210214-CONTRACT.DOCX

SERIAL 210214-S
COUNTY ROADWAY LANDSCAPE MAINTENANCE SERVICES
DATE OF LAST REVISION: September 01, 2021 CONTRACT END DATE: August 31, 2023
CONTRACT PERIOD THROUGH AUGUST 31, 2023
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for COUNTY ROADWAY LANDSCAPE MAINTENANCE SERVICES
Attached to this letter is published an effective purchasing contract for products and/or services to be 
supplied to Maricopa County activities as awarded by Maricopa County on September 01, 2021 
All purchases of products and/or services listed on the attached pages of this letter are to be obtained 
from the vendor holding the contract. Individuals are responsible to the vendor for purchases made 
outside of contracts. The contract period is indicated above.
LN/mm
Attach
Copy to:
Office of Procurement Services
Suzi Williams, MCDOT
Doreen Toby, MCDOT
Tony Delsol, MCDOT
(Please remove Serial 170007-S from your contract notebooks)

SERIAL 210214-S
ARIZONA SUNSCAPE LANDSCAPE LAWN MAINTENANCE LLC, 6052 N 57TH AVENUE, 
GLENDALE, AZ 85301
COMPANY NAME:
Arizona Sunscape
DOING BUSINESS AS (dba):
MAILING ADDRESS:
6052 N 57th Ave Glendale, AZ 85301
REMIT TO ADDRESS:
TELEPHONE NUMBER:
602-620-4800
FAX NUMBER:
WWW ADDRESS:
REPRESENTATIVE NAME:
Ruben Gomez
REPRESENTATIVE TELEPHONE NUMBER:
602-620-4800
REPRESENTATIVE EMAIL ADDRESS
ruben@azsunscape.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
Service
Unit of Measure
Material
Bid
Clearing and Grubbing - Removal of small 
trees, shrubs, vegetation, rocks and other 
plant matter
Per Laborer per Hour
 
$39.50
Tree and Cactus Removal 10 feet to 20 feet 
in height
Per Each Tree or Cactus
 
$650.00
Tree and Cactus Removal More than 20 feet 
tall
Per Each Tree or Cactus
 
$850.00
Cactus Removal and Replant Less than 20 
feet tall
Per Each Cactus
 
$2,000.00
Cactus Removal and Replant More than 20 
feet tall
Per Each Cactus
 
$3,000
Palm Tree and Tall Tree Trimming
Per Each Tree
 
$175.00
Trash/Debris Removal and Disposal
Per Ton
 
$375.00
Special Clean Trash/Debris Removal and 
Disposal Example, Homeless Encampments
Per Laborer per Hour
 
$47.50
Irrigation Maintenance Tech May include 
repair/replacement of sprinkler heads, 
valves, timers, selonoids, supply lines and 
tubing.
Per Laborer per Hour
 
$55.00
3" to 4" Backflow Preventor Annual 
Inspection
Per Service
 
$175.00

SERIAL 210214-S
ARIZONA SUNSCAPE LANDSCAPE LAWN MAINTENANCE LLC
Service
Unit of Measure
Material
Bid
Weed/Insect Spraying with Herbicide/ 
Insecticide and Semi-annual including cost of 
herbicide/ insecticide. (Material cost paid by 
invoice and markup.)
Per Laborer per Hour
 
$45.00
Mowing and disposal included
Operator/ Equipment per 
Hour
Operator 
$29/Equipment 
$10
$39.00
General Laborer with Handheld Tools 
Including Pole Saw, Chain Saw, Weedeater, 
Edger, Trimmer, Leaf Blower, etc.
Operator/ Equipment per 
Hour
 
$39.00
Backhoe, Bobcat or Trencher with Operator 
Operator/ Equipment per 
Hour
 
$85.00
Wood Chipper, Brush Hog or Stump Grinder 
with Operator
Operator/ Equipment per 
Hour
 
$85.00
12 CY Roll Off - Capacity 2 tons includes 
delivery and pickup and disposal charges
Each
 
$450.00
20 CY Roll Off - Capacity 3 tons includes 
delivery and pickup and disposal charges
Each
 
$650.00
40 CY Roll Off - Capacity 4 tons includes 
delivery and pickup and disposal charges
Each 
 
$850.00
Traffic Control Devices Minimal Setup i.e. 
Shoulder Closure Moderate Setup i.e. Lane 
Closure Complex Setup i.e. Full Closure with 
Pilot Car, etc.
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance 
Per MAG 
Spec Section 
109.4.6
Traffic Control Devices Crash Attuenuator on 
Moving Operation Uniformed Officer with 
Vehicle
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance 
Per MAG 
Spec Section 
109.4.6
Hazardous Material Removal 
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance 
Per MAG 
Spec Section 
109.4.6
Landscape Rock (Decomposed Granite) 
Delivery and Placement Apache Pink 
1"Sedona Red 1/2"Madison Gold 3/4 minus 
Saddle Back Brown 1/2"
20 Tons to 100 Tons - 
price per ton
 
$105.00
Landscape Rock - River Rock Delivery and 
Placement River Rock 3/4" to 11/2 " 
20 Tons to 100 Tons - 
price per ton
 
$105.00
Landscape Rock - River Rock Delivery and 
Placement River Rock 3" to 10"
20 Tons to 100 Tons - 
price per ton
 
$105.00
High Volume Parkway Maintenance 
Including weed abatement, tree and shrub 
trimming; trash /debris removal; plant 
maintenance
Less than 750,000 sq. 
ft.in Area
 
$0.08

SERIAL 210214-S
ARIZONA SUNSCAPE LANDSCAPE LAWN MAINTENANCE LLC
Service
Unit of Measure
Material
Bid
High Volume Parkway Maintenance 
Including weed abatement, tree and shrub 
trimming; trash /debris removal; plant 
maintenance
Greater than 750,000 sq. 
ft. in Area
 
$0.08
High Volume Parkway Maintenance Trash 
/debris removal; weed abatement
Less than 750,000 sq. ft. 
in Area
 
$0.04
High Volume Parkway Maintenance Trash 
/debris removal; weed abatement
Greater than 750,000 sq. 
ft. in Area
 
$0.04
PRICING SHEET: NIGP CODE 91873, 94743, 85917 and 98852
Terms:
NET 30
Vendor Number:
VS0000006127
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2023

SERIAL 210214-S
HANDYMAN MAINTENANCE INC, PO BOX 18968, PHOENIX, AZ 85005
COMPANY NAME:
Handyman Maintenance, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS:
4714 N 43rd Ave, Phoenix, AZ 85031
REMIT TO ADDRESS:
P.O. Box 18968, Phoenix, AZ 85005
TELEPHONE NUMBER:
602-307-0040
FAX NUMBER:
602-307-0041
WWW ADDRESS:
www.hmiofaz.com
REPRESENTATIVE NAME:
Steve Adams
REPRESENTATIVE TELEPHONE NUMBER:
603-307-0040
REPRESENTATIVE EMAIL ADDRESS
admin_hmi@hmiofaz.com
 
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE 
FROM THIS CONTRACT: 
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
 NET 30 DAYS
Service
Unit of Measure
Material
Bid
Clearing and Grubbing - Removal of small 
trees, shrubs, vegetation, rocks and other 
plant matter
Per Laborer per Hour
 
25
Tree and Cactus Removal 10 feet to 20 feet 
in height
Per Each Tree or Cactus
 
350
Tree and Cactus Removal More than 20 feet 
tall
Per Each Tree or Cactus
 
2500
Cactus Removal and Replant Less than 20 
feet tall
Per Each Cactus
 
1250
Cactus Removal and Replant More than 20 
feet tall
Per Each Cactus
 
2500
Palm Tree and Tall Tree Trimming
Per Each Tree
 
125
Trash/Debris Removal and Disposal
Per Ton
 
70
Special Clean Trash/Debris Removal and 
Disposal Example, Homeless Encampments
Per Laborer per Hour
 
25
Irrigation Maintenance Tech May include 
repair/replacement of sprinkler heads, 
valves, timers, selonoids, supply lines and 
tubing.
Per Laborer per Hour
 
48.5
3" to 4" Backflow Preventor Annual 
Inspection
Per Service
 
350
Weed/Insect Spraying with Herbicide/ 
Insecticide and Semi-annual including cost of 
herbicide/ insecticide. (Material cost paid by 
invoice and markup.)
Per Laborer per Hour
 
65

SERIAL 210214-S
HANDYMAN MAINTENANCE INC
Service
Unit of Measure
Material
Bid
Mowing and disposal included
Operator/ Equipment per 
Hour
 
48.5
General Laborer with Handheld Tools 
Including Pole Saw, Chain Saw, Weedeater, 
Edger, Trimmer, Leaf Blower, etc.
Operator/ Equipment per 
Hour
 
