FFY2022 MCAQDTRP RPTAVM AGREEMENT DRAFT 9.30.21_VM SIG.PDF

Section I – General Provisions 
1 
MARICOPA COUNTY 
and the 
REGIONAL PUBLIC TRANSPORTATION AUTHORITY 
1.
Agreement No.:
MCAQDTRP-RPTAVM 
MAGTRP TRMSub 
(MAG-Expansion) 
2.
Agreement Type:
Cost Reimbursement 
3. 
Agreement
Amount:
$356,000 
4.
Purpose:
Travel Reduction 
Services 
5.
CFDA:
20.205 
6.
Contractor FEI/SSN:  
86-0557533
7.
Start Date:
Oct 1, 2021 
8.
Expiration Date:
September 30, 2022 
This Agreement is entered into by and between Maricopa County by and through its Air Quality Department, referred to 
hereinafter as the County, and Regional Public Transportation Authority, referred to hereinafter as the Contractor. The 
Contractor, for and in consideration of the covenants and conditions set forth herein, shall provide and perform the services as 
set forth below. All rights and obligations of the parties shall be governed by the terms of this document, its Exhibits, Attachments 
and Appendices, including any Sub-agreements or Amendments as set forth herein and in: 
Section I - 
General Provisions 
Section III - 
Work Statement 
Section II - 
Special Provisions 
Section IV - 
Compensation 
This Agreement contains all the terms and conditions agreed to by the parties. No other understanding, oral or otherwise, 
regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. Nothing in this 
Agreement shall be construed as a waiver of any defense in a suit brought against the Maricopa Association of Governments, 
the State of Arizona, Maricopa County, Air Quality Department, or Contractor, in any State or Federal Court. 
Notice under this Agreement shall be given by personal delivery or by registered or certified mail to the addresses set forth 
below and shall be effective upon receipt by the party to whom addressed unless otherwise indicated in said notice. 
Notice to Maricopa County:  
Maricopa County Air Quality Department 
 
Phone: 602-506-6750 
ATTN: Director - Air Quality Department 
3800 N. Central, Suite 1400, Phoenix AZ 85012 
Notice to Contractor: 
Regional Public Transportation Authority   
Phone: 602-262-7433 
ATTN: Chief Executive Officer 
101 N. 1st Avenue, Suite 1400, Phoenix AZ 85003 
IN WITNESS WHEREOF, the parties enter into this Agreement: 
Maricopa County: Board of Supervisors
Contractor: Regional Public Transportation Authority 
Signature: ____________________________________ 
Signature: ______________________________________ 
Jack Sellers, Chairman of the Board 
Scott W. Smith, Chief Executive Officer 
Date: 
______________________________________ 
Date: 
________________________________________ 
Attest: 
______________________________________ 
Attest:  ________________________________________ 
Date: 
______________________________________ 
Date: 
________________________________________ 
Signature: ____________________________________ 
Signature: ______________________________________ 
    Karen Hartman-Tellez, Deputy County Attorney 
Michael J. Minnaugh, General Counsel 
Date: 
______________________________________ 
Date: 
________________________________________ 
Pursuant to A.R.S. §11-952, the Maricopa County 
Attorney’s 
Office 
has 
determined 
that 
this 
Intergovernmental Agreement is within the powers and 
authority granted under the laws of the State of Arizona. 
Pursuant to A.R.S. §11-952, the Counsel for the Contractor 
has determined that this Intergovernmental Agreement is 
within the powers and authority granted under the laws of 
the State of Arizona. 
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D
9/24/2021
9/27/2021

