THE NINA MASON PULLIAM CHARITABLE TRUST GRANT AGREEMENT (DR. JAYNES AND ATTORNEY SIGNED).PDF

Maricopa County Animal Care and Control
Printed On: 12 August 2021
COVID-19 Expedited Program Support
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COVID-19 Expedited Program Support
COVID-19 Expedited Program Support
Maricopa County Animal Care and Control
Dr. Robyn Jaynes 
2500 S. 27th Avenue
Phoenix, AZ 85009
O: 602-819-0798
Ms. Lisa  Esquivel  
2500 S. 27th Avenue
Phoenix, AZ 85009
Lisa.Esquivel@Maricopa.Gov
O: 602-506-5100

Maricopa County Animal Care and Control
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FollowUp Form
PROPOSAL TO ENTER INTO GRANT AGREEMENT
The Nina Mason Pulliam Charitable Trust (the "Trust") is pleased to propose the grant described 
below, subject to the following General and Special Conditions:
Grantee
Maricopa County Animal Care and Control
ARTICLE I:  DESCRIPTION OF GRANT
Amount Awarded
$40,000.00
The tentative installment schedule is available on your Dashboard. Click on View Details, then 
click the $ Award Details tab.
Project Title*
COVID-19 Expedited Program Support
Purpose of the Grant:
Support for 10 mobile clinics to conduct spay/neuter surgeries and provide other 
wellness services.
Grant Start Date
08/11/2021
Grant End Date
08/10/2022
Progress Report Year One Due
For multi-year grants
Progress Report Year Two Due
For multi-year grants
Final Report Due
09/12/2022

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ARTICLE II:  GENERAL CONDITIONS
The Grantee accepts and agrees to comply with the following General Conditions:
1. PURPOSE AND RESTRICTIONS ON USE OF GRANT. The grant shall be used solely for the
purpose specified in Article I of this Grant Agreement (the“Agreement”) and shall be so
designated on the Grantee’s records. No part of the grant funds shall be used (a)to carry on
propaganda or otherwise attempt to influence legislation or (b) to participate or intervene in
(including the publishing or distributing of statements) any political campaign on behalf of or in
opposition to any candidate for public office.In addition, the Grantee agrees that the grant will
not be used for any purpose prohibited by the laws of the United States, including without
limitation applicable laws prohibiting the support of terrorism or terrorist organizations.
2. PROGRAM MONITORING AND EVALUATION. The Trust may, at its expense, monitor and
conduct an evaluation of operations under this grant, which may include visits by
representatives of the Trust to observe the Grantee’s procedures and operations in connection
with this grant and to discuss the grant with the Grantee’s personnel.
3. ACCOUNTING AND FINANCIAL REQUIREMENTS.
a. If the purpose of this grant is for general or operating support, no special requirements are
specified for the method of recording receipts and disbursements on the accounting records of
the Grantee for this grant.
b. If the purpose of this grant is to support a project (i.e., any purpose other than for general or
operating support), the use of grant funds is restricted solely to the purpose of the grant and
should be so designated on Grantee accounting and financial records. Under no circumstances
may grant funds be expended, borrowed (inter-fund), pledged, or transferred for reasons
unassociated with the stated purpose of this grant. For purposes of controlling and reporting on
the receipt and disbursement of grant funds, Grantee accounting records should be structured
so that such transactions are easily and readily identifiable.
c. Vouchers consisting of bills, invoices, cancelled checks, receipts, etc., which document the
disbursement of funds for this grant, shall be retained by the Grantee for at least two years
after final disbursement of the grant and may be examined by Trust representatives on
reasonable notice during regular business hours. Copies of such documents shall be furnished
to the Trust at its request and expense. The Trust may, at its expense and on reasonable notice
to the Grantee, inspect, audit, or copy the Grantee’s records pertaining to this grant.
4. BUDGET. The budget from the original proposal should be edited, if necessary, to reflect the
actual grant amount. The Grantee may reallocate budgeted line items up to $3,000 per line
item without prior notice to the Trust, provided that such change(s) shall be reported in the

