2015-032 TT0248_DEER_VALLEY COMPETITION IMPRACTICABLE REQUEST NO. 2.PDF
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Office of Procurement Services
GOODS AND SERVICES
COMPETITION IMPRACTICABLE FORM
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract
a CI form is valid from July 1 thru June 30th of each Fiscal Year.
DEPARTMENT NAME
DEPARTMENT RX#
PROPOSED CONTRACT VENDOR
NEED IDENTIFIED Date:
REQUESTED DELIVERY
Date:
QUOTED PRICE:
Accounting String:
Company:
Address:
City, State:
Zip/Postal Code:
Phone:
Fax:
Contact Name:
DESCRIPTION OF GOODS OR SERVICES REQUIRED:
The estimated cost of this Procurement is:
≤ $100k
> $100k
Is this a Technology Procurement?
Yes
No
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors.
NOTE: The following are unlikely to be sufficient Competition Impracticable justifications:
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department convenience
Grant specified (supporting documents attached)
Mailing lists, subscriptions or media advertising
Warranty voided if service provided by other contract vendor
Other (Provide written explanation below)
Software license renewals, additions, or upgrades available
from only one source
Brand compatibility available from only one source (no other
distributors)
Other proprietary situation
Transportation
Aztec Engineering
10/28/2021
4561 E. McDowell Rd
(602) 454-0403
(602) 454-0402
85008
Phoenix, AZ
Mark Gilliland
11/09/2021
84,095
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SEARCH
A search was conducted consisting of: (check all that apply)
Market research
Public notice given, list
Other vendors contacted
Other
RESULTS
no alternatives were identified
no alternatives were deemed acceptable
because (explain below):
Describe the search from above in detail:
PRICE
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence
to support a Competition Impracticable determination containing an explanation of why the proposed procurement
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement.
Price has been fairly and reasonably established by:
Comparison to previous comparable purchases
from a different vendor
Independent estimate
Comparison to public sector contract pricing
Discount off published catalog pricing
Market survey
Other, explain:
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis):
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed):
Aztec Engineering has the project history and detailed design knowledge of the TT0248 Deer
Valley Road, El Mirage to 109th Avenue project ,for continuing with post-design services
including responses to requests for information, review of shop drawings, and coordination with
ongoing adjacent development. The continuation of their services adds efficiency and
consistency to the project. The project schedule would be impacted severely if a different
consultant were to be procured, as construction is currently underway. The change order will
also extend to March 30, 2023 to ensure the consultant services can be provided as
construction completes and through the close-out process.
The alternative is to use another design consultant and this is not acceptable because of the
unfamiliarity other consultants have with this project, and additional delay to the schedule.
Aztec Engineering has the history, detailed knowledge, and is the engineer of record for the
plans and specifications which are currently under construction.
The proposed fee for this work is consistent with other approved contract rates for this type of
work.
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CERTIFICATIONS
I certify:
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law. I have reviewed the information and materials relevant to this procurement of goods and services,
and am requesting approval of an exception to the competitive process for the reasons described;
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor.
Department Head or Department Head Delegate Signature (Required)
Printed Name
Signature
Date
Office of Procurement Services
The CPO can approve procurements up to $100,000. If this request is over $100,000 it must be submitted as
an agenda item to the Board of Supervisors for consideration.
Recommended to BOS for approval.
Printed Name
Signature
Date
Office of Enterprise Technology (If this procurement is classified as a technology procurement it must be
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will
be returned to the requestor.)
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed
equipment or service, and is considered to be a competition impracticable procurement.
Not Approved.
Reasoning:
Printed Name
Signature
Date
Save
Email
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
Jennifer Toth
10/26/2021
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
10/26/2021
10/26/2021
Kevin Tyne
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
X
R:\Phoenix\Projects\AZE1574_MCDOT_On-Call_Eng_Des\ProjAdmin\Work Assignment 3 Contract Modification 5\20211014mkg-DeerValleyRoadLetterRev1.doc
501 North 44th Street, Suite 300
Phoenix, AZ 85008
(602) 454-0402 Telephone
October 14, 2021
Mr. Ben Markert, PE
Project Management Group
Maricopa County Department of Transportation
2901 W. Durango Street
Phoenix, AZ 85009
Deer Valley Road: El Mirage Road to 109th Avenue
Work Assignment No. 3
Project No. TT0248
Contract No. 2015-032
RE: Post Design Services Contract Modification Request
Dear Mr. Markert,
Please find enclosed AZTEC’s Scope of Services and Cost Proposal request for additional post design
services for the above referenced project. In addition to the post design services request, this change
order includes a credit to the project for readvertisement charges and documents the writing off of
redesign charges providing a project savings back to MCDOT. The length of these additional services
is estimated to be through March 2022.
Please contact me at (480) 688-1398 or mgilliland@aztec.us should you have any questions or require
additional information.