25
Backhoe, Bobcat or Trencher with Operator 
Operator/ Equipment per 
Hour
 
125
Wood Chipper, Brush Hog or Stump Grinder 
with Operator
Operator/ Equipment per 
Hour
 
65
12 CY Roll Off - Capacity 2 tons includes 
delivery and pickup and disposal charges
Each
 
475
20 CY Roll Off - Capacity 3 tons includes 
delivery and pickup and disposal charges
Each
 
525
40 CY Roll Off - Capacity 4 tons includes 
delivery and pickup and disposal charges
Each
 
525
Traffic Control Devices Minimal Setup i.e. 
Shoulder Closure Moderate Setup i.e. Lane 
Closure Complex Setup i.e. Full Closure with 
Pilot Car, etc.
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance Per 
MAG Spec 
Section 
109.4.6
Traffic Control Devices Crash Attuenuator on 
Moving Operation Uniformed Officer with 
Vehicle
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance Per 
MAG Spec 
Section 
109.4.6
Hazardous Material Removal 
Allowance Per MAG Spec 
Section 109.4.6
 
Allowance Per 
MAG Spec 
Section 
109.4.6
Landscape Rock (Decomposed Granite) 
Delivery and Placement Apache Pink 
1"Sedona Red 1/2"Madison Gold 3/4 minus 
Saddle Back Brown 1/2"
20 Tons to 100 Tons - 
price per ton
 
60
Landscape Rock - River Rock Delivery and 
Placement River Rock 3/4" to 11/2 " 
20 Tons to 100 Tons - 
price per ton
 
38
Landscape Rock - River Rock Delivery and 
Placement River Rock 3" to 10"
20 Tons to 100 Tons - 
price per ton
 
38
High Volume Parkway Maintenance 
Including weed abatement, tree and shrub 
trimming; trash /debris removal; plant 
maintenance
Less than750,000 sq. ft.in 
Area
 
.04sft
High Volume Parkway Maintenance weed 
abatement, tree and shrub trimming; trash 
/debris removal; plant maintenance
Greater than 750,000 sq. 
ft. in Area
 
.06sft
High Volume Parkway Maintenance Trash 
/debris removal; weed abatement
Less than 750,000 sq. ft. 
in Area
 
.03sft
High Volume Parkway Maintenance Trash 
/debris removal; weed abatement
Greater than750,000 sq. 
ft. in Area
 
.05sft

SERIAL 210214-S
HANDYMAN MAINTENANCE INC
PRICING SHEET: NIGP CODE 91873, 94743, 85917 and 98852
Terms:
NET 30
Vendor Number:
VC0000007662
Certificates of Insurance
Required
Contract Period:
To cover the period ending August 31, 2023

SERIAL 210214-S
COUNTY ROADWAY LANDSCAPE MAINTENANCE SERVICES
1.0
INTENT
1.1
Maricopa County Department of Transportation (MCDOT) intends to award multiple 
contracts for the provision of roadway landscape maintenance services along Maricopa 
County (County) maintained/owned roadways. This will include regularly scheduled 
maintenance of the Northern Parkway from 1/4 mile west of Dysart Road to 115th Avenue 
and other ad hoc requests as needed. Task orders will be issued and awarded based on 
meeting task requirements and overall lowest cost to county.
Respondents may provide pricing for individual line items. services may include and not be 
limited to tasks that will improve sight distance, control weeds, reduce fire fuels, and enhance 
views of guardrails, delineators, and hazard markers. 
Contractor(s) shall also, apply herbicides around roadside features and County facilities to 
control trees, vegetation, brush, grasses for safety and aesthetic purposes. In landscaped 
areas, contractor(s) shall trim or remove trees inhibiting sight distance or loss due to traffic 
damage or disease. 
Contractor(s) shall also ensure proper operation of all irrigation systems, pick up and dispose 
of all litter/trash/debris within rights-of-way, and remove larger items due to unscheduled 
dumping. This will be a multiple award contract.
1.2
Other governmental entities under agreement with Maricopa County may have access to 
services provided hereunder (see also Sections 3.7 and 3.8 below).
1.3
The County reserves the right to add additional contractors, at the County’s sole discretion, 
in cases where the currently listed contractors are of an insufficient number or skill-set to 
satisfy the County’s needs or to ensure adequate competition on any project or task order 
work.
1.4
County reserves the right to award this contract to multiple vendors. The County reserves 
the right to award in whole or in part, by item or group of items, by section or geographic 
area, or make multiple awards, where such action serves the County’s best interest.
2.0
SPECIFICATIONS
2.1
WORK SCHEDULE
2.1.1
All work shall be performed during daylight hours. Contractor’s work hours must 
correspond to the Department’s hours as provided by the contract administrator or 
their designee. (Department’s work hours may vary to accommodate seasonal 
changes). Work shall be performed Monday through Friday. 
2.1.2
No work shall be performed on weekends or County holidays without prior written 
approval of the contract administrator or their designee. 
2.1.3
The contractor shall provide and adhere to the annual, monthly and weekly work 
schedule submitted at the Post Award Meeting and approved by the contract 
administrator or their designee. 
2.1.4
The contractor shall complete all routine work during the calendar week in which it 
is scheduled unless circumstances occur which are beyond the control of the 
contractor. If work was not completed as scheduled, the contractor shall submit a 
report to the contract administrator or their designee on the first work day of the 
following week providing an explanation of why the work was not completed and 
plans for getting the work on schedule.

SERIAL 210214-S
2.1.5
Significant changes in the contractor’s schedule, as listed above, must be 
submitted in writing to the contract administrator and shall be accompanied by a 
proposed revised schedule. Upon approval by the contract administrator, the 
contractor may implement the revised schedule.
2.1.6
The contract administrator(s) will determine if work that is not done on schedule 
constitutes non-compliance.
2.1.7
All schedules shall be delivered to the contract administrator electronically
2.1.8
The contractor's approval to do work more than five working days ahead of 
schedule may be obtained from the contract administrator(s). If the contractor does 
not obtain prior approval, the County may refuse to pay for work items done five 
or more days ahead of schedule.
2.2
PERSONNEL
2.2.1
Contractor shall provide employees with adequate experience and skill to perform 
the work in a professional and workmanlike manner.
2.2.2
Contractor shall provide one project manager or field supervisor, available Monday 
through Friday. The supervisor may perform quality control inspections. The 
supervisor must have a cell phone and be able to communicate in English and 
Spanish if Spanish speaking maintenance workers are used for county projects.
 
2.2.3
Contractor shall provide a point of contact or answering service who can reach the 
contractor for after hours or emergency call outs.
2.2.4
Contractor shall have knowledge to oversee care of trees and bushes, including 
but not limited to planting, fertilization, disease control, trimming and pruning. 
2.2.5
The contractor shall not allow any person that is not an employee in the work area 
unless prior approval is given by the contract administrator(s).
2.2.6
For visibility to traffic and personnel safety, the contractor must provide, and each 
of the employees must wear a uniform, shirt or vest bearing the contractors name 
and/or logo.
2.2.7
The uniform, shirt or vest must be fluorescent yellow/red/orange with type II 
reflective strips in compliance with American National Standards Institute II.
2.2.8
All personnel within the work zone shall wear appropriate Personal Protective 
Equipment (PPE), hardhat, eye protection, safety footwear, safety vest, at all 
times, per Occupational Safety & Health Administration (OSHA) standards.
2.2.9
The contractors service personnel using herbicides must be fluent in the English 
language due to the necessity to read chemical labels, job instructions and signs, 
as well as the need for conversing with County personnel and public.
2.2.10
Each of the contractors work crew shall have a minimum of one person who is able 
to speak fluent English.

SERIAL 210214-S
2.3
CONTRACTOR REQUIREMENTS
2.3.1
The contractor shall adhere to the following requirements:
2.3.1.1
Furnish all necessary labor, tools, equipment, materials, supplies, 
material hauling and proper Personal Protective Equipment (PPE) for 
all employees to perform under this agreement. 
2.3.1.2
Supply all Traffic Control in accordance with Section 2.20.
2.3.1.3
Maintain landscaped areas with proper mechanical and chemical 
applications as necessary to ensure contracted areas are free of weeds 
and unwanted grass.
2.3.1.4
Provide all supervision, labor, materials, tools, supplies, fertilizer, 
herbicides, post and pre-emergent, equipment, any incidentals, 
vehicles necessary to provide landscape maintenance and incidental 
and customary work necessary to fully provide landscape maintenance 
services.
2.3.1.5
Be accountable for insufficient watering, if contractor caused disruption 
of water delivery system or did not notify the contract administrator(s) 
of irrigation problem and may be financially responsible to rectify any 
damages which occurred due to insufficient watering.
2.3.1.6
Treat all unwanted grasses and weeds with appropriate herbicide prior 
to mechanical removal. Weeds which have been chemically treated 
shall be removed once they are completely dead.
2.3.1.7
Contractor shall replace plants, trees, shrubs, etc. damaged by their 
performance or lack of performance within one week of discovery at no 
cost to the county. 
2.3.1.8
Obtain environmental bird nesting permits for clearing grubbing or 
tree/limb removal work performed between March 1 through August 31.
2.3.1.9
provide portable restrooms if project duration is greater than eight hours 
at no additional cost to the county.
2.3.1.10
Submit a list of all proposed chemicals complete with Safety Data 
Sheets (SDS), copies of chemicals specimen labels for products used 
by contracted services and specific application rates when requested.
2.3.1.11
Use only chemicals registered and approved by the Environmental 
Protection Agency (EPA).
2.3.1.12
Provide materials, techniques and processes that comply with Federal, 
state, County, city, local laws, regulations, standards and ordinances 
pertaining to health, safety and environmental protection.
2.3.1.13
Maintain a local office with contact availability during normal working 
hours of Monday through Friday, 7:00 a.m. to 4:00 p.m. MST.
2.3.1.14
Accomplish all work with minimal of traffic interruption or pedestrian 
impediment.
2.3.1.15
These criteria can be part of the evaluation criteria for awarding the bid. 
There will be other work being performed as part of this contract.