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Grantee’s next financial report to the Trust. If a reallocation for an individual line item will 
exceed $3,000, the Grantee may not proceed with the reallocation without prior written 
approval of the Trust.
5. PAYMENT SUMMARY. The schedule of grant payments as displayed on your Applicant
Dashboard in Decision Details is a preliminary estimate of the timing and amount of cash
remittances to the Grantee that will meet satisfactorily the requirements of the grant. The
Trust, however, on its own initiative or at the request of the Grantee, may modify scheduled
dates and payment amounts and will so notify the Grantee when and if such changes seem to
be indicated. If there are matching or other conditions related to this grant, the Trust will not
be required to disburse related payments until the end of the fourth full calendar quarter after
the quarter in which the conditions are satisfied in accordance with this Agreement, unless
expressly provided otherwise herein.
6. SELECTION OF RECIPIENTS. The Grantee shall have the exclusive right to select the individuals
to whom and the organizations to which grant funds shall be paid. This provision shall prevail
over all other provisions of this Agreement. The Agreement may provide that the Grantee in
the exercise of its right of selection shall observe certain criteria, such as the independence of
project evaluators, educational or other qualifications of persons who will perform certain
duties in connection with the grant, and characteristics of organizations which shall be relied
upon to achieve the charitable purposes of the grant. In all cases, however, these criteria are
intended to maximize the charitable benefits to be derived from this grant, shall be construed
and applied to achieve that result, and are not intended to identify or cause the Grantee to
select any particular individual or organization. The Trust disclaims participation in the above
described selection process.
7. REPORTING. Upon request, the Grantee shall furnish to the Trust written reports on both the
progress of the program and the financial management of the grant. The format of the financial
reports must be consistent with that of the original budget, and show a comparison of actual to
budgeted expenditures.
The Grantee agrees to submit an electronic report on the use of grant funds and progress on 
the program for which funds were requested, utilizing the Trust's online grant system. The 
Grantee will receive an email notice and instructions for filing the report prior to the report due 
date. The Trust will not be required to disburse related payments until the end of the fourth full 
calendar quarter after the quarter in which such delinquent reports are furnished, unless 
expressly provided otherwise herein.
The Grantee shall furnish a copy of its annual financial statements to the Trust for each year 
that is included partially or wholly within the grant period. These statements should include a 
balance sheet, income and expense statement, and any footnotes or supporting schedules that 
will permit a satisfactory determination of the financial condition of the Grantee.

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8. PUBLICATIONS. The Grantee hereby grants to the Trust or its designee a nonexclusive,
irrevocable, fully transferable, worldwide license to publish excerpts, reasonable in length, of
any documents or materials (in whatever format) created by or for the Grantee in furtherance
of a project funded in whole or part with this grant. The Trust’s publication of such excerpts
may be in all media of expression now known or later developed in furtherance of the Trust’s
nonprofit purposes (including, without limitation, in the Trust’s annual, periodic, or special
reports, its web site, and its brochures, guidelines, requests for proposals, and other materials).
Payment by the Trust to the Grantee of any portion of the grant funds shall constitute full
payment to the Grantee for this right and license to publish excerpts, and no additional
royalties shall be payable to the Grantee.
If the documents or materials were not prepared by an employee of the Grantee within the 
scope of employment, if the Grantee in the exercise of good faith cannot determine whether 
the documents or materials were prepared by an employee within the scope of employment, or 
if the Grantee otherwise is not the owner of the documents or materials, the Grantee shall 
pursue all reasonable efforts to obtain from the author or authors of such documents or 
materials written permission for the Trust or its designee to publish excerpts as specified above, 
without additional cost or expense to the Trust.
The Grantee shall not enter into any agreement with any other party relating to the creation, 
dissemination, or publication of such documents or materials that conflicts with the Grantee’s 
obligations under this Agreement.
9. EXEMPT AND PUBLIC CHARITY STATUS. The Trust makes this grant on the condition that your 
organization is and continues to be an organization that is a governmental unit, subdivision or 
instrumentality and that the grant will be used exclusively for public purposes. The Grantee 
shall give immediate notice to the Trust of any change in its status as a governmental unit, 
subdivision or instrumentality, and if grant funds are used for non-public purposes. In the event 
of such changes, the Trust may change the terms of this grant, including revoking the grant and 
requiring a full refund of the Grant Funds to the Trust.
10.
EXTENSION/REVERSION OF GRANT. If the purpose of this grant is to finance a project or to 
provide general or operating support for a specific period of time, any portion of the grant 
unexpended at the completion of the project or at the end of the period shall be reported to 
the Trust immediately. If the Grantee requires a longer period of time to complete the project, 
a formal request for extension must be made in writing to the Trust. If the Trust determines 
that any of the grant funds have been used for any purpose other than those summarized on 
Page 1, remain unused by the Grantee (without a grant extension approved by the Trust, in its 
sole discretion), or are not used in accordance with the terms and conditions of this Agreement,

