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260073-C
FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
LAST REVISION: June 24, 2026
CONTRACT END: June 30, 2027
CONTRACT PERIOD THROUGH JUNE 30, 2027
TO:
All Departments
FROM:
Office of Procurement Services
SUBJECT:
Contract for FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
Attached to this letter is published an effective purchasing contract for products
and/or services to be supplied to Maricopa County activities as awarded by Maricopa
County on June 24, 2026 (Eff. 06/30/2026).
All purchases of products and/or services listed on the attached pages of this letter
are to be obtained from the vendor holding the contract. Individuals are responsible to
the vendor for purchases made outside of contracts. The contract period is indicated
above.
AL/mm
Attach
Copy to:
Office of Procurement Services
Sammi Birchard, MCSO
Please remove Serial 200205-C from your contract notebooks
SERIAL # 260073-C
ADELLE WAY, 7901 4TH ST N STE 27366, ST PETERSBURG, FL 33702
COMPANY NAME:
Adelle way Inc
DOING BUSINESS AS (dba):
MAILING ADDRESS:
7901 4th St N # 27366 St. Petersburg, FL
33702
REMIT TO ADDRESS:
TELEPHONE NUMBER:
786-657-8158
WWW ADDRESS:
www.adelleway.com
CONTACT NAME:
Harold Jean-Baptiste
CONTACT TELEPHONE NUMBER:
786-657-8158
CONTACT EMAIL ADDRESS:
hbaptiste@adelleway.com
UNIQUE ENTITY IDENTIFIER (UEI)
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.2
3rd call
Blackeye (Blackeye Peas)
$ 40.83
2.1.2.2.4
2nd call
Kidney (Dark Red)
$ 136.00
2.1.2.3.2
3rd call
Bread Mix B
$ 230.00
2.1.2.5
2nd call
Calcium Carbonate
$ 296.00
2.1.2.8.1
1st call
Apples
$ 389.00
2.1.2.8.2
3rd call
Pears
$ 689.00
2.1.2.8.3
1st call
Peaches
$ 289.00
2.1.2.8.5
2nd call
Mixed Berries
$ 213.00
2.1.2.8.6
1st call
Blueberries
$ 336.00
2.1.2.8.7
1st call
Blackberries
$ 308.00
2.1.2.8.8
1st call
Pineapple
$ 291.00
2.1.2.8.9
3rd call
Mangoes
$ 398.00
2.1.2.8.10
1st call
Papaya
$ 380.00
2.1.2.8.11
1st call
Cranberries
$ 432.00
2.1.2.9
3rd call
Graham Cookie
$ 148.00
2.1.2.12
3rd call
Pan Liners
$ 196.00
2.1.2.13
1st call
Pasta
$ 61.00
2.1.2.16
2nd call
Rice
$ 187.00
2.1.2.17
3rd call
Shredded Cheese
$ 319.00
2.1.2.19
3rd call
String Cheese
$ 417.00
2.1.2.20
2nd call
Sunflower Seed Spread
$ 171.96
SERIAL # 260073-C
ADELLE WAY
2.1.2.23
2nd call
Vegetable Flavored Stock Base Granular
$ 912.00
2.1.2.25
1st call
Matzo Wafers
$ 143.00
2.1.1.31.1
3rd call
Gingersnap Cookies- Ginger
$ 396.00
2.1.1.31.2
3rd call
Gingersnap Cookies- Vanilla
$ 164.00
2.1.1.31.3
3rd call
Gingersnap Cookies- Lemon
$ 184.00
2.1.1.31.4
3rd call
Gingersnap Cookies- Butter
$ 863.00
2.1.2.32.2
3rd call
Chunk Plant Protein
$ 400.00
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000011721
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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Adelle Way Inc
Harold Jean-Baptiste, Principal
hbaptiste@adelleway.com
7901 4th St N # 27366
St. Petersburg FL
33702
www.adelleway.com
83-3489010
786-657-8158
4/4/2026
260073-C
06/18/2026
(387< &2817< $772
SERIAL # 260073-C
AIKINS DISTRIBUTION INC., 5707 W BUCKEYE RD #D, PHOENIX, AZ 8503
COMPANY NAME:
AIKINS DISTRIBUTION, INC
DOING BUSINESS AS (dba):
MAILING ADDRESS:
5707 W BUCKEYE RD #D, PHOENIX, AZ 8503
REMIT TO ADDRESS:
5707 W BUCKEYE RD #D, PHOENIX, AZ 8503
TELEPHONE NUMBER:
602-442-9394
WWW ADDRESS:
WWW.AIKIDSDIST.COM
CONTACT NAME:
Cindy Hoag
CONTACT TELEPHONE NUMBER:
602-513-6003
CONTACT EMAIL ADDRESS:
cindy@aikinsdist.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
Unit Price
2.2.2.3.1
1st call
Baking Soda
$29.50/lb
2.2.2.3.2
1st call
Baking Powder
$80.56/lb
2.2.2.3.3
1st call
Active Dry Yeast
$93.49/lb
2.2.2.3.4
1st call
Corn Starch
$32.66/lb
2.2.2.4.1
1st call
Sugar, Powdered, 50 lb.
$47.30
2.2.2.4.2
1st call
Sugar, Brown, 50 lb.
$43.67
2.2.2.4.3
1st call
Sugar, Granulated 50 lb.
$41.75
2.2.2.4.4
1st call
Sugar, 1 tsp. 2000/cs
$17.87
2.2.2.4.5
1st call
Cilantro Flakes, 12/1 lb.
$ 7.24
2.2.2.4.6
1st call
Paprika, 12/1 lb.
$13.76
2.2.2.4.7
1st call
White Pepper 12/1lb.
$28.61
2.2.2.4.8
1st call
Granulated Garlic, 12/1 lb.
$39.44
2.2.2.4.9
1st call
Italian Seasoning 12/1 lb.
$12.88
2.2.2.4.10
1st call
Oregano, Ground, 12/1 lb.
$17.85
2.2.2.4.11
1st call
Cumin Powder, 12/1 lb.
$15.79
2.2.2.4.12
1st call
Chili Powder, Mild, 12/1 lb.
$11.91
2.2.2.4.13
1st call
Cinnamon, 12/1 lb.
$20.23
2.2.2.4.15
1st call
Basil, Ground, 12/1 lb.
$20.28
2.2.2.4.16
1st call
Thyme 12/1 lb.
$13.02
2.2.2.4.17
1st call
Red Pepper, Crushed, 12/1 lb.
$45.76
2.2.2.4.18
1st call
Salt, Individual Packets, 3000 per case
$19.73
2.2.2.4.19
1st call
Black Pepper, Individual Packets, 3000
per case
$39.83
2.2.2.4.21
1st call
Iodized Salt, 50 lb. bag
$12.03
2.2.2.4.24
1st call
Taco Seasonings, 5 lb. containers
$29.52
SERIAL # 260073-C
AIKINS DISTRIBUTION INC
2.2.2.5.1.1
1st call
Cranberry Juice, 100% Juice, 48/4 oz
$27.59
2.2.2.5.1.2
1st call
Grape Juice, 100% Juice, 48/4 oz
$13.02
2.2.2.5.1.3
1st call
Orange Juice, 100% Juice, 48/4 oz
$15.05
2.2.2.6.2
1st call
Eggplant Parmesan: 12 oz, frozen, 12
meals to a case.
$53.97
2.2.2.6.3
1st call
Cheese Omlette: 12 oz, frozen, 12 meals
to a case.
$58.72
2.2.2.7.1
1st call
Instant Coffee, 5 gallon serving size bag
$51.12
2.2.2.7.3
1st call
Oatmeal, 50 lb. bag
$38.29
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000001286
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
BUONA FORTUNA FOODS LLC DBA: CALIFORNIA HEALTHY HARVEST, 1573 CUMMINS
DR, MODESTO, CA 95358
COMPANY NAME:
BUONA FORTUNA FOODS LLC
DOING BUSINESS AS (dba):
CALIFORNIA HEALTHY HARVEST
MAILING ADDRESS:
1573 CUMMINS DR, MODESTO, CA 95358
REMIT TO ADDRESS:
1573 CUMMINS DR, MODESTO, CA 95358
TELEPHONE NUMBER:
209-527-9800
WWW ADDRESS:
www.calhealthyharvest.com
CONTACT NAME:
Ashley Preston
CONTACT TELEPHONE NUMBER:
209-527-9800
CONTACT EMAIL ADDRESS:
ashley@calhealthyharvest.com
UNIQUE ENTITY IDENTIFIER (UEI):
JB3KCNL42ET3
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.22.2
2nd call
Apples
$23/cs
2.1.2.22.3
3rd call
Fruit Cocktail
$31/cs
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000011755
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
CHURCHFIELD TRADING COMPANY, PO BOX 114, SANTA YNEZ, CA 93460
COMPANY NAME:
Churchfield Trading Company
DOING BUSINESS AS (dba):
Po Box 114, Santa Ynez, Ca 93460
MAILING ADDRESS:
Po Box 114, Santa Ynez, Ca 93460
REMIT TO ADDRESS:
Churchfield Trading Company
TELEPHONE NUMBER:
8052459694
WWW ADDRESS:
www.churchfieldtrading.com
CONTACT NAME:
Madison Oltman
CONTACT TELEPHONE NUMBER:
8052459694
CONTACT EMAIL ADDRESS:
madison@churchfieldtrading.com
UNIQUE ENTITY IDENTIFIER (UEI):
KLAPSHT16CL6
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Cals
DESCRIPTION
UNIT PRICE
2.1.2.15
1st call
Powdered Cheese
59.23/cs
2.1.2.24
3rd call
Eggs, Liquid, Frozen
1.84/lb
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000003810
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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06/18/2026
Churchfield Trading Company
Madison Oltman, Sales
madison@churchfieldtrading.com
Po Box 114
Santa Ynez California
93460
www.churchfieldtrading.com
47-1780017
8052459694
387< &2817< $7725
SERIAL # 260073-C
ELWOOD INTERNATIONAL, 89 HUDSON ST, COPIAGUE, NY 11726
COMPANY NAME:
ELWOOD INTERNATIONAL
DOING BUSINESS AS (dba):
MAILING ADDRESS:
89 HUDSON ST, COPIAGUE, NY 11726
REMIT TO ADDRESS:
TELEPHONE NUMBER:
631-842-6600
WWW ADDRESS:
www.elwoodintl.com
CONTACT NAME:
Richard Roll
CONTACT TELEPHONE NUMBER:
631-842-6600
CONTACT EMAIL ADDRESS:
richard@elwoodintl.com
UNIQUE ENTITY IDENTIFIER (UEI):
WXNTMQH16UG8
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.1
2nd call
BBQ Sauce
$ 21.5/cs
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000011745
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
GLOBAL FOODS, INC, 8700 SPANISH RIDGE AVE, LAS VEGAS, NV 89148
COMPANY NAME:
Global Foods, Inc.