SERIAL 210214-S
2.4
MARICOPA COUNTY RESPONSIBILITIES
2.4.1
Prior to commencement of work, the County will schedule a kick-off meeting with 
contractor(s) to discuss the operational plan for the contracted work;
2.4.2
conduct site visits at contracted work sites, finalize work schedules with contractor 
this shall include tasks, frequency of work, number of each workers performing 
tasks;
2.4.3
monitor services described to be performed in the scope of work;
2.4.4
be available for questions and respond to issues raised by landscaping contractors 
as needed;
2.4.5
furnish water for irrigation;
2.4.6
meet with contractors when issues arise;
2.4.7
inform the contractors verbally and in writing of non-compliance; and
2.4.8
provide a daily inspection form and review the daily expectations with the 
contractor.
2.5
EXTRA SERVICE AS REQUESTED
The County may have a need for additional landscaping services. The price for labor, 
miscellaneous services and installed materials will be used bid pricing sheet.
2.6
VEHICLES AND EQUIPMENT
2.6.1
The contractor shall provide and maintain, during the entire period of this of this 
contract, equipment sufficient in number, operational condition and capacity to 
efficiently perform the work and render the services required by contract.
2.6.2
The contractor shall furnish to contract administrator(s) a list identifying all 
equipment to be used in fulfilling requirements of this contract at the time of 
submission. 
2.6.3
All vehicles must be maintained in good repair, appearance and sanitary conditions 
at all times. Truck beds and trailers hauling refuse and debris shall be secured 
before transport.
2.6.4
All manufacturer’s vehicle mounted safety equipment, such as spare tires, vehicle 
jacks, and wheel chocks shall be present in the vehicle at all times. 
2.6.5
Contractor’s vehicles used shall be equipped with 6105 rectangular and/or 550 
round, rotating amber lights that are equal to code three as specified in the Manual 
of Uniform Traffic Control Devices. Lights must be visible to the oncoming traffic at 
all times and not be blocked by material in truck beds or trailers.
2.6.6
All the contractor’s vehicles and trailers transporting herbicides and their 
application equipment shall display proper State of Arizona licensing information 
and adhere to all labeling and transportation procedures as specified by the State 
of Arizona regulations.
2.6.7
The contractor shall maintain all the contractor’s equipment in good repair and 
appearance. The contractor shall perform regular maintenance activities to reduce 
leaks, spills, or other unintended discharges of chemicals associated with the 
application of chemicals.

SERIAL 210214-S
2.6.8
All the contractors handheld power equipment, i.e., blowers, weed eaters, 
trimmers, hedgers, chain saws, etc., is preferred to be low emission, electric 
powered, other gas powered two-cycle equipment is permissible.
2.6.9
Mowers shall be equipped with skirt guards which restrict objects from being 
thrown out from the cutting unit shroud.
2.6.10
The use of leaf blowers and gas-powered equipment on County properties is 
prohibited during all High Pollution Advisory (HPA) days as determined by 
Arizona Department of Environmental Quality. The contractor shall be 
responsible for being informed of HPA restrictions. in the event this standard is 
not met, the contractor will be issued an out of compliance notice in writing, this 
also included County rule PM310.
2.6.11
All vehicles used by the contractor must be appropriately licensed, insured and 
easily identified with a vehicle number, name of company, and phone number,
letters shall be easily identifiable and seen. Vehicle must be identified with sign 
“Under Contract with Maricopa County” on vehicle. Sign may be removable, but 
must be displayed at all times while working on county jobs.
2.6.12
The contractor shall maintain application equipment in proper operating condition 
by adhering to any manufactures conditions and industry practices, and by 
calibrating, cleaning and repairing such equipment on a regular basis to ensure 
effective operation.
2.6.13
The contractor shall ensure that the equipment rate of herbicide/pesticide 
application is calibrated to deliver the precise quantity needed to achieve greatest 
efficiency against target weed/pests.
2.6.14
All equipment, utilized for this contract shall comply with the Governor’s Executive 
Order 
2007-3, 
Improving 
Air 
Quality, 
http://www.azdeq.gov/environ/air/download/Exec_Order_2007-03.pdf.
2.6.15
Contractor shall be responsible for damage to any vehicles and equipment. 
2.6.16
County reserves the right to inspect equipment at any time.
2.7
VEGETATION AND WEED ABATEMENT
2.7.1
The contractor shall weed as per schedule in all contracted areas or as requested 
by contract administrator(s).
2.7.2
If weed abatement is not performed, the contract administrator(s) may consider 
maintenance to be unsatisfactory and the contractor in non-compliance.
2.7.3
The contractor shall control all landscaped areas with proper mechanical and 
chemical applications as necessary, to maintain contract areas weed and grass 
free.
2.7.4
Contract areas are to be maintained weed and grass free, including dead weeds 
and grasses which were chemically treated.
2.7.5
All herbicides applications must be applied by an Arizona Department of 
Agriculture Office of Pest Management certified applicator.
2.7.6
The contractor shall maintain all spray logs and provide to the County if requested.
2.8
TURF MAINTENANCE (INCLUDING EDGING AND WEEDING)

SERIAL 210214-S
2.8.1
The contractor shall be responsible for the following:
2.8.1.1
ensure that mow areas are clean and free of all debris prior to mowing 
(paper, stones, bottles, tree limbs etc.);
2.8.1.2
mow Bermuda and rye grass during their growing season;
2.8.1.3
perform mowing and edging together on the same day and shall be 
scheduled in accordance with irrigation schedule;
2.8.1.4
apply post emergent herbicide as necessary to keep areas weed free 
that does not harm the Bermuda and rye grass at full labeled directed 
rate;
2.8.1.5
ensure care is given to control dust while mowing in compliance with 
Maricopa County Environmental Services Department Air Quality 
Division Regulations (www.maricopa.gov/1244/Air-Quality);
2.8.1.6
remove mowed clippings from property and dispose of properly;
2.8.1.7
edge turf with a mechanical edger along sidewalks, curbs, and headers 
to maintain a neat appearance and ensure sprinkler heads are not 
damaged while edging. Any sprinkler heads damaged in the process are 
to be replaced by the contractor at their own expense;
2.8.1.8
provide alternate schedule when delays in mowing occur; and
2.8.1.9
keep all contracted service areas, including adjacent sidewalks, curbs, 
and all bull noses, as applicable, free from weeds and invasive grasses.
2.9
PLANT MATERIALS (TREE, SHRUBS AND GROUNDCOVER)
2.9.1
The contractor shall prune all shrubs and ground covers limited to consistent, 
symmetrical (rounded) shapes.
2.9.2
Contractor shall prune all shrubs to a tapered base so as to not allow for the 
accumulation of debris at the base of shrub.
2.9.3
Additionally, contractor shall: 
2.9.3.1
Prune/trim, plants to include the containment of, vegetative growth four 
inches to the inside of the curb line and/or sidewalk. Prune shrubs and 
ground cover to their semi-natural parameters, but not over 30” in height 
in traffic view corridors.
2.9.3.2
Remove dead, dying, diseased and broken portions of each plant. 
Remove all frost-killed plant materials in the spring no later than April 
1st and at the discretion of the contract administrator(s).
2.9.3.3
Perform pruning in such a way that plant material does not create a 
visibility obstruction to vehicular traffic.
2.9.3.4
Refrain from blowing or raking landscaping debris into street, sidewalk, 
parking lot and private property. All debris must be removed by the 
contractor immediately.
2.9.3.5
Limit tree pruning to removing tree hazards by skirting, keeping tree 
branches within right of way and maintaining horizontal and vertical 
clearance.

