FFY2022 TRP MAG SCOPE OF SERVICES AND SCHEDULE 8.18.21_MCAO SIG.PDF

August 13, 2021 
Ms. Lucette Ramirez, Manager 
Travel Reduction and Outreach Division 
Maricopa County Air Quality Department 
3800 North Central Avenue, Suite 1400 
Phoenix, Arizona 85012 
Dear Ms. Ramirez: 
In May 2021, the Maricopa Association of Governments Regional Council, approved the 
FY 2022-2023 MAG Biennial Unified Planning Work Program (UPWP) and Budget that 
includes $962,347 for the Trip Reduction Program for FY 2022. We are forwarding an 
amendment for your consideration to provide this funding to your agency. 
Attachment One contains a new Appendix A-1 for the FY 2022-2023 Work Program 
element and a new Appendix A-2 for a revised scope of services, schedule, and budget 
for work to be conducted by Maricopa County. 
To expedite the amendment process, the work element from the UPWP is used to revise 
the scope of services, schedule and budget for the program. Please sign and return to the 
MAG office both copies of Attachment Two containing Amendment 2 to Agreement 1024. 
A fully executed amendment will be transmitted to your office. 
If you have any questions, please contact Dean Giles at 602-452-5013. 
Sincerely, 
Eric J. Anderson 
Executive Director 
Enclosures 
cc: Kristen Weston-Smith, Maricopa County 
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Attachment One 
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Appendix A-1 
 
FY 2022-2023 Unified Planning Work Program 
DocuSign Envelope ID: 59FEA0E3-C6E7-4054-A791-61E4AE924A74

302 North First Avenue, Suite 300, Phoenix, Arizona 85003
FY 2022-2023 Biennial Unified 
Planning Work Program and Budget
May 2021
DocuSign Envelope ID: 59FEA0E3-C6E7-4054-A791-61E4AE924A74

500: Program Implementation
500-123
Trip Reduction Program	
	
	
	
	
	
	
	