DOING BUSINESS AS (dba):
MAILING ADDRESS:
8700 Spanish Ridge Ave. Las Vegas, NV
89148
REMIT TO ADDRESS:
PO BOX 400818 Las Vegas, NV 89140-0818
TELEPHONE NUMBER:
702-212-4537
WWW ADDRESS:
www.globalfoodslv.com
CONTACT NAME:
Amanda Childers
CONTACT TELEPHONE NUMBER:
702-212-4537
CONTACT EMAIL ADDRESS
amandav@globalfoodslv.com
UNIQUE ENTITY IDENTIFIER (UEI):
KVPHGBG6KLZ4
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.21.8
3rd call
Cauliflower
$ 15.78
2.1.2.30
3rd call
Chickpea Spread
$ 61.11
2.1.1.31.1
2nd call
Gingersnap Cookies- Ginger
$ 0.0768
2.1.1.31.2
2nd call
Gingersnap Cookies- Vanilla
$ 0.0768
2.1.1.31.3
2nd call
Gingersnap Cookies -Lemon
$ 0.0768
2.1.1.31.4
2nd call
Gingersnap Cookies- Butter
$ 0.0768
ITEM #
Calls
Discount %
2.2.2.2
1st call
Sandwich Cookie - 1%
1st call
Apple Sauce 2%
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000009151
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
GOOD SOURCE SOLUTIONS, 3115 MELROSE DR STE 160, CARLSBAD, CA 92010
COMPANY NAME:
Good Source Solutions
DOING BUSINESS AS (dba):
Good Source Solutions
MAILING ADDRESS:
3115 Melrose Drive, Suite 160 Carlsbad, CA
92010
REMIT TO ADDRESS:
same
TELEPHONE NUMBER:
760.448.8222
WWW ADDRESS:
www.goodsource.com
CONTACT NAME:
Brandi Spracklin
CONTACT TELEPHONE NUMBER:
760.448.8222
CONTACT EMAIL ADDRESS:
bspracklin@goodsource.com
UNIQUE ENTITY IDENTIFIER (UEI)
KE4HSPDRERN3
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.7
2nd call
Corn Tortillas
$26.09
2.1.2.17
1st call
Shredded Cheese
$ 1.82
2.1.2.19
2nd call
String Cheese
$96.67
2.1.2.21.1
3rd call
Broccoli, cuts
$ 0.63
2.1.2.21.4
1st call
Green Beans, regular
$ 0.76
2.1.2.24
2nd call
Eggs, Liquid, Frozen
$34.77
2.1.2.32.1
2nd call
Minced Plant Protein
$ 1.31
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000003354
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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Good Source Solutions
Brandi Spracklin, Account Manager
bspracklin@goodsource.com
3115 Melrose Drive, Suite 160
Carlsbad CA
92010
www.goodsource.com
33-0885546
760.448.8222
4/20/26
06/18/2026
387< &2817< $772
SERIAL # 260073-C
JNS FOODS, LLC, 1401 N UNIVERSITY DR STE 602, CORAL SPRINGS, FL 33071
COMPANY NAME:
JNS FOODS LLC
DOING BUSINESS AS (dba):
JNS FOODS LLC
MAILING ADDRESS:
1401 N University Dr, Suite 602,
Coral Springs, FL 33071
REMIT TO ADDRESS:
1401 N University Dr, Suite 602,
Coral Springs, FL 33071
TELEPHONE NUMBER:
954-718-7958
WWW ADDRESS:
888-613-3118
CONTACT NAME:
Staci Lang
CONTACT TELEPHONE NUMBER:
954-718-7958
CONTACT EMAIL ADDRESS:
bidpricing@jnsfoods.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.2
2nd call
Blackeye (Blackeye Peas)
$40.62
2.1.2.2.3
1st call
Great Northern
$27.08
2.1.2.2.4
3rd call
Kidney (Dark Red)
$43.75
2.1.2.2.6
1st call
Green Lentils
$28.72
2.1.2.4
1st call
Cake Mix, White
$34.50
2.1.2.11
3rd call
Milk, Powdered, Non-fat
$136.33
2.1.2.13
2nd call
Pasta
13.42
2.1.2.15
3rd call
Powdered Cheese
$77.35
2.1.2.16.1
3rd call
Parboiled Rice
$15.76
2.1.2.22.4
3rd call
Peaches
$23.99
2.1.2.22.5
2nd call
Pears
$23.52
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000002168
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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JNS Foods, LLC.
Staci Lang, Chief Operating Officer
bidpricing@jnsfoods.com
1401 N. University Drive, Suite #602
Coral Springs FL
33071
jnsfoods.com
20-8188208
9547187958
4/15/2026
06/18/2026
SERIAL # 260073-C
KSC FOODS DBA: KSC FOODS LLC 1777 S 99TH AVENUE STE 100, AVONDALE, AZ 85343
COMPANY NAME:
KSC Foods
DOING BUSINESS AS (dba):
MAILING ADDRESS:
1777 S. 99th Ave, Suite 100 Tolleson, AZ
85353
REMIT TO ADDRESS:
1777 S. 99th Ave, Suite 100 Tolleson, AZ
85353
TELEPHONE NUMBER:
623-936-6103
WWW ADDRESS:
https://kscfoods.com/
CONTACT NAME:
Teddy Mahoney
CONTACT TELEPHONE NUMBER:
602-621-1877
CONTACT EMAIL ADDRESS:
Tmahoney@kscfoods.com
UNIQUE ENTITY IDENTIFIER (UEI)
E95KSPLDDK63
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.1
1st call
BBQ Sauce
$ 19.80
2.1.2.6
3rd call
Canola Oil
$ 41.63
2.1.2.7
3rd call
Corn Tortillas
$ 26.58
2.1.2.16.1
2nd call
Parboiled Rice
$ 14.43
2.1.2.18
3rd call
Sandwich Cookie
$ 18.22
2.1.2.22.1
3rd call
Apple Sauce
$ 23.94
2.1.2.22.2
1st call
Apples
$ 22.50
2.1.2.22.4
2nd call
Peaches
$ 23.94
2.1.2.28
2nd call
Dehydrated Sliced Potatoes
$ 22.80
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000009439
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
LA FOODS, LLC, 5115 CLARETON DR STE 200, AGOURA HILLS, CA 91301
COMPANY NAME:
LA Foods
DOING BUSINESS AS (dba):
LA Foods
MAILING ADDRESS:
5115 Clareton Dr Suite 200 Agoura Hills,
CA 91301
REMIT TO ADDRESS:
same as above
TELEPHONE NUMBER:
818-587-3757
WWW ADDRESS:
818-587-3767
CONTACT NAME:
www.LAFoods.com
CONTACT TELEPHONE NUMBER:
Rob Andelson/Arlene Carlos
CONTACT EMAIL ADDRESS:
818-587-3757
UNIQUE ENTITY IDENTIFIER (UEI):
N12JJJ4JEK67
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.3
3rd call
Great Northern
$34.00
2.1.2.2.6
2nd call
Green Lentils
$35.00
2.1.2.3.1
2nd call
Bread Mix A
$38.95
2.1.2.4
3rd call
Cake Mix, White
$34.95
2.1.2.8
1st call
Frozen Fruit: slices, dices and/or pieces
$ 0.90
2.1.2.17
2nd call
Shredded Cheese
$ 1.95
2.1.2.18
1st call
Sandwich Cookie
$ 0.12
2.1.2.19
1st call
String Cheese
$ 2.00
2.1.2.21.2
2nd call
Corn, whole grain, yellow
$ 0.74
2.1.2.21.4
2nd call
Green Beans, regular
$ 0.82
2.1.2.21.6
2nd call
Mixed vegetables, vendor may specify
$ 0.70
2.1.2.21.7
3rd call
Carrots
$ 0.55
2.1.2.27
1st call
Cranberry Sauce, canned
$47.50
2.1.2.30
2nd call
Chickpea Spread
$55.25
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000009560
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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LA FOODS
ROB ANDELSON - SALES DIRECTOR
ROB@LAFOODS.COM ; JESSICA@LAFOODS.COM
5115 CLARETON DR. STE #200
AGOURA HILLS CA
91301
WWW.LAFOODS.COM
954534498
818-587-3757
4/21/2026
06/18/2026
387< &2817< $7725
SERIAL # 260073-C
LEGACY FOUR SOLUTIONS LLC, 2464 ENTRADA DR, VIRGINIA BEACH, VA 23456
COMPANY NAME:
Legacy Four Solutions LLC
DOING BUSINESS AS (dba):
Legacy Four Solutions
MAILING ADDRESS:
2464 Entrada Dr. Virginia Beach, VA 23456
REMIT TO ADDRESS:
SAME AS ABOVE
TELEPHONE NUMBER:
619-277-8936
WWW ADDRESS:
www.legacyfoursolutions.com
CONTACT NAME:
Kevin Osborne
CONTACT TELEPHONE NUMBER:
619-277-8936
CONTACT EMAIL ADDRESS:
kosborne@legacyfoursolutions.com
UNIQUE ENTITY IDENTIFIER (UEI)