SERIAL 210214-S
2.9.3.6
Accomplish tree pruning with hand pruning saw, hand pole saws, hand 
pruners, loppers, gas powered chain saws or electric trimming devices.
2.9.4
The contractor will be held responsible for insufficient delivery of water if a 
contractor caused a disruption in the water delivery system. The contractor shall 
notify contract administrator(s) of all irrigation problem(s).
2.9.5
Contractor shall immediately notify contract administrator(s) of any disease or pest 
infestation that may result in the destruction of plant material and report the 
location and number of distressed, diseased, dead and missing plants to the 
contract administrator(s).
2.9.6
In the event of disease or pest infestation resulting from the contractor’s improper 
plant maintenance, the contractor shall be responsible for all plant material and 
labor cost required to restore area of service to its original condition.
2.9.7
The contractor shall report location and number of missing plants to the contract 
administrator(s).Contractor shall not remove any shrubs without approval from the 
county. 
2.10
TRASH/LITTER DISPOSAL 
2.10.1
Retrieve, remove and dispose all foreign material that is not part of the landscape, 
which includes but not limited to, trash, dead plant materials, realty and yard sale 
signs, etc. from the contract area sidewalks, including any palm fonds debris that 
is present along the curb and street. 
2.10.2
If the contractor finds foreign materials that are not identifiable or are deemed 
potentially hazardous, contractor shall contact contract administrator(s) or contact 
Maricopa County Dispatch at 602-506-6063.
2.10.3
Remove all debris and trash from perimeter retaining fence, designated sidewalks, 
medians, gores, shoulders, bike and pedestrian paths. 
2.10.4
Fully cover all open trucks used for transporting waste.
2.10.5
Dispose of all debris and other matter removed from the contracted area in 
compliance with Federal, state, County and city regulations.
2.10.6
The contractor is solely responsible for any disposal fees (dumping charges) 
incurred.
2.11
RAKING OUT OF DECOMPOSED GRANITE/SOIL AREAS 
2.11.1
The contractor shall rake out all decomposed granite and bare ground areas as 
per schedule in all contracted areas.
2.11.2
Raking out shall include the gathering and removing of all trash, organic material, 
litter, and other material that was not generated by the contract area.
2.11.3
The contractor shall rake out, retrieve remove from site and properly dispose of all 
material in accordance with all Federal, state, County and city ordinances and 
regulations. 
2.12
IRRIGATION REQUIREMENTS 
2.12.1
The contractor shall visually inspect irrigation system per schedule for proper 
operation and provide notification of such to contract administrator(s). Inspection

SERIAL 210214-S
includes the furnishing of all labor and parts to replace missing emitters, bubblers, 
and sprinklers.
2.12.2
The contractor is responsible for irrigation water delivery past the valves, through 
the piping, tubing, emitters, and bubblers and to plug all emitters not delivering 
water to plant material (missing plants). 
2.12.3
The contractor shall adjust and replace sprinkler heads to achieve maximum 
coverage and minimum overspray onto the street or sidewalks or any other area 
that is not intended for irrigation.
2.12.4
The contractor may replace control valves and control clocks on irrigation system, 
when directed by the contract administrator(s) at an hourly rate established in 
contract pricing sheet, plus parts or replacement components, County may supply 
parts at its discretion.
2.12.5
The contractor shall raise valve boxes to the level of the ground surface, if needed, 
when directed by the contract administrator(s).
2.12.6
The contractor shall plug all emitters that are not delivering water to plant material 
at its own expense.
2.12.7
The contractor shall be held responsible for damages done to irrigation system 
components and plant material due to careless operation of their vehicles and 
maintenance equipment.
2.12.8
All repairs must be completed within 48 hours of identifying area in need of repair.
2.13
CHEMICALS AND PESTICIDES
 
2.13.1
The contractor shall submit a list of proposed chemicals complete with current SDS 
specimen labels and specific application rates to be used to the contract 
administrator(s) for approval 10 days prior to commencement of contract period.
2.13.2
Any addition or substitutions of proposed chemicals must also be approved 10 
days prior to chemical application.
2.13.3
Any deviation from the approved list without prior written approval of the contract 
administrator(s) shall be grounds for non-payment and termination of contract.
2.13.4
All chemicals and pesticides used must have EPA registration and State of Arizona 
Office of Pest Management (OPM) approval.
2.13.5
The contractor performing the required pest, insect, weed and disease control 
services shall be licensed by the State of Arizona to perform the required services 
as approve by the OPM.
2.13.6
The contractor shall provide a list of all certified applicators, copies of licenses, 
certifications and up-to-date training certificates when requested by the County.
2.13.7
The contract administrator(s) may request verification of certifications during term 
of the contract.
2.13.8
The contractor shall track all chemicals, herbicides, pesticides, types, brand, 
quantities, associated application ratio’s for storm water National Pollutant 
Discharge Elimination System (NPDES) reporting www.epa.gov/npdes and shall 
provide information requested by the contract administrators (s).
2.14
PRE-EMERGENT HERBICIDE APPLICATION (SPRING AND FALL APPLICATION)

SERIAL 210214-S
2.14.1
The contractor shall not apply herbicides on windy days when there is a high 
chance of drifting. Ideally applied in conditions less than 10 miles per hour, 
however, may apply in 10 miles per hour to 20 miles per hour if using low drip 
nozzle.
2.14.2
The contractor shall not use soil sterilants of any type.
2.14.3
The contractor shall ensure all applications of decomposed granite shall include, 
decorative rock and non-landscaped bare areas per label instructions for long-term 
(12-Months) control: one fall application (September - November) and one spring 
application (February - April).
2.14.4
Prior to application, the contractor shall assure all trash, litter, debris and all foreign 
material is cleared from area to allow the pre-emergent to make direct contact to 
soil.
2.14.5
All pre-emergent applications shall be watered-in within 14 days of the pre-
emergent application.
2.14.6
The contractor shall submit to contract administrator(s) the schedule of 
applications 10 workdays prior to application. The contractor’s failure to submit 
schedule as prescribed may be grounds for termination of contract.
2.14.7
The contractor shall obtain pre-emergent certifications for each seasonal 
application and submit the pre-emergent certifications to the contract 
administrator(s) upon completion.
2.14.8
The contractor shall track all chemicals, herbicides, pesticides, type, brand, 
quantities associated application ratios for storm water NPDES reporting 
www.epa.gov/npdes and shall provide information when requested by contract 
administrator(s).
2.15
POST-EMERGENT WEED/GRASSES 
2.15.1
The contractor shall treat all weeds and unwanted grasses with an appropriate 
herbicide before the weeds and grasses reach a height of three inches and the 
weeds and grasses must be mechanically or manually removed once the weeds 
have dried from chemical treatment.
2.15.2
In the summer, the contractor shall control dicots, monocots and nut sedge by the 
use of an herbicide (e.g., Roundup) or, other approved or equal substitute labeled 
to kill undesired weeds, plants and grasses by the contract administrator(s) per 
label instructions.
2.15.3
In the winter, the contractor shall control weeds in a similar manner as described 
in Section 2.11.2.
2.15.4
The contractor shall not use soil sterilant of any type.

SERIAL 210214-S
2.15.5
The contractor shall track and submit all chemicals, herbicides, pesticides, type, 
brands, quantities, associated application ratios for storm water NPDES 
www.epa.gov/npdes reporting and shall provide information to the contract 
administrator(s) upon request.
2.16
REPAIRS OR REPLACEMENT OF DAMAGED PLANTS/REWORK
2.16.1
The contractor shall be responsible for any adverse effects or death of plant 
materials, due to application of chemicals, runoff and drift onto adjacent properties.
2.16.2
The contractor shall report damaged flora to contract administrator(s) immediately, 
the contractor will be considered non-compliant if not reported immediately.
2.16.3
The contractor, at their own expense, shall make all repairs or replacements of 
damaged plant materials within a two week period once approved by contract 
administrator(s), and the contract administrator(s) will determine the scope of 
damage and approve all repairs and plant replacement.
2.16.4
If county determines that rework is necessary because of poor quality 
workmanship or incomplete work, rework shall be performed within established 
timeframes:
2.17
PEST, DISEASE AND INFECTION CONTROL 
2.17.1
The contractor shall immediately contact the contract administrator(s), concerning 
pest, insect infestation and plant disease.
2.17.2
The contractor shall have knowledge to diagnose and recommend proper 
procedure for the control of insects, pests and disease.
2.17.3
The contractor shall also be responsible for all damages resulting from improper 
pest, disease and insect control procedures or the failure to take reasonable 
precautions to control insects, pests or disease.
2.17.4
All of the contractor’s materials, techniques and processes used for this contract 
shall comply with all Federal, state, County and city local laws, regulations, 
permits, standards and ordinances pertaining to healthy, safety and environmental 
protections. The contractor’s failure to comply may be grounds for non-payment 
and termination of contract.
2.17.5
The contractor performing the required pest, insect, weed and disease control 
services shall be licensed by the State of Arizona to perform the required services 
by the OPM upon request.
2.17.6
The contractor shall submit a list of all certified applicators employed by the 
contractor upon request.
2.17.7
The contractor shall submit copies of current licenses and certifications for the 
contractor as well as for each of the contractors certified applicators upon request.
2.17.8
The County may request verification of certifications during the term of the 
contract.
2.18
STORM DAMAGE CLEAN-UP
Occasionally, when storm or natural emergency occurs, the County may request 
contractors for storm damage clean-up. Standard clean-up time for storm damage is within 
two to three business days.