0500-0110
Support the implementation of the Maricopa County Trip Reduction Program. The Maricopa 
County Air Quality department administers the Trip Reduction Program to reduce single 
occupancy vehicle use by all major employers and schools with 50 or more employees 
or students, based on the trip reduction ordinance. The Trip Reduction Program is a 
transportation control measure in several MAG air quality plans.
Continuing Objectives for FY 2022-2023 and Results From FY 2020-2021
OBJECTIVE: Provide employers with training, technical assistance, and promotion of alternative 
transportation modes and strategies to reduce single occupancy vehicle travel and achieve trip 
reduction program goals. 
Outcome Measure 1
FY 2020-2021 Results
Increase by two percent the number of 
alternative Vehicle Miles Traveled by 
Trip Reduction Program participants 
from the level achieved in FY 2019.
For FY 2020, the number of alternative Vehicle Miles Traveled by “All” sites 
decreased by 49.74% from the previous fiscal year. “Employee” sites had 
a decrease of 51.20%, while “Student” sites decreased by 35.88%. These 
results were lower than expected due to the Trip Reduction Program (TRP) 
COVID-19 Variance. For FY 2021, due to the Trip Reduction Program COVID-
19 Variance employers were not required to survey, submit a plan, and/or 
distribute incentives from March 20 to September 30, 2020, and no data are 
available for reporting at this time. Surveying employers were not required to 
submit their completed surveys until November and December 2020. TRP is 
presently gathering and processing surveys.
FY 2022-2023 Goals
Increase by two percent the number of alternative vehicle miles traveled by 
Trip Reduction Program participants from the level achieved in FY 2021.
Outcome Measure 2
FY 2020-2021 Results
Increase by two percent the “tons of 
pollution saved” for those commuters 
using an alternative mode of travel to 
get to their workplace from the level 
achieved in FY 2019.
For FY 2020, the amount of “tons of pollution saved” annually by “All” site 
types for this fiscal year was 3,574 tons. “Employee” sites saved 3,141 tons, 
while “Student” sites saved 433 tons. For “All” site types, this was a decrease 
of 48.84%, when compared to last year. These results were lower than 
expected due to the Trip Reduction Program (TRP) COVID-19 Variance. For 
FY 2021, due to the Trip Reduction Program COVID-19 Variance employers 
were not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data are available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by two percent the “tons of pollution saved” for those commuters 
using an alternative mode of travel to get to their workplace from the level 
achieved in FY 2021.
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500-124
FY 2022-2023 Biennial Unified Planning Work Program and Budget
Outcome Measure 3
FY 2020-2021 Results
Increase by 36 percent the annual 
commuter use of alternative modes 
one or more days per week from the 
level achieved in FY 2019 based on the 
TRP survey.
For FY 2020, the commuter use of alternative modes for one or more days per 
week decreased from 39.15% to 37.16%, a change of -5.10% when compared 
to last fiscal year. These results were lower than expected due to the Trip 
Reduction Program (TRP) COVID-19 Variance. For FY 2021, due to the TRP 
COVID-19 Variance, employers were not required to survey, submit a plan, 
and/or distribute incentives from March 20 to September 30, 2020 and no 
data are available for reporting at this time. Surveying employers were not 
required to submit their completed surveys until November and December 
2020. TRP is presently gathering and processing surveys.
FY 2022-2023 Goals
Increase by two percent the annual commuter uses of alternative modes one 
or more days per week from the level achieved in FY 2021 based on the TRP 
survey.
Outcome Measure 4
FY 2020-2021 Results
Increase by five the annual number of 
employers who subsidized the bus/
light rail for employee commuter 
programs from the number achieved 
in FY 2019.
For FY 2020, the number of employers subsidizing the bus/light rail 
decreased by 133, from 491 to 358. These results were lower than expected 
due to the Trip Reduction Program (TRP) COVID-19 Variance. For FY 2021, 
due to the Trip Reduction Program COVID-19 Variance, employers were 
not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data is available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by five the annual number of employers who subsidized the bus/
light rail for employee commuter programs from the number achieved in FY 
2021.
Outcome Measure 5
FY 2020-2021 Results
Increase by two the annual number 
of subsidized vanpools for employee 
commuter programs from the number 
achieved in FY 2019.
For FY 2020, the number of employers who have a vanpool program 
decreased by 31, from 92 to 61. These results were lower than expected 
due to the Trip Reduction Program (TRP) COVID-19 Variance. For FY 2021, 
due to the Trip Reduction Program COVID-19 Variance, employers were 
not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data is available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by two the annual number of subsidized vanpools for employee 
commuter programs from the number achieved in FY 2021.
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500: Program Implementation
500-125
Outcome Measure 6
FY 2020-2021 Results
Increase by five the annual number of 
employers who subsidized a carpool 
for employee commuter programs 
from the number achieved in FY 2019.
For FY 2020, the number of employers subsidizing the carpool program 
decreased by 57, from 231 to 174. These results were lower than expected 
due to the Trip Reduction Program (TRP) COVID-19 Variance. For FY 2021, 
due to the Trip Reduction Program COVID-19 Variance, employers were 
not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data is available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by five the annual number of employers who subsidized a carpool 
for employee commuter programs from the number achieved in FY 2021.
Outcome Measure 7
FY 2020-2021 Results
Increase by five the annual number of 
employers that start telecommuting 
programs from the number achieved 
in FY 2019.
For FY 2020, the number of employers who have a telecommuting program 
decreased by 62, from 454 to 392. These results were lower than expected 
due to the Trip Reduction Program (TRP) COVID-19 Variance. For FY 2021, 
due to the Trip Reduction Program COVID-19 Variance, employers were 
not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data is available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by five the annual number of employers that start telecommuting 
programs from the number achieved in FY 2021.
Outcome Measure 8
FY 2020-2021 Results
Increase by five the annual number 
of employers that start compressed 
work week programs from the number 
achieved in FY 2019.
For FY 2020, the number of employers subsidizing a compressed work week 
program decreased by 128, from 651 to 523. These results were lower than 
expected due to the Trip Reduction Program (TRP) COVID-19 Variance. For 
FY 2021, due to the Trip Reduction Program COVID-19 Variance, employers 
were not required to survey, submit a plan, and/or distribute incentives from 
March 20 to September 30, 2020, and no data is available for reporting at 
this time. Surveying employers were not required to submit their completed 
surveys until November and December 2020. TRP is presently gathering and 
processing surveys.
FY 2022-2023 Goals
Increase by five the annual number of employers that start compressed work 
week programs from the number achieved in FY 2021.
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500: Program Implementation
500-151
Program Implementation Consultants
Task 
Number

FY 2022 Consultants by Activity
 Federal 
($) 
 RARF-
RTP ($) 
 RARF-
ALCP ($) 
 Member 
($) 
 Total ($) of ALL 
Costs Budgeted 
0500-0595
FY 2020-21 Don’t Trash Arizona Litter Prevention 
and Education Program
   