Thank You,
Mark Gilliland, P.E.
Contract/Project Manager
Attached: Scope of Services, Derivation of Cost Proposal, Post Design Services Log
cc: E. Watkins, R. Szwiec, K. Dada, AZE1574
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DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services – Project
Specific
Scoping and Final Design
Deer Valley Road: El Mirage Road to 109th Avenue
Work Assignment No. 3
Consultant:
AZTEC
Project No:
Contract No.:
TT0248
2015-032
Maricopa County
Department of Transportation
2901 W. Durango Street
Phoenix, AZ 85009
October 2021
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services
Project Specific
Project No.: TT0248
Contract No.: 2015-032
Revised: October 2021
Page 2 of 6
Table of Contents
SCOPE OF SERVICES – PROJECT SPECIFIC .................................................................................. 3
Project Overview .................................................................................................................................... 3
Project Location .................................................................................................................................. 3
Project Background ............................................................................................................................ 3
Project Purpose ................................................................................................................................... 3
Length of Services .................................................................................................................................. 3
100.3.3
Matrix of Responsibilities ................................................................................................ 3
100.3.4
Matrix of Deliverables ..................................................................................................... 4
100.3.5
Communication Plan ........................................................................................................ 5
100.4
Design Criteria ................................................................................................................. 6
400.1
Stakeholder Meetings ....................................................................................................... 6
1200.1
Project Submittals ............................................................................................................ 6
List of Tables
Table 1 – Matrix of Responsibilities .......................................................................................................... 3
Table 2 – Matrix of Deliverables ............................................................................................................... 4
Table 3 – Contact Table ............................................................................................................................. 5
Table 4 – Design Criteria ........................................................................................................................... 6
Table 5 – Project Submittals Table ............................................................................................................ 6
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services
Project Specific
Project No.: TT0248
Contract No.: 2015-032
Revised: October 2021
Page 3 of 6
SCOPE OF SERVICES – PROJECT SPECIFIC
Project Overview
Project Location
The Deer Valley Road: El Mirage Road to 109th Avenue (DVR) project is located in the northwest Valley
and is approximately 2.5 miles in length. Specifically, the project lies within Sections 18 and 19,
Township 4 North, Range 1 East and Sections 13 and 14, Township 4 North, Range 1 West of the Gila
and Salt River Baseline & Meridian, Maricopa County, Arizona.
Project Background
The DVR area is mainly comprised of undeveloped open desert surrounding the Agua Fria River (AFR).
There are residential developments in the western portion of the area. The existing Williams Drive
roadway provides local access from El Mirage Road to 117th Avenue. Several active sand and gravel
mining operations are located in the AFR.
Project Purpose
The DVR project will provide an additional crossing of the AFR between Bell Road and Happy Valley
Parkway. Bell Road is currently the only bridged east-west crossing of the river between Olive Avenue
and Happy Valley Parkway, a span of 10 miles. This Scope of Services and Cost Proposal for the
requested additional post design services are being submitted as a Change Order to Work Assignment No.
3. In addition to the post design services request, this change order includes a credit to the project for
readvertisement charges and documents the writing off of redesign charges.
Length of Services
The length of these additional post design services is estimated to be six months from Notice to Proceed
(NTP) which would be March 2022. Construction is anticipated to be complete in September 2022. A
separate contract modification may be required for additional post design services if required to support
the completion of construction.
100.3.3
Matrix of Responsibilities
Table 1 – Matrix of Responsibilities
Scope
Section
Item
Consultant
MCDOT
Other (Identify)
100
Project Management
N/A
200
Data Acquisition
N/A
300
Land Survey
N/A
400
Project Coordination
N/A
500
Utilities and Railroad
N/A
600
Environmental
N/A
700
Alternatives Analysis, SDR, and
Plans
N/A
800
Technical Memoranda and
Reports
N/A
900
Right-of-Way
N/A
1000
Planning
N/A
1100
Plans, Specifications, and Estimate
N/A
1200
Value Engineering
N/A
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services
Project Specific
Project No.: TT0248
Contract No.: 2015-032
Revised: October 2021
Page 4 of 6
1300
Bidding Phase
N/A
1400
Post Design
X
1500
References
N/A
AZTEC completed the final design of this project for MCDOT in February 2021, supported the
advertisement and readvertisement activities from February to April 2021, and now construction post
design services occurring during the past several months (since May). Additional post design services
are necessary in addition to the original scope given the duration and complexity of the project. AZTEC’s
original post design efforts scope assumed reviewing 60 RFI’s and 30 shop drawings, while performing
76 hours of project administration and attending 30 weekly construction meetings by videoconference.
To date, AZTEC’s actual post design efforts included reviewing 51 RFI’s and 45 shop drawings while
performing 104 hours of project administration. The number of construction meetings to date is estimated
to be approximately 30. AZTEC’s current post design services budget has been expended, thus the request
for additional post design services budget. Please see our attached post design services log which
documents all of the efforts completed to date. The monthly average expenditure rate for performing
these services (RFI’s, Shop Drawings and Project Administration) over the last several months of
construction has been approximately $12,500. It is anticipated that this level of effort/expenditure rate
will continue over the next six months.