Section I – General Provisions 
2 
RECITALS 
A. The County is empowered by Arizona Revised Statutes Sections 11-951 through 11-954 to enter into this 
Agreement. 
B. The Contractor is empowered by Arizona Revised Statutes Sections 48-5122, 48-5123, 28-8131, and 49-
582 to enter into this Agreement. 
2. 
EFFECT 
To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall 
control. To the extent that the Work Statement(s) and the Special or General Provisions are in conflict, the Work 
Statement(s) shall control. 
3. 
DEFINITIONS 
As used throughout these GENERAL PROVISIONS, the following terms shall have the meanings set forth: 
A. AGREEMENT means this document and all attachments hereto. 
B. CONTRACTOR means the person, firm or organization listed on the Cover Page of this Agreement. 
C. DIRECTOR means the Director of the Maricopa County Air Quality Department. 
D. FUNDING SOURCE means any of the County’s Federal, State, or Private funding source(s) which may 
impose conditions on the funding that will be passed on to the Contractor. 
E. 
TRAVEL REDUCTION PROGRAM (TRP) means a program that implements a travel reduction plan by 
an employer or school and is designed to achieve target reductions in the rate of single-occupancy vehicle 
trips and/or in the rate of single-occupancy vehicle miles traveled. Reductions can occur through the 
implementation of various travel reduction measures and/or equivalent emissions reduction measures. 
4. 
GENERAL REQUIREMENTS 
A. The terms of this Agreement shall be construed in accordance with Arizona law; any action thereon shall be 
brought in the appropriate court in the State of Arizona. 
B. The Contractor shall, without limitation, obtain and maintain all licenses, permits, and authority necessary to 
do business, render services, and perform work under this Agreement, and shall comply with all laws 
regarding unemployment insurance, disability insurance, and worker's compensation. 
C. The Contractor is an independent contractor in the performance of work and the provision of services under 
this Agreement and is not to be considered an officer, employee, or agent of the County. 
5. 
AMENDMENTS 
All Amendments to this Agreement must be in writing and signed by both parties. 
6. 
ASSIGNMENT/SUBCONTRACTING 
No right, liability, obligation, or duty under this Agreement can be assigned, delegated, or subcontracted in whole 
or in part, without the prior written approval of the Director. 
7. 
RETENTION OF RECORDS 
The Contractor agrees to retain all financial books, records, and other documents relevant to this Agreement for 
five (5) years after final payment or until after the resolution of any audit questions which could be more than five 
(5) years, whichever is longer. The County, Federal, or State auditors and any other persons duly authorized by 
the County shall have full access to, and the right to examine, copy, and make use of any and all said materials. 
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Section I – General Provisions 
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8.
ADEQUACY OF RECORDS 
If the Contractor's books, records, and other documents relevant to this Agreement are not sufficient to support 
and document that allowable services were provided to eligible clients, the Contractor shall reimburse the County 
for the services not so adequately supported and documented. 
9. 
AUDIT DISALLOWANCES 
A. The Contractor shall, upon written notice thereof, reimburse the County for any payments made under this 
Agreement which are disallowed by a Federal, State, or County audit in the amount of the disallowance, as 
well as court costs and attorney fees which the County spends to pursue legal action relating to such a 
disallowance. Court costs and attorney fees incurred will be specifically identified as applicable to the 
recovery of the disallowed costs in question. 
B. If at any time it is determined by the County that a cost for which payment has been made is a disallowed 
cost, the County shall notify the Contractor in writing of the disallowance and the required course of action, 
which shall be at the option of the County either to adjust any future claim submitted by the Contractor by 
the amount of the disallowance or to require repayment of the disallowed amount by the Contractor forthwith 
issuing a check payable to “Maricopa County”. 
10.
AVAILABILITY OF FUNDS
A. The provisions of this Agreement relating to payment for services shall become effective when funds
assigned for the purpose of compensating the Contractor as herein provided are actually available to the 
County for disbursement. The County shall be the sole judge and authority in determining the availability of 
funds under this Agreement and the County shall keep the Contractor fully informed as to the availability of 
funds. 
B. If any action is taken by any State department, Federal department, or any other department or 
instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this 
Agreement, the County may amend, suspend, decrease, or terminate its obligations under, or in connection 
with, this Agreement. In the event of termination, the County shall be liable for payment only for services 
rendered prior to the effective date of the termination, provided that such services performed are in 
accordance with the provisions of this Agreement. The County shall give written notice of the effective date 
of any suspension, amendment, or termination under this section, at least ten (10) days in advance. 
11.
CONTRACT COMPLIANCE MONITORING
A.
The County shall monitor the Contractor's compliance with, and performance under, the terms and 
conditions of this Agreement. Onsite visits for Agreement compliance monitoring may be made by the 
County and/or its grantor agencies at any time during the Contractor’s normal business hours, 
announced or unannounced. The Contractor shall make available for inspection and/or copying by the 
County's monitors, all records and accounts relating to the work performed or the services provided 
under this Agreement, or for similar work and/or service provided under other grants and Agreements. 
B. 
Additionally, the Contractor will provide the County with its yearly Single Audit Report (Report). The 
County will review the Report and discuss any findings with the Contractor. 
12.
CONTINGENCY RELATING TO OTHER AGREEMENTS, CONTRACTS AND/OR GRANTS
A. The Contractor will, during the term of this Agreement, immediately inform the County in writing of the award
of any other TRP related agreement, contract, or grant including any other agreement, contract, or grant 
awarded by the County where the award of such agreement, contract, or grant may affect either the direct 
or indirect costs being paid/reimbursed under this Agreement. Failure by the Contractor to notify the County 
of such award shall be considered in violation of the Agreement and the County shall have the right to annul 
this Agreement without liability. 
B. The County may request, and the Contractor shall provide within a reasonable time, a copy of such other 
agreement, contract, or grant, when in the opinion of the County the award of the other agreement, contract, 
or grant may affect the costs being paid or reimbursed under this Agreement. 
C. If the County determines that the award to the Contractor of such other Federal or State agreement, contract, 
