The procurement officer may, at any time, by written order to the Contractor, 
require the Contractor to stop all, or any part, of the work called for by this contract 
for a period of 90 calendar days after the order is delivered to the Contractor, and 
for any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the Contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the Contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
 
4.8.1.1 
cancel the stop work order; or  
 
4.8.1.2 
terminate the work covered by the order as provided in the Termination 
for Default or the Termination for Convenience clause of this contract. 
 
4.8.1.3 
The procurement officer may make an equitable adjustment in the 
delivery schedule and/or contract price, and the contract shall be 
modified, in writing, accordingly, if the Contractor demonstrates that the 
stop work order resulted in an increase in costs to the Contractor 
 
4.9 
TERMINATION FOR CONVENIENCE

220141-RFP 
 
 
 
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the Contractor. 
 
4.10 
TERMINATION FOR DEFAULT 
 
4.10.1 The County may, by written Notice of Default to the Subrecipient, terminate this 
contract in whole or in part if the Subrecipient fails to: 
 
4.10.1.1 deliver the supplies or to perform the services within the time specified 
in this contract or any extension;  
 
4.10.1.2 make progress, so as to endanger performance of this contract; or  
 
4.10.1.3 perform any of the other provisions of this contract.  
 
4.10.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the Subrecipient does not cure such failure within the time period 
specified in a Notice to Cure from the procurement officer specifying the failure 
and the necessary corrective action.  
 
4.11 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract. 
 
4.12 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the Subrecipient any amounts Subrecipient owes to the County for damages 
resulting from breach or deficiencies in performance of the contract. 
 
4.13 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
4.14 
ADDITIONS/DELETIONS OF SERVICES 
 
The County reserves the right to add and/or delete services to a contract. If additional 
services are required from a contract, prices for such additions will be negotiated between 
the Subrecipient and the County. 
 
4.15 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the Subrecipient in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the Subrecipient equal to the

220141-RFP 
 
 
 
amount of the disallowance, or to require reimbursement forthwith of the disallowed amount 
by the Subrecipient by issuing a check payable to Maricopa County. 
 
4.16 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
 
4.17 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract. 
 
4.18 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract.  
 
4.19 
RELATIONSHIPS 
 
4.19.1 In the performance of the services described herein, the Subrecipient shall act 
solely as an independent Subrecipient, and nothing herein or implied herein shall 
at any time be construed as to create the relationship of employer and employee, 
co-employee, partnership, principal and agent, or joint venture between the County 
and the Subrecipient. 
 
4.19.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the Subrecipient will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
 
4.20 
NON-DISCRIMINATION 
 
Subrecipient agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, Subrecipient shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can be downloaded from the Arizona Memory Project at  
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.) 
 
4.21 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01  
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
4.22 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
4.22.1 The undersigned (authorized official signing on behalf of the Subrecipient) certifies 
to the best of his or her knowledge and belief that the Subrecipient, its current 
officers, and directors:

220141-RFP 
 
 
 
4.22.1.1 are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction; 
 
4.22.1.2 have not within a three-year period preceding this contract: 
 
4.22.1.2.1 been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, State or 
local) transaction or contract;  
 
4.22.1.2.2  been convicted of violation of any Federal or State antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract;  
 
4.22.1.3 are not presently indicted or criminally charged by a government entity 
(Federal, State or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, State or local) 
transaction or contract; 
 
4.22.1.4 are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and  
 
4.22.1.5 have not within a three-year period preceding this contract had any 
public transaction (Federal, State or local) terminated for cause or 
default. 
 
4.22.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
4.22.3 Subrecipient shall include, without modification, this clause in all lower tier covered 
transactions (i.e. transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the Subrecipient shall include the information required by this 
clause with their bid. 
 
4.23 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
4.23.1 By entering into the contract, the Subrecipient warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Subrecipient shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Subrecipient and its subcontractors shall also maintain Employment 
Eligibility Verification forms (I-9) as required by the Immigration Reform and Control 
Act of 1986, as amended from time to time, for all employees performing work under 
the contract and verify employee compliance using the E-Verify system and shall 
keep a record of the verification for the duration of the employee’s employment or at 
least three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov.

220141-RFP 
 
 
 
 
4.23.2 The County retains the legal right to inspect documents of Subrecipient and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.24.1 of this section. Subrecipient and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
Subrecipient or any of its subcontractors are not in compliance, the County will 
consider this a material breach of the contract and may pursue any and all remedies 
allowed by law, including, but not limited to: suspension of work, termination of the 
contract for default, and suspension and/or debarment of the Subrecipient. All costs 
necessary to verify compliance are the responsibility of the Subrecipient 
 
4.24 
SUBRECIPIENT EMPLOYEE Whistleblower Rights and Requirement To Inform 
Employees of Whistleblower Rights 
 
4.24.1 The parties agree that this contract and employees working on this contract will be 
subject to the employee whistleblower protections established by Title 41 U.S.C. § 
4712 and Section 3.908 of the Federal Acquisition Regulation. 
 