1400 Post Design
AZTEC’s anticipated additional post design efforts over the next six months includes reviewing 40 RFI’s
and 20 shop drawings, performing 24 hours of project administration and attending 15 weekly
construction meetings by videoconference.
In addition, and as previously agreed to, AZTEC has scoped the redesign efforts to incorporate the recently
completed Camino Crossing as-built improvements into the construction documents is also included. This
includes coordination, as-built survey request and data review, and the redesign, CADD production and
quality control of approximately 42 plan, summary, and cross section sheets. In addition, the associated
quantities including earthwork modelling and summary report will be revised and reissued accordingly.
Developing the Record Drawings is not included in this Scope of Services.
1401 Post Design Credit and Write Off
Due to the additional efforts required by AZTEC to support readvertising the project in April 2021, a
17,773.28 credit is included in this proposal. This was derived from the efforts spend during the
readvertisement which was previously invoiced to MCDOT as Invoice No. 42.
In addition, AZTEC charges were written off from Invoices Nos. 46 and 47 prior to being submitted to
MCDOT. These charges were required to revise plan sheets, cross sections and earthwork modelling due
to missing or inconsistent information related to several drainage design items. The amount AZTEC has
written off and removed from Invoices Nos. 46 and 47 was $13,110.83.
Therefore, AZTEC is providing $30,884.11 in project savings back to MCDOT due to these
additional efforts caused by the readvertisement and missing or inconsistent information.
100.3.4
Matrix of Deliverables
MicroStation will be used to develop CADD deliverables and will use MCDOT’s CADD Standards.
Table 2 – Matrix of Deliverables
Item
Deliverable
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DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services
Project Specific
Project No.: TT0248
Contract No.: 2015-032
Revised: October 2021
Page 5 of 6
Post Design
Services
Project
Plans
As
Requested
Project Cost Estimate
Document
As
Requested
Project Specifications
Document
As
Requested
D = Draft, F = Final & S = Sealed
100.3.5
Communication Plan
Table 3 – Contact Table
Name
Role
Agency
Phone
Number
Mailing Address
Email Address
Ben
Markert
Project
Manager
MCDOT
602-506-8651
2901 W. Durango Street
Phoenix, AZ 85009
Ben.markert@maric
opa.gov
Jimmy
Camp
Bridge
Engineer
MCDOT
602-506-4880
2901 W. Durango Street
Phoenix, AZ 85009
Jimmy.camp@maric
opa.gov
Bassem
Naba
Drainage
MCDOT
602-506-1713
2901 W. Durango Street
Phoenix, AZ 85009
Bassem.naba@mari
copa.gov
Jessy
Emert
Utility
Coordinator
MCDOT
602-506-4681
2901 W. Durango Street
Phoenix, AZ 85009
Jessy.emert@maric
opa.gov
Greg
Hunter
Survey
MCDOT
602-506-4679
2901 W. Durango Street
Phoenix, AZ 85009
Greg.hunter@maric
opa.gov
Joe Pinto
Environmental
Manager
MCDOT
602-506-8068
2901 W. Durango Street
Phoenix, AZ 85009
Joe.pinto@maricop
a.gov
Pat Mertz
Right-of-Way
Manager
MCDOT
602-506-4639
2901 W. Durango Street
Phoenix, AZ 85009
Pat.mertz@maricop
a.gov
Bryan
Pahia
Communicatio
ns
MCDOT
602-506-0543
2901 W. Durango Street
Phoenix, AZ 85009
Bryan.pahia@maric
opa.gov
John Shi
Materials
MCDOT
602-506-8658
2901 W. Durango Street
Phoenix, AZ 85009
John.shi@maricopa.