39-3048596
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.1
2nd call
Pinto
$18.45
2.1.2.10
1st call
Jelly Packets
$ 8.07
2.1.2.13
3rd call
Pasta
$13.96
2.1.2.14
2nd call
Potato Flakes
$35.96
2.1.2.18
2nd call
Sandwich Cookie
$17.79
2.1.2.22.3
1st call
Fruit Cocktail
$26.45
2.1.2.29
2nd call
Apple Sauce
$26.35
2.1.2.32.1
3rd call
Minced Plant Protein
$25.94
2.1.2.32.2
1st call
Chunk Plant Protein
$25.94
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000011744
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
5HVSRQGHQWKHUHE\FHUWLILHVWKDWUHVSRQGHQWKDVUHDGXQGHUVWDQGVDQGDJUHHVWKDWDFFHSWDQFHE\0DULFRSD&RXQW\
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260073-C
Legacy Four Solutions LLC
Kevin Osborne President
kosborne@legacyfoursolutions.com
2464 Entrada Dr.
Virginia Beach VA
23456
https://www.legacyfoursolutions.com/
39-3048596
6192778936
4/27/2026
06/18/2026
387< &2817< $7725
SERIAL # 260073-C
NATIONAL FOOD GROUP, 46820 MAGELLAN DR STE A, NOVI, MI 48377
COMPANY NAME:
National Food Group
DOING BUSINESS AS (dba):
46820 Magellan Drive Novi MI 48377
MAILING ADDRESS:
PO BOX 772931 Detroit MI 48277-2931
REMIT TO ADDRESS:
TELEPHONE NUMBER:
(248) 560-2372
WWW ADDRESS:
www.nationalfoodgroup.com
CONTACT NAME:
Michael Schacht
CONTACT TELEPHONE NUMBER:
(248) 560-2372
CONTACT EMAIL ADDRESS:
mschacht@nationalfoodgroup.com
UNIQUE ENTITY IDENTIFIER (UEI):
W2Y7WG93LRS5
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.1
3rd call
BBQ Sauce
$ 24.44
2.1.2.2.1
3rd call
Pinto
$ 20.70
2.1.2.3.2
1st call
Bread Mix B
$ 33.04
2.1.2.5
1st call
Calcium Carbonate
$ 50.06
2.1.2.7
1st call
Corn Tortillas
$ 22.66
2.1.2.8.1
3rd call
Apples
$ 50.98
2.1.2.8.2
2nd call
Pears
$ 52.09
2.1.2.8.3
2nd call
Peaches
$ 51.53
2.1.2.8.4
1st call
Strawberries
$ 68.20
2.1.2.8.8
3rd call
Pineapple
$ 65.42
2.1.2.8.9
2nd call
Mangoes
$ 60.42
2.1.2.9
1st call
Graham Cookie
$ 29.39
2.1.2.10
3rd call
Jelly Packets
$ 8.30
2.1.2.11
1st call
Milk, Powdered, Non-fat
$ 82.41
2.1.2.12
2nd call
Pan Liners
$ 40.56
2.1.2.14
1st call
Potato Flakes
$ 35.60
2.1.2.20
1st call
Sunflower Seed Spread
$124.64
2.1.2.21.1
2nd call
Broccoli, cuts
$ 0.607
2.1.2.21.4
3rd call
Green Beans, regular
$ 0.853
2.1.2.21.6
3rd call
Mixed vegetables, vendor may specify
$ 0.731
2.1.2.21.7
1st call
Carrots
$ 0.646
2.1.2.21.8
1st call
Cauliflower
$ 0.5755
SERIAL # 260073-C
NATIONAL FOOD GROUP
2.1.2.22.1
2nd call
Apple Sauce
$ 22.62
2.1.2.22.5
3rd call
Pears
$ 24.01
2.1.2.22.6
2nd call
Pineapple
$ 29.83
2.1.2.23
1st call
Vegetable
Flavored
Stock
Base
Granular
$ 48.28
2.1.2.24
1st call
Eggs, Liquid, Frozen
$ 1.10
2.1.2.25
2nd call
Matzo Wafers
$164.91
2.1.2.26
3rd call
Raisins
$ 61.47
2.1.2.27
3rd call
Cranberry Sauce, canned
$ 52.98
2.1.2.30
1st call
Chickpea Spread
$ 0.341
2.1.1.31.1
1st call
Gingersnap Cookies- Ginger
$ 0.0551
2.1.1.31.2
1st call
Gingersnap Cookies- Vanilla
$ 0.0551
2.1.1.31.3
1st call
Gingersnap Cookies- Lemon
$ 0.0551
2.1.1.31.4
1st call
Gingersnap Cookies- Butter
$ 0.0551
2.1.2.32.1
1st call
Minced Plant Protein
$56.90
2.1.2.32.2
2nd call
Chunk Plant Protein
$56.90
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.2.2.2
1st call
Bakery Products
15%
2.2.2.3.1
1st call
Baking Soda
$44.91
2.2.2.3.2
1st call
Baking Powder
In Catalog
2.2.2.3.3
1st call
Active Dry Yeast
In Catalog
2.2.2.3.4
1st call
Corn Starch
In Catalog
2.2.2.4
1st call
Condiments and Spices
15%
2.2.2.4.1
1st call
Sugar, Powdered , 50 lb.
In Catalog
2.2.2.4.2
1st call
Sugar, Brown, 50 lb.
In Catalog
2.2.2.4.3
1st call
Sugar, Granulated 50 lb.
In Catalog
2.2.2.4.4
1st call
Sugar, 1 tsp. 2000/cs
In Catalog
2.2.2.4.5
1st call
Cilantro Flakes, 12/1 lb.
In Catalog
2.2.2.4.6
1st call
Paprika, 12/1 lb.
In Catalog
2.2.2.4.7
1st call
White Pepper 12/1lb.
In Catalog
2.2.2.4.8
1st call
Granulated Garlic, 12/1 lb.
In Catalog
2.2.2.4.9
1st call
Italian Seasoning 12/1 lb.
In Catalog
2.2.2.4.10
1st call
Oregano, Ground, 12/1 lb.
In Catalog
2.2.2.4.11
1st call
Cumin Powder, 12/1 lb.
In Catalog
2.2.2.4.12
1st call
Chili Powder, Mild, 12/1 lb.
In Catalog
2.2.2.4.13
1st call
Cinnamon, 12/1 lb.
In Catalog
2.2.2.4.14
1st call
Parsley Flakes, 12/1 lb.
In Catalog
2.2.2.4.15
1st call
Basil, Ground, 12/1 lb.
In Catalog
2.2.2.4.16
1st call
Thyme 12/1 lb.
In Catalog
2.2.2.4.17
1st call
Red Pepper, Crushed, 12/1 lb.
In Catalog
SERIAL # 260073-C
NATIONAL FOOD GROUP
2.2.2.4.18
1st call
Salt, Individual Packets, 3000 per case In Catalog
2.2.2.4.19
1st call
Black Pepper, Individual Packets,
3000 per case
In Catalog
2.2.2.4.20
1st call
Powdered Cheese Sauce, 50 lb. bag
In Catalog
2.2.2.4.21
1st call
Iodized Salt, 50 lb. bag
In Catalog
2.2.2.4.22
1st call
Lemon Juice, Quart to 5 gal. container
In Catalog
2.2.2.4.23
1st call
Sunflower Seed Butter, 3 oz packages
In Catalog
2.2.2.4.24
1st call
Taco Seasonings, 5 lb. containers
In Catalog
2.2.2.5
1st call
Juices
15%
2.2.2.5.1.1
1st call
Cranberry Juice, 100% Juice, 48/4 oz
In Catalog
2.2.2.5.1.2
1st call
Grape Juice, 100% Juice, 48/4 oz
In Catalog
2.2.2.5.1.3
1st call
Orange Juice, 100% Juice, 48/4 oz
In Catalog
2.2.2.5.1.4
1st call
Peach Juice, 100% Juice, 48/4 oz
In Catalog
2.2.2.6
1st call
Passover Meals (Frozen)
15%
2.2.2.6.2
1st call
Eggplant Parmesan: 12 oz, frozen, 12
meals to a case.
In Catalog
2.2.2.6.3
1st call
Cheese Omlette: 12 oz, frozen, 12
meals to a case.
