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DATA TRANSFER AND USE AGREEMENT
DATA PROVIDER:
DATA RECIPIENT:
The Maricopa County AƩorney’s Office
New York University
Provider Point of Contact:
Recipient Point of Contact:
Jason Kalish
Alex Chohlas-Wood
kalish@mcao.maricopa.gov
acw438@nyu.edu
Project Title:
ArƟficial Intelligence in ProsecuƟon
Agreement Term:
Four years aŌer the date this Agreement is executed or upon compleƟon of the project,
whichever occurs first.
TERMS AND CONDITIONS
1. This Data Transfer and Use Agreement (“Agreement”) between the Maricopa County by and
through the Maricopa County AƩorney’s Office (“MCAO”) and New York University (“NYU”),
including AƩachments 1 and 2, is entered into by the MCAO and NYU to allow for the sharing
of case management data from the MCAO to NYU for the purposes of the ArƟficial Intelligence
in ProsecuƟon project described in AƩachment 1.
2. The MCAO will provide the data set described in AƩachment 1 (the “Data”) to NYU for the
research purpose set forth in AƩachment 1 (the “Project”). The MCAO shall retain ownership
of any rights it may have in the Data and NYU does not obtain any rights in the Data other
than as set forth herein.
3. Reimbursement of Costs: The MCAO and NYU will bear their own costs for the sharing of the
Data and compleƟon of the project described in this Agreement. Neither the MCAO nor NYU
will reimburse the other’s costs and neither the MCAO nor NYU will seek any reimbursement.
4. NYU shall not use the Data except as authorized under this Agreement. The Data will be used
solely to conduct the Project and solely by NYU faculty, employees, fellows, and students who
have a need to use, or provide a service in respect of, the Data in connecƟon with the Project
and whose obligaƟons of use are consistent with the terms of this Agreement (collecƟvely,
“Authorized Persons.”)
5. Before having any access to the Data, Authorized Persons must complete a fingerprint-based
naƟonal background check conducted by the MCAO and parƟcipate in the annual CJIS Security
Awareness Training. All Authorized Persons will comply with CJIS Security requirements.
6. Except as otherwise authorized under this Agreement or otherwise required by law, NYU
agrees to retain control over the Data and shall not disclose, release, sell, rent, lease, loan, or
otherwise grant access to the Data to anyone other than Authorized Persons without the prior
wriƩen consent of the MCAO. NYU agrees to establish appropriate administraƟve, technical,
and physical safeguards to prevent unauthorized use of, disclosure of, or access to the Data
and comply with any other special requirements relaƟng to safeguarding of the Data as set
forth in AƩachment 2.
7. NYU agrees to use the Data in compliance with all applicable laws, rules and regulaƟons, as
well as al professional standards applicable to such research.
8. NYU may make the results of the Project publicly available. Before NYU submits a paper or
abstract for publicaƟon or otherwise intends to publicly disclose informaƟon about the result
of the Project, the MCAO will have thirty (30) days from receipt to review proposed
manuscripts and ten (10) days from receipt to review proposed abstracts to ensure that the
Data is appropriately protected. The MCAO may request in wriƟng that the proposed
publicaƟon or other disclosure be delayed for up to thirty (30) addiƟonal days as necessary to
protect proprietary informaƟon.
9. NYU agrees to recognize the contribuƟon of the MCAO as the source of the Data in all wriƩen,
visual, or oral public disclosures concerning NYU’s research using the Data, as appropriate in
accordance with scholarly standards and any specific format indicated in AƩachment 1.
10. Unless terminated earlier in accordance with this secƟon or extended via a modificaƟon in
accordance with SecƟon 13, this Agreement shall expire as of the End Date set forth above.
Either party may terminate this Agreement with thirty (30) days wriƩen noƟce to the other
party’s Authorized Official as set forth below. Upon expiraƟon or early terminaƟon of this
Agreement, NYU shall follow the disposiƟon instrucƟon provided in AƩachment 1, provided,
however, that NYU may retain one (1) copy of the Data to the extent necessary to comply with
the records retenƟon requirements under any law, regulaƟon or NYU’s insƟtuƟonal policy; for
instances where Data disposal is infeasible; and for the purposes of research integrity and
verificaƟon. The restricƟons set forth in this Agreement (as applicable) shall survive and apply
to such archival copy so long as NYU holds the data.