gov
Brian
Neves
Traffic
MCDOT
602-506-4626
2901 W. Durango Street
Phoenix, AZ 85009
Brian.neves@maric
opa.gov
David
Fritz
Roadway
MCDOT
602-506-2826
9875 North 85th Avenue,
Peoria, AZ 85345
charles.andrews@p
eoriaaz.gov
Charles
Andrews
Peoria
623-773-7358
2901 W. Durango Street
Phoenix, AZ 85009
David.fritz@marico
pa.gov
Mark
Gilliland
Project
Manager
AZTEC
480-688-1398
501 North 44th Street,
Suite 300
Phoenix, AZ 85008
mgilliland@aztec.us
Eric
Watkins
Project
Engineer
AZTEC
602-363-2099
501 North 44th Street,
Suite 300
Phoenix, AZ
ewatkins@aztec.us
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Scope of Services
Project Specific
Project No.: TT0248
Contract No.: 2015-032
Revised: October 2021
Page 6 of 6
Tim
Mahon
Drainage
AZTEC
602-510-2415
501 North 44th Street,
Suite 300
Phoenix, AZ 85008
tmahon@aztec.us
Andrew
Moreno
Traffic
AZTEC
602-659-9309
501 North 44th Street,
Suite 300
Phoenix, AZ 85008
amoreno@aztec.us
John
Gleason
Bridge
AZTEC
602-659-9358
501 North 44th Street,
Suite 300
Phoenix, AZ 85008
jgleason@aztec.us
Dan
Woelzlei
n
Landscape
AZTEC
602-659-9317
501 North 44th Street,
Suite 300
Phoenix, AZ 85008
dwoelzlein@aztec.u
s
100.4
Design Criteria
Table 4 – Design Criteria
Criterion
Reference Section
Current MCDOT Roadway,
Traffic, and Drainage
Design Manuals
As Applicable
Current MAG Specifications
and Details with MCDOT
Supplements
As Applicable
400.1
Stakeholder Meetings
No additional Stakeholder Meetings are required.
1200.1
Project Submittals
Table 5 – Project Submittals Table
Legend:
H# - Number of Hard Copies Requested
E - Indicates Electronic Submittal is Requested
Ben Markert
(Project Manager)
First Name, Last Name
(Utility Company
Representative TBD)
First Name, Last Name
(Stakeholder TBD)
Total Number of Hard Copies
Submittal Document
Post Design Services
E
0
0
0
R:\Phoenix\Projects\AZE1574_MCDOT_On-Call_Eng_Des\ProjAdmin\Work Assignment 3 Contract Modification 5\20211013mkg-
DeerValleyRoadScopeRev1.docx
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Deer Valley Road: El Mirage Road to 109th Avenue
AZTEC
PROJECT NO. TT0248
Contract No. 2015-032
ESTIMATED DIRECT LABOR
PERSON
BILLING
CLASSIFICATION
HOURS
RATE/HOUR
TOTAL
Project Principal
-
86.59
$
-
$
Project Manager
24
62.49
$
1,500
$
Senior Engineer
135
65.02
$
8,778
$
Project Engineer
410
52.13
$
21,373
$
Engineer/Designer
60
38.52
$
2,311
$
CADD/Technician
-
30.59
$
-
$
Project Administration
-
19.43
$
-
$
629
Hours
Estimated Labor Cost
33,962
$
Overhead 172.68%
58,646
$
Subtotal
92,608
$
ESTIMATED DIRECT EXPENSES
(Listed By Item At Estimated Actual Cost - NO MARKUP)
Travel
-
$
Plotting
-
$
Miscellaneous Expenses
-
$
Total Estimated Expenses
-
$
ESTIMATED OUTSIDE SERVICES AND CONSULTANTS
Firm
Cost
-
$
Total Estimated Outside Services
-
$
PROFIT (Direct Labor +Overhead)
10%
9,260.76
CREDIT (Readvertisment)
-17,773.28
TOTAL ESTIMATED FEE
84,095
$
CONTRACT TIME
180 Calendar Days
10/13/2021
(Figures Rounded To The Nearest $1)
Consultant Firm Signature
Date
DERIVATION OF COST PROPOSAL SUMMARY
June 2017
Page 1 of 3
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Deer Valley Road: El Mirage Road to 109th Avenue
AZTEC
PROJECT NO. TT0248
Contract No. 2015-032
Scale
No
Shts
Hours/
Sheet
Project
Principal
Project
Manager
Senior
Engineer
Project
Engineer
Engineer/D
esigner
CADD/Tech
nician
Project
Administra
tion
Total
TASK
ESTIMATED STAFF HOURS - PHASE
1400 Post Design
1400.2 Requests for Information (40 RFIs)
40
160
200.0
1400.2 Requests for Information (20 Shop Drawings)
40
160
200.0
1400.5 Project Administration
24
24.0
1400.6 Construction Meetings (15 Meetings)
15
15
30.0
1400.7 Camino Crossing Redesign (42 Sheet and Quantity Revisions)
40
75
60
175.0
24
135
410
60
629.0
June 2017
Page 2 of 3
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Deer Valley Road: El Mirage Road to 109th Avenue
AZTEC
PROJECT NO. TT0248
Contract No. 2015-032
Travel
A. Local Mileage at
0.54
$
-
miles
Subtotal Travel
-
$
Plotting
B. Exhibits at
-
$
-
exhibits
-
$
C. Plots at
-
$
-
plots
-
$
D. Plan Submittals
Half Size Bond Copies at
-
$
-
Copies
Full Size Bond Copies at
-
$
-
Copies
Subtotal Plotting
-
$
Miscellaneous Expenses
C. Other
8.5 x 11 0 @ $0.03/copy (3000 copies)
-
$
11.0 x 17 0 @ $0.06/copy (7500 copies)
-
$
Full Size Mylars 0 @ $9.25
-
$
Full Size Vellums 0 @ $3.30
-
$
Messenger 6 @ $21.95
-
$
Subtotal Miscellaneous Expenses
-
$
ESTIMATED OUTSIDE SERVICES & CONSULTANTS
-
$
-
$
TOTAL ESTIMATED OUTSIDE SERVICES
-
$
TOTAL ESTIMATED EXPENSES
-
$
ESTIMATE OF DIRECT EXPENSES
une 2017
Page 1 of 1
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
New Phase #
Revise & Resubmit Pending
Response Pending
Completed Item
Sheet Revisions (COs)
CLIENT
PRIME
SUB
AZTEC
Date
Date
CLIENT
Aztec
Revised
No.