In Catalog
2.2.2.7
1st call
Miscellaneous Items
In Catalog
2.2.2.7.1
1st call
Instant Coffee, 5 gallon serving size
bag
In Catalog
2.2.2.7.2
1st call
Mineral Oil, 55 gal drum
In Catalog
2.2.2.7.3
1st call
Oatmeal, 50 lb. bag
in catalog
ITEM #
Calls
Discount %
Discount %
2.2.2.2
1st call
Sandwich Cookie - 1%
15%
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000003760
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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DVVHWIRUWKLQWKH0DULFRSD&RXQW\3URFXUHPHQW&RGHDQGDPHQGPHQWVWKHUHWRWRJHWKHUZLWKWKHVSHFLILFDWLRQVDQG
RWKHUGRFXPHQWDU\IRUPVKHUHZLWKPDGHDSDUWRIWKLVVSHFLILFDJUHHPHQW
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260073-C
National Food Group
Michael Schacht Corrections Account Manager
mschacht@nationalfoodgroup.com
46820 Magellan Drive
Novi
MI
48377
www.nationalfoodgroup.com
38-3027846
(248) 560-2372
4/21/2026
06/18/2026
387< &2817< $7725
SERIAL # 260073-C
ROBBINS SALES COMPANY INC., PO BOX 251 SUOSSET, NY 11791
COMPANY NAME:
Robbins Sales Company Inc.
DOING BUSINESS AS (dba):
Robbins Sales Company Inc.
MAILING ADDRESS:
P.O. Box 251 Syosset, NY 11791
REMIT TO ADDRESS:
P.O. Box 251 Syosset, NY 11791
TELEPHONE NUMBER:
215-498-1407
WWW ADDRESS:
www.robbinssales.com
CONTACT NAME:
Mitch Cohen
CONTACT TELEPHONE NUMBER:
215-498-1407
CONTACT EMAIL ADDRESS:
Mitch@robbinssales.com
UNIQUE ENTITY IDENTIFIER (UEI):
D4QLZ68KSM16
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.6
1st call
Canola Oil
$37.54
2.1.2.8
2nd call
Frozen Fruit: slices, dices and/or
pieces
$19.82
2.1.2.8.1
2nd call
Apples
$19.82
2.1.2.8.2
1st call
Pears
$20.05
2.1.2.8.3
3rd call
Peaches
$20.85
2.1.2.8.4
2nd call
Strawberries
$28.66
2.1.2.8.5
1st call
Mixed Berries
$32.58
2.1.2.8.6
2nd call
Blueberries
$29.72
2.1.2.8.7
2nd call
Blackberries
$29.28
2.1.2.8.8
2nd call
Pineapple
$25.98
2.1.2.8.9
1st call
Mangoes
$21.65
2.1.2.8.10
2nd call
Papaya
$22.69
2.1.2.8.11
2nd call
Cranberries
$43.30
2.1.2.10
2nd call
Jelly Packets
$ 8.08
2.1.2.16
1st call
Rice
$20.46
2.1.2.16.1
1st call
Parboiled Rice
$13.06
2.1.2.21.2
3rd call
Corn, whole grain, yellow
$ 0.84
2.1.2.21.8
2nd call
Cauliflower
$0.725
2.1.2.22.1
1st call
Apple Sauce
$22.45
2.1.2.22.3
2nd call
Fruit Cocktail
$29.09
2.1.2.22.4
1st call
Peaches
$23.45
2.1.2.22.5
1st call
Pears
$22.88
SERIAL # 260073-C
ROBBINS SALES COMPANY INC
2.1.2.22.6
1st call
Pineapple
$25.88
2.1.2.28
3rd call
Dehydrated Sliced Potatoes
$0.98
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000011415
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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260073-C
Robbins Sales Company Inc
Mitch Cohen, Director of Bid Sales
Mitch@robbinssales.com
P.O. Box 251
Syosset NY
11791
www.robbinssales.com
13-5560409
215-498-1407
4/21/26
06/18/2026
387< &2817< $772
SERIAL # 260073-C
SCHREIBER FOODS INTERNATIONAL, INC., 600 E CRESCENT AVE, SUITE 103, UPPER
SADDLE RIVER, NY 07158
COMPANY NAME:
Schreiber Foods International, Inc
DOING BUSINESS AS (dba):
MAILING ADDRESS:
960 MacArthur BLVD #305, Mahwah, NJ
07430
REMIT TO ADDRESS:
Same as above
TELEPHONE NUMBER:
201-327-3535
WWW ADDRESS:
Ambrosia-foods.com
CONTACT NAME:
Kathleen Manning
CONTACT TELEPHONE NUMBER:
201-426-6075
CONTACT EMAIL ADDRESS:
kmanning@ambrosia-foods.com
UNIQUE ENTITY IDENTIFIER (UEI)
GVWXEGNCDuT3
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.29
3rd call
Apple Sauce
$28.85
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS0000005384
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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Schreiber Foods International, Inc
Kathleen Manning
kmanning@ambrosia-foods.com
960 MacArthur Blvd #305
Mahwah NJ
07430
www.ambrosia-foods.com
222300892
201-426-6075
4/9/2026
Kathleen Manning
Digitally signed by Kathleen Manning
Date: 2026.04.09 09:46:16 -07'00'
06/18/2026
SERIAL # 260073-C
SHAVER FOODS LLC, 1419 S BEECHWOOD AVE, FAYETTEVILLE, AR 72701
COMPANY NAME:
Shaver Foods, LLC
DOING BUSINESS AS (dba):
MAILING ADDRESS:
1419 South Beechwood Avenue, Fayetteville,
AR 72701
REMIT TO ADDRESS:
PO Box 1980, Fayetteville, AR 72702
TELEPHONE NUMBER:
479-582-3578
WWW ADDRESS:
www.shaverfoods.net
CONTACT NAME:
Jennifer Barnes
CONTACT TELEPHONE NUMBER:
479-442-6340 x 310
CONTACT EMAIL ADDRESS:
jennifer.barnes@shaverfoods.com
UNIQUE ENTITY IDENTIFIER (UEI):
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.2
1st call
Blackeye (Blackeye Peas)
$ 34.78
2.1.2.2.3
2nd call
Great Northern
$ 30.14
2.1.2.2.6
3rd call
Green Lentils
$ 40.17
2.1.2.4
2nd call
Cake Mix, White
$ 34.94
2.1.2.6
2nd call
Canola Oil
$ 37.97
2.1.2.11
2nd call
Milk, Powdered, Non-fat
$ 87.98
2.1.2.15
2nd call
Powdered Cheese
$ 76.24
2.1.2.22.2
3rd call
Apples
$ 31.42
2.1.2.26
2nd call
Raisins
$ 51.42
2.1.2.27
2nd call
Cranberry Sauce, canned
$ 52.58
2.1.2.28
1st call
Dehydrated Sliced Potatoes
$ 21.24
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.2.2.3.1
1st call
Baking Soda
$24.59
2.2.2.3.2
1st call
Baking Powder
$42.90
2.2.2.3.4
1st call
Corn Starch
$33.37
2.2.2.4.1
1st call
Sugar, Powdered , 50 lb.
$37.15
2.2.2.4.2
1st call
Sugar, Brown, 50 lb.
$37.56
2.2.2.4.3
1st call
Sugar, Granulated 50 lb.
$33.97
2.2.2.4.4
1st call
Sugar, 1 tsp. 2000/cs
$17.78
2.2.2.4.6
1st call
Paprika, 12/1 lb.
$21.35
2.2.2.4.9
1st call
Italian Seasoning 12/1 lb.
$27.41
2.2.2.4.10
1st call
Oregano, Ground, 12/1 lb.
$38.86
SERIAL # 260073-C
SHAVER FOODS LLC
2.2.2.4.11
1st call
Cumin Powder, 12/1 lb.
$28.91
2.2.2.4.12
1st call
Chili Powder, Mild, 12/1 lb.
$21.77
2.2.2.4.13
1st call
Cinnamon, 12/1 lb.
$26.09
2.2.2.4.14
1st call
Parsley Flakes, 12/1 lb.
$27.15
2.2.2.4.15
1st call
Basil, Ground, 12/1 lb.
$21.39
2.2.2.4.16
1st call
Thyme 12/1 lb.
$32.51
2.2.2.4.18
1st call
Salt, Individual Packets, 3000 per case
$10.77
2.2.2.4.19
1st call
Black Pepper, Individual Packets, 3000 per
case
$10.49
2.2.2.4.20
1st call
Powdered Cheese Sauce, 50 lb. bag
$76.24
2.2.2.4.21
1st call
Iodized Salt, 50 lb. bag
$13.66
2.2.2.4.22
1st call
Lemon Juice, Quart to 5 gal. container
$32.24
2.2.2.4.24
1st call
Taco Seasonings, 5 lb. containers
$31.60
2.2.2.7.3
1st call
Oatmeal, 50 lb. bag
$25.22
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000006298
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
SYSCO USA 1 DBA SYSCO ARIZONA INC., 611 S. 80TH STREET, TOLLESON, AZ 85353
COMPANY NAME:
Sysco USA 1
DOING BUSINESS AS (dba):
Sysco Arizona, Inc
MAILING ADDRESS:
611 S. 80th Street, Tolleson, AZ 85353
REMIT TO ADDRESS:
Same as Mailing Address
TELEPHONE NUMBER:
623-936-9920
WWW ADDRESS:
Sysco.com
CONTACT NAME:
Jules Roussel
CONTACT TELEPHONE NUMBER:
702-546-0661
CONTACT EMAIL ADDRESS:
Jules.roussel@sysco.com
UNIQUE ENTITY IDENTIFIER (UEI)
NJEDMXGJQVV1
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.2.1
1st call
Pinto
$17.23
2.1.2.2.4
1st call
Kidney (Dark Red)
$34.36
2.1.2.8.4
3rd call
Strawberries
$65.80
2.1.2.8.5
3rd call
Mixed Berries
$35.33
2.1.2.8.6
3rd call
Blueberries
$26.74
2.1.2.8.7
3rd call
Blackberries
$29.39
2.1.2.8.11
3rd call
Cranberries
$17.79
2.1.2.9
2nd call
Graham Cookie
$25.74
2.1.2.12
1st call
Pan Liners
$28.24
2.1.2.26
1st call
Raisins
$25.24
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.2.2.3.2
1st call
Baking Powder
$62.06
2.2.2.3.4
1st call
Corn Starch
$31.15
2.2.2.4.1
1st call
Sugar, Powdered, 50 lb.