11. Except as provided below or prohibited by law, any Data delivered pursuant to this Agreement
is understood to be provided “AS IS.” THE MCAO MAKES NO REPRESENTATIONS AND EXTENDS
NO WARRANTIES OF ANY KIND, EITHER EXPRESSED OR IMPLIED. THERE ARE NO EXPRESS OR
IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, OR
THAT THE USE OF THE DATA WILL NOT INFRINGE ANY PATENT, COPYRIGHT, TRADEMARK, OR
OTHER PROPRIETARY RIGHTS. Notwithstanding, the MCAO to the best of its knowledge and
belief, has the right and authority to provide the Data to NYU for use in the Project.
12. Except to the extent prohibited by law, NYU assumes any and all liability for damages which
may arise for its use, storage, disclosure, or disposal of the data. The MCAO will not be liable
to NYU for any loss, claim, or demand made by NYU, or made against NYU by any other party,
due to or arising from the use of the Data by NYU, except to the extent permiƩed by law when
caused by the gross negligence or willful misconduct of the MCAO. No indemnificaƟon for
any loss, claim, damage, or liability is intended or provided by either party under this
Agreement.
13. Neither party shall use the other party’s name, trademarks, or other logos in any publicity,
adverƟsing, or news release without the prior wriƩen approval of an authorized
representaƟve of that party. The parƟes agree that each party may disclose factual
informaƟon regarding the existence and purpose of the relaƟonship that is the subject of this
Agreement for other purposes without wriƩen permission from the other party provided that
any such statement shall accurately and appropriately describe the relaƟonship of the parƟes
and shall not in any manner imply endorsement by the other party whose name is being used.
14. Unless otherwise specified, this Agreement and the below listed AƩachments embody the
enƟre understanding between the MCAO and NYU regarding the transfer of the Data to NYU
for the Project:
a. AƩachment 1: Project Specific InformaƟon
b. AƩachment 2: Data Specific Terms and CondiƟons
15. No modificaƟon or waiver of this Agreement shall be valid unless in wriƟng and executed by
duly-authorized representaƟves of both parƟes.
16. The undersigned Authorized Officials of the MCAO and NYU expressly represent and affirm
that the contents of any statement made herein are truthful and accurate and that they are
duly authorized to sign this Agreement on behalf of their insƟtuƟon.
17. This Agreement is subject to and shall be interpreted in accordance with the laws of the state
of Arizona.
Approved and Accepted:
By:
Chair, Board of Supervisors
Date
AƩest:
By:
Clerk of the Board Date
______________________________________
________________________
Victoria M. McCoy-CosenƟno
Date
New York University
Principal InvesƟgator Read and Understood:
______________________________________
________________________
Alex Chohlas-Wood
Date
New York University
Contact InformaƟon for Formal NoƟces to the MCAO:
Blaine Gadow
Chief Deputy
225 West Madison, Suite 600
Phoenix, AZ 85003
Alex Chohlas-Wood (Jun 5, 2026 19:21:44 EDT)
Alex Chohlas-Wood
Jun 5, 2026
Jun 6, 2026
(602) 506-3411
Contact InformaƟon for Formal NoƟces to NYU
Victoria M. McCoy-CosenƟno
Sr. Dir, Research Data Management & Security
665 Broadway, Suite 801
New York, NY 10012
(212) 998-2892
AƩachment 1
DATA TRANSFER AND USE AGREEMENT
PROJECT SPECIFIC INFORMATION
1. DescripƟon of Data:
The Data shared will include:
a. Karpel Measures Extracts for cases used in (b) and (c) below. These may include e.g., IDs,
demographics, court dates, charges, assigned staff and judges, discovery checklists,
Ɵmestamps (e.g., arrest; arraignment; grand-jury; disposiƟon; discovery-served).
b. Documents currently generated by MCAO for vicƟm noƟficaƟon to allow the development
of an algorithm and demonstrate the ability to create documents on a sample of
representaƟve documents.
c. Police reports for the cases included in (a) to be used to develop the algorithm and
demonstrate effecƟveness.
d. A separate Karpel Measures Extract from Prosecutor by Karpel and related police reports
to pilot the use and effecƟveness of the developed soluƟon.
As the project develops, both parƟes may agree to exchange addiƟonal PbK data not
specifically described above in furtherance of the project objecƟves.