Activity
Status
Date Rcv'd
Date Rcv'd
Date Rcv'd
Target Date
Returned
Due
TL/RFI #
CO No.
Documents
May-21
1
Retaining Wall Step & Joint Layout
Completed
5/13/2021
5/13/2021
5/13/2021
5/20/2021
5/21/2021
2
Tessmer Bridge Curtain Wall Mechanical Couplers Completed
5/13/2021
5/13/2021
5/13/2021
5/20/2021
5/21/2021
3
Tessmer Abutment Stem Wall Base
Completed
5/13/2021
5/13/2021
5/13/2021
5/20/2021
5/18/2021
4
McMicken Wash BC Ext - Ex WW
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/25/2021
5
McMicken Wash BC Ext - Const Jnt
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/25/2021
7
Bridge Deck Barrier Dowels
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/25/2021
8
Bridge Barr Place Prior to OH Jack Release
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/24/2021
9
Agua Fria Diaphragm Utility Penetrations
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/24/2021
10
Tessmer Abutmemt Utility Penetration
Completed
5/17/2021
5/17/2021
5/17/2021
5/24/2021
5/24/2021
12
Design CADD Files
Completed
5/18/2021
5/18/2021
5/18/2021
5/25/2021
6/4/2021
A
Quantity Calculations
Eric provided an updated quantity summary
spreadsheet to reflect the alpha number bid items. Will
provide that again with updated summary sheets once
Camino Crossing plans revised
5/19/2021
5/19/2021
5/19/2021
TBD
Jun-21
13
Agua Fria Bridge Pier Cap Elevations
Completed
6/7/2021
6/7/2021
6/7/2021
6/14/2021
6/15/2021
14
Agua Fria Piers 1 & 4 Shaft Bedding
Completed
6/8/2021
6/8/2021
6/8/2021
6/18/2021
6/18/2021
15
Tessmer Haunch Dowels
Completed
6/10/2021
6/10/2021
6/10/2021
6/17/2021
6/15/2021
16
22"x36" Concrete Arch Culvert Substitute
Completed
6/10/2021
6/10/2021
6/10/2021
6/17/2021
6/11/2021
B
Camino Crossing Improvements
Plans will be updated once Camino Crossing
construction is complete and as-built. Survey request in
progress - 8/25/2021. Eric provided specific survey
needs - 9/3/2021. Eric questioned limits of
improvements per development agreement - 9/9/2021
6/14/2021
6/14/2021
6/14/2021
TBD
17
Girder Plate Welding
Completed
6/15/2021
6/15/2021
6/15/2021
6/22/2021
6/29/2021
18
Saguaro Cacti Relocation
Completed
6/15/2021
6/15/2021
6/15/2021
6/22/2021
6/16/2021
19
Tessmer Road Grades
City approved 15' temporary vertical clear with 1) Ames
reaches out to local dispatches, 2) MCDOT/Designer
approves and 3) Advanced notification. Jimmy OKs for
MCDOT and John is reviewing
6/17/2021
6/17/2021
6/17/2021
6/24/2021
C
Roll Plot
Completed
6/17/2021
6/17/2021
6/17/2021
6/21/2021
6/21/2021
S025
Rebar Shop Drawing_McMicken RCBC
Completed
6/20/2021
6/21/2021
6/21/2021
6/27/2021
7/2/2021
S026
Agua Fria Girder Shop Drawings
Completed
6/21/2021
6/21/2021
6/21/2021
6/28/2021
7/9/2021
S027
Alternate Retaining Wall Shop Drawings
Completed
6/23/2021
6/24/2021
6/24/2021
6/30/2021
7/21/2021
D
New Public Record Request #1939
Completed
6/23/2021
6/23/2021
6/23/2021
6/30/2021
7/12/2021
E
Specifications for City
Completed
6/24/2021
6/24/2021
6/24/2021
7/1/2021
7/1/2021
S028
Bridge Deck Barrier Dowels
Completed
6/24/2021
6/24/2021
6/24/2021
7/1/2021
7/1/2021
S029
Agua Fria Deck Pour Schedule
Completed
6/30/2021
6/30/2021
6/30/2021
7/7/2021
7/15/2021
S030
Piercap Falsework Design
Completed
6/24/2021
6/24/2021
6/24/2021
7/1/2021
7/1/2021
S031
EPCOR Pipe Materials
Completed
6/25/2021
6/28/2021
6/28/2021
7/2/2021
7/9/2021
S032
Agua Fria Bridge Rebar Shop Drawing_DS
Completed
6/24/2021
6/24/2021
6/24/2021
7/1/2021
7/1/2021
S033
Tessmer Bridge Rebar Shop Drawing_DS
Completed
6/24/2021
6/24/2021
6/24/2021
7/1/2021
7/1/2021
S034
RCP Culverts & Storm Drains
Completed
6/25/2021
6/28/2021
6/28/2021
7/2/2021
7/1/2021
F
SRP Comments
Completed
6/25/2021
6/28/2021
6/28/2021
7/2/2021
7/6/2021
Jul-21
Deer Valley Road - Post Design Log
TT0248
AZE1574-03
Contractor
RFI/TL #
POST DESIGN LOG
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
S037
Drilled Shaft Installation Plan
Completed
7/6/2021
7/6/2021
7/6/2021
7/13/2021
7/19/2021
G
Summary of Estimated Quantities
Completed - Quantity summary spreadsheet updated to
reflect alphanumeric bid items - updates to summary
sheets will be completed with Camino Crossing
revisions.