SERIAL 210214-S
2.19
WATER/ELECTRICITY
2.19.1
The County will furnish all water and electricity for the irrigation of County plant 
materials.
2.19.2
The contractor shall obtain all water needed for watering in of pre-emergent and 
the spraying of fertilizers and chemicals.
2.20
PUBLIC TRAFFIC SAFETY, ACCIDENT PREVENTION, AND BARRICADING
2.20.1
The contractor shall provide and maintain all devices and other barriers related to 
the contractors work during the project.
2.20.2
The contractor shall submit all requests for traffic setup to the contract 
administrator(s) and must receive approval prior to starting project or work 
activities.
2.20.3
When applicable, the contractor shall install traffic measures such as barricades, 
cones, caution tape in areas under repair that are not constantly supervised by 
contractor. All devices must meet Manual On Uniform Traffic Control Devices and 
MCDOT standards.
2.20.4
Provide and maintain all devices when reviewed by the contract administrator(s).
2.20.5
Use a barricade company that is certified with the State of Arizona and has 
employees certified through American Traffic Safety Service Association. This 
should include supervisory tech and flaggers.
2.20.6
Type of work will determine traffic control setup. Use of arrow boards when work 
groups are working in lanes of traffic and may utilize a rolling lane closure as long 
as vehicles aren’t stopped for longer than 40 minutes.
2.20.7
All employees in work area must wear a Type II reflective vest and all associated 
OSHA standard PPE.
2.20.8
Contractor shall be responsible for obtaining all permits for dust control and/or 
traffic control. 
2.21
HAZARD AND SAFETY REPORTING 
2.21.1
The contractor shall cooperate fully with County in the investigation of any 
accidental injury occurring on site, including a detailed report within one day 
thereafter to the contract administrator(s).
2.21.2
The contractor shall report immediately to the contract administrator(s), all 
hazardous conditions, accidents, or injuries in the County contract areas of service.
2.21.3
The contractor shall report immediately to the contract administrator(s), spills of 
any chemicals that may enter the street/gutters, storm drain system, sanitary 
sewer, or that may cause an adverse impact on safety of humans or the 
environment.

SERIAL 210214-S
3.0
PURCHASING REQUIREMENTS
3.1
ACCEPTANCE
Upon completion, services shall be deemed accepted and the warranty period shall begin. 
Successful service delivery shall be defined as a) material(s)/equipment is installed (as 
necessary) and fully operational; and b) the department has deemed all service/work 
completed, including but not limited to any inspection, repair, installation, design, 
development, deployment, operation, and initial training, (as applicable). Additionally, all 
documentation shall be completed prior to final acceptance.
3.2
BACKGROUND CHECK
Bidders/proposers need to be aware that they may be required to pass multiple background 
checks (e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as County general 
government) to determine if the respondent is acceptable to do business with the County. 
This applies to (but is not limited to) the company, subcontractors, and employees.
3.3
INVOICES AND PAYMENTS
3.15.1
Contractor shall submit one legible copy of their detailed invoice before payment(s) 
will be made. Incomplete invoices will not be processed. At a minimum, the invoice 
must provide the following information:
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number 
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity (e.g., number of days or weeks)
•
Contract item number(s)
•
Arrival time and completion time (if applicable)
•
Description of purchase (product or services) 
•
Pricing per unit of purchase 
•
Extended price (by line item)
•
Total amount due
 
3.15.2
Problems regarding billing or invoicing shall be directed to the department as listed 
on the purchase order.
3.15.3
Payment shall only be made to the contractor by Accounts Payable through the 
Maricopa County Vendor Express Payment Program. This is an Electronic Funds 
Transfer (EFT) process. After contract award, the contractor shall complete the 
Vendor Registration Form accessible through the County Department of Finance 
Vendor 
Registration 
website 
at 
https://www.maricopa.gov/5169/Vendor-
Information.
3.15.4
Discounts offered in the contract shall be calculated based on the date a properly 
completed invoice is received by the County.
3.15.5
EFT payments to the routing and account numbers designated by the contractor 
shall include the details on the specific invoices that the payment covers. 
Contractor is required to discuss remittance delivery capabilities with their 
designated financial institution for access to those details.

SERIAL 210214-S
3.4
APPLICABLE TAXES
3.4.1
It is the responsibility of the contractor to determine any and all applicable taxes 
and include those taxes in their proposal. The legal liability to remit the tax is on 
the entity conducting business in Arizona. Tax is not a determining factor in 
contract award.
3.4.2
The County will look at the price or offer submitted and will not deduct, add, or alter 
pricing based on speculation or application of any taxes, nor will the County 
provide contractor any advice or guidance regarding taxes. If you have questions 
regarding your tax liability, seek advice from a tax professional prior to submitting 
your bid. You may also find information at https://www.azdor.gov/Business.aspx. 
Once your bid is submitted, the offer is valid for the time specified in this solicitation, 
regardless of mistake or omission of tax liability. If the County finds over payment 
of a project due to tax consideration that was not due, the contractor will be liable 
to the County for that amount, and by contracting with the County agrees to remit 
any overpayments back to the County for miscalculations on taxes included in a 
bid price.
3.4.3
Tax Indemnification: Contractor and all subcontractors shall pay all Federal, state, 
and local taxes applicable to their operation and any persons employed by the 
contractor. Contractor shall, and require all subcontractors to, hold the County 
harmless from any responsibility for taxes, damages, and interest, if applicable, 
contributions required under Federal and/or state and local laws and regulations, 
and any other costs including transaction privilege taxes, unemployment 
compensation insurance, Social Security, and Workers’ Compensation. Contractor 
may be required to establish, to the satisfaction of County, that any and all fees 
and taxes due to the City or the State of Arizona for any license or transaction 
privilege taxes, use taxes, or similar excise taxes are currently paid (except for 
matters under legal protest).
3.5
PERFORMANCE
It shall be the contractor’s responsibility to meet the proposed performance requirements. 
The County reserves the right to obtain services on the open market in the event the 
contractor fails to perform, and any price differential will be charged against the contractor.
3.6
POST AWARD MEETING
Contractor may be required to attend a post-award meeting with the department to discuss 
the terms and conditions of this contract. This meeting will be coordinated by the procurement 
officer of the contract.
3.7
STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE includes the 
State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified 
school districts. Under the SAVE Cooperative Purchasing Agreement, and with the 
concurrence of the successful respondent under this solicitation, a member of SAVE may 
access a contract resulting from a solicitation issued by the County. If contractor does not 
want to grant such access to a member of SAVE, state so in the bid. In the absence of a 
statement to the contrary, the County will assume that contractor does wish to grant access 
to any contract that may result from this bid. The County assumes no responsibility for any 
purchases by using entities.

SERIAL 210214-S
3.8
INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPAs)
County currently holds ICPAs with numerous governmental entities. These agreements 
allow those entities, with the approval of the contractor, to purchase their requirements 
under the terms and conditions of the County contract. It is the responsibility of the non-
County government entity to perform its own due diligence on the acceptability of the 
contract under its applicable procurement rules, processes, and procedures. Certain 
governmental agencies may not require an ICPA and may utilize this contract if it meets 
their individual requirements. Other governmental agencies may enter into a separate 
Statement of Work with the contractor to meet their own requirements. The County is not 
a party to any uses of this contract by other governmental entities.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed-price purchasing contract to cover a 
term of two year(s).
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor, renew the term 
of this contract up to a maximum of 4 additional year(s), (or at the County’s sole discretion, 
extend the contract on a month-to-month basis for a maximum of six months after 
expiration). Contractor shall be notified in writing by the Office of Procurement Services of 
the County’s intention to renew the contract term at least 60 calendar days prior to the 
expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all reasonable efforts for 
an orderly transition of its duties and responsibilities to another provider and/or to the 
County. This may include, but is not limited to, preparation of a transition plan and 
cooperation with the County or other providers in the transition. The transition includes the 
transfer of all records and other data in the possession, custody, or control of the contractor 
that are required to be provided to the County either by the terms of this agreement or as 
a matter of law. The provisions of this clause shall survive the expiration or termination of 
this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
Any requests for reasonable price adjustments must be submitted 60 calendar 
days prior to the contract expiration. Requests for adjustment in cost of labor 
and/or materials must be supported by appropriate documentation. The 
reasonableness of the request will be determined by comparing the request with 
the Consumer Price Index or by performing a market survey. If County agrees to 
the adjusted price terms, County will issue written approval of the change and 
provide an updated version of the contract. The new change shall not be in effect 
until the date stipulated on the updated version of the contract.
4.5
INDEMNIFICATION
4.5.1
To the fullest extent permitted by law, and to the extent that claims, damages, 
losses, or expenses are not covered and paid by insurance purchased by the 
contractor, the contractor shall defend, indemnify, and hold harmless the County 
(as Owner), its agents, representatives, officers, directors, officials, and employees 
from and against all claims, damages, losses, and expenses (including, but not 
limited to attorneys' fees, court costs, expert witness fees, and the costs and 
attorneys' fees for appellate proceedings) arising out of, or alleged to have resulted