 $300,000 
 $300,000 
0500-0595
FY 2022-23 Don’t Trash Arizona Litter Prevention 
and Education Program
 150,021 
 150,021 
0500-0641
FY 2022-23 Transportation Performance On-call
 125,000 
 125,000 
0500-0651
FY 2020-21 Traffic Signal Optimization Program 
On-Call
 15,561 
 15,561 
0500-0651
FY 2022-23 Traffic Signal Optimization Program 
On-Call
 500,000 
 500,000 
0500-0654
FY 2020-21 Integrated Corridor Management. 
On-Call
 630,000 
 630,000 
0500-0654
FY 2022-23 Integrated Corridor Management. 
On-Call
 370,000 
 370,000 
Total Program Implementation Projects
$1,515,561 
    
$450,021 $125,000 
 $1,720,582 
Program Implementation Pass-Through Agreements
Task 
Number

FY 2022 Pass-Throughs by Activity
 Federal 
($) 
 RARF-
RTP ($) 
 RARF-
ALCP ($) 
 Member 
($) 
  Total ($) of ALL 
Costs Budgeted 
0500-0110
FY 2020-21 Trip Reduction Program
 $240,586 
0500-0110
FY 2022-23 Trip Reduction Program
 721,761 
 962,347 
0500-0120
FY 2020-21 Travel Reduction Program
 33,750 
0500-0120
FY 2022-23 Travel Reduction Program
 101,250 
 135,000 
0500-0150
FY 2020-21 Regional Rideshare and Telework 
Program
 148,500 
0500-0150
FY 2022-23 Regional Rideshare and Telework 
Program
 445,500 
 594,000 
0500-0510
FY 2022-23 Emergency 9-1-1 Planning
 135,000 
 135,000 
Total Program Implementation Projects
$1,691,347 
$135,000 
 $1,826,347 
Program Implementation Consultants and Pass-Through FY 2022
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Appendix A-2 
FY 2022 Scope of Services 
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Travel Reduction and Outreach Division 
Phone: 602.506.6757 
Email: TRP@maricopa.gov 
Maricopa.gov/AQ 
CleanAirMakeMore.com 
SCOPE OF SERVICES 
TRIP REDUCTION PROGRAM 
October 1, 2021 – September 30, 2022 
Task 1:          Trip Reduction Program 
Maricopa County staff will: 
Administer the Travel (Trip) Reduction Program (TRP) to major employers within Maricopa County 
who have 50 or more employees. 
Issue approximately 825,000 surveys to employers taking part in the TRP during the fiscal year. 
Process and analyze TRP surveys for participating employers. 
Provide summary analyses to employers participating in the TRP regarding their employee 
commuting habits based on the employee survey results and assist employers in formulating annual 
plans that will reduce single occupancy vehicle (SOV) trips and single occupancy vehicle miles 
traveled (SOVMT). 
Research and identify new major employers that are legally required to take part in the TRP. 
Submit completed trip reduction plans to the Maricopa County Travel Reduction Program Regional 
Task Force for approval. 
Review and monitor employer trip reduction plans and conduct program audits, technical and 
program assistance. 
Task 2:          Trip Reduction Program Training and Assistance 
Maricopa County staff will negotiate a sub-award agreement with the Regional Public 
Transportation Authority (RPTA)/Valley Metro Commute Solutions for assistance with training, 
technical assistance, and promotion of the TRP, including promotion of alternative transportation 
modes and strategies.  
RPTA Commute Solutions staff will: provide online and in-person training, support and technical 
assistance, e-newsletters, and webinars to TRP employers.   
Activities covered under the sub-award will include: online and in-person training, support and 
technical assistance, e-newsletters and webinars, development of promotional materials, and 
production and distribution of kits that encourage the use of alternative modes for employers up to 
four times per year. Brochures, informational and promotional materials, and items to promote trip 
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Maricopa County Travel Reduction Program 
FY22 Scope of Services 
Page 2 of 3 
reduction strategies will be developed pursuant to MAG Considerations Guidelines for Promotional Items 
(Attachment B). 
Provide technical assistance to TRP employers in achieving the prescribed reductions in SOV trips 
and SOV miles traveled through one-on-one assistance, promotion, and educational materials. 
Provide general training to TRP employer transportation coordinators (TCs) on the requirements of 
the law including the survey process, annual plans, associated documentation, types of alternative 
modes, and trip reduction strategies. Design and provide additional training, including tutorial 
videos.  
Schedule and facilitate monthly TC webinars. 
Conduct a year-round campaign for Valley employees that encourages weekly use of trip reduction 
solutions undertaken by RPTA and designed to meet the outcomes of the scope of work, which may 
include print materials, paid advertising, public relations, and events. 
Design and implement ongoing enhancements for the new ShareTheRide.com Transportation 
Demand Management (TDM)  platform to support TCs’ trip reduction plan tracking and record 
keeping. Continue promotion of online contests that encourage commuters to register with the new 
online matching system. Implement up to three employer challenge contests per year. 
Coordinate and facilitate a Transportation Management Association (TMA)-style TC group to 
collaborate and share best practices in TDM/office-based versus remote work strategies,  addressing 