7/2/2021
7/6/2021
7/6/2021
TBD
20
McMicken Box Existing Invert Elevation
Completed.
7/6/2021
7/6/2021
7/6/2021
7/13/2021
8/3/2021
H
Rose Estates Entrance
Completed
7/6/2021
7/6/2021
7/6/2021
7/13/2021
7/14/2021
S038
Agua Fria Bridge Deck Falsework
Completed
7/7/2021
7/7/2021
7/7/2021
7/14/2021
7/15/2021
21
Remove & Salvage Existing RipRap
Completed
7/8/2021
7/8/2021
7/8/2021
7/15/2021
7/15/2021
I
Earthwork - Modelling
Completed
7/13/2021
7/13/2021
7/13/2021
7/20/2021
7/19/2021
22
Theoretical Bridge Screeds
John is reviewing - Contractor would like theoretical
grades every 2.5' (left, right and center) before they
begin construction. AZTEC will respond with screed
grades for Tessmer as soon as we can. Falsework
drawings for Tessmer will be transmitted next week and
will be hot - 8/13/21. Agua Fria will be developed to
separate RFI once girders are set and surveyed
7/13/2021
7/14/2021
7/14/2021
7/21/2021
J
Landscape Establishment
Completed
7/14/2021
7/14/2021
7/14/2021
7/21/2021
7/19/2021
K
Existing Tie-in Survey Elevation Discrepancies
Completed
7/16/2021
7/16/2021
7/16/2021
7/23/2021
?
23
Right-of-Way Station and Offsets
Completed
7/16/2021
7/16/2021
7/16/2021
7/23/2021
7/19/2021
L
Earthwork Quantities
Update required with Camino Crossing revisions
7/16/2021
7/16/2021
7/16/2021
7/23/2021
24
Flow Line Discrepancies
Completed
7/16/2021
7/16/2021
7/16/2021
7/21/2021
8/5/2021
S033A
Tessmer DS Cap Rebar Shop Drawings
Completed
7/19/2021
7/19/2021
7/19/2021
7/26/2021
7/30/2021
S042
Elastomeric Bearing Pads
Completed
7/19/2021
7/19/2021
7/19/2021
7/23/2021
8/5/2021
CSR010
X-Section Missing Information
Completed
7/21/2021
7/21/2021
7/21/2021
7/22/2021
9/16/2021
S027A
RW Rebar Shop Drawings
Completed
7/22/2021
7/22/2021
7/22/2021
7/29/2021
7/28/2021
S032A
Agua Fria Abut Rebar Shop Drawings
Completed
7/22/2021
7/22/2021
7/22/2021
7/29/2021
7/29/2001
S029A
Agua Fria Deck Pour Schedule
Completed
7/30/2021
7/30/2021
7/30/2021
8/6/2021
8/5/2021
Aug-21
S037R1
Drilled Shaft Installation Plan
Completed
8/2/2021
8/2/2021
8/2/2021
8/9/2021
8/3/2021
26
Box Culvert ITS Conduit
Completed
8/5/2021
8/5/2021
8/5/2021
8/12/2021
8/6/2021
S027AR1 RW Rebar Shop Drawings Resubmittal
Completed
8/9/2021
8/9/2021
8/9/2021
8/16/2021
8/11/2021
S033B
Tessmer Abut & Wingwalls Rebar Shop Drawings
Completed
8/9/2021
8/9/2021
8/9/2021
8/16/2021
8/18/2021
CSR015
Two Catch Basin Locations
Completed
8/9/2021
8/9/2021
8/9/2021
8/11/2021
8/10/2021
M
Flood Plain Question
Completed
8/9/2021
8/9/2021
8/9/2021
8/16/2021
8/9/2021
N
Final Noise Report
Completed
8/10/2021
8/10/2021
8/10/2021
8/11/2021
8/11/2021
S027AR2 RW Rebar Shop Drawings Resubmittal
Completed
8/12/2021
8/12/2021
8/12/2021
8/19/2021
8/13/2021
O
Landscaping and Irrigation Restoration for Camino
Crossing
Completed
8/13/2021
8/13/2021
8/13/2021
8/20/2021
8/18/2021
27
Sidewalk Deck Joint
Completed
8/13/2021
8/13/2021