SERIAL 210214-S
from, the negligent acts, errors, omissions, or mistakes relating to the performance 
of this contract.
4.5.2
Contractor's duty to defend, indemnify, and hold harmless the County, its agents, 
representatives, officers, directors, officials, and employees shall arise in 
connection with any claim, damage, loss, or expense that is attributable to bodily 
injury, sickness, disease, death, or injury to, impairment of, or destruction of 
tangible property, including loss of use resulting therefrom, caused by negligent 
acts, errors, omissions, or mistakes in the performance of this contract, but only to 
the extent caused by the negligent acts or omissions of the contractor, a 
subcontractor, anyone directly or indirectly employed by them, or anyone for 
whose acts they may be liable, regardless of whether or not such claim, damage, 
loss, or expense is caused in part by a party indemnified hereunder.
4.5.3
The amount and type of insurance coverage requirements set forth herein will in 
no way be construed as limiting the scope of the indemnity in this section.
4.5.4
The scope of this indemnification does not extend to the sole negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and maintain, at a 
minimum, the herein stipulated insurance from a company or companies duly 
licensed by the State of Arizona and possessing an AM Best, Inc. category rating 
of B++. In lieu of State of Arizona licensing, the stipulated insurance may be 
purchased from a company or companies, which are authorized to do business in 
the State of Arizona, provided that said insurance companies meet the approval of 
County. The form of any insurance policies and forms must be acceptable to 
County.
4.6.2
All insurance required herein shall be maintained in full force and effect until all 
work or service required to be performed under the terms of the contract is 
satisfactorily completed and formally accepted. Failure to do so may, at the sole 
discretion of County, constitute a material breach of this contract.
4.6.3
In the event that the insurance required is written on a claims-made basis, 
contractor warrants that any retroactive date under the policy shall precede the 
effective date of this contract and either continuous coverage will be maintained, 
or an extended discovery period will be exercised for a period of two years 
beginning at the time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects County, and any 
insurance or self-insurance maintained by County will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the insurance policies 
or any breach of an insurance policy warranty shall not affect the County’s right to 
coverage afforded under the insurance policies.
4.6.6
The insurance policies may provide coverage that contains deductibles or self-
insured retentions. Such deductible and/or self-insured retentions shall not be 
applicable with respect to the coverage provided to County under such policies. 
Contractor shall be solely responsible for the deductible and/or self-insured 
retention and County, at its option, may require contractor to secure payment of 
such deductibles or self-insured retentions by a surety bond or an irrevocable and 
unconditional letter of credit.
4.6.7
The insurance policies required by this contract, except Workers’ Compensation 
and Errors and Omissions, shall name County, its agents, representatives, officers, 
directors, officials, and employees as additional insureds.

SERIAL 210214-S
4.6.8
The policies required hereunder, except Workers’ Compensation and Errors and 
Omissions, shall contain a waiver of transfer of rights of recovery (subrogation) 
against County, its agents, representatives, officers, directors, officials, and 
employees for any claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be combined with 
Commercial Umbrella Insurance policies to meet the minimum limit requirements. 
If a Commercial Umbrella insurance policy is utilized to meet insurance 
requirements, the Certificate of Insurance shall indicate which lines the 
Commercial Umbrella Insurance covers. 
4.6.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance with a limit of not less 
than $2,000,000 for each occurrence, $4,000,000 Products/Completed 
Operations Aggregate, and $4,000,000 General Aggregate Limit. The 
policy shall include coverage for premises liability, bodily injury, broad 
form property damage, personal injury, products and completed 
operations and blanket contractual coverage, and shall not contain any 
provisions which would serve to limit third-party action over claims. 
There shall be no endorsement or modifications of the CGL limiting the 
scope of coverage for liability arising from explosion, collapse, or 
underground property damage.
4.6.9.2
Automobile Liability
Commercial/Business Automobile Liability insurance with a combined 
single limit for bodily injury and property damage of not less than 
$2,000,000 each occurrence with respect to any of the contractor’s 
owned, hired, and non-owned vehicles assigned to or used in 
performance of the contractor’s work or services or use or maintenance 
of the premises under this contract. 
4.6.9.3
Workers’ Compensation
4.6.9.3.1
Workers’ Compensation insurance to cover obligations 
imposed by Federal and state statutes having jurisdiction of 
contractor’s employees engaged in the performance of the 
work or services under this contract; and Employer’s 
Liability insurance of not less than $1,000,000 for each 
accident, $1,000,000 disease for each employee, and 
$1,000,000 disease policy limit. 
4.6.9.3.2
Contractor, its subcontractors, and sub-subcontractors 
waive all rights against this contract and its agents, officers, 
directors, and employees for recovery of damages to the 
extent these damages are covered by the Workers’ 
Compensation and Employer’s Liability or Commercial 
Umbrella Liability insurance obtained by contractor, its 
subcontractors, and its sub-subcontractors pursuant to this 
contract.

SERIAL 210214-S
4.6.9.4
Errors and Omissions/Professional Liability Insurance
Errors and Omissions (Professional Liability) insurance which will insure 
and provide coverage for errors or omissions or professional liability of 
the contractor, with limits of no less than $2,000,000 for each claim.
4.6.9.5
Certificates of Insurance
4.6.9.5.1
Prior to contract award, contractor shall furnish the County 
with valid and complete certificates of insurance, or formal 
endorsements as required by the contract in the form 
provided by the County, issued by contractor’s insurer(s), 
as evidence that policies providing the required coverage, 
conditions, and limits required by this contract are in full 
force and effect. Such certificates shall identify this contract 
number and title.
4.6.9.5.2
In the event any insurance policy(ies) required by this 
contract is (are) written on a claims-made basis, coverage 
shall extend for two years past completion and acceptance 
of contractor’s work or services and as evidenced by annual 
Certificates of Insurance.
4.6.9.5.3
If a policy does expire during the life of the contract, a 
renewal certificate must be sent to County 15 calendar days 
prior to the expiration date.
4.6.9.6
Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance 
requirements of this contract, contractor’s insurance shall not be 
permitted to expire, be suspended, be canceled, or be materially 
changed for any reason without 30 calendar days prior written notice to 
Maricopa County. Contractor must provide notice to Maricopa County, 
within two business days of receipt, if they receive notice of a policy that 
has been or will be suspended, canceled, materially changed for any 
reason, has expired, or will be expiring. Such notice shall be sent directly 
to Maricopa County Office of Procurement Services and shall be mailed 
or hand delivered to 160 South 4th Avenue, Phoenix, AZ 85003, or 
emailed to the procurement officer noted in the solicitation.
4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any liability to the 
other party on account of any loss or damage resulting from any delay or failure to 
perform all or any part of this contract, if such delay or failure is caused by events, 
occurrences, or causes beyond the reasonable control and without negligence of 
the parties. Such events, occurrences, or causes include, but are not limited to, 
acts of God/nature (including fire, flood, earthquake, storm, hurricane, or other 
natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is 
declared or not), civil war, riots, rebellion, revolution, insurrection, military or 
usurped power or confiscation, terrorist activities, nationalization, government 
sanction, lockout, blockage, embargo, labor dispute, strike, and interruption or 
failure of electricity or telecommunication service, and pandemic.

SERIAL 210214-S
4.7.2
Each as applicable, shall give the other party notice of its inability to perform and 
particulars in reasonable detail of the cause of the inability. Each party must use 
best efforts to remedy the situation and remove, as soon as practicable, the cause 
of its inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance shall have the 
burden of proving that reasonable steps were taken to minimize delay or damages 
caused by foreseeable events, that all non-excused obligations were substantially 
fulfilled, and that the other party was timely notified of the likelihood or actual 
occurrence which would justify such an assertion, so that other prudent 
precautions could be contemplated.
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order issued by a 
County department or directed by a Certified Agency Procurement Aid (CAPA) with a 
purchase card for payment.
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become effective when 
funds assigned for the purpose of compensating the contractor as herein provided 
are actually available to County for disbursement. The County will be the sole 
judge and authority in determining the availability of funds under this contract. 
County will keep the contractor fully informed as to the availability of funds.
4.9.2
If any action is taken by any state agency, Federal department, or any other agency 
or instrumentality to suspend, decrease, or terminate its fiscal obligations under, 
or in connection with, this contract, County may amend, suspend, decrease, or 
terminate its obligations under, or in connection with, this contract. In the event of 
termination, County will be liable for payment only for services rendered prior to 
the effective date of the termination, provided that such services are performed in 
accordance with the provisions of this contract. County will give written notice of 
the effective date of any suspension, amendment, or termination under this 
section, at least 10 days in advance.
4.10
PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (VISA or Mastercard) to make payment for 
orders under this contract.
4.11
NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will be made. 
Orders will only be placed under this contract when the County identifies a need and proper 
authorization and documentation have been approved.
4.12
PURCHASE ORDERS
4.12.1
County reserves the right to cancel purchase orders within a reasonable period of 
time after issuance. Should a purchase order be canceled, the County agrees to 
reimburse the contractor for actual and documentable costs incurred by the 
contractor in response to the purchase order. The County will not reimburse the 
contractor for any costs incurred after receipt of County notice of cancellation, or 
for lost profits, or for shipment of product prior to issuance of purchase order.
4.12.2
Contractor agrees to accept verbal notification of cancellation of purchase orders 
from the County with written notification to follow. Contractor specifically 
acknowledges to be bound by this cancellation policy.