or grant has affected the costs being paid or reimbursed under this Agreement, the County shall prepare an 
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Section I – General Provisions 
4 
Agreement Amendment effecting a cost adjustment. If the Contractor protests the proposed cost adjustment, 
the protest shall be construed as a dispute within the meaning of the "Disputes" clause contained herein. 
13.
DEFAULT
The Director may suspend, modify, or recommend termination of this Agreement immediately upon written notice
to Contractor in the event of a non-performance of stated objectives or other material breach of contractual
obligations; or, upon the happening of any event which would jeopardize the ability of the Contractor to perform
any of its contractual obligations. Such determination will not be made until such time as the dispute process has
been exhausted as specified in the Disputes Clause of the Special Provisions.
14.
TERMINATION
A. Either party may terminate this Agreement at any time, with ninety (90) days’ notice in writing to the other
party (unless terminated by the County under Availability of Funds provision). Such notice shall be given by 
personal delivery or by Registered or Certified mail. 
B. This Agreement may be terminated by mutual written agreement of the parties specifying the termination 
date therein. 
C. The County has the right to terminate this Agreement upon twenty-four (24) hour notice when Contractor’s 
non-compliance jeopardizes funding source financial participation. If not terminated by one of the above 
methods, this Agreement will terminate upon the expiration of the term of this Agreement as stated on the 
Cover Page. 
D. In the event of termination, the County shall be liable for payment only for services rendered prior to the 
effective date of the termination, provided that such services performed are in accordance with the provisions 
of this Agreement. 
15.
SEVERABILITY
Any provision of this Agreement which is determined to be invalid, void, or illegal shall in no way affect, impair,
or invalidate any provision hereof, and remaining provisions shall remain in full force and effect.
16.
STRICT COMPLIANCE
Acceptance by the County of performance not in strict compliance with the terms hereof shall not be deemed to
waive the requirement of strict compliance for all future performance obligations. All changes in performance
obligations under this Agreement must be in writing.
17.
NON-LIABILITY
The County and its officers and employees shall not be liable for any act or omission by the Contractor or any
subcontractor, employee, officer, agent, or representative of the Contractor occurring in the performance of this
Agreement, nor shall these entities be liable for purchases or contracts made by the Contractor in anticipation of
the effectiveness of this Agreement.
18.
INDEMNITY
To the extent permitted by law, each party agrees to indemnify, hold harmless and defend the other, its officers
and employees, their officers, boards, commissions, and employees, from and against any and all claims,
damages, suits, and proceedings, regardless of the merits, from liability, punitive damages, cost or expense of
every type (including reasonable attorney's fees), all or any part thereof arising out of or in connection with or by
reason of any act or omission of either party or any of its subcontractors or anyone directly or indirectly employed
by the other party. Each party shall include a clause to this effect in all subcontracts inuring to the benefit of the
other entity.
19.
COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that no person or organizational entity has been employed or retained to solicit or secure
this Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent
fee. For breach or violation of this warranty, the County shall have the right to annul this contract without liability.
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Section I – General Provisions 
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20.
RIGHTS IN DATA
The parties hereto shall have the use of data and reports resulting from this Agreement without cost or other
restriction except as may be established by law or applicable regulation. Each party shall supply to the other
party, upon request, any available information that is relevant to this Agreement and to the performance
hereunder.
21.
NON-DISCRIMINATION
The Contractor, in connection with any service or other activity under this Agreement, shall not in any way
discriminate against any person on the grounds of race, color, religion, sex, national origin, age, handicap,
political affiliation, or belief. The Contractor shall include a clause to this effect in all subcontracts inuring to the
benefit of the Contractor or the County.
22.
EQUAL EMPLOYMENT OPPORTUNITY
The Contractor will not discriminate against any employee or applicant for employment because of race, age,
handicap, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that
applicants are employed and that employees are treated during employment without regard to their race, age,
handicap, color, religion, sex, or national origin. Such action shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, lay-off or termination, rates
of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor will to
the extent such provisions apply, comply with Title VI and VII of the Federal Civil Rights Act; the Federal
Rehabilitation Act; the Age Discrimination in Employment Act; the Immigration Reform and Control Act of 1986
(IRCA); and Arizona Executive Order 75-5 which mandates that all persons shall have equal access to
employment opportunities.
23.
UNIVERSALITY
This Agreement is entered into on behalf of the County in its entirety. Any department, division, or unit, within the
County, that has need of the services identified herein may utilize it.
24.
ALLOWABLE EXPENDITURES
Expenditure of funds advanced, or qualifying for reimbursement, pursuant to this Agreement shall be made by
the Contractor only for the following:
A. Services or materials approved or appropriated for, and used in, the performance of services herein agreed
to be provided. 
B. Service classifications shown on page 1, Section IV, Compensation, of this contract, the Contractor may 
request to adjust the dollar amounts providing the total Agreement amount remains unchanged. Request for 
adjustments shall be made in accordance with written approval by the County. 
25.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
A. The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge
and belief, that the Contractor, defined as the primary participant in accordance with 49 CFR Part 29, and 
its principals: 
1.
are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
2.
have not within the three (3)-year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification, or destruction of records, making false statements,
or receiving stolen property;
3.
are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (2) of this certification;
and
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Section I – General Provisions 
6 
4.
have not within a three (3)-year period preceding this Agreement had one or more public transactions
(Federal, State, or local) terminated for cause of default.