trip reduction plan challenges, and locations for commuter transitions throughout Maricopa County. 
Reporting 
Maricopa County staff will: 
Section II of the Agreement, Project Costs and Billing Procedures, indicates that “all costs incurred 
in preparing invoices and progress reports shall be included in the general and administrative 
expenses or the overhead.” 
Send monthly progress reports and invoices to MAG in the prescribed format and document work 
performed in each task. 
Deliver semi-annual reports regarding achievement of Outcome Measures to MAG 45 days 
following the end of the six months (e.g., first semi-annual report for the period October 1–March 
31, 2022 is due May 15, 2022). At a minimum, the semi-annual report will include documentation 
regarding the following: 
•
Accomplishments
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Maricopa County Travel Reduction Program 
FY22 Scope of Services 
Page 3 of 3 
•
Methods used to achieve outcome measures
•
Status of achieving outcome measures
•
Methodology used to quantify measures
•
Comparison of status in achieving the outcome measures for FY2022 versus FY2021
Deliver a draft TRP annual report to MAG by November 3, 2022 for the period October 1, 2021–
September 30, 2022. In general, the annual report will be a compilation of the semi-annual reports.  
In addition, the following items will be addressed: 
•
Methodology used to quantify outcome measures and status of achieving outcome 
measures. A comparison will be provided regarding the status achieving the outcome 
measures for FY2022 versus FY2021.
•
Estimated program effectiveness including dollars per trip reduced
•
Comparison with similar programs being implemented in other urban areas
•
Impacts of program on characteristics of peak commute travel in Maricopa County
Deliver the final TRP annual report by November 30, 2022. 
Schedule 
•
TRP implementation – ongoing
•
Negotiate sub-award agreement with RPTA - October-December 2021
•
Submit semi-annual progress report – 45 days following close of six months (October 1-
March 31, 2022
•
Program annual report – draft – November 3, 2022
•
Program annual report – final - November 30, 2022
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TASK 1 CONTRACTOR - MCAQD/TRP
Hours by Personnel & Task
Period: October 1, 2021 - September 30, 2022
Raw Direct
Task 1
Labor
Trip Reduction
Total
Total
Personnel
Hourly Rate
Program
Hours
Cost
Appelo,Regan C
28.45
440.19
440.19
$12,523.41
Eastin,Carl J
19.50
880.37
880.37
$17,167.22
Fowler,Joel E
19.33
880.37
880.37
$17,017.55
Gates,Johnathan H
13.00
427.54
427.54
$5,558.02
Martinez,Sylvia Arredondo
23.77
880.37
880.37
$20,926.39
Moeller,Gregory A
26.26
880.37
880.37
$23,118.52
Richey,Lisa A
24.64
880.37
880.37
$21,692.32
Starr,Sheila J
23.77
880.37
880.37
$20,926.39
[Vacant]
16.48
0.00
0.00
$0.00
[Vacant]
20.09
0.00
0.00
$0.00
Ramirez,Lucette
39.71
293.46
293.46
$11,653.30
Weston-Smith,Kristen M
37.26
880.37
880.37
$32,802.59
Wohlbrandt,Morgan B
20.02
880.37
880.37
$17,625.01
Young,Ari M
21.44
880.37
880.37
$18,875.13
Total Productive Hours
9,084.52
9,084.52
$219,885.85
Total Hourly Cost
$219,885.85
$219,885.85
Fringe Benefit 
75.28%
$165,530.07
$165,530.07
Total Labor with Fringe
$385,415.92
$385,415.92
TASK 1 REIMBURSABLE EXPENSES (MCAQD/TRP)
Expenses by Task
Total
Description
Task 1
Cost
Supplies
$10,000.00
$10,000.00
Services (Rent, Equip Leases, Printing, Shipping, Purchases, Mileage, R&M, Other)
$110,928.13
$110,928.13
Total Reimbursable Expenses
$120,928.13
$120,928.13
TASK 2 SUBCONTRACTOR (RPTA/Valley Metro -QL22 Commute Solutions) 
Hours by Personnel & Task
Raw Direct
Task 2
Labor
Training &
Total
Total
Personnel
Hourly Rate
Assistance
Hours
Cost
Williams
Abby
$50.82
540.20
540.20
$27,452.96
Day
Suzanne
$36.59
540.20
540.20
$19,765.92
Duarte
Lillian
$40.24
540.20
540.20
$21,737.65
Lakin
Trish
$27.88
720.26
720.26
$20,080.85
(Vacant)
0
$24.84
540.20
540.20
$13,418.57
Fettig
Annette
$31.20
900.33
900.33
$28,090.30
Subtotal
$130,546.25
Total Productive Hours 
3,781.39
3,781.39
Total Hourly Subcontractors Cost
$130,546.25
$130,546.25
Fringe
61.75%
$80,612.31
$80,612.31
Overhead 
70.00%
$91,382.38
$91,382.38
Reimbursable Expense (Postage)
$2,000.00
$2,000.00
Reimbursable Expense (Printing)
$1,059.06
$1,059.06
Reimbursable Expense (Promotional)
$4,000.00
$4,000.00
Reimbursable Expense (Meetings/Mileage/Translations/Mail)
$2,400.00
$2,400.00
Reimbursable Expense (Subcontractor - Advertising/Marketing)
$9,000.00
$9,000.00
Reimbursable Expense (Subcontractor – Other)
$35,000.00
$35,000.00
Total Subcontractor Cost
$356,000.00
$356,000.00
GRAND TOTAL 
Total Costs by Task
Total
Description
Task 1
Task 2
Cost
Total Labor with Fringe
$385,415.92
-
$385,415.92
Reimbursable Expenses
$120,928.13
-
$120,928.13
Overhead
19.75%
$100,002.95
-
$100,002.95
Subcontractors
-
$356,000.00
$356,000.00
GRAND TOTAL
$606,347.00
$356,000.00
$962,347.00
MAG Contract 1024 Amendment 2
Trip Reduction Program
FY2022 TRP Budget (TRMAG FFY22)
Costs and Hours By Task
Maricopa County Air Quality Department
DRAFT TRP MAG BUDGET
FFY2022_TRMAG_Budget_DRAFT_Rev14.xlsx
08/03/2021
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MAG Considerations/Guidelines for Promotional Items 
 