SERIAL 210214-S
4.13
SUSPENSION OF WORK 
The procurement officer may order the contractor, in writing, to suspend, delay, or interrupt 
all or any part of the work of this contract for the period of time that the procurement officer 
determines appropriate for the convenience of the County. No adjustment shall be made 
under this clause for any suspension, delay, or interruption to the extent that performance 
would have been so suspended, delayed, or interrupted by any other cause, including the 
fault or negligence of the contractor. No request for adjustment under this clause shall be 
granted unless the claim, in an amount stated, is asserted in writing as soon as practicable 
after the termination of the suspension, delay, or interruption, but not later than the date of 
final payment under the contract.
4.14
STOP WORK ORDER 
4.14.1
The procurement officer may, at any time, by written order to the contractor, require 
the contractor to stop all, or any part, of the work called for by this contract for a 
period of 90 calendar days after the order is delivered to the contractor, and for 
any further period to which the parties may agree. The order shall be specifically 
identified as a stop work order issued under this clause. Upon receipt of the order, 
the contractor shall immediately comply with its terms and take all reasonable 
steps to minimize the incurrence of costs allocable to the work covered by the order 
during the period of work stoppage. Within a period of 90 calendar days after a 
stop work order is delivered to the contractor, or within any extension of that period 
to which the parties shall have agreed, the procurement officer shall either: 
4.14.2
cancel the stop work order; or 
4.14.3
terminate the work covered by the order as provided in the Termination for Default 
or the Termination for Convenience clause of this contract.
4.14.4
The procurement officer may make an equitable adjustment in the delivery 
schedule and/or contract price, and the contract shall be modified, in writing, 
accordingly, if the contractor demonstrates that the stop work order resulted in an 
increase in costs to the contractor. 
4.15
TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by providing 60 
calendar days advance notice to the contractor.
4.16
TERMINATION FOR DEFAULT
4.16.1
The County may, by written Notice of Default to the contractor, terminate this 
contract in whole or in part if the contractor fails to:
4.16.1.1
deliver the supplies or to perform the services within the time specified 
in this contract or any extension; 
4.16.1.2
make progress, so as to endanger performance of this contract; or 
4.16.1.3
perform any of the other provisions of this contract.

SERIAL 210214-S
4.16.2
The County’s right to terminate this contract under these subparagraphs may be 
exercised if the contractor does not cure such failure within 10 business days (or 
more if authorized in writing by the County) after receipt of a Notice to Cure from 
the procurement officer specifying the failure.
4.17
STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511, the County 
may cancel any contract without penalty or further obligation within three years after 
execution of the contract, if any person significantly involved in initiating, negotiating, 
securing, drafting, or creating the contract on behalf of the County is at any time, while the 
contract or any extension of the contract is in effect, an employee or agent of any other 
party to the contract in any capacity or consultant to any other party of the contract with 
respect to the subject matter of the contract. Additionally, pursuant to A.R.S. § 38-511, the 
County may recoup any fee or commission paid or due to any person significantly involved 
in initiating, negotiating, securing, drafting, or creating the contract on behalf of the County 
from any other party to the contract arising as the result of the contract.
4.18
OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset from any money 
due to the contractor any amounts contractor owes to the County for damages resulting 
from breach or deficiencies in performance of the contract.
4.19
SUBCONTRACTING
4.19.1
Contractor may not assign to another contractor or subcontract to another party for 
performance of the terms and conditions hereof without the written consent of the 
County. All correspondence authorizing subcontracting must reference the bid 
serial number and identify the job or project.
4.19.2
The subcontractor’s rate for the job shall not exceed that of the prime contractor’s 
rate, as bid in the pricing section, unless the prime contractor is willing to absorb 
any higher rates. The subcontractor’s invoice shall be invoiced directly to the prime 
contractor, who in turn shall pass-through the costs to the County, without mark-
up. A copy of the subcontractor’s invoice must accompany the prime contractor’s 
invoice.
4.20
AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by both parties. 
Maricopa County Office of Procurement Services shall be responsible for approving all 
amendments for Maricopa County.
4.21
ADDITIONS/DELETIONS OF SERVICES
The County reserves the right to add and/or delete services to a contract. If additional 
services are required from a contract, prices for such additions will be negotiated between 
the contractor and the County.
4.22
RIGHTS IN DATA
4.22.1
The County shall have the use of data and reports resulting from a contract without 
additional cost or other restriction except as may be established by law or applicable 
regulation. Each party shall supply to the other party, upon request, any available 
information that is relevant to a contract and to the performance thereunder.
4.22.2
Data, records, reports, and all other information generated for the County by a third 
party as the result of a contract are the property of the County and shall be provided

SERIAL 210214-S
in a format designated by the County or shall be and remain accessible to the 
County into perpetuity.
4.23
ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR 
OTHER REVIEW
4.23.1
In accordance with section MC1-373 of the Maricopa County Procurement Code, 
the contractor agrees to retain (physical or digital copies of) all books, records, 
accounts, statements, reports, files, and other records and back-up documentation 
relevant to this contract for six years after final payment or until after the resolution 
of any audit questions which could be more than six years, whichever is latest. The 
County, Federal or state auditors and any other persons duly authorized by the 
department shall have full access to and the right to examine, copy, and make use 
of, any and all said materials.
4.23.2
If the contractor’s books, records, accounts, statements, reports, files, and other 
records and back-up documentation relevant to this contract are not sufficient to 
support and document that requested services were provided, the contractor shall 
reimburse Maricopa County for the services not so adequately supported and 
documented. 
4.24
AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment has been made 
is a disallowed cost, the County shall notify the contractor in writing of the disallowance. 
The course of action to address the disallowance shall be at sole discretion of the County, 
and may include either an adjustment to future invoices, request for credit, request for a 
check, or a deduction from current invoices submitted by the contractor equal to the amount 
of the disallowance, or to require reimbursement forthwith of the disallowed amount by the 
contractor by issuing a check payable to Maricopa County.
4.25
STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with the terms of 
the contract shall not be deemed to be a waiver of strict compliance with respect to all other 
terms of the contract.
4.26
VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not void or affect 
the validity of any other provision of the contract.
4.27
SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not void or affect the 
validity of any other provision of this contract.
4.28
RELATIONSHIPS
4.28.1
In the performance of the services described herein, the contractor shall act solely 
as an independent contractor, and nothing herein or implied herein shall at any 
time be construed as to create the relationship of employer and employee, co-
employee, partnership, principal and agent, or joint venture between the County 
and the contractor.
4.28.2
The County reserves the right of final approval on proposed staff. Also, upon 
request by the County, the contractor will be required to remove any employees 
working on County projects and substitute personnel based on the discretion of 
the County within two business days, unless previously approved by the County.

SERIAL 210214-S
4.29
NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of Arizona Executive 
Order 2009-09, including flow down of all provisions and requirements to any 
subcontractors. Executive Order 2009-09 supersedes Executive Order 99-4 and amends 
Executive Order 75-5 and is hereby incorporated into this contract as if set forth in full 
herein. During the performance of this contract, contractor shall not discriminate against 
any employee, client, or any other individual in any way because of that person’s age, race, 
creed, color, religion, sex, disability, or national origin. (Arizona Executive Order 2009-09 
can 
be 
downloaded 
from 
the 
Arizona 
Memory 
Project 
at 
http://azmemory.azlibrary.gov/cdm/singleitem/collection/execorders/id/680/rec/1.)
4.30
WRITTEN CERTIFICATION PURSUANT to A.R.S. § 35-393.01 
If vendor engages in for-profit activity and has 10 or more employees, and if this agreement 
has a value of $100,000 or more, vendor certifies it is not currently engaged in, and agrees 
for the duration of this agreement to not engage in, a boycott of goods or services from 
Israel. This certification does not apply to a boycott prohibited by 50 U.S.C. § 4842 or a 
regulation issued pursuant to 50 U.S.C. § 4842.
4.31
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.31.1
The undersigned (authorized official signing on behalf of the contractor) certifies 
to the best of his or her knowledge and belief that the contractor, its current officers, 
and directors:
4.31.1.1
are not presently debarred, suspended, proposed for debarment, 
declared ineligible, or voluntarily excluded from being awarded any 
contract or grant by any United States department or agency or any 
state, or local jurisdiction;
4.31.1.2
have not within a three-year period preceding this contract:
4.31.1.2.1
been convicted of fraud or any criminal offense in 
connection with obtaining, attempting to obtain, or as the 
result of performing a government entity (Federal, state or 
local) transaction or contract; 
4.31.1.2.2
 been convicted of violation of any Federal or state antitrust 
statutes or conviction for embezzlement, theft, forgery, 
bribery, falsification or destruction of records, making false 
statements, or receiving stolen property regarding a 
government entity transaction or contract; 
4.31.1.3
are not presently indicted or criminally charged by a government entity 
(Federal, state or local) with commission of any criminal offenses in 
connection with obtaining, attempting to obtain, or as the result of 
performing a government entity public (Federal, state or local) 
transaction or contract;
4.31.1.4
are not presently facing any civil charges from any governmental entity 
regarding obtaining, attempting to obtain, or from performing any 
governmental entity contract or other transaction; and 
4.31.1.5
have not within a three-year period preceding this contract had any 
public transaction (Federal, state or local) terminated for cause or 
default.