B. Should the Contractor not be able to provide this certification, an explanation as to why should be attached 
to the Agreement. 
C. The Contractor agrees to include, without modification, this clause in all lower tier covered transactions 
(i.e., transactions with subcontractors) and in all solicitations for lower tier covered transactions related to 
this Agreement.  
26.
E-VERIFICATION OF EMPLOYEES
A. The Contractor warrants that it is in compliance with A.R.S. § 41-4401 and further acknowledges:
1.
That the Contractor and its subcontractors, if any, warrant their compliance with all federal immigration
laws and regulations that relate to their employees and their compliance with A.R.S. § 23-214,
subsection A.
2.
That a breach of a warranty under subsection 1 above, shall be deemed a material breach of the
contract that is subject to penalties up to and including termination of the contract.
3.
That the contracting government entity retains the legal right to inspect the papers of any contractor or
subcontractor employee who works on the contract to ensure that the contractor or subcontractor is
complying with the warranty provided under subsection 1 above and that the contractor agrees to make
all papers and employment records of said employee(s) available during normal working hours in order
to facilitate such an inspection.
4.
That nothing herein shall make any contractor or subcontractor an agent or employee of the contracting
government entity.
27.
CONTRACTOR 
EMPLOYEE 
WHISTLEBLOWER 
RIGHTS 
AND 
REQUIREMENT 
TO 
INFORM
EMPLOYEES  OF WHISTLERBLOWER RIGHTS
A. The Parties agree that this Agreement and employees working on this Agreement will be subject to the
whistleblower rights and remedies in the pilot program on contractor employee whistleblower protections 
established at 41 U.S.C. § 4712 by section 828 of the National Defense Authorization Act for Fiscal Year 2013 
(Pub. L. 112–239) and section 3.908 of the Federal Acquisition Regulation; 
B. The Contractor shall inform its employees in writing, in the predominant language of the workforce, of 
employee whistleblower rights and protections under 41 U.S.C. § 4712, as described in section 3.908 of the 
Federal Acquisition Regulation. Documentation of such employee notification must be kept on file by the 
Contractor and copies provided to the County upon request; and 
C. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts over 
the simplified acquisition threshold ($150,000 as of September 2013).
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Section II – Special Provisions 
____________________________________________________________________________________ 
7 
1.
EFFECT
To the extent that the Special Provisions are in conflict with the General Provisions, the Special Provisions shall
control. To the extent that the Work Statement(s) and the Special or General Provisions are in conflict, the Work
Statement(s) shall control.
2. 
DISPUTES
A. Except as may otherwise be provided for by law, any dispute not involving a question of law arising during
the performance of this Agreement that is not resolved between the Parties within thirty (30) days shall be 
submitted to the County's contract disputes process as follows: 
1.
The TRP Supervisor of the County shall reduce their decision to writing and mail or otherwise furnish
the Contractor with a copy. The Contractor may abide by the decision or may appeal the decision to the
Director.
2.
If the Contractor desires to appeal a decision of a Procurement Officer, the Contractor shall be required
to submit a written appeal to the Director. The Contractor must file its written appeal within seven (7)
working days following receipt of the TRP Supervisor's original decision. The Director shall provide the
Contractor with a written response to the appeal within fourteen (14) working days following its receipt.
The decision of the Director shall be final and conclusive.
3.
A written decision of the Director shall be the final position of the County concerning the dispute,
excepting where applicable State or Federal law or regulation specifies otherwise. The Director may
convene a review panel to review the dispute issues and recommend the final position.
3. 
CHANGES 
A. The Director may, at any time, make changes within the general scope of this Agreement in any one or more 
of the following areas with the execution by the Parties of a written contract amendment: 
1.
Work Statement activities reflecting changes in Funding Source or County regulations, policies, or
requirements.
2.
Administrative requirements such as changes in reporting periods, frequency or reports or report
formats required by Funding source or County regulations, policies, or requirements.
B. Such order will not serve to increase or decrease the total compensation to be paid the Contractor, or to 
decrease any guaranteed units of service to be purchased from the Contractor. Additionally, such order will 
not direct substantive changes in services to be rendered by the Contractor. 
C. Any dispute or disagreement caused by such written order shall constitute a "Dispute" within the meaning of 
the Disputes Clause of the Special Provisions of this Agreement and be administered accordingly. 
4. 
INSURANCE 
A. The Contractor shall have in effect, either by Contractor or through the Contractor’s sub-contractor, at all 
times during the term of this Agreement, insurance which is adequate to protect the County, its officers 
and employees, participants, and equipment funded under the Agreement and shall provide the Director 
with current documentation of insurance coverage by furnishing a Certificate of Insurance or a certified 
copy of the insurance policy naming “Maricopa County” as an additional insured for those coverages 
required in B.3 and B.4. 
B. The following types and amounts of insurance are required as minimums: 
1.
Worker's Compensation
2.
Unemployment Insurance as required by Arizona Law
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Section II – Special Provisions 
____________________________________________________________________________________ 
8 
3.
General Liability, Bodily Injury, and Property Damage policies that insure against claims for liability
for Contractor's negligence for maintenance of unsafe premises brought by clients receiving services
pursuant to this Agreement and by the lawful visitors of such clients. The limits of the policies shall
be not less than $1,000,000 for combined single limit.
4.
Automobile Liability, Bodily Injury, and Property Damages:
a.
Combined single limit, $1,000,000
b.
Standard minimum deductible amounts are allowable. Any deductible amounts are the responsibility
of the Contractor.
C. 
The Contractor shall immediately inform the Director of any cancellation of its insurance or any 
decrease in the amounts of coverage, at least thirty (30) days before such action takes place.
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Section III – Work Statement 
____________________________________________________________________________________ 
9 
TRAVEL REDUCTION PROGRAM SERVICES 
October 1, 2021 – September 30, 2022 
 1. 
DEFINITIONS 
A. 
MAJOR EMPLOYER means a sole proprietor, partnership, corporation, unincorporated association, 
cooperative, joint venture, agency, department, school, district, or other individual or entity, public or 
