NORTH BLACK CANYON HOSPITALITY.PDF

Page 1 of 21 
 
 
 
 
CONTRACT 220181-CI  
FOR 
TEMPORARY HOTEL HOUSING ASSISTANCE 
 
 
This Contract is entered into by and between the North Black Canyon Hospitality, LLC referred to 
hereinafter as the “Contractor,” and Maricopa County, by and through the Human Services Department, 
referred to hereinafter as the “County.” The Contractor and the County are collectively referred to as the 
“Parties” and individually as a “Party.” The Parties, for and in consideration of the covenants and conditions 
set forth herein, shall provide and perform the services as set forth below. All rights and obligations of the 
Parties shall be governed by the terms of this Contract, including its Exhibits, Attachments, Appendices, 
and any Subcontracts or Amendments as set forth herein. 
 
This Contract was procured in accordance with the Maricopa County Procurement Code and 
contains all the terms and conditions agreed to by both Parties. No other understanding, oral or 
otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind the 
Parties. Nothing in this Contract shall be construed as consent to any lawsuit or waiver of any 
defense in any lawsuit brought against the State of Arizona, the County, or the Contractor, in any 
State or Federal Court nor shall the services being provided extend beyond the time required to 
satisfy the immediate needs of the County due to the current state of emergency. 
 
 
Legal notice under this Contract shall be given by personal delivery or by registered or certified mail, 
postage prepaid and return receipt requested, to the addresses set forth below. If the legal notice is 
personally delivered, it is deemed given and effective upon receipt by the Party to whom it is addressed. If 
the legal notice is mailed, it is deemed given and effective three (3) days after it is mailed by registered or 
certified mail. 
 
Notice to Contractor: North Black Canyon Hospitality, LLC 
 
Phone: 512-636-2177 
 
Address: Extend A Suites located at 8101 North Black Canyon Hwy Phoenix, 85021 
 
Notice to Department: Irma Guzman, Procurement Officer 
 
Phone: 602 506-8715 
 
Address: 160 South 4th Ave, Phoenix, AZ 85003

CONTRACT 220181-CI 
 
 
 
TABLE OF CONTENTS 
SECTIONS: 
1.0 
INTENT 
2.0 
SPECIFICATIONS 
3.0 
PURCHASING REQUIREMENTS 
4.0 
CONTRACTUAL TERMS & CONDITIONS 
 
 
ATTACHMENTS 
ATTACHMENT A 
AGREEMENT PAGE 
ATTACHMENT B 
PRICING SHEET 
 
 
EXHIBITS 
EXHIBIT 1 
SAMPLE INSURANCE CERTIFICATE

CONTRACT 220181-CI 
 
 
TEMPORARY HOTEL HOUSING ASSISTANCE 
 
1.0 
INTENT 
1.1 
Maricopa County intends to enter in to this contract with North Black Canyon Hospitality, 
LLC. for the purpose of providing up to 147 occupied rooms for COVID isolation for persons 
identified by the County. In order to protect individual identities, the County shall act as the 
registrant for any individuals sheltered under this Agreement. Hotel operation shall remain 
within the normal and customary capabilities of standard services usually provided by the 
Contractor with defined expectations included below.  
 
1.2 
This Contract is intended for the Contractor to operate in Contractor’s usual and customary 
manner alongside other individuals that may be staying as guests at the Contractor’s 
location. Any resulting changes to this Contract shall be documented by a formal contract 
amendment created by the procurement officer and signed by both entities. 
 
2.0 
SPECIFICATIONS 
 
Contractor shall: 
 
2.1 
Provide temporary shelter for individuals as identified by the County at the rate of $80 per 
room plus tax from December 20, 2021 through June 30, 2022. 
 