$31.86
2.2.2.4.2
1st call
Sugar, Brown, 50 lb.
$45.39
2.2.2.4.3
1st call
Sugar, Granulated 50 lb.
$37.34
2.2.2.4.4
1st call
Sugar, 1 tsp. 2000/cs
$14.47
2.2.2.4.6
1st call
Paprika, 12/1 lb.
$9.42
2.2.2.4.7
1st call
White Pepper 12/1lb.
$24.95
2.2.2.4.8
1st call
Granulated Garlic, 12/1 lb.
$19.34
2.2.2.4.9
1st call
Italian Seasoning 12/1 lb.
$90.14
2.2.2.4.10
1st call
Oregano, Ground, 12/1 lb.
$11.61
2.2.2.4.11
1st call
Cumin Powder, 12/1 lb.
$10.51
SERIAL # 260073-C
SYSCO USA 1 DBA SYSCO ARIZONA INC
2.2.2.4.12
1st call
Chili Powder, Mild, 12/1 lb.
$44.59
2.2.2.4.13
1st call
Cinnamon, 12/1 lb.
$51.62
2.2.2.4.14
1st call
Parsley Flakes, 12/1 lb.
$13.23
2.2.2.4.16
1st call
Thyme 12/1 lb.
$12.36
2.2.2.4.17
1st call
Red Pepper, Crushed, 12/1 lb.
$9.17
2.2.2.4.18
1st call
Salt, Individual Packets, 3000 per
case
$16.43
2.2.2.4.19
1st call
Black Pepper, Individual Packets,
3000 per case
$34.10
2.2.2.4.21
1st call
Iodized Salt, 50 lb. bag
$5.50
2.2.2.4.22
1st call
Lemon Juice, Quart to 5 gal.
container
$40.33
2.2.2.5.1.1
1st call
Cranberry Juice, 100% Juice, 48/4
oz
$10.91
2.2.2.5.1.2
1st call
Grape Juice, 100% Juice, 48/4 oz
$13.34
2.2.2.5.1.3
1st call
Orange Juice, 100% Juice, 48/4 oz
$15.46
2.2.2.7.3
1st call
Oatmeal, 50 lb. bag
$32.87
ITEM #
Calls
DESCRIPTION
Unit Price
2.3.2.1
1st call
Fresh Fruit
2.3.2.1.1
1st call
apples
$42.13
2.3.2.1.2
1st call
oranges
$31.54
2.3.2.1.3
1st call
pears
$36.7
2.3.2.2.1
1st call
potatoes
$10.68
2.3.2.2.2
1st call
cauliflower
$29.76
2.3.2.2.3
1st call
carrots
$18.13
2.3.2.2.4
1st call
broccoli
$23.12
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VS000011720
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
$77$&+0(17% $*5((0(173$*(
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Sysco Arizona Inc
Jules Roussel - Regional Bid Sales Manager
jules.roussel@sysco.com
61 S. 80th Street
Tolleson Arizona
85353
Sysco.com
14-2014756
623-936-9920
4/21/2026
06/18/2026
SERIAL # 260073-C
THE FOOD EXCHANGE LLC, 5650 EL CAMINO REAL STE 235, CARLSBAD, CA 92008
COMPANY NAME:
The Food Exchange Llc
DOING BUSINESS AS (dba):
MAILING ADDRESS:
5650 El Camino Real, Carlsbad, CA 92008
REMIT TO ADDRESS:
5650 El Camino Real, Carlsbad, CA 92008
TELEPHONE NUMBER:
760-707-5590
WWW ADDRESS:
www.therefoodexchangellc.com
CONTACT NAME:
Ryan Thurman
CONTACT TELEPHONE NUMBER:
760-213-6588
CONTACT EMAIL ADDRESS:
ryan@thefoodexchangellc.com
UNIQUE ENTITY IDENTIFIER (UEI):
D1LHWD72LL59
YES
NO
REBATE
WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO
PURCHASE FROM THIS CONTRACT:
X
WILL ACCEPT PROCUREMENT CARD FOR PAYMENT:
X
ITEM #
Calls
DESCRIPTION
UNIT PRICE
2.1.2.3.1
1st call
Bread Mix A
$ 34.02
2.1.2.3.2
2nd call
Bread Mix B
$ 34.02
2.1.2.14
3rd call
Potato Flakes
$ 36.40
2.1.2.21.1
1st call
Broccoli, cuts
$ 15.00
2.1.2.21.2
1st call
Corn, whole grain, yellow
$ 19.35
2.1.2.21.6
1st call
Mixed vegetables, vendor may specify
$ 12.95
2.1.2.21.7
2nd call
Carrots
$ 16.05
2.1.2.22.6
3rd call
Pineapple
$ 30.23
2.1.2.29
1st call
Apple Sauce
$ 25.06
PRICING SHEET: 39300
Terms:
NET 30 DAYS
Vendor Number
VC0000004258
Certificates of Insurance
Required
Contract Period:
To cover the period ending June 30, 2027.
06/18/2026
SERIAL # 260073-C
FOOD FACTORY FOOD AND STAPLE GROCERY ITEMS
1.0
INTENT
1.1
The intent of this solicitation is to establish a multiple-award requirements
contract for miscellaneous foods and staple grocery items for the Maricopa
County Sheriff’s Office (MCSO). The resulting contract shall include both
individual line-item pricing and commodity discount pricing.
1.2
It is within the scope of this solicitation that the County may award multiple
vendors to an individual line item and/or commodity group on a first
call/second call basis. Call order shall be established by low cost for line
items and lowest adjusted cost on sample items (catalog cost less
discount) for commodity groups.
1.3
Other governmental entities under agreement with Maricopa County
(County) may have access to services provided hereunder (see also
Sections 3.17 and 3.18 below).
1.4
The County reserves the right to add additional contractors, at the County’s
sole discretion, in cases where the currently listed contractors are of an
insufficient number or skill set to satisfy the County’s needs or to ensure
adequate competition on any project or task order work.
1.5
The County reserves the right to award this contract to multiple vendors.
The County reserves the right to award in whole or in part, by item or group
of items, by section or geographic area, or make multiple awards, where
such action serves the County’s best interest.
1.6
This contract will replace 200205-C Food Factory Food and Staple Grocery
Items.
2.0
SPECIFICATIONS
2.1
LINE- ITEM PRICED ITEMS
2.1.1 Product descriptions and estimated quantities are listed on
Attachment D – Pricing Sheet of the solicitation. Contractors shall
provide the following information for each line item:
2.1.1.1
Purchase unit price
2.1.1.2
Purchase unit (example (ex): case/pallet/bag/pouch, etc.)
2.1.1.3
Packaging description (ex: can, carton, bag, box, pouch,
bucket, etc.)
SERIAL # 260073-C
2.1.1.4
Number of each or packages per purchase unit (example;
12 cans per case)
2.1.1.5
Each unit size/volume (ex: 16 ounce (oz) can)
2.1.1.6
Minimum order quantity
2.1.1.7
Average lead time (calendar days)
2.1.1.8
Manufacturer
2.1.1.9
Nutritional information attached
2.1.1.10 Any exception(s) from specification? (If yes, describe.)
2.1.2 Line item product description:
2.1.2.1
Barbecue Sauce
2.1.2.2
Beans, Different Types
2.1.2.2.1
Pinto
2.1.2.2.2
Blackeye Peas
2.1.2.2.3
Great Northern
2.1.2.2.4
Kidney (Dark Red)
2.1.2.2.5
Red Lentils
2.1.2.2.6
Green Lentils
2.1.2.3
Bread Mix
2.1.2.3.1
Bread Mix A
2.1.2.3.2
Bread Mix B
2.1.2.4
Cake Mix, White
2.1.2.5
Calcium Carbonate
2.1.2.6
Canola Oil
2.1.2.7
Corn Tortillas
SERIAL # 260073-C
2.1.2.8
Frozen Fruit (slices, dices, or pieces)
2.1.2.8.1
Apples
2.1.2.8.2
Pears
2.1.2.8.3
Peaches
2.1.2.8.4
Strawberries
2.1.2.8.5
Mixed Berries
2.1.2.8.6
Blueberries
2.1.2.8.7
Blackberries
2.1.2.8.8
Pineapple
2.1.2.8.9
Mangoes
2.1.2.8.10
Papaya
2.1.2.8.11
Cranberries
2.1.2.9
Graham Cookie
2.1.2.10 Jelly Packets
2.1.2.11 Milk, Powdered, Non-fat
2.1.2.12 Pan Liners
2.1.2.13 Pasta
2.1.2.13.1
Large, Dry, Hefty Pasta
2.1.2.13.2
No Lasagna
2.1.2.13.3
No Spaghetti
2.1.2.13.4
No Angel Hair
2.1.2.14 Potato Flakes
2.1.2.15 Powdered Cheese
2.1.2.16 Rice
SERIAL # 260073-C
2.1.2.16.1
Parboiled Rice (5 pounds (lbs.))