private, subject to the applicability provisions in Maricopa County Ordinance Air Pollution Control 
Regulations P-7 Travel Reduction Program, Section 1(B). 
B. 
PROGRAM-RELATED MATERIALS include all training, promotional materials, news releases, and 
public service announcements, being paid for in part or in whole under this agreement. 
C. 
REGIONAL means an area that encompasses or overlaps territory within the jurisdiction of two or more 
political subdivisions of the State of Arizona. 
D. 
TRAVEL REDUCTION PROGRAM (TRP) refers to the County TRP, a program that develops, 
implements, and maintains a travel reduction plan by an employer that includes returning the employer 
report for the annual survey; administering and returning the annual survey; developing, submitting, and 
implementing a travel reduction plan; and maintaining documentation/records. 
E. 
SINGLE OCCUPANCY VEHICLE (SOV) TRIP means a one-way trip to or from residence to place of 
employment or school by means of automobile, light duty truck, or motorcycle occupied by only the driver. 
F. 
TRANSPORTATION COORDINATOR means a person designated by a major employer to serve 
as the main person in developing and implementing a TRP.  
G. 
TRAVEL REDUCTION PROGRAM PLAN (PLAN) is a written report describing travel reduction 
measures and/or equivalent emission reduction measures that a major employer intends to 
implement. 
H. 
VOLUNTARY EMPLOYER means an employer that is not included in the definition of major 
employer and chooses to participate in a TRP. 
2. 
SERVICE DEFINITION 
Services contained herein include those activities pertaining to the following: marketing and communication 
services in support of the County TRP; training TRP employer personnel (transportation coordinators and 
employees); providing technical assistance to voluntary and major employers; and developing, producing and 
distributing training and collateral materials. 
3. 
UNIT OF SERVICE DEFINITION 
One calendar month of service delivery. (Monthly service periods: October 1, 2021 to September 30, 2022) 
4. 
SERVICE GOAL 
To reduce the number of SOV trips and the SOV miles traveled for the purpose of improving ambient air quality 
and to assist employers in complying with the County TRP. 
5. 
SPECIAL SERVICE REQUIREMENTS 
A. 
The Contractor activities undertaken in performance of this agreement shall be under the general 
supervision of the County TRP.   
B. 
All training, promotional and advertising materials, public service announcements, press releases, and 
other program-related materials shall be developed with and approved by the County prior to distribution 
and/or use. 
C. 
County TRP staff will make best efforts to furnish the Contractor approval or disapproval within five (5) 
working days of receipt of proposed material developed specifically for the voluntary no-drive day 
program.  
D. 
All reports and maps completed as a part of the agreement, jointly written or produced by the Contractor 
for the County, except copies of such documents made for the exclusive internal use of the Contractor 
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Section III – Work Statement 
____________________________________________________________________________________ 
10 
and/or the County, shall give credit to “Maricopa County” and “Maricopa Association of Governments” 
on the front cover or a title page, or in case of maps, in the title block which identifies the cooperative 
parties. 
In addition, if any portion of this project is funded from the Federal Highway Administration and/or 
Federal Transit Administration, U.S. Department of Transportation, all such documents shall 
contain the following disclaimer statement: 
“This report was funded in part through grant[s] from the Federal Highway Administration and/or 
Federal Transit Administration, U.S. Department of Transportation. The contents of this report 
reflect the views and opinions of the author(s) who is responsible for the facts and the accuracy of 
the data presented herein. The contents do not necessarily state or reflect the official views or 
policies of the U.S. Department of Transportation, the Arizona Department of Transportation or any 
other State or Federal Agency. This report does not constitute a standard specification or 
regulation”.   
E. 
All materials prepared and used by the Contractor in performance under this agreement funding shall 
give credit to “Maricopa County Air Quality Department” and “Maricopa Association of Governments”, 
except for those materials prepared in generic form for use by employers. Credit for materials developed 
specifically for the voluntary no-drive days may be in the form of naming each department as a sponsor. 
F. 
All material developed specifically in support of the TRP, funded through this agreement, will be 
prominently identified as "The Maricopa County Travel Reduction Program." 
G. 
Subcontractors selected by the Contractor for performance under this agreement shall be approved in 
writing by the County regardless of the procedures used in making the selection. 
H. 
County TRP staff will provide the following information to the Contractor to ensure that Contractor 
activities are fully coordinated with those of the County: 
1. 
Survey summary analyses upon request and new TC lists twice monthly 
2. 
Notices, agendas, and other public information pertaining to the TRP Regional Task Force 
when generated 
3. 
Periodic information for articles about the TRP for distribution to major employers as 
appropriate 
6. 
SERVICE OBJECTIVES AND TASKS 
A. 
Provide technical assistance to TRP employers in achieving the prescribed reductions in SOV trips or 
SOV miles traveled through one-on-one assistance, e-newsletters, collateral materials, promotions, and 
materials. Develop promotional kits for employers and associated collateral pieces up to four times per 
year that promote the use of alternative transportation modes and schedules. Promotional kits should be 
provided in electronic form, with employers opting in for paper versions. 
B. 
Provide training to TRP employer TCs on the requirements of the law including the survey process, plan 
writing and documentation, types of alternative modes and schedules, and travel reduction strategies. 
Provide training through a learning management system as well as informational videos.   
C. 
Form and facilitate TC workshops and webinars. 
D. 
Monitor and track activities to elevate the effectiveness of training, promotions, and collateral materials. 
E. 
Develop and conduct a paid advertising campaign in coordination with the Clean Air Campaign that 
encourages use of commute solutions. Conduct a year-round campaign for employees in Maricopa 
County that encourages weekly use of travel reduction solutions undertaken by the Contractor and 
designed to meet the outcomes of the scope of work, which may include print materials, paid advertising, 
public relations, and events. 
F. 
Design and implement additional enhancements for the new ShareTheRide.com Transportation 
Demand Management (TDM) platform to support TC’s plan tracking and record keeping. Continue 
promotion of online contests that encourage commuters to register with the new online matching system. 
Implement up to three employer challenge contests per year. 
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D