2.2 
Provide full access and use of the lobby and kitchen area from December 20, 2021 through 
June 30, 2022. 
 
2.3 
Ensure rooms are available and ready as of the date indicated in 2.1 of this contract. 
 
2.4 
Provide a master key to the County and the County-designated representative, for access 
to the rooms. 
 
2.5 
Empty one (1) room to the fullest extent possible to be utilized as storage space and for 
donning and doffing of personal protective equipment. 
 
2.6 
Empty two (2) rooms to the fullest extent possible and provide three desks and three chairs 
in each room. 
 
2.7 
The Contractor shall coordinate with the County, all hotel operations to be conducted by 
the Contractor in the rooms occupied by County identified individuals. The Contractor shall 
designate a point of contact available 24 hours daily. The County shall handle all 
interactions between room occupants and the hotel staff. 
 
2.8 
Provide pest control to the outside of the rooms and around the circumference of the 
building once per month. The Contractor shall notify the County designated contact (3) 
three business days prior to the scheduled pest control service. 
 
2.9 
Maintain a clean, safe, and fully functioning (air-conditioning, electrical, etc.) comfortable 
hotel room) in which each room or living space contains the following amenities: 
 
2.9.1 
Contractor shall supply hygiene products and linens, including but not limited to 
soap, shampoo, toilet paper, tissues, linens, and towels as identified by the 
County. 
 
2.9.2 
Provide clean linens (which includes sheets, towels, blankets, and pillows) at least 
weekly and more frequently if soiled or requested by occupant. 
 
2.9.3 
In-room bathroom including a working toilet, bath and/or shower, and sink. 
 
2.9.4 
In-room amenities include a working coffee maker with coffee to be provided.

CONTRACT 220181-CI 
 
 
 
2.9.5 
Provide basic in-room television with basic cable service, telephone for local 
service calls, and internet access (Ethernet or wireless). No long-distance calls or 
premium or pay per view services are allowable. 
 
2.10 
Provide COVID Housekeeping Upon Occupant Discharge at a rate of $100 per room. 
Rooms must at a minimum have the following areas serviced and disinfected: 
 
2.10.1 Rubbish and loose articles picked up and disposed of. 
 
2.10.2 Carpets/flooring vacuumed. Desks, chairs, and nightstands will be moved to 
vacuum the area they typically cover. Beds, dressers, cabinets and large 
appliances do not need to be moved. 
 
2.10.3 All other horizontal surfaces shall be wiped clean of debris, dust and other filth 
before being disinfected. 
 
2.10.4 Walls shall be wiped down in places where there is visible dirt or filth. 
 
2.10.5 Mirrors, windows, and appliances shall be wiped clean of debris and finished with 
an ammonia-based cleaner to remove streaks. 
 
2.10.6 Bed mattresses shall be vacuumed and cleared of any debris. 
 
2.10.7 Sinks, toilets, and bathtubs shall be wiped and scrubbed clean of dirt and debris 
before being disinfected. Stain remover or bleach shall be used to remove 
staining/rings. 
 
2.10.8 Windowsills shall be vacuumed or wiped clean of dirt and debris before being 
disinfected. 
 
2.10.9 Air conditioning units shall be cleaned so they are free of dust and debris. 
 
2.10.10 Door handles and light switches shall be cleaned and disinfected. 
 
2.10.11 Remote controls and phones shall be wiped clean and disinfected. 
 
2.10.12 Cabinets/drawers shall be opened and cleared of debris before closing. 
 
2.10.13 Refrigerator shall be cleared of any leftover food and wiped clear of any debris 
before being disinfected. 
 
2.10.14 Microwave shall be cleared of any leftover food and wiped clear of any debris 
before being disinfected. 
 
2.10.15 Ceiling fans shall be wiped/brushed clean of dirt/debris. 
 
2.10.16 Curtains shall be inspected for dirt and debris and cleaned if required. 
 
2.10.17 Lamps and light fixtures shall be wiped clean of any dirt and debris. 
 
2.10.18 Headboards shall be wiped clear of any dirt and debris prior to disinfection. 
 
2.11 
Maintain Proper Trash Disposal Procedures: 
 
2.11.1 Trash shall be bagged by the occupant, tied shut, and set outside of the door for 
pick up. Contractor shall perform daily pickup time and shall supply new bags 
outside of door for use by occupant.

