APPROVED NORTH BLACK CANYON CI.PDF

parizoxag
a!

D
Office of Procurement Services

GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM

This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a Cl form is valid from July 1 thru June 30th of each Fiscal Year.

PARTMENT NAM : PARTMENT RX#
DEPARTMENT NAME |Jman Services Department DEPAREMENT R

PROPOSED CONTRACT VENDORNorth Black Canyon Hospitality, LLC} ee IDENTIFIED Date:

Company: North Black Canyon Hospitality, LLC REQUESTED DELIVERY

Address: 17211 N. Black Canyon Highway Date:

City, State: Phoenix, AZ QUOTED PRICE: $2,600,000
Zip/Postal Code: |85023

Phone: 512-636-2177 Accounting String:

Fax:

Contact Name: |Jason Schubert

DESCRIPTION OF GOODS OR SERVICES REQUIRED: _
The estimated cost of this Procurement is: [ |s $100k eo |> $100k

Is this a Technology Procurement? Yes |¢/|No

The Human Services Department seeks to contract with North Black Canyon Hospitality, LLC (NBCH)
Black Canyon) to provide up to147 rooms for COVID isolation and nursing care services to homeless
persons identified by the Department. The room rate will be $80 per night, the County will pay only for
rooms that are occupied. The County shall utilize 3 rooms to be used as office space and storage for
supplies. The County shall also pay $100 for Post Discharge COVID Room Cleaning per room upon
vacancy. The Contract term will begin December 20, 2021 through June 30, 2022.

COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “CompetitionImpracticable” meansan acquisition where, competition is
impractical because of standardization, warranty, or other factors asapproved by the Board of Supervisors.

NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:

* Personal or department preference for a product or vendor

+ Department perception that the vendor is the best qualified (this should be determined through a competitive process)
* Lack of department planning resulting in limited time to conduct a competitive procurement

* Special incentive or deal offered (can be assessed in open and competitive solicitation)

«Department convenience

[__|erant specified (supporting documents attached) CI

Software license renewals, additions, or upgrades available
from only one source

[Brand compatibility available from only one source (no other

[Mailing lists, subscriptions or media advertising distributors)

[Warranty voided if service provided by other contract vendor [__Jother proprietary situation

[other (Provide written explanation below)

THISIS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page ifneeded):

- Hotel ownership already providing COVID isolation for Public Health at a similar property
- Hotel staff and ownership able to begin serving population immediately without need for
additional Public Health training due to previous experience

- Hotel proximity to homeless services

- A lack of other hotel properties willing to allow the County to use rooms for COIVD positive
isolation.

SEARCH
Asearch was conducted consisting of: (check all that apply) RESULTS
ml Market research Cl Public notice given, list [no alternatives were identified
Ol Other vendors contacted oO Other [re alternatives were deemed acceptable
because (explain below):

Describe the search from above in detail:
The County is already contracting with hotels/motels that are willing to house homeless

individuals or those that are COVID positive. There are very few property owners willing to
shelter the individuals that require isolation as they recuperate from COVID-19.

PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.

Price has been fairly and reasonably established by: O Comparison to public sector contract pricing

[erpanison to previous comparable purchases Oo Discount off published catalog pricing
from a different vendor oO Market survey

| Independent estimate Other, explain:

Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):

The prices charged per room are comparable to the amount that is being charged by other
hotels/motels being used by the County for similar purposes.

CERTIFICATIONS

I certify:

1) | recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. | have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;

2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.

Department Head or Department Head Delegate Signature (Required)

. Jacqueline
Jacqueline Edwards =“ Eqwards =
Printed Name Signature Date

Office of Procurement Services

The CPO can approve procurements up to $100,000. This request is over $100,000 and must be submitted as an agenda
item to the Board of Supervisors for consideration.

Recommended to BOS for approval.
Ahmed vley OC pA ful Jo

Printed Name Y@rature Date

Office of Enterprise Technology (This procurement is classified as a technology procurement and must be
forwarded to OET for coordination and/or apprpval. If this procurement request is not approved by OET, the form will be
returned to the requestor.)

Approved. Recommended purfhase is in line witli Maricopa County's strategic technology plan or currently installed
L Jequipiene or service, and is gonsidered fo be/a/competition impracticable procurement.

[not Approved. Reasoning:

Printed Name Signature Date

Save