AREA AGENCY ON AGING CI JUSTIFICATION.PDF

Office of Procurement Services 
GOODS AND SERVICES 
COMPETITION IMPRACTICABLE FORM 
This form is to be used when a department believes an acquisition is considered Competition Impracticable and the acquisition 
dollar amount is above $10,000. The Chief Procurement Officer can approve purchases up to $100,000. Board of Supervisors 
approval is required if the acquisition is over $100,000. This form must be submitted for approval to: Office of Procurement 
Services | 160 S 4th Ave | Phoenix, AZ 85003. Fax number: 602.506.6766. The signed form must be retained in the purchasing 
file. Unless approved by the Board of Supervisors in a formal agenda item or the Chief Procurement Officer in a formal Contract 
a CI form is valid from July 1 thru June 30th of each Fiscal Year. 
DEPARTMENT NAME 
DEPARTMENT RX# 
PROPOSED CONTRACT VENDOR 
NEED IDENTIFIED Date: 
REQUESTED DELIVERY 
Date: 
QUOTED PRICE: 
Accounting String: 
Company: 
Address: 
City, State: 
Zip/Postal Code: 
Phone: 
Fax: 
Contact Name: 
DESCRIPTION OF GOODS OR SERVICES REQUIRED: 
The estimated cost of this Procurement is: 
≤ $100k 
> $100k 
Is this a Technology Procurement? 
Yes 
No 
COMPETITION IMPRACTICABLE CATEGORY (Check applicable box, attach documentation or provide explanation below.)
Maricopa County Procurement Code MC1-351 states: “Competition Impracticable” means an acquisition where, competition is 
impractical because of standardization, warranty, or other factors as approved by the Board of Supervisors. 
NOTE:  The following are unlikely to be sufficient Competition Impracticable justifications: 
• Personal or department preference for a product or vendor
• Department perception that the vendor is the best qualified (this should be determined through a competitive process)
• Lack of department planning resulting in limited time to conduct a competitive procurement
• Special incentive or deal offered (can be assessed in open and competitive solicitation)
• Department  convenience
Grant specified (supporting documents attached) 
Mailing lists, subscriptions or media advertising 
Warranty voided if service provided by other contract vendor 
Other (Provide written explanation below) 
Software license renewals, additions, or upgrades available 
from only one source 
Brand compatibility available from only one source (no other 
distributors) 
Other proprietary situation 
Human Services
 Area Agency on Aging
Area Agency on Aging
09/01/2021
1366 East Thomas Road, Suite 108
602-264-2255
85014
Phoenix, AZ  
Mary Kasunic
The County wishes to provide monies to increase the resources and support network for 
seniors and adults with disabilities in the County. The County plans to do this by providing 
monies for senior centers and adult day health centers to reopen, increasing the recruitment 
and retention (availability) of Home Care Agency direct service workers, and providing 
biohazard cleans for these vulnerable populations.
09/01/2021
$10,600,000




SEARCH 
A search was conducted consisting of: (check all that apply) 
Market research 
Public notice given, list 
Other vendors contacted 
Other 
RESULTS 
no alternatives were identified 
no alternatives were deemed acceptable 
because (explain below): 
Describe the search from above in detail: 
PRICE 
MC1-352-B states: The Using Agency requesting a Competition Impracticable Procurement shall provide written evidence 
to support a Competition Impracticable determination containing an explanation of why the proposed procurement 
process is advantageous to the County; and the scope, duration, and estimated total dollar value of the procurement. 
Price has been fairly and reasonably established by: 
Comparison to previous comparable purchases 
from a different vendor 
Independent estimate 
Comparison to public sector contract pricing 
Discount off published catalog pricing 
Market survey 
Other, explain: 
Describe methodology and results (attach any written supporting data, e.g., survey or market analysis): 
THIS IS A COMPETITION IMPRACTICABLE PROCUREMENT BECAUSE (attach additional page if needed): 
The Area Agency on Aging (AAA) is the only available organization that has the capacity and 
network to provide these resources across the County.  For example, in the County  a 
significant majority of the adult day health centers, nearly 1/3 of the senior centers, and more 
than half of the Home Care Agencies employing direct care workers partner with or are 
contracted with AAA. Additionally, because AAA has some of the greatest access to seniors 
and adults with disabilities County-wide they also have the greatest opportunity to provide 
biohazard cleaning services to those populations. Staff were unable to identify any other 
organization that has the capacity to perform a similar level of service.
Staff conducted multiple Internet searches for organizations that could coordinate the use of 
these monies but did not find any private or government agencies that could provide a similar 
level of service. Additionally, staff found that even the organizations that may be able to provide 
a portion of the services (e.g. small nonprofit organizations) could only provide them to a small 
segment of the County and could not provide them County-wide. Finally, because staff currently 
work with AAA under the Senior Adult Independent Living program, staff reviewed reports and 
information from AAA to determine its capability to conduct this type of work and found AAA 
was the only agency that had the capacity to perform this type of work County-wide. 
Staff determined that the proposed vendor price for all services together (totalling $10,600,000) and for 
individual projects/services was fair and reasonable based on independent estimates of the costs to 
provide these services.  The administration of these services will only be $1.6 million, which is 10% of 
the total funds and is aligned with federal standards. Additionally, the contract requires AAA act as a 
pass-through entity for some of the work including granting monies to senior centers and adult day 
health centers based on need and allowing them to reopen. For that work program staff reviewed initial 
estimated reopening costs from centers and agencies and determined they were reasonable based on 
the types of costs and resources needed. Further, staff determined the costs associated with improving 
recruitment and retention of direct care workers was appropriate after reviewing various cost estimates 
to provide premium pay to these workers (which is one known strategy for improving retention). 





CERTIFICATIONS 
I certify: 
1) I recognize that the Maricopa County Procurement Code requires the use of competitive solicitations unless
exempted by law.  I have reviewed the information and materials relevant to this procurement of goods and  services, 
and am requesting approval of an exception to the competitive process for the reasons described; 
2) the price to be paid to the proposed vendor is fair, reasonable, and provides the best value to Maricopa County; and
3) this request for an exception to the competitive solicitation process is not the result of inadequate advance planning
or for purposes of securing the services of a preferred vendor. 
Department Head or Department Head Delegate Signature (Required) 
Printed Name 
Signature 
Date 
Office of Procurement Services 
The CPO can approve procurements up to $100,000.  This request is over $100,000 and must be submitted as an agenda 
item to the Board of Supervisors for consideration. 
Recommended to BOS for approval. 
Printed Name 
Signature 
Date 
Office of Enterprise Technology (This procurement is classified as a technology procurement and must be 
forwarded to OET for coordination and/or approval. If this procurement request is not approved by OET, the form will be 
returned to the requestor.) 
Approved. Recommended purchase is in line with Maricopa County's strategic technology plan or currently installed 
equipment or service, and is considered to be a competition impracticable procurement. 
Not Approved. 
Reasoning: 
Printed Name 
Signature 
Date 
Save 
8/24/21
Jacqueline Edwards
SIGN
Kevin Tyne, Director OPS
Digitally signed by Kevin Tyne 
Date: 2021.08.25 09:25:22 
-07'00'
08/25/2021
SIGN

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