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then the Trust may unilaterally change the terms of this grant and take such actions as it deems 
appropriate to ensure the proper use of the grant funds.
11. CANCELLATION OF GRANT. If the Grantee fails, within thirty days after notice from the
Trust, to perform any of its duties under the Agreement, the Trust may at any subsequent time
by notice to the Grantee postpone, cancel, or postpone and thereafter cancel payment of the
undisbursed portion of the grant.
12. WITHDRAWAL OF GRANT. After entering into a grant agreement, it is possible that
circumstances will arise which will persuade the Trust that an unpaid grant should not be
disbursed. If that should happen with respect to this grant, the Trust acknowledges that the
Grantee, nevertheless, would then be entitled to full reimbursement for reasonable expenses
connected with the grant and already paid by the Grantee or for which it became legally
responsible before notification of the Trust’s decision. Accordingly, the Trust may at any time,
with or without cause, cancel the unpaid portion of this grant by notice to the Grantee. As soon
as possible after such notice, the Grantee shall furnish a complete list of such expenses, and the
Trust thereupon shall pay to the Grantee an amount equal to the total of those expenses (not
to exceed the unpaid portion of the grant). After making such payment, the Trust shall have no
further obligation to the Grantee, or affiliates.
13. COUNSELING. Occasionally the Trust makes available to a Grantee counseling or other
assistance from a member of the Trust’s staff or from one of its consultants. In every case, the
Grantee is entirely free to decline or avail itself of this assistance and to accept or disregard in
whole or part the recommendations offered. Neither the Trust nor the person offering
assistance to the Grantee shall have any liability to the Grantee, its officers, agents or
representatives because of reliance on such assistance or adoption of such recommendations.
14. PUBLICITY. Until such time as the Trust notifies the Grantee that the Trust’s identity as the
grantor may be released publicly, the grantor shall be identified as anonymous and the Grantee
shall not make any public reference to the Trust or to Mrs. Pulliam. At such time as the Trust
approves a public release, the grant shall be recognized in publications and announcements as
being awarded by the Nina Mason Pulliam Charitable Trust. If the Grantee wishes to issue a
news release concerning the grant, the text of the proposed release must be submitted to the
Trust for review prior to the release date. No release shall be made without the Trust’s
approval.
15. ADDITIONAL SUPPORT. By making this grant, the Trust assumes no obligation to provide
other or future support for the Grantee.
16. NOTICES. Notices under this Agreement shall be in writing and shall be deemed to be given
when delivered or five days after deposit by registered or certified mail.