CONTRACT 220181-CI 
 
 
 
2.11.2 Ensure on-going trash disposal from the property. 
 
2.12 
Provide Access to Commercial Laundry Machines: 
 
2.12.1 Contractor shall provide access to the County of their working on-site commercial 
laundry washer and drying machines 6pm to 6am daily. 
 
2.12.2 In the event that the machine(s) are not useable, the Contractor shall contact the 
County and/or its designated representative. 
 
2.12.3 Contractor shall provide laundry detergent for use. 
 
2.12.4 The Contractor shall invoice the County for the laundry detergent use as a 
separate line item on the invoice. 
 
2.12.5 In the event that any of the commercial laundry machines require repair, the 
Contractor is responsible for contacting and making the first available appointment 
to an applicable company to repair the machine(s). 
 
2.12.6 The Contractor shall provide proof of payment and receipt to the County for minor 
repairs and list it as a separate line item on the regular County invoice for 
reimbursement. 
 
2.12.7 In the event that any of the commercial laundry machines are no longer useable 
and must be replaced, the Contractor shall replace them within 14 days at their 
own cost. 
County shall: 
 
2.13 
Maintain a County designated representative that may be on-site and/or available for 
contact 24/7 when there are occupants in the rooms for the duration of this Contract. The 
County designated representative will serve as the point of contact for hotel staff. This 
representative shall manage the occupants check in and check out process. 
 
2.14 
Maintain County staff or contractors on site, based on the County’s determination, to 
support the needs of the occupants. 
 
2.15 
Provide Security on site for 24/7 when there are occupants in the rooms for the duration of 
this contract. 
 
2.16 
Maintain the keys for all rooms included in this Contract. 
 
2.17 
Notify the Contractor of rooms that require internal cleaning, housekeeping, and new 
occupant readiness preparation. 
 
2.18 
Be responsible for the cost associated with extensively soiled linens and/or additional 
mattress cleanings due to blood, urine, and/or fecal matter. 
 
2.19 
Use of Commercial Laundry Machines: 
 
2.19.1 County designated representatives shall use the commercial laundry machines 
between the hours of 6pm and 6am. 
 
2.19.2 The County shall use only the Contractor provided detergent. 
 
2.19.3 The County shall be responsible to reimburse the Contractor for any minor repairs 
of the commercial laundry machines in accordance with 2.12.2 and 2.12.5.

CONTRACT 220181-CI 
 
 
3.0 
PURCHASING REQUIREMENTS 
 
3.1 
INVOICES AND PAYMENTS 
 
3.1.1 
Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information: 
 
• 
Company name, address, and contact information 
• 
County bill-to name and contact information 
• 
Contract serial number 
• 
County purchase order number 
• 
Invoice number and date 
• 
Payment terms 
• 
Date of service or delivery 
• 
Quantity (e.g., number of days or weeks) 
• 
Contract item number(s) 
• 
Arrival time and completion time (if applicable) 
• 
Description of purchase (product or services) 
• 
Pricing per unit of purchase 
• 
Extended price (by line item) 
• 
Total amount due 
  
3.1.2 
Commodities must be billed as a separate line item. 
 
3.1.3 
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order. 
 
3.1.4 
Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor-
Information. 
 
3.1.5 
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County. 
 
3.1.6 
EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details. 
 
3.1.7 
Contractor shall submit the invoice for reimbursement on a biweekly basis for the 
prior 14 day period. Request for reimbursement shall be emailed to: 
 
Maricopa County Human Services Department 
234 N. Central Ave., Suite 3000 
Phoenix, AZ 85004 
hsdfinance@maricopa.gov  
 
3.2 
APPLICABLE TAXES 
 
3.2.1 
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.