2.1.2.17 Shredded Cheese
2.1.2.18 Sandwich Cookie
2.1.2.19 String Cheese
2.1.2.20 Sunflower Seed Spread
2.1.2.21 Vegetables, Frozen
2.1.2.21.1
Broccoli, cuts/stalks/florets, (size: 1/4” – 1
1/4”)
2.1.2.21.2
Corn, whole grain, yellow
2.1.2.21.3
Grean beans, regular
2.1.2.21.4
Mixed vegetables
2.1.2.21.5
Carrots
(3/4”
to
1-
1/4”
diameter,
crinkle/smooth cut)
2.1.2.21.6
Cauliflower (1/4” to 3/4“ in size with florets)
2.1.2.22 Fruit Canned
2.1.2.22.1
Apple sauce
2.1.2.22.2
Apples
2.1.2.22.3
Fruit cocktail
2.1.2.22.4
Peaches
2.1.2.22.5
Pears
2.1.2.22.6
Pineapple
2.1.2.23 Vegetable Flavored Stock Base Granular
2.1.2.24 Eggs, Liquid
2.1.2.24.1
Citric Acid as a processing aid
SERIAL # 260073-C
2.1.2.24.2
Deliver in case packs
2.1.2.24.3
One to two bags of eggs per case
2.1.2.25 Matzo Wafers
2.1.2.26 Raisins
2.1.2.27 Cranberry Sauce, Canned
2.1.2.28 Dehydrated Sliced Potatoes
2.1.2.29 Applesauce – 5 gallon bag
2.1.2.30 Chickpea Spread – 3 oz bag
2.1.2.31 Gingersnap Cookies
2.1.2.31.1
Flavors can include:
2.1.2.31.1.1
Ginger
2.1.2.31.1.2
Vanilla
2.1.2.31.1.3
Lemon
2.1.2.31.1.4
Butter
2.1.2.32 Plant Protein -Kosher
2.1.2.32.1
Minced Plant Protein -30-50 lb. cases
2.1.2.32.2
Chunk Plant Protein – 30-50 lb. cases
2.2
COMMODITY DISCOUNT ITEMS
2.2.1 For the following commodity groups, contractors shall provide a
discount percentage off of published catalog pricing. Contractors
shall also provide the following:
2.2.1.1
Uniform Resource Locator (URL) address or digital copy of
applicable catalog(s).
2.2.1.2
Sample pricing for select line- items (market basket).
These prices are for informational purposes only and are
not being evaluated as part of the award. The County
SERIAL # 260073-C
reserves the right to purchase these items in order of
award at County’s sole discretion.
2.2.1.3
Full item descriptions for market basket items to include
individual size, case count, packaging description, and
manufacturer.
2.2.1.4
Indicate which item(s) if any require a minimum order
quantity.
2.2.1.5
Indicate which item(s) from the sample list are not
available from the contractor and provide reasonable
like/equal substitute.
2.2.2 Commodity Groups
2.2.2.1
Items listed in the following commodity groups are
illustrative of the types of items that the County may wish
to procure from said group. If County has a need for an
item
not
listed
below,
the
County
authorized
representative shall contact awarded contractor for
applicable pricing and discount.
2.2.2.2
Contractor may provide commodity groups in bags, boxes,
or containers. Contractor will specify which unit of
measurement.
2.2.2.3
The units of measurement listed in Sections 2.2.2.4
through 2.2.2.8 reflect those currently used by MCSO. The
contractor may propose alternative units of measurement,
which will be subject to review and approval.
2.2.2.4
MCSO will also accept twenty-five (25) pound bags for any
commodity groups for which fifty (50) pound bags are
specified.
2.2.2.5
Bakery Products
2.2.2.5.1
Baking Soda – 60 cases of 2 lb. containers
2.2.2.5.2
Baking Powder – 10 lb. cases
2.2.2.5.3
Active
Dry
Yeast
(Fleischman’s
no
substitutions) – 2 lb. cases
2.2.2.5.4
Corn Starch – 1 lb. bags
SERIAL # 260073-C
2.2.2.6
Condiments and Spices
2.2.2.6.1
Sugar, Powdered, 50 lb. bags
2.2.2.6.2
Sugar, Brown, 50 lb. bags
2.2.2.6.3
Sugar, Granulated 50 lb. bags
2.2.2.6.4
Sugar, 1 teaspoon. 2000, 5 mL (milliliter)
packages per case
2.2.2.6.5
Cilantro Flakes, 5 lb. containers
2.2.2.6.6
Paprika, 12/1 lb.
2.2.2.6.7
White Pepper 12 per case/1 lb. containers
2.2.2.6.8
Granulated Garlic, 5 lb. containers
2.2.2.6.9
Italian Seasoning 5 lb. containers
2.2.2.6.10 Oregano, Ground, 5 lb. containers
2.2.2.6.11 Cumin Powder, 1 lb. containers
2.2.2.6.12 Chili Powder, Mild, 5 lb. containers
2.2.2.6.13 Cinnamon, 1 lb. containers
2.2.2.6.14 Parsley Flakes, 5 lb. containers
2.2.2.6.15 Basil, Ground, 5 lb. containers
2.2.2.6.16 Thyme 5lb. containers
2.2.2.6.17 Red Pepper, Crushed, 1 lb. containers
2.2.2.6.18 Salt, Individual Packets, 3000 per case, 0.02 oz
packets
2.2.2.6.19 Black Pepper, Individual Packets, 3000 per
case, 0.02 oz packets
2.2.2.6.20 Powdered Cheese Sauce, 50 lb. bags
2.2.2.6.21 Iodized Salt, bulk bag no larger than 5 lbs.
SERIAL # 260073-C
2.2.2.6.22 Lemon Juice, 5-gallon maximum no less than
a quart, plastic container
2.2.2.6.23 Sunflower Seed Butter, 3 oz packages
2.2.2.6.24 Taco Seasonings, 5 lb. containers
2.2.2.7
Juices Polycarbonate(PC)
2.2.2.7.1
Cranberry Juice, 100 percent juice, 48/4 oz.
Juice Box PC Containers
2.2.2.7.2
Grape Juice, 100 percent juice, 48/4 oz. Juice
Box PC Containers
2.2.2.7.3
Orange Juice, 100 percent juice, 48/4 oz.
Juice Box PC Containers
2.2.2.7.4
Peach Juice, 100 percent juice, 160 cases of 4
oz PC containers
2.2.2.8
Passover Meals (Frozen):
2.2.2.8.1
Kosher for Passover pre-made individual
frozen meals.
2.2.2.8.2
Eggplant Parmesan: 12 oz, frozen, 12 meals to
a case.
2.2.2.8.3
Cheese Omelet: 12 oz, frozen, 12 meals to a
case.
2.2.2.9
Miscellaneous Items
2.2.2.9.1
Instant Coffee, 5 gallon serving size bag or
container
2.2.2.9.2
Mineral Oil, Food Grade, KOSHER, no larger
than a 55-gallon drum
2.2.2.9.3
Oatmeal, bulk bag no larger than 50 lbs.
2.3
AS NEEDED ITEMS
2.3.1 For the following items, MCSO will order these items on an on-need
basis.
SERIAL # 260073-C
2.3.2 The estimated need will be five pallets with delivery within one to two
days
2.3.2.1
Fresh fruit, including but not limited to:
2.3.2.1.1
Apples
2.3.2.1.2
Oranges
2.3.2.1.3
Pears
2.3.2.2
Fresh Vegetables, including but not limited to:
2.3.2.2.1
Potatoes
2.3.2.2.2
Cauliflower
2.3.2.2.3
Carrots
2.3.2.2.4
Broccoli
2.4
GENERAL REQUIREMENTS
The following requirements will apply to any items quoted and/or ordered,
unless specific/alternate requirements are provided in writing by MCSO.
Upon delivery, items not meeting these requirements will be returned at the
contractor’s expense.
2.4.1
Unless otherwise noted, all listed products must be Kosher. MCSO
reserves the right to determine compliance with this requirement,
as may be needed.
2.4.2
The following items are not required to have Kosher certification
2.4.2.1
Beans, any and all different types
2.4.2.2
Frozen fruit
2.4.2.3
Frozen vegetables
2.4.2.4
Canned fruit
2.4.2.5
Bulk orders of fresh fruits and vegetables
2.4.2.6
Condiments and spices
SERIAL # 260073-C
2.4.2.7
Miscellaneous Items (except for the Mineral Oil – must be
Kosher)
2.4.3
All products must be of the latest pack, and within specified pack
dates and/or expected shelf life.
2.4.4
No distressed, damaged, or merchandise deemed unfit-for-use will
be accepted.
2.4.5
Unless otherwise specified, the minimum shelf life for any product
shall be one year from date of manufacture and no more than 60-
days past the date of manufacture before date of shipment.
2.4.6
Kosher certifications and nutritional’s shall be provided upon
request.
2.4.7
Ingredient listing and standard nutritional panels shall be provided
for all items and shall be listed by industry standard (e.g., on the
case, bag, packing slip, etc.).
2.4.8
Goods must be United States Department of Agriculture (U.S.D.A.)
grade as specified. Verification of grade and or pack shall be
provided upon request, e.g. a Certificate of Analysis (COA).
2.4.9
All products must be palletized and shrink-wrapped. Products
delivered on slip sheets only will be refused.
2.4.9.1
Pallet height restriction - no higher than 48 inches.
2.4.9.2
NO PALLET EXCHANGE provided.
2.4.10 Food products shall not be hauled with non-food items without
prior approval by MCSO.
2.4.11 Maximum weight per individual shipping unit: No container, box,
case, bag, or other shipping container shall exceed 50 lbs. in
weight.