4.24.2 Subrecipient shall inform its employees in writing, in the predominant language of 
the workforce, of employee whistleblower rights and protections under 41 U.S.C. § 
4712, as described in Section 3.908 of the Federal Acquisition Regulation. 
Documentation of such employee notification must be kept on file by Subrecipient 
and copies provided to County upon request. 
 
4.24.3 Subrecipient shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($250,000 as of Fiscal Year 
2018). 
 
4.25 
SUBRECIPIENT LICENSE REQUIREMENT 
 
4.25.1 Subrecipient shall procure all permits, insurance, and licenses, and pay the 
charges and fees necessary and incidental to the lawful conduct of his/her 
business, and as necessary complete any requirements, by any and all 
governmental or non-governmental entities as mandated to maintain compliance 
with and remain in good standing. Subrecipient shall keep fully informed of existing 
and future trade or industry requirements, and Federal, State, and local laws, 
ordinances, and regulations which in any manner affect the fulfillment of a contract 
and shall comply with the same. Subrecipient shall immediately notify both Office 
of Procurement Services and the department of any and all changes concerning 
permits, insurance, or licenses. 
 
4.25.2 Subrecipient furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Subrecipient is not relieved of its obligation to obtain and 
possess the required licenses by subcontracting of the labor portion of the contract. 
Subrecipients are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. 
Subrecipient shall identify which license(s), if any, the Registrar of Contractors 
requires for performance of the contract. 
 
4.26 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.

220141-RFP 
 
 
 
4.27 
GOVERNING LAW 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
4.28 
NOTICES 
 
All notices given pursuant to the terms of this contract shall be addressed to: 
 
For County: 
 
Maricopa County 
Office of Procurement Services 
160 S. 4th Avenue 
Phoenix, Arizona 85003-1647 
 
For Contract Activities: 
Maricopa County Human Services Department 
Housing and Community Development Division 
Assistant Director 
234 North Central, 3rd Floor 
Phoenix, Arizona 85004 
 
For Contractor: 
 
Community Bridges, Inc 
1855 W. Baseline  
Mesa, Az 85202 
 
4.29 
INQUIRIES 
 
4.30.1 Inquiries concerning information herein must be submitted prior to the question 
deadline date/time posted in the e-procurement platform, Periscope S2G, using 
the link in the “Q&A” tab. 
 
4.30.2 Administrative telephone/email inquiries shall be addressed to: 
 
PO NAME, PROCUREMENT OFFICER 
TELEPHONE: (602) 506-Phone# 
PO email@maricopa.gov 
 
4.30.3 Inquiries may be submitted by telephone but must be followed up in writing. No 
oral communication is binding on Maricopa County.

IN WITNESS WHEREOF, this contract is executed on the date set forth above. 
 
 
CONTRACTOR 
 
 
 
 
 
 
 
 
 
AUTHORIZED SIGNATURE 
 
 
 
 
 
 
 
 
PRINTED NAME AND TITLE 
 
 
 
 
 
 
 
 
ADDRESS 
 
 
 
 
 
DATE 
 
 
 
MARICOPA COUNTY 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CHAIRMAN, BOARD OF SUPERVISORS 
 
 
DATE 
 
 
ATTESTED: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CLERK OF THE BOARD 
 
 
 
 
DATE 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY  
 
 
 
DATE 
 
John Hogeboom President/CEO
1855 W. Baseline Rd., Ste. 101 Mesa, AZ 85202
11/29/2021

CONTRACT AWARD AGREEMENT 
 
 
SUBRECIPIENT NAME:  
 
 
 
 
 
 
 
VENDOR #:  
 
 
 
 
 
 
 
 
 
 
SUBRECIPIENT ADDRESS: 
 
 
 
P.O. ADDRESS: 
 
 
 
 
 
 
 
 
 
 
 
 
SUBRECIPIENT PHONE #: 
 
 
 
 
 
 
 
SUBRECIPIENT FAX #: 
 
 
 
 
 
 
 
 
COMPANY WEB SITE:  
 
 
 
 
 
 
 
COMPANY CONTACT (REP):   
 
 
 
 
 
 
 
 
 
 
E-MAIL ADDRESS (REP):  
 
 
 
 
 
 
 
 
 
 
PAYMENT TERMS: 
Net Zero 
 
GRANT AWARD: 
AMOUNT 
 
 
RAPID RE-HOUSING SERVICES   
 
 
 
 
 
 
 
 
 
Respondent's signature below indicates understanding and agreement to perform the services outlined in 
the included scope of work for the total amounts listed above.   
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Signature (REQUIRED)  
 
 
 
 
 
Date

EXHIBIT 1: BUDGET