CONTRACT 220181-CI 
 
 
3.2.2 
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds over payment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price. 
 
3.2.3 
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, State, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or State and local laws and regulations, 
and any other costs including: transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers’ Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to the City or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest). 
 
4.0 
CONTRACTUAL TERMS AND CONDITIONS 
 
4.1 
CONTRACT TERM 
 
This Emergency contract is for awarding a requirements service contract to cover for the 
period from December 20, 2021 to June 30, 2022. 
 
4.2 
OPTION TO EXTEND 
 
The County may extend the performance period and number of rooms of this contract with 
a 14 day notice to the Contractor. 
 
4.3 
NOT AGENTS OF THE COUNTY 
 
4.3.1 
Contractor expressly agrees that all Contractor staff remain employees of the 
Contractor and are not employees of Maricopa County, or its departments, and 
shall not be provided benefits bestowed on employees of Maricopa County; 
including but not limited to, health insurance, life insurance, unemployment, Trust 
coverage, retirement, deferred compensation, and/or workers compensation. 
 
4.3.2 
Funding (in full or partially) for this Agreement is through the following federal 
Catalog of Federal Domestic Assistance (CFDA) programs: Coronavirus Relief 
Funds (CARES Act). 
 
4.4 
INDEMNIFICATION 
 
4.4.1 
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted 
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract.

CONTRACT 220181-CI 
 
 
 
4.4.2 
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder. 
 
4.4.3 
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section. 
 
4.4.4 
The scope of this indemnification does not extend to the sole negligence of County. 
 
4.5 
INSURANCE 
 
4.5.1 
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County. 
 
4.5.2 
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract. 
 
4.5.3 
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed. 
 
4.5.4 
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it. 
 
4.5.5 
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies. 
 
4.5.6 
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit. 
 
4.5.7 
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds.

CONTRACT 220181-CI 
 
 
4.5.8 
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service. 
 
4.5.9 
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
 
4.5.9.1 Commercial General Liability 
 
Commercial General Liability (CGL) insurance with a limit of not less than 
$2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The 
policy shall include coverage for premises liability, bodily injury, broad form 
property damage, personal injury, products and completed operations and 
blanket contractual coverage, and shall not contain any provisions which 
would serve to limit third-party action over claims. There shall be no 
endorsement or modifications of the CGL limiting the scope of coverage 
for liability arising from explosion, collapse, or underground property 
damage. 
 
4.5.9.2 Workers’ Compensation 
 
4.5.9.2.1 Workers’ Compensation insurance to cover obligations imposed 
by Federal and State statutes having jurisdiction of contractor’s 
employees engaged in the performance of the work or services 
under this contract; and Employer’s Liability insurance of not less 
than $1,000,000 for each accident, $1,000,000 disease for each 
employee, and $1,000,000 disease policy limit. 
 
4.5.9.2.2 Contractor, its subcontractors, and sub-subcontractors waive all 
rights against this contract and its agents, officers, directors, and 
employees for recovery of damages to the extent these damages 
are covered by the Workers’ Compensation and Employer’s 
Liability or Commercial Umbrella Liability insurance obtained by 
contractor, its subcontractors, and its sub-subcontractors 
pursuant to this contract. 
 
4.5.9.3 Certificates of Insurance 
 
4.5.9.3.1 Prior to contract award, contractor shall furnish the County with valid 
and complete certificates of insurance, or formal endorsements as 
required by the contract in the form provided by the County, issued 
by contractor’s insurer(s), as evidence that policies providing the 
required coverage, conditions, and limits required by this contract are 
in full force and effect. Such certificates shall identify this contract 
number and title. 
 
4.5.9.3.2 In the event any insurance policy(ies) required by this contract is (are) 
written on a claims-made basis, coverage shall extend for two years 
past completion and acceptance of contractor’s work or services and 
as evidenced by annual Certificates of Insurance. 
 
4.5.9.3.3 If a policy does expire during the life of the contract, a renewal 
certificate must be sent to County 15 calendar days prior to the 
expiration date.