2.4.12 Product substitutions must be approved by MCSO prior to delivery.
All products must be the exact manufacturer’s product listed in
contract. If a product is not available, contractor shall notify MCSO
in advance, no more than one business day after receipt of
purchase order, to offer a suitable replacement of the same or
better quality, and at the same price as the original item. If the
vendor is not able to supply the product requested, the County has
the option to purchase it from another contractor.
SERIAL # 260073-C
2.4.13 In the event of a product recall, the contractor will bear the cost
incurred by MCSO for transporting, storing, pickup, and any price
difference for a replacement product.
2.4.13.1
It is the responsibility of the contractor to notify MCSO
immediately of any product recall.
2.4.14 Damaged, torn, leaking bags, or product that shows evidence of
moisture damage or pests will be replaced at no charge or credited
if the contractor is notified within three months of delivery date.
2.4.15 Swollen, rusted, or dented cans are to be replaced at no charge or
credited if the contractor is notified within three months of delivery
date.
2.4.16 In the event of off-flavor, inferior product (does not meet product
specs), or damaged product, product must be replaced at no
charge or credited back to the County if the contractor is notified
within three months of delivery date.
2.4.17 The County reserves the right to request case samples to
determine the packaging, quality, and acceptability of products bid.
In some cases, brand names may be listed to define quality,
however, this should in no way be construed as to restrict bidding
on products which meet or exceed this minimum.
2.4.18 Contractor shall include point of origin for all products on the
shipping documents.
2.4.19 Cash discounts and/or rebates must be passed along to the
County.
2.4.20 Pricing discrepancies on billing require a refund to be issued for
the amount over billed.
2.4.21 No fuel charges will be accepted under this contract.
2.5
TRANSPORTATION OF FOOD PRODUCTS
2.5.1
Contractor shall follow the most current Food and Drug
Administration’s Food Safety Modernization Act (FSMA) for the
transportation of food products that protect against physical,
chemical, and microbiological contamination, and dictate that
proper refrigeration or temperature control is required throughout
the handling and distribution process; this includes storing,
loading, or unloading, pest control, qualified drivers, safe and
secure transport, and the proper use of security seals.
SERIAL # 260073-C
2.5.2
In the event of a product contamination issue, contractor must
have the ability to trace back products to the point of origin.
Evidence of such procedures should be submitted in your proposal
and with your Hazard Analysis Critical Control Point (HACCP) Plan,
Food Security and Safety program, including a pest control policy.
2.6
CONTRACTOR REQUIREMENTS
2.6.1
Contractor shall use refrigerated vehicles for transporting produce,
frozen food, and other items as may be required.
2.6.2
Contractor shall be required to submit a summary of recall policy
and procedures.
2.6.3
Contractor must follow appropriate handling and storage
practices, and be able to show proof of sanitation procedures, and
an active pest control program upon request.
2.6.4
Contractor shall have in place and be able to show evidence of
HACCP upon request.
2.7
TECHNICAL AND DESCRIPTIVE SALES LITERATURE
The contractor shall provide copies of its sales literature and brochures and
copies of any manufacturer’s technical and/or descriptive literature (e.g.,
PDF versions of sales literature, brochures, and/or webpages) specific to
the material(s) the contractor proposes to provide. Literature shall be
sufficient in detail to allow for full and fair evaluation of the material(s)
submitted and must be included with the bid. Failure to include this
information may result in the bid being rejected.
3.0
PURCHASING REQUIREMENTS
3.1
DELIVERY
3.1.1
Unless otherwise specified on the purchase order or quote request,
delivery shall be made within 10 days of receipt of the purchase
order. Contractor shall notify the County representative listed on
the purchase order if the requested delivery date and/or the
anticipated lead time cannot be met. Failure to communicate to the
County changes in the order status may result in default
proceedings.
3.1.2
Supplies or equipment shall be delivered between the hours of 6:00
a.m. and 2:00 p.m. Mountain Standard Time (MST), Monday
through Thursday, except on County recognized holidays.
SERIAL # 260073-C
3.1.3
Delivery will be first come first serve, except on County recognized
holidays.
3.1.4
Delivery shall be Freight On Board (F.O.B.) Destination Freight
Prepaid.
Food Factory
3150 W Lower Buckeye Rd., Suite A
Phoenix, Arizona 85009
3.2
EXPEDITED DELIVERY
3.2.1
If the department determines that expedited delivery or other
alternate shipping is required, it shall notify the contractor. The
contractor shall determine any additional costs associated with
such delivery terms and communicate that cost to the department.
3.2.2
The department shall not advise the contractor to proceed with an
expedited shipment until acceptable terms are agreed upon and a
purchase order is issued. Upon agreeing to the additional costs, the
department shall advise the contractor to proceed.
3.2.3
Upon receipt of material(s) and invoicing, the department shall
ensure that any additional charges are in compliance with and do
not exceed agreed to costs. The department shall retain all
documents related to these costs within the agency purchase file.
3.3
SHIPPING DOCUMENTS
A Bill of Lading or other suitable shipping documents shall accompany each
shipment and shall include the following:
3.3.1
Contract serial number
3.3.2
Contractor’s name and address
3.3.3
Department purchase order number
3.3.4
A description of product(s) shipped, including item number(s),
quantity(ies), number of containers and package number(s), as
applicable.
3.3.5
Point of origin for all products
SERIAL # 260073-C
3.4
SHIPPING TERMS
Bid price(s) and terms shall be F.O.B. Destination Freight Prepaid at the
location(s) stipulated on the purchase order. All delivery locations are within
Maricopa County.
3.5
SAMPLES
The contractor may be requested to furnish samples of material(s) bid to
allow for examination by the County. Any materials so requested shall be
furnished within 10 working days from the date of request and furnished at
no cost to the County and sent to the address designated in the requesting
correspondence.
3.6
TESTING
Unless otherwise specified, materials purchased will be inspected by the
department to ensure the materials meet the quality and quantity
requirements of the specifications. When deemed necessary by the County,
samples of the materials may be taken at random from stock received for
submission to a commercial laboratory or other appropriate agency for
analysis and tests to determine whether the materials conform in all
respects to the specifications. In cases where commercial laboratory
reports determine that the materials do not meet the specifications, the
expense of such analysis shall be borne by the contractor.
3.7
STOCK
The contractor shall be expected to stock sufficient quantities as may be
necessary to meet the County’s needs and deliver as stated in the Invitation
for Bids.
3.8
DISCONTINUED MATERIALS
3.8.1
In the event that a manufacturer discontinues materials, the County
may allow the contractor to provide a substitute for the
discontinued item or may cancel the contract. If the contractor
requests permission to substitute a new material, the contractor
shall provide the following to the County:
3.8.1.1
Documentation from the manufacturer that the material
has been discontinued.
3.8.1.2
Documentation that names the replacement material.
3.8.1.3
Documentation that provides clear and convincing
evidence that the replacement material meets or
SERIAL # 260073-C
exceeds all specifications required by the original
solicitation.
3.8.1.4
Documentation that provides clear and convincing
evidence that the replacement material will be
compatible with all the functions or uses of the
discontinued material.
3.8.1.5
Documentation confirming that the price for the
replacement is the same as or less than the discontinued
material.
3.8.2
Material discontinuance applies only to those materials
specifically listed on any resultant contract. This will not apply to
catalog items not specifically listed on any resultant contract.
3.9
BRAND NAME
In some cases, brand names have been listed in order to define the desired
quality and are not intended to be restrictive or to limit competition.
Materials substantially equivalent to those designated shall qualify for
consideration.
3.10 ORDER CUTOFF INFORMATION
3.10.1 Contractors submitting bids shall advise the County of all known
order cutoff dates/times for the equipment/product(s) specified in
this solicitation at the time of bid submission. Notification of any
subsequent cutoff date(s)/time(s) (learned after submission of
bid) shall also be the contractor’s responsibility. The contractor
shall advise the County of subsequent cutoff date(s)/time(s) by
notifying the procurement officer, in writing, of the new
information.
3.10.2 If the item(s) become no longer available, contractor shall notify
County of the last available ordering date for the item(s) and may
provide County with alternative item(s) that the County may elect
to purchase at its option. If the alternative item(s) do not meet the
County’s requirements, County may take action including
termination of this contract for convenience per Section 4.16 –
Termination for Convenience.
3.11 ORDER LEAD-TIME NOTIFICATION
3.11.1 Contractors submitting bids shall advise the County of lead-time(s)
for the required items specified in this solicitation at the time of bid
submission. Notification of any changes to lead time (learned after
SERIAL # 260073-C
submission of bid) shall also be the contractor’s responsibility. The
contractor shall also notify all County representatives included on
purchase orders of lead-time information.
3.12 USAGE REPORT
The contractor shall furnish the County a usage report, upon request,
delineating the acquisition activity governed by the contract. The format of
the report shall be approved by the County and shall disclose the quantity
and dollar value of each contract item by individual unit of measure.
3.13 BACKGROUND CHECK
Bidders/proposers may be required to pass multiple background checks
(e.g. Sheriff’s Office, County Attorney's Office, Courts, as well as Maricopa
County general government) to determine if the contractor is acceptable to
do business with the County. This applies to, but is not limited to, the
company, subcontractors, and employees.