SERIAL 210214-S
4.31.2
If any of the above circumstances described in the paragraph are applicable to the 
entity submitting a bid for this requirement, include with your bid an explanation of 
the matter including any final resolution.
4.31.3
Contractor shall include, without modification, this clause in all lower tier covered 
transactions (i.e. transactions with subcontractors) and in all solicitations for lower 
tier covered transactions related to this contract. If this clause is applicable to a 
subcontractor, the contractor shall include the information required by this clause 
with their bid.
4.32
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND FEDERAL 
IMMIGRATION LAWS AND REGULATIONS
4.32.1
By entering into the contract, the contractor warrants compliance with the 
Immigration and Nationality Act (INA using E-Verify) and all other Federal 
immigration laws and regulations related to the immigration status of its employees 
and A.R.S. § 23-214(A). Contractor shall obtain statements from its subcontractors 
certifying compliance and shall furnish the statements to the procurement officer 
upon request. These warranties shall remain in effect through the term of the 
contract. Contractor and its subcontractors shall also maintain Employment Eligibility 
Verification forms (I-9) as required by the Immigration Reform and Control Act of 
1986, as amended from time to time, for all employees performing work under the 
contract and verify employee compliance using the E-Verify system and shall keep 
a record of the verification for the duration of the employee’s employment or at least 
three years, whichever is longer. I-9 forms are available for download at 
www.uscis.gov.
4.32.2
The County retains the legal right to inspect documents of contractor and 
subcontractor employees performing work under this contract to verify compliance 
with paragraph 4.32.1 of this section. Contractor and subcontractor shall be given 
reasonable notice of the County’s intent to inspect and shall make the documents 
available at the time and date specified. Should the County suspect or find that the 
contractor or any of its subcontractors are not in compliance, the County will consider 
this a material breach of the contract and may pursue any and all remedies allowed 
by law, including, but not limited to: suspension of work, termination of the contract 
for default, and suspension and/or debarment of the contractor. All costs necessary 
to verify compliance are the responsibility of the contractor
4.33
CONTRACTOR LICENSE REQUIREMENT
4.33.1
Contractor shall procure all permits, insurance, and licenses, and pay the charges 
and fees necessary and incidental to the lawful conduct of his/her business, and 
as necessary complete any requirements, by any and all governmental or non-
governmental entities as mandated to maintain compliance with and remain in 
good standing. Contractor shall keep fully informed of existing and future trade or 
industry requirements, and Federal, state, and local laws, ordinances, and 
regulations which in any manner affect the fulfillment of a contract and shall comply 
with the same. Contractor shall immediately notify both Office of Procurement 
Services and the department of any and all changes concerning permits, 
insurance, or licenses.

SERIAL 210214-S
4.33.2
Contractor furnishing finished products, materials, or articles of merchandise that 
will require installation or attachment as part of the contract shall possess any 
licenses required. Contractor is not relieved of its obligation to obtain and possess 
the required licenses by subcontracting of the labor portion of the contract. 
Contractors are advised to contact the Arizona Registrar of Contractors, Chief of 
Licensing, to ascertain licensing requirements for a particular contract. Contractor 
shall identify which license(s), if any, the Registrar of Contractors requires for 
performance of the contract.
4.34
INFLUENCE
4.34.1
As prescribed in MC1-1203 of the Maricopa County Procurement Code, any effort 
to influence an employee or agent to breach the Maricopa County Ethical Code of 
Conduct or any ethical conduct, may be grounds for disbarment or suspension 
under MC1-902.
4.34.2
An attempt to influence includes, but is not limited to:
4.34.2.1
A person offering or providing a gratuity, gift, tip, present, donation, 
money, entertainment or educational passes or tickets, or any type of 
valuable contribution or subsidy that is offered or given with the intent to 
influence a decision, obtain a contract, garner favorable treatment, or 
gain favorable consideration of any kind.
4.34.3
If a person attempts to influence any employee or agent of Maricopa County, the 
chief procurement officer, or his designee, reserves the right to seek any remedy 
provided by the Maricopa County Procurement Code, any remedy in equity or in 
the law, or any remedy provided by this contract. 
4.34.4
ABSOLUTELY NO CONTACT BETWEEN THE RESPONDENT AND ANY 
COUNTY PERSONNEL, OTHER THAN THE OFFICE OF PROCUREMENT 
SERVICES, IS ALLOWED DURING THE SOLICITATION PROCESS UNLESS 
THE COMMUNICATION IS IN REGARD TO PRE-EXISTING BUSINESS WITH 
THE COUNTY. ANY COMMUNICATIONS REGARDING THE SOLICITATION, 
ITS PARTICIPANTS, OR ANY DOCUMENTATION PRIOR TO THE CONTRACT 
AWARD MAY BE GROUNDS FOR DISMISSAL OF THE RESPONDENT FROM 
THE EVALUATION PROCESS.
4.35
CONFIDENTIALITY
In the course of the solicitation process, the County may disclose information that is 
proprietary or confidential. By submitting a bid to the solicitation, the offeror agrees that, 
except as necessary to prepare a response to this solicitation, neither it nor its agents or 
employees will communicate, divulge, or disseminate to any third-party persons or entities, 
any information that is disclosed to it by the County during the course of these discussions 
without the express written authorization of the County. If the offeror does disclose County 
proprietary or confidential information to a third-party in preparing a response to this 
solicitation, it shall require the third-party to acknowledge and comply with this provision.
4.36
CONFIDENTIAL INFORMATION
4.36.1
Any information obtained in the course of performing this contract may include 
information that is proprietary or confidential to the County. This provision 
establishes the contractor’s obligation regarding such information.

SERIAL 210214-S
4.36.2
Contractor shall establish and maintain procedures and controls that are adequate 
to assure that no information contained in its records and/or obtained from the 
County or from others in carrying out its functions (services) under the contract 
shall be used by or disclosed by it, its agents, officers, or employees, except as 
required to efficiently perform duties under the contract. Contractor’s procedures 
and controls, at a minimum, must be the same procedures and controls it uses to 
protect its own proprietary or confidential information. If, at any time during the 
duration of the contract, the County determines that the procedures and controls 
in place are not adequate, the contractor shall institute any new and/or additional 
measures requested by the County within 15 business days of the written request 
to do so.
4.36.3
Any requests to the contractor for County proprietary or confidential information 
shall be referred to the County for review and approval, prior to any dissemination.
4.37
PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and must be 
retained by the records manager at the Maricopa County Office of Procurement Services. 
Offers shall be open to public inspection and copying after contract award and execution, 
except for such offers or sections thereof determined to contain proprietary or confidential 
information by the Office of Procurement Services. If an offeror believes that information in 
its offer or any resulting contract should not be released in response to a public record 
request, under Arizona law, the offeror shall indicate the specific information deemed 
confidential or proprietary and submit a statement with its offer detailing the reasons that 
the information should not be disclosed. Such reasons shall include the specific harm or 
prejudice which may arise from disclosure. The records manager of the Office of 
Procurement Services shall determine whether the identified information is confidential 
pursuant to the Maricopa County Procurement Code.
4.38
INTEGRATION
This contract represents the entire and integrated agreement between the parties and 
supersedes 
all 
prior 
negotiations, 
proposals, 
communications, 
understandings, 
representations, or agreements, whether oral or written, expressed, or implied.
4.39
UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all applicable provisions 
of 
Title 
2, 
Subtitle 
A, 
Chapter 
II, 
Part 
200—UNIFORM 
ADMINISTRATIVE 
REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL 
AWARDS contained in Title 2 C.F.R. § 200 et seq.
4.40
GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue for any actions 
or lawsuits involving this contract will be in Maricopa County Superior Court, Phoenix, 
Arizona.