CONTRACT 220181-CI 
 
 
 
4.5.9.4 Cancellation and Expiration Notice 
 
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor’s insurance shall not be permitted 
to expire, be suspended, be canceled, or be materially changed for any 
reason without 30 calendar days prior written notice to Maricopa County. 
Contractor must provide notice to Maricopa County, within two business 
days of receipt, if they receive notice of a policy that has been or will be 
suspended, canceled, materially changed for any reason, has expired, or 
will be expiring. Such notice shall be sent directly to Maricopa County 
Office of Procurement Services and shall be mailed or hand delivered to 
160 South 4th Avenue, Phoenix, AZ 85003, or emailed to the procurement 
officer noted in the solicitation. 
 
4.6 
FORCE MAJEURE 
 
4.6.1 
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes will include acts of God/nature 
(including fire, flood, earthquake, storm, hurricane, or other natural disaster), war, 
invasion, act of foreign enemies, hostilities (whether war is declared or not), civil 
war, riots, rebellion, revolution, insurrection, military or usurped power or 
confiscation, terrorist activities, nationalization, government sanction, lockout, 
blockage, embargo, labor dispute, strike, and interruption or failure of electricity or 
telecommunication service. 
 
4.6.2 
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply. 
 
4.6.3 
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated. 
 
4.7 
AVAILABILITY OF FUNDS 
 
4.7.1 
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds. 
 
4.7.2 
If any action is taken by any State agency, Federal department, or any other 
agency or instrumentality to suspend, decrease, or terminate its fiscal obligations 
under, or in connection with, this contract, County may amend, suspend, decrease, 
or terminate its obligations under, or in connection with, this contract. In the event 
of termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance.

CONTRACT 220181-CI 
 
 
4.8 
PROCUREMENT CARD ORDERING CAPABILITY 
 
County may opt to use a procurement card (VISA or Mastercard) to make payment for 
orders under this contract. 
 
4.9 
UNIFORM ADMINISTRATIVE REQUIREMENTS 
 
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
4.10 
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION 
 
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved. 
 
4.11 
PURCHASE ORDERS 
 
4.11.1 County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order. 
 
4.11.2 Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy. 
 
4.12 
TERMINATION FOR DEFAULT 
 
4.12.1 The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to: 
 
4.12.1.1 
deliver the supplies or to perform the services within the time 
specified in this contract or any extension; 
 
4.12.1.2 
make progress, so as to endanger performance of this contract; 
or 
 
4.12.1.3 
perform any of the other provisions of this contract. 
 
4.12.2 The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within the time period 
specified in a Notice to Cure from the procurement officer specifying the failure 
and the necessary corrective action. 
 
4.13 
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST 
 
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved

CONTRACT 220181-CI 
 
 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract. 
 
4.14 
OFFSET FOR DAMAGES 
 
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract. 
 
4.15 
AMENDMENTS 
 
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County. 
 
4.16 
ADDITIONS/DELETIONS OF SERVICES 
 
The County reserves the right to add and/or delete services to a contract. If additional 
services are required from a contract, prices for such additions will be negotiated between 
the contractor and the County. 
 
4.17 
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW 
 
4.17.1 In accordance with section MC1-374 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or State auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials. 
 
4.17.2 If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
 
4.18 
AUDIT DISALLOWANCES 
 
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County. 
 
4.19 
STRICT COMPLIANCE 
 
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract. 
 
4.20 
VALIDITY 
 
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.

CONTRACT 220181-CI 
 
 
4.21 
SEVERABILITY 
 
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract. 
 
4.22 
RELATIONSHIPS 
 
4.22.1 In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor. 
 
4.22.2 The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County. 
 
4.23 
NON-DISCRIMINATION 
 
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can 
be 
downloaded 
from 
the 
Arizona 
Memory 
Project 
at 
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.) 
 