2. DescripƟon of the Project:
The purpose of this collaboraƟon is to evaluate the potenƟal of generaƟve arƟficial
intelligence tools to streamline and enhance vicƟm noƟficaƟon in the Maricopa County
AƩorney’s Office. The project aims to alleviate administraƟve burdens associated with vicƟm
noƟficaƟon, improve communicaƟon with vicƟms, enhance vicƟm understanding of the
criminal jusƟce process and improve vicƟm availability and thereby improving case
outcomes. Professor Chohlas-Wood will develop and assess open-source soŌware capable of
the following:
• Automated Report IngesƟon and InformaƟon ExtracƟon: GeneraƟve AI models will be
used to automaƟcally process incoming reports and documentaƟon, extracƟng key details
such as vicƟm names, addresses, and other contact informaƟon. This automaƟon is
designed to help prosecutors communicate with vicƟms by text and email, something that
is not currently done consistently.
• Create Case Specific NoƟficaƟons to VicƟms: The soŌware will be used to auto-generate
text messages and emails to vicƟms based on informaƟon on upcoming court dates. The
soŌware will employ generaƟve AI techniques to provide case updates based on case
type, court date type and case status.
• Update VicƟm InformaƟon: The soŌware will be uƟlized to keep in contact with vicƟms,
ensuring that cases are not dismissed because of a lack of essenƟal witnesses.
• Surveying VicƟms: The soŌware will allow for easier surveying of vicƟms aŌer the case to
improve systems and outcomes.
3. The MCAO Support and Data Transmission:
The MCAO shall transmit the Data to NYU electronically to:
Alex Chohlas-Wood
Acw438@nyu.edu
Upon execuƟon of this Agreement and upon the fulfillment of the condiƟons in SecƟon 5 of
the Terms and CondiƟons of this Agreement, the MCAO shall send any specific instrucƟon
necessary to complete the transfer of the Data to the contact person listed above, if not
already included below in this secƟon of AƩachment 1.
4. DisposiƟon Requirements upon the terminaƟon or expiraƟon of the Agreement.
Researchers will keep the minimal set of data required for publicaƟon. Researchers expect
this to include the structured case-management variables and experiment evaluaƟon
datasets, both of which can be de-idenƟfied. All other data will be deleted.
AƩachment 2
DATA TRANSFER AND USE AGREEMENT
DATA SPECIFIC TERMS AND CONDITIONS
1. The Data is Personally IdenƟfiable InformaƟon as that is defined in OMB Memorandum
M-07-16 and not covered under HIPPA, FERPS, or similar laws or regulaƟons governing
personal informaƟon that require the addiƟon of special terms beyond those included in
this AƩachment.
2. Notwithstanding any statement herein to the contrary, the MCAO represents that it has
full authority to share the Data with NYU under the terms of this Agreement and has
confirmed that the Project is consistent with such consents as the MCAO may have
obtained from individuals who are the subjects of the Data.
3. Unless otherwise required by law or legal process, NYU shall not use or further disclose
the Data other than as permiƩed by this Agreement. If NYU believes it is required by law
or legal process to use or disclose the Data, it will promptly noƟfy the MCAO, to the extent
allowed by law, prior to such use or disclosure and will disclose the least possible amount
of Data necessary to fulfill its legal obligaƟons.
4. In the event NYU becomes aware of any use or disclosure of the Data not provided for by
this Agreement, NYU shall take any appropriate steps to minimize the impact of such
unauthorized use or disclosure as soon as pracƟcable and shall noƟfy the MCAO of such
use or disclosure as soon as possible, but no later than five (5) business days aŌer
discovery of the unauthorized use or disclosure. NYU shall cooperate with the MCAO to
invesƟgate, correct, and/or miƟgate such unauthorized use of disclosure. NYU
acknowledges that the MCAO may have an obligaƟon to make further noƟficaƟons under
applicable state law and shall cooperate with the MCAO to the extent necessary to enable
the MCAO to meet all such obligaƟons.
5. NYU will not use the Data, either alone or in concert with any other informaƟon, to make
any effort to contact individuals who are the subject of the Data without appropriate
InsƟtuƟonal Review Board (IRB) approval, specific wriƩen approval from the MCAO, and
informed consent from the individual, if required.
6. NYU agrees to store the Data with security controls adequate to protect Personally
IdenƟfiable InformaƟon, to ensure that only Authorized Persons have access to the Data,
and to maintain appropriate control over the Data at all Ɵmes.
7. NYU agrees to remove and securely destroy or return, as directed by the MCAO in
AƩachment 1, the part or parts of the Data that idenƟfies the individual who is the subject
of the Data at the earliest Ɵme at which removal and destrucƟon or return can be
accomplished, consistent with the purpose of the Project.
8. By signing this Agreement, NYU provides assurance that its relevant insƟtuƟonal policies
and applicable federal, state, or local laws and regulaƟons (if any) have been followed.