Section III – Work Statement 
____________________________________________________________________________________ 
11 
G. 
Launch and facilitate two Transportation Management Association (TMA)-style of TC groups to 
collaborate and share best practices in TDM/office-based vs. remote work strategies, addressing travel 
reduction plan challenges, and location transitions throughout Maricopa County. 
H. 
Produce brochures, informational materials, collateral materials, and promotional items pursuant to MAG 
Considerations Guidelines for Promotional Items as necessary. 
7. 
ANNUAL GOALS 
A. 
Maintain the number of technical assistance contacts as compared with the FY21 estimated actual. 
B. 
Maintain participation in TRP training when compared with FY21 estimated actual. 
C. 
Maintain TC webinar participation when compared to FY21 estimated actual. 
FY21 Goal 
FY21 
 Estimated Actual 
FY22 
 Goal 
 
Online Meetings 
16
18 
20
Attendees 
1,200
1,200
1,200 
8. 
REPORTING 
A. 
Submit an overview of the vision and planning for the FY23 program including highlights of proposed 
training and assistance initiatives, operational changes, as well as recommendations to increase TRP 
compliance results.  Submission of this document is to accompany a proposed scope of work and budget 
request for the FY23 grant cycle, due June 30, 2022. 
B. 
Send monthly reports and invoices to the County on or before the 15th of the month following the month 
in which services were performed in the prescribed format and document work performed by task. All 
costs incurred in preparing invoices and reports shall be included in the general and administrative 
expenses or the overhead. Monthly reporting shall follow the format below.   
FY21 Goal 
FY21  
Estimated Actual 
FY22 
Goal 
Phone 
800 
800 
850 
Meetings 
60 
69 
65 
Mail 
500 
600 
500 
Emails 
9,000 
16,058 
10,000 
FY21 
Goal 
FY21 
 Estimated Actual 
FY22 
Goal 
 