4.24 
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842. 
 
4.25 
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 
 
4.25.1 The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors: 
 
4.25.1.1 
are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded 
any contract or grant by any United States department or agency 
or any state, or local jurisdiction; 
 
4.25.1.2 
have not within a three-year period preceding this contract: 
 
4.25.1.2.1 
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or 
as the result of performing a government entity 
(Federal, State or local) transaction or contract; 
 
4.25.1.2.2 
 been convicted of violation of any Federal or 
State 
antitrust 
statutes 
or 
conviction 
for 
embezzlement, theft, forgery, bribery, falsification

CONTRACT 220181-CI 
 
 
or 
destruction 
of 
records, 
making 
false 
statements, 
or 
receiving 
stolen 
property 
regarding a government entity transaction or 
contract; 
 
4.25.1.3 
are not presently indicted or criminally charged by a government 
entity (Federal, State or local) with commission of any criminal 
offenses in connection with obtaining, attempting to obtain, or as 
the result of performing a government entity public (Federal, State 
or local) transaction or contract; 
 
4.25.1.4 
are not presently facing any civil charges from any governmental 
entity regarding obtaining, attempting to obtain, or from performing 
any governmental entity contract or other transaction; and 
 
4.25.1.5 
have not within a three-year period preceding this contract had 
any public transaction (Federal, State or local) terminated for 
cause or default. 
 
4.25.2 If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution. 
 
4.25.3 Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e. transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid. 
 
4.26 
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS 
 
4.26.1 By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (I-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee’s employment or at least 
three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov. 
 
4.26.2 The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.28.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to: suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor.

CONTRACT 220181-CI 
 
 
4.27 
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO 
INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS 
4.27.1 The parties agree that this contract and employees working on this contract will be 
subject to the contractor employee whistleblower protections established by Title 41 
U.S.C. § 4712 by Section 828 of the National Defense Authorization Act and Section 
3.908 of the Federal Acquisition Regulation. 
 
4.27.2 Contractor shall inform its employees in writing, in the predominant language of the 
workforce, of employee whistleblower rights and protections under 41 U.S.C. § 4712, 
as described in Section 3.908 of the Federal Acquisition Regulation. Documentation 
of such employee notification must be kept on file by contractor and copies provided 
to County upon request. 
 
4.27.3 Contractor shall insert the substance of this clause, including this paragraph, in all 
subcontracts over the simplified acquisition threshold ($250,000 as of June 2021). 
 
4.28 
CONTRACTOR LICENSE REQUIREMENT 
 
4.28.1 Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or 
industry requirements, and Federal, State, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses. 
 
4.28.2 Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract. 
 
4.29 
INFLUENCE 
 
4.29.1 As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902. 
 
4.29.2 An attempt to influence includes, but is not limited to: 
 
4.29.2.1 
A person offering or providing a gratuity, gift, tip, present, 
donation, money, entertainment or educational passes or tickets, 
or any type of valuable contribution or subsidy that is offered or 
given with the intent to influence a decision, obtain a contract, 
garner favorable treatment, or gain favorable consideration of any 
kind. 
 
4.29.3 If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract.

CONTRACT 220181-CI 
 
 
4.29.4 ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS. 
 
4.30 
CONFIDENTIALITY 
 
In the course of the solicitation process, the County may disclose information that may 
include personal information, proprietary County information or confidential County 
information. By submitting a bid to the solicitation, the offeror agrees that, except as 
necessary to prepare a response to this solicitation, neither it nor its agents or employees 
will communicate, divulge, or disseminate to any third-party persons or entities, any 
information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. 
 
4.31 
CONFIDENTIAL INFORMATION 
 
4.31.1 Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County or to any person placed 
at the hotel. This provision establishes the contractor’s obligation regarding such 
information. 
 