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17. WAIVER. No waiver of any right under this Agreement shall be effective unless set forth in a 
notice from the party possessing such right to the other party, and the exercise by either party 
of any right or remedy under this Agreement shall not thereafter prevent that party from 
exercising any other right or remedy.
18. STATE LAW. The law of the State of Arizona exclusively shall govern and apply to all legal 
proceedings pertaining to the Agreement, or otherwise concerning otherwise concerning the 
subject matter of this Agreement, and under no circumstance shall reference be made to the 
law of any other jurisdiction for any purpose. This Agreement shall be deemed to be entered 
into and formed in Arizona and shall become effective when the Trust receives a copy of this 
instrument bearing the Grantee’s acceptance at the Trust’s offices in Indianapolis, Indiana, or 
Phoenix, Arizona (as determined by the Trust in its sole discretion). 
All legal proceedings pertaining to the Agreement, or otherwise concerning the subject matter 
of this Agreement, shall be heard exclusively in the state or federal courts with subject matter 
jurisdiction sitting in Arizona. By execution of this Agreement, the Grantee submits to the 
personal jurisdiction and venue of such courts for such purposes.
19. SPECIAL CONDITIONS. The Grantee accepts and agrees to comply with the Special 
Conditions, if any, included below. Any conflict between any of the Special Conditions and other 
Agreement terms shall be governed by the other terms of the Agreement.
Special Conditions
ORIGINAL EXECUTION BY THE TRUST
This proposal to enter into the foregoing Agreement was executed by the Nina Mason Pulliam 
Charitable Trust at Indiana:
On:
Decision Date
07/28/2021
NINA MASON PULLIAM CHARITABLE TRUST

Maricopa County Animal Care and Control
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Gene D’Adamo
President and CEO
GRANTEE'S ACCEPTANCE
THIS IS A LEGAL DOCUMENT THAT MUST BE SIGNED BY SOMEONE WITH THE 
AUTHORITY TO SIGN CONTRACTS ON BEHALF OF YOUR ORGANIZATION (Typically, a 
senior leader or an officer)
Acceptance*
The Grantee accepts the above-described grant on the terms and conditions set forth in the 
foregoing Agreement and agrees to perform the responsibilities imposed on it under the 
Agreement.
I Agree
Authorized Signature*
By typing your Name, Title, and Date in the spaces below, you confirm that you are authorized 
to make legal contracts for the Grantee and that you agree to enter into this agreement by 
electronic means. 
Dr.
Title*
Date of Acceptance*
In order to receive your payment, you must complete and upload a recently-signed copy of the 
ACH form and a copy of a voided check or letter from your bank. Funds will be transferred 
electronically to your bank and deposited directly into your account as an automated clearing 
house (ACH) payment.
An incorrect number will prevent your bank from crediting your account. The sample check 
below will assist you in identifying your routing and account numbers. The Routing Number

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(RTN) must be nine digits.
Note:  These numbers may be in slightly different places on your check. If you are not sure, 
contact your financial institution to verify the correct routing and account numbers.
ACH Form*
Complete and upload this ACH form. Please ensure the form was signed and dated within the 
last 30 days.
Voided Check*
Upload a voided check that contains the same account and routing numbers used in your ACH 
form, or for deposit only accounts upload a verification letter from your bank.

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THE NINA MASON PULLIAM CHARITABLE TRUST GRANT AGREEMENT 
Page 11 
MARICOPA COUNTY ANIMAL CARE AND CONTROL 
By: 
, bvf'Y! 
Director, 
aricopa County Animal Care 
and Control 
PrintedName:[obyn A J"?\yt1t''$, /)Viv"/
f 1  j,l)1.,/ 
Date: ___________ _ 
APPROVED AS TO FORM: 
By:-----------­
Deputy County Attorney 
Printed Name: ___ _ _ __ _ 
Date: __________ _ 
"MARICOPA COUNTY 
By:-----------­
Chainnan, Board of Supervisors 
Printed Name: ---------
Date: -----------
ATTEST: 
By:-----------­
Clerk of !lie Board 
Printed Name: ---------
Date: -----------