Intro to TRP (online) 
250 
311 
300 
How to Conduct a TRP Annual 
Survey (online) 
100 
145 
150 
How to Write a TRP Annual 
Plan (online) 
100 
123 
125 
How to Implement and 
Document a TRP Annual Plan 
(online) 
90 
124 
100 
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D

Section III – Work Statement 
____________________________________________________________________________________ 
 
12 
 
Task 2.0 - Fulfill Intergovernmental Agreement between the Maricopa County TRP and Valley 
Metro to provide training, technical assistance, promotion, and available collateral materials for the 
TRP and Clean Air Campaign. 
  
Percent of Work Completed: % 
  
Task 2.1 - Employer Assistance Services - Provide technical assistance to TRP employers in 
achieving the prescribed reductions in SOV trips or SOV miles traveled through one-on-one 
assistance, e-newsletters, collateral materials, promotions, and materials. Develop promotional kits 
for employers and associated collateral pieces up to four times per year that promote the use of 
alternative transportation modes and schedules.  Promotional kits should be provided in electronic 
form, with employers opting in for paper versions. Promotional kits should be provided in electronic 
form, with employers opting in for paper versions. 
  
Work Accomplished: 
 
Employer Phone Contacts 
  
Employer Meetings 
  
Sub-total 
  
Additional contacts: 
  
Email 
  
Mail 
  
Sub-total 
  
Grand Total 
  
 
Employer Events: 
 
Date 
Employer 
Attendees 
 
 
 
 
 
 
Total Attendance 
  
  
• 
Special Meetings/Other Events Held 
• 
Problems Encountered 
• 
Reports or Data Produced 
 
Task 2.2 - Employer Training - Provide training to TRP employer TCs on the requirements of the 
law including the survey process, plan writing and documentation, types of alternative modes and 
schedules, and travel reduction strategies. Design and provide additional training to be delivered 
via video shorts. 
 