4.31.2 Contractor shall establish and maintain procedures and controls that are adequate 
to assure that no information contained in its records and/or obtained from the 
County or from anyone in carrying out its functions (services) under the contract 
shall not be used by or disclosed by it, its agents, officers, or employees, unless 
specifically authorized in advance by the County. Contractor’s procedures and 
controls, at a minimum, must be the same procedures and controls it uses to 
protect its own personal information and proprietary or confidential information. If, 
at any time during the duration of the contract, the County determines that the 
procedures and controls in place are not adequate, the contractor shall institute 
any new and/or additional measures requested by the County within 5 business 
days of the written request to do so. 
 
4.31.3 Any requests to the contractor for County or personal, proprietary, or confidential 
information shall be referred to the County for review and approval, prior to any 
dissemination. 
 
4.32 
INTEGRATION 
 
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied. 
 
4.33 
DRUG FREE WORKPLACE ACT 
 
 
The Contractor shall comply with the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8102, 
et seq.), which requires that Contractors and grantees of federal funds must certify that they 
will provide drug-free workplaces. This certification is a precondition to receiving a grant or 
entering into this Agreement. 
 
 
 
4.34 
UNIFORM ADMINISTRATIVE REQUIREMENTS

CONTRACT 220181-CI 
 
 
 
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq. 
 
4.35 
GENERAL CONDITIONS 
 
4.35.1 Administrative Change Orders– The Chairman of the Board of Supervisors is 
authorized upon the recommendation of the Human Services Department Director 
and Legal Counsel to make changes within the general scope of the Contract on 
behalf of the County through Administrative Change Orders. Administrative 
Change shall be approved and fully executed by the Chairman of the Board of 
Supervisors and the Contractor. Administrative Change Orders may address any 
of the following areas: 
 
4.35.1.1 
Modifications to the project timeline if the last day of the project 
timeline is within the Agreement term; 
 
4.35.1.2 
Modifications to Budget line items if the Agreement Amount 
remains unchanged; 
 
4.35.1.3 
Modifications required by federal, state, or County regulations, 
ordinances, or policies; and 
 
4.35.1.4 
Modifications to Administrative requirements such as changes in 
reporting periods, frequency of reports, or report formats required 
by HUD or local regulations, policies or requirements. 
 
4.35.2 It is the responsibility of the Contractor to ensure the latest documents are 
consulted and followed. 
 
4.36 
LOBBYING 
 
4.36.1 No federal appropriated funds have been paid or will be paid by or on behalf of the 
Contractor to any person for influencing or attempting to influence an officer or 
employee of any agency, a member of Congress, an officer or employee of 
Congress, or an employee of a member of Congress in connection with the awarding 
of any federal agreement, the making of any federal grant, the making of any federal 
loan, the entering into of any cooperative agreement, and the extension, 
continuation, renewal, amendment, or modification of any federal agreement, grant, 
loan, or cooperative agreement. 
 
4.36.2 If any funds, other than federal appropriated funds, have been paid or will be paid to 
any person for influencing or attempting to influence an officer or employee of any 
agency, a member of Congress, an officer or employee of Congress, or an employee 
of a member of Congress in connection with any federal agreement, grant, loan or 
cooperative agreement, then the Contractor shall complete and submit OMB Form-
LLL, titled "Disclosure of Lobbying Activities," in accordance with its instructions and 
31 U.S.C. § 1352. 
 
4.37 
SURVIVAL 
 
The indemnification, hold harmless, defense, and non-liability provisions of this Agreement 
shall have full force and effect notwithstanding any other provisions in this Agreement and 
shall survive the termination or expiration of this Agreement. 
 
 
4.38 
GOVERNING LAW

CONTRACT 220181-CI 
 
 
 
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona. 
 
4.39 
STANDARD TERMS AND CONDITIONS 
 
In addition to the terms and conditions contained herein, this contract shall also be 
governed 
by 
Maricopa 
County’s 
standard 
terms 
and 
conditions 
located 
at 
https://www.maricopa.gov/DocumentCenter/View/6453.