8/13/2021
8/20/2021
8/17/2021
29
Tessmer Pipe Hanger Spacing
Completed
8/18/2021
8/18/2021
8/18/2021
8/25/2021
8/19/2021
S046
Tessmer Bridge Deck Falsework
Completed
8/19/2021
8/19/2021
8/19/2021
8/26/2021
8/25/2021
P
Undocumented Fill and Data Recovery Trenches
Completed
8/19/2021
8/19/2021
8/19/2021
8/26/2021
8/19/2021
S047
Tessmer Test Reports
Completed
8/20/2021
8/20/2021
8/20/2021
8/27/2021
8/25/2021
S048
Tessmer Pipe Hangers
Completed
8/20/2021
8/20/2021
8/20/2021
8/27/2021
8/23/2021
S048A
Pipe Hanger Ferrule Loops
Completed
8/20/2021
8/20/2021
8/20/2021
8/27/2021
8/23/2021
30
Channel Grading North and South
Completed
8/23/2021
8/23/2021
8/23/2021
8/30/2021
8/24/2021
S047A
Tessmer Test Reports
Completed
8/24/2021
8/24/2021
8/24/2021
8/31/2021
8/26/2021
28
HDPE Pipe Alternative to RCP
Completed
8/25/2021
8/26/2021
8/26/2021
9/2/2021
S049
Stormceptor Shop Drawings
Completed
8/27/2021
8/30/2021
8/30/2021
9/6/2021
8/30/2021
S050
Agua Fria DS Integrity Reports - Agua Fria DS-1
Completed
8/31/2021
8/31/2021
8/31/2021
9/7/2021
9/8/2021
Sep-21
Q
Peoria Entry Monument Construction
Completed
9/7/2021
9/7/2021
9/7/2021
9/14/2021
9/7/2021
S050A
Agua Fria DS Integrity Reports - Agua Fria DS-3
Completed
8/31/2021
8/31/2021
8/31/2021
9/7/2021
10/12/2021
S045A
Signal Indications
Completed
9/7/2021
9/8/2021
9/8/2021
9/15/2021
9/14/2021
S045B
Pull Box Enclosures
Completed
9/7/2021
9/8/2021
9/8/2021
9/15/2021
9/13/2021
S050B
Agua Fria DS Integrity Reports - DS-2
Completed
9/8/2021
9/8/2021
9/8/2021
9/15/2021
10/4/2021
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
S050C
Agua Fria DS Integrity Reports - Pier 1 DS-4
Completed
9/9/2021
9/9/2021
9/9/2021
9/16/2021
10/4/2021
32
Structures Paint Colors
Completed
9/15/2021
9/17/2021
9/17/2021
9/24/2021
9/28/2011
S050D
Agua Fria DS-5 & DS-6
Completed
9/21/2021
9/21/2021
9/21/2021
9/28/2021
10/1/2021
S050E
Agua Fria DS-10 & DS-12
Completed
9/24/2021
9/24/2021
9/21/2024
10/1/2021
10/4/2021
R
MCDOT Furnished Materials
Completed
9/27/2021
9/27/2021
9/27/2021
10/4/2021
9/27/2021
S
Deer Valley Electric Meters
Completed
9/29/2021
9/29/2021
9/29/2021
10/6/2021
9/30/2021
S050F
Agua Fria DS-15 & DS-17
Completed
9/29/2021
9/29/2021
9/29/2024
10/6/2021
10/12/2021
S056
Irrigation Submittals
Completed
9/29/2021
9/29/2021
9/29/2024
10/6/2021
10/7/2021
T
ITS Conduit vs. Landscaping, Sta. 42+00 to 56+00
LT
Completed
9/30/2021
9/30/2021
9/30/2021
10/7/2021
10/4/2021
S050G
DS-7, DS-18, DS-14
Completed
9/30/2021
9/30/2021
9/30/2021
10/7/2021
10/8/2021
Oct-21
S050H
DS-16, DS-11
Completed
10/1/2021
10/1/2021
10/1/2021
10/8/2021
10/8/2021
S045C
Street Lighting
Andrew is reviewing
10/1/2021
10/1/2021
10/1/2021
10/8/2021
S050I
DS-8, DS-9, DS-13
Completed
10/5/2021
10/5/2021
10/5/2021
10/12/2021
10/11/2021
S032B
AFR Pier Caps 1-4
John is reviewing
10/7/2021
10/7/2021
10/7/2021
10/14/2021
U
Borrow Source EA Requirements?