• 
Work Accomplished 
• 
Meetings/Events Held 
• 
Problems Encountered 
• 
Reports or Data Produced 
  
Task 2.3 - Form and Facilitate TC Workshops and Webinars  
 
• 
Work Accomplished 
• 
Meetings/Events Held 
 
 
 
 
  
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D

Section III – Work Statement 
____________________________________________________________________________________ 
 
13 
 
TCA Name 
Date 
Number of 
Attendees 
Number of 
Employers 
Topic 
TC Workshop  
  
  
  
  
TC Webinar 
  
  
  
  
Totals 
  
  
  
  
 
• 
Problems Encountered 
• 
Reports or Data Produced 
 
Task 2.4 – Advertising - Develop and conduct a paid advertising campaign in coordination with the 
Clean Air Campaign that encourages use of commute solutions. Conduct a year-round campaign 
for Maricopa County employees that encourages weekly use of travel reduction solutions 
undertaken by Valley Metro and designed to meet the outcomes of the scope of work, which may 
include print materials, paid advertising, public relations, and events. 
  
• 
Work Accomplished 
• 
Meetings/Events Held 
• 
Problems Encountered 
• 
Reports or Data Produced 
  
Task 2.5 – ShareTheRide.com - Design and implement additional enhancements for the new 
ShareTheRide.com TDM platform to support TC’s travel reduction plan tracking and record 
keeping. Continue promotion of online contests that encourage commuters to register with the new 
online matching system. Implement up to three employer challenge contests per year.  
  
• 
Work Accomplished 
• 
Meetings/Events Held 
• 
Problems Encountered 
• 
Reports or Data Produced 
 
Task 2.6 – TMA TC Groups - Launch and facilitate two TMA-style of TC groups to collaborate and 
share best practices in TDM/office-based vs. remote work strategies, addressing travel reduction 
plan challenges, and location transitions throughout Maricopa County. 
 
• 
Work Accomplished  
• 
Meetings/Events Held 
• 
Problems Encountered 
• 
Reports or Data Produced 
 
9. 
SCHEDULE 
 
A. 
Provide training, technical assistance, promotion, and available collateral materials for the TRP and 
Clean Air Campaign – ongoing. 
 
B. 
Submit Monthly Reports – 15 days following close of each month. 
 
C. 
Submit overview of vision and planning including a proposed scope of work and budget request for the 
FY23 program cycle by June 30, 2022. 
 
D. 
Negotiate Intergovernmental Agreement with the County TRP and the Contractor by September 30, 
2022. 
 
E. 
Submit Draft Annual TRP Report by November 1, 2022. 
 
F. 
Submit Final Annual TRP Report by November 15, 2022. 
  
 
 
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D

Section IV – Compensation 
____________________________________________________________________________________ 
 
14 
 
Maricopa County Travel Reduction Program 
TRP Subcontractor FY2022 Budget 
RPTA / Valley Metro 
 
October 1, 2021 to September 30, 2022 
 
MAG TRP/Expansion – MAGTRP (TRMSub) 
 
 
 
 
 
 
RPTA – 3220  
Subcontractor (RPT/Valley Metro QL22 Commute Solutions 
Hours by Personnel & Task 
Raw Direct Labor  
Task 2 
Personnel 
Hourly Rate 
Training & Assistance 
Total Hours 
Williams 
Abigail C. 
$50.82 
                         540.20  
        540.20  
$27,452.96  
Day 
Suzanne 
$36.59 
                         540.20  
        540.20  
$19,765.92  
Duarte 
Lillian 
$40.24 
                         540.20  
        540.20  
$21,737.65  
Lakin 
Trish 
$27.88 
                         720.26  
        720.26  
$20,080.85  
Vacant 
Vacant 
$24.84 
                         540.20  
        540.20  
$13,418.57  
Fettig 
Annette 
$31.20 
                         900.33  
        900.33  
$28,090.30  
Total Productive Hours 
  
3,781.39 
     3,781.39  
  
Total Hourly Subcontractors Cost 
$130,546.25  
Fringe (61.75%) 
61.75% 
$80,612.31  
Overhead (70.00%) 
70.00% 
$91,382.38  
Reimbursable Expenses (Postage) 
$2,000.00  
Reimbursable Expenses (Printing) 
$1,059.06  
Reimbursable Expenses (Promotional) 
$4,000.00  
Reimbursable Expenses (Meetings/Mileage/Translations/Mail House) 
$2,400.00  
Reimbursable Expenses (Subcontractor Marketing/Advertising) 
$9,000.00  
Reimbursable Expenses (Subcontractor - Other) 
  
  
$35,000.00  
Total Subcontractor Expenses 
  
  
  
$356,000.00  
 
 
DocuSign Envelope ID: F38061A9-7908-4DD0-9146-EF5081BD9D5D