 Should be appropriate to target audience. 
 Should have call to action - Web site/phone number at minimum. 
 Should advance the mission. 
 According to the Cost Principles for State, Local, and Indian Tribal Governments       
(2 CFR Part 225, formerly known as OMB Circular A-87), unallowable advertising and 
public relations costs include costs of advertising and public relations designed solely to 
promote the governmental unit. 
 Cost considerations – Is the cost appropriate and effective for the number of 
impressions/influence achieved?  Would an alternate advertising strategy reach more 
people for the same or a lesser amount of funding? 
 Should be items that are business related and could be used in the office, where 
feasible. 
 Should be recyclable or made from recycled or renewable materials, where feasible. 
 Agencies should exercise good judgment and be sensitive to the appearance and 
perception of the item. 
 
 
 
 
 
Attachment B 
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Attachment Two 
 
MAG Agreement No. 1024, Amendment #2 
FY 2022-2023 Unified Planning Work Program 
 
The Agreement entered into by and between the Maricopa Association of Governments 
and Maricopa County, effective October 1, 2019, states that the scope of work to be 
accomplished by the parties pursuant to the agreement will be set forth annually by 
MAG in the Unified Planning Work Program and that the element from the Work 
Program will be conducted by Maricopa County and the basis for payment shall be 
provided to Maricopa County by MAG. 
 
As required by the Agreement, attached is the funding for the elements to be 
conducted by Maricopa County from the FY 2022-2023 Unified Planning Work Program 
(July 1, 2021 – June 30, 2023).  The new Appendix A-1 and Appendix A-2 supersedes the 
previous Appendix A-1 and Appendix A-2 to MAG Agreement No. 1024. 
 
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. 
 
MARICOPA COUNTY 
 
MARICOPA ASSOCIATION OF 
GOVERNMENTS 
 
 
 
 
 
SIGNATURE 
 
SIGNATURE 
 
Jack Sellers 
 
Eric J. Anderson 
NAME PRINTED 
 
NAME PRINTED 
 
Chairman, Maricopa County Board of 
Supervisors 
 
Executive Director 
TITLE 
 
TITLE 
 
 
 
 
DATE 
 
DATE 
 
 
ATTEST:                                                       
 
 
 
APPROVED AS TO FORM: 
 
 
CLERK OF THE BOARD 
 
DEPUTY COUNTY ATTORNEY 
 
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