Completed
10/8/2021
10/8/2021
10/8/2021
10/15/2021
10/11/2021
S051R1
Ped Fence Shop Drawings
John is reviewing
10/12/2021
10/12/2021
10/12/2021
10/19/2021
S045D
Underdeck Junction Box
Completed
10/12/2021
10/12/2021
10/12/2021
10/19/2021
10/13/2021
DocuSign Envelope ID: EE07F810-1E65-4484-BF42-76F4510F66C9
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
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Envelope Id: EE07F8101E654484BF4276F4510F66C9
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Subject: Please DocuSign: 2015-032 TT0248_Deer_Valley Competition Impracticable Request No. 2.pdf
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Cynthia Slaughter
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2901 W Durango
Phoenix, AZ 85009
Cynthia.Slaughter@Maricopa.Gov
IP Address: 70.162.203.42
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10/26/2021 8:25:01 AM
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if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify MCDOT (Department of Transportation) as described above,
you consent to receive exclusively through electronic means all notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided
or made available to you by MCDOT (Department of Transportation) during the course
of your relationship with MCDOT (Department of Transportation).
DocuSign Envelope ID: 87994112-D063-4607-BECC-102E0BBE1CD0
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Certificate Of Completion
Envelope Id: 87994112D0634607BECC102E0BBE1CD0
Status: Completed
Subject: Please DocuSign: 2015-032 TT0248_Deer_Valley Competition Impracticable Request No. 2.pdf
Source Envelope:
Document Pages: 20
Signatures: 1
Envelope Originator:
Certificate Pages: 5
Initials: 1
Cynthia Slaughter
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
2901 W Durango
Phoenix, AZ 85009
Cynthia.Slaughter@Maricopa.Gov
IP Address: 70.162.203.42
Record Tracking
Status: Original
10/26/2021 2:39:21 PM
Holder: Cynthia Slaughter
Cynthia.Slaughter@Maricopa.Gov
Location: DocuSign
Security Appliance Status: Connected
Pool: StateLocal
Storage Appliance Status: Connected
Pool: ITC
Location: DocuSign
Signer Events
Signature
Timestamp
Corry Slama
Corry.Slama@maricopa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 163.116.139.113
Sent: 10/26/2021 2:41:20 PM
Viewed: 10/26/2021 2:42:20 PM
Signed: 10/26/2021 2:42:36 PM
Electronic Record and Signature Disclosure:
Accepted: 10/26/2021 2:42:20 PM
ID: 393bca66-856f-4c6a-a833-4269273b323b
Kevin Tyne
Kevin.Tyne@maricopa.gov
Director, OPS
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 163.116.139.113
Sent: 10/26/2021 2:42:37 PM
Viewed: 10/26/2021 3:13:20 PM
Signed: 10/26/2021 3:13:45 PM
Electronic Record and Signature Disclosure:
Accepted: 4/28/2020 10:15:26 AM
ID: e002576d-b4b5-4bf3-8fba-4682f1efe1d7
In Person Signer Events
Signature
Timestamp
Editor Delivery Events
Status
Timestamp
Agent Delivery Events
Status
Timestamp
Intermediary Delivery Events
Status
Timestamp
Certified Delivery Events
Status
Timestamp
Carbon Copy Events
Status
Timestamp
Witness Events
Signature
Timestamp
Notary Events
Signature
Timestamp
Envelope Summary Events
Status
Timestamps
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Envelope Summary Events
Status
Timestamps
Envelope Sent
Hashed/Encrypted
10/26/2021 2:41:20 PM
Certified Delivered
Security Checked
10/26/2021 3:13:20 PM
Signing Complete
Security Checked
10/26/2021 3:13:45 PM
Completed
Security Checked
10/26/2021 3:13:45 PM
Payment Events
Status
Timestamps
Electronic Record and Signature Disclosure
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, MCDOT (Department of Transportation) (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 3/26/2020 9:58:51 AM
Parties agreed to: Corry Slama, Kevin Tyne
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact MCDOT (Department of Transportation):
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: lesley.roman@maricopa.gov
To advise MCDOT (Department of Transportation) of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at lesley.roman@maricopa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from MCDOT (Department of Transportation)
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to lesley.roman@maricopa.gov and in the
body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with MCDOT (Department of Transportation)
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to lesley.roman@maricopa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify MCDOT (Department of Transportation) as described above,
you consent to receive exclusively through electronic means all notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided
or made available to you by MCDOT (Department of Transportation) during the course
of your relationship with MCDOT (Department of Transportation).
DocuSign Envelope ID: 568F487C-AA52-42ED-9D8D-962C667BD1C2