CONTRACT 220181-CI 
 
 
ATTACHMENT A 
 
AGREEMENT PAGE 
 
 
Contractor hereby certifies that Contractor has read, understands, and agrees that acceptance by Maricopa County of the 
Contractor’s signature on this agreement page will create a binding contract. Contractor agrees to fully comply with all terms 
and conditions as set forth in the Maricopa County Procurement Code, and amendments thereto, together with the 
specifications and other documentary forms herewith made a part of this specific agreement. 
 
BY SIGNING THIS PAGE, THE SUBMITTING CONTRACTOR CERTIFIES THAT CONTRACTOR HAS REVIEWED 
MARICOPA COUNTY’S “STANDARD TERMS AND CONDITIONS,” A COPY OF WHICH CAN BE FOUND AT 
https://www.maricopa.gov/DocumentCenter/View/6453. 
 
 
 
North Black Canyon Hospitality LLC 
 
  
 
 
  
 
 
 
 
 
CONTRACTOR  
 
 
 
 
 
FEDERAL TAX ID # 
 
DUNS # 
 
 
Jason Schubert - Owner 
 
 
 
 
 
 
 
 
 
 
PRINTED NAME AND TITLE 
 
 
AUTHORIZED SIGNATURE 
 
 
17211 N. Black Canyon Hwy 
 
 
 
512-636-2177  
  
 
 
 
ADDRESS 
 
 
TELEPHONE #  
 
FAX # 
 
 
Phoenix  
AZ  
 
85023  
 
 
 
 
 
 
 
 
CITY 
 
STATE  
ZIP 
 
 
 
DATE 
 
WEB SITE: 
 
 
 
 
 
 
EMAIL  jschu1919@gmail.com  
 
 
 
 
MARICOPA COUNTY, ARIZONA 
 
 
BY:  
 
 
 
 
 
 
 
 
 
 
 
 
 
JACK SELLERS 
 
 
DATE 
CHAIRMAN, BOARD OF SUPERVISORS 
 
ATTESTED TO: 
 
 
BY;   
 
 
 
 
 
 
 
JUANITA GARZA 
 
CLERK OF THE BOARD 
 
 
APPROVED AS TO FORM: 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
DEPUTY COUNTY ATTORNEY  
 
 
 
DATE

CONTRACT 220181-CI 
 
 
ATTACHMENT B 
 
PRICING 
 
 
CONTRACTOR NAME:  
North Black Canyon Hospitality, LLC. 
 
 
 
 
 
 
VENDOR #:  
 
 
 
 
 
 
 
 
 
 
 
 
 
CONTRACTOR ADDRESS: 
17211 N. Black Canyon Hwy Phoenix AZ 85023  
 
 
 
 
P.O. ADDRESS: 
 
 
 
 
 
 
 
 
 
 
 
 
CONTRACTOR PHONE #: 
512-636-2177  
 
 
 
 
 
 
 
 
CONTRACTOR FAX #:  
 
 
 
 
 
 
 
 
 
 
 
COMPANY WEB SITE:  
 
 
 
 
 
 
 
 
 
 
 
COMPANY CONTACT (REP):  Jason Schubert  
 
 
 
 
 
 
 
 
E-MAIL ADDRESS (REP):  
jschu1919@gmail.com  
 
 
 
 
 
 
 
 
PAYMENT TERMS: 
Net Zero 
 
COMPENSATION/FEES: 
 
 
 
 
 
 
 
RATES 
 
 
Temporary Hotel Housing Assistance  
 
 
$80.00 per room per night plus tax 
Post Discharge COVID Room Cleaning 
 
 
$100 per room upon vacancy  
 
 
 
 
Respondent's signature below indicates understanding and agreement to perform the services outlined in 
the included scope of work for the total amounts listed above. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Signature (REQUIRED)  
 
 
 
 
 
Date

CONTRACT 220181-CI 
 
 
EXHIBIT 1: SAMPLE INSURANCE CERTIFICATE