3.14 INVOICES AND PAYMENTS
3.14.1 The contractor shall submit one legible copy of their detailed
invoice before payment(s) will be made. Incomplete invoices will
not be processed. At a minimum, the invoice must provide the
following information:
•
Company name, address, and contact information
•
County bill-to name and contact information
•
Contract serial number
•
County purchase order number
•
Invoice number and date
•
Payment terms
•
Date of service or delivery
•
Quantity
•
Contract item number(s)
•
Arrival and completion time
•
Description of purchase (product or services)
•
Pricing per unit of purchase
•
Extended price
•
Freight (if applicable)
•
Total amount due
3.14.2 Labor, services, and maintenance must be billed as a separate line
item.
3.14.3 Problems regarding billing or invoicing shall be directed to the
department as listed on the purchase order.
SERIAL # 260073-C
3.14.4 Payment will only be made to the contractor by Accounts Payable
through the Maricopa County Vendor Express Payment Program.
This is an Electronic Funds Transfer (EFT) process. After contract
award, the contractor shall complete the Vendor Registration Form
located on the County Department of Finance Vendor Registration
website (https://www.maricopa.gov/5169/Vendor-Information).
3.14.5 Discounts offered in the contract shall be calculated based on the
date a properly completed invoice is received by the County.
3.14.6 EFT payments to the routing and account numbers designated by
the contractor shall include the details on the specific invoices that
the payment covers. The contractor is required to discuss
remittance delivery capabilities with their designated financial
institution for access to those details.
3.15 APPLICABLE TAXES
3.15.1 It is the responsibility of the contractor to determine any and all
applicable taxes and include those taxes in their proposal. The
legal liability to remit the tax is on the entity conducting business
in Arizona. Tax is not a determining factor in contract award.
3.15.2 The County will look at the price or offer submitted and will not
deduct, add, or alter pricing based on speculation or application of
any taxes, nor will the County provide contractor any advice or
guidance regarding taxes. If you have questions regarding your tax
liability, seek advice from a tax professional prior to submitting
your
bid.
You
may
also
find
information
at
www.azdor.gov/business. Once your bid is submitted, the offer is
valid for the time specified in this solicitation, regardless of
mistake or omission of tax liability. If the County finds overpayment
of a project due to tax consideration that was not due, the
contractor shall be liable to the County for that amount, and by
contracting with the County agrees to remit any overpayments
back to the County for miscalculations on taxes included in a bid
price.
3.15.3 Tax Indemnification: Contractor and all subcontractors shall pay all
Federal, state, and local taxes applicable to their operation and any
persons employed by the contractor. Contractor shall, and require
all subcontractors to, hold Maricopa County harmless from any
responsibility for taxes, damages, and interest, if applicable,
contributions required under Federal and/or state and local laws
and regulations, and any other costs including: transaction
privilege taxes, unemployment compensation insurance, Social
SERIAL # 260073-C
Security, and Workers’ Compensation. Contractor may be required
to establish, to the satisfaction of County, that any and all fees and
taxes due to municipality or the State of Arizona for any license or
transaction privilege taxes, use taxes, or similar excise taxes are
currently paid (except for matters under legal protest).
3.16
POST AWARD MEETING
The contractor may be required to attend a post-award meeting with the
department to discuss the terms and conditions of this contract. This
meeting will be coordinated by the procurement officer of the contract.
3.17 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE)
The County is a member of the SAVE cooperative purchasing group. SAVE
includes the State of Arizona, many Phoenix metropolitan area
municipalities, and many K-12 unified school districts. Under the SAVE
Cooperative Purchasing Agreement, and with the concurrence of the
successful contractor under this solicitation, a member of SAVE may
access a contract resulting from a solicitation issued by the County. If
contractor does not want to grant such access to a member of SAVE, state
so in the bid. In the absence of a statement to the contrary, the County will
assume that contractor does wish to grant access to any contract that may
result from this bid. The County assumes no responsibility for any
purchases by using entities.
3.18 INTERGOVERNMENTAL
COOPERATIVE
PURCHASING
AGREEMENTS
(ICPAs)
County currently holds ICPAs with numerous governmental entities. These
agreements allow those entities, with the approval of the contractor, to
purchase their requirements under the terms and conditions of the County
contract. It is the responsibility of the non-County government entity to
perform its own due diligence on the acceptability of the contract under its
applicable procurement rules, processes, and procedures. Certain
governmental agencies may not require an ICPA and may utilize this
contract if it meets their individual requirements. Other governmental
agencies may enter into a separate Statement of Work with the contractor
to meet their own requirements. The County is not a party to any uses of
this contract by other governmental entities.
3.19 VOLUNTARY EMPLOYEE DISCOUNTS
3.19.1 Contractors may voluntarily offer discounts to County employees
for products or services provided under this contract. Whether a
contractor offers or does not offer an employee discount is not a
SERIAL # 260073-C
factor considered in the evaluation of responses to this
solicitation.
3.19.2 Any discount offered is part of a commercial transaction between
the contractor and individual County employees and the County is
not a party to the transaction. Any disputes or issues arising from
an individual commercial transaction between the contractor and
an individual County employee is a matter between the contractor
and the employee. If a discount is offered, the terms will be
announced to County employees.
4.0
CONTRACTUAL TERMS & CONDITIONS
4.1
CONTRACT TERM
This Invitation for Bids is for awarding a firm, fixed-price purchasing
contract to cover a term of one year.
4.2
OPTION TO RENEW
The County may, at its option and with the concurrence of the contractor,
renew the term of this contract up to a maximum of four additional year(s),
(or at the County’s sole discretion, extend the contract on a month-to-month
basis for a maximum of six months after expiration). The contractor shall
be notified in writing by the Office of Procurement Services of the County’s
intention to renew the contract term at least 60 calendar days prior to the
expiration of the original contract term.
4.3
CONTRACT COMPLETION
In preparation for contract completion, the contractor shall make all
reasonable efforts for an orderly transition of its duties and responsibilities
to another contractor and/or to the County. This may include, but is not
limited to, preparation of a transition plan and cooperation with the County
or other contractors in the transition. The transition includes the transfer of
all records and other data in the possession, custody, or control of the
contractor that are required to be provided to the County either by the terms
of this agreement or as a matter of law. The provisions of this clause shall
survive the expiration or termination of this agreement.
4.4
PRICE ADJUSTMENTS
4.4.1
Any requests for reasonable price adjustments must be submitted
60 calendar days prior to the contract expiration. Requests for
adjustment in cost of labor and/or materials must be supported by
appropriate documentation. The reasonableness of the request
will be determined by comparing the request with the Consumer
SERIAL # 260073-C
Price Index or by performing a market survey. If County agrees to
the adjusted price terms, County will issue written approval of the
change and provide an updated version of the contract. The new
change shall not be in effect until the date stipulated on the
updated version of the contract.
4.4.2
In the event any price increase is requested as the result of any
tariff that becomes effective during the performance of this
contract, the County may adjust the price based on a request from
the contractor that documents the additional price increase. If,
during the performance of this contract, any tariff-related price
increase is subsequently reduced or eliminated, the vendor shall
notify the County of the decrease and shall apply it accordingly for
remaining term of the contract. If the County finds over payment of
a project due to tariff reduction that was not due, the contractor will
be liable to the County for that amount, and by contracting with the
County agrees to remit any overpayments back to the County for
miscalculations on increases due to tariffs included in a bid price.
4.5
INDEMNIFICATION
To the fullest extent permitted by law, and to the extent that claims,
damages, losses, or expenses are not covered and paid by insurance
purchased by the contractor, the contractor shall defend, indemnify, and
hold harmless the County (as Owner), its agents, representatives, officers,
directors, officials, and employees from and against all claims, damages,
losses, and expenses (including, but not limited to attorneys' fees, court
costs, expert witness fees, and the costs and attorneys' fees for appellate
proceedings) arising out of, or alleged to have resulted from, the negligent
acts, errors, omissions, or mistakes of the contractor, a subcontractor,
anyone directly or indirectly employed by them, or anyone for whose acts
they may be liable relating to the performance of this contract.
4.5.1
Contractor's duty to defend, indemnify, and hold harmless the
County, its agents, representatives, officers, directors, officials, and
employees shall arise in connection with any claim, damage, loss,
or expense that is attributable to bodily injury, sickness, disease,
death, or injury to, impairment of, or destruction of tangible
property, including loss of use resulting therefrom, caused by
negligent acts, errors, omissions, or mistakes in the performance
of this contract, but only to the extent caused by the negligent acts
or omissions of the contractor, a subcontractor, anyone directly or
indirectly employed by them, or anyone for whose acts they may be
liable, regardless of whether or not such claim, damage, loss, or
expense is caused in part by a party indemnified hereunder.
SERIAL # 260073-C
4.5.2
The amount and type of insurance coverage requirements set forth
herein will in no way be construed as limiting the scope of the
indemnity in this section.
4.5.3
The scope of this indemnification does not extend to the sole
negligence of County.
4.6
INSURANCE
4.6.1
Contractor, at contractor’s own expense, shall purchase and
maintain, at a minimum, the herein stipulated insurance from a
company or companies duly licensed by the State of Arizona and
possessing an AM Best, Inc. category rating of B++. In lieu of State
of Arizona licensing, the stipulated insurance may be purchased
from a company or companies, which are authorized to do
business in the State of Arizona, provided that said insurance
companies meet the approval of County. The form of any insurance
policies and forms must be acceptable to County.
4.6.2
All insurance required herein shall be maintained in full force and
effect until all work or service required to be performed under the
terms of the contract is satisfactorily completed and formally
accepted. Failure to do so may, at the sole discretion of County,
constitute a material breach of this contract.
4.6.3
In the event that the insurance required is written on a claims-made
basis, contractor warrants that any retroactive date under the
policy shall precede the effective date of this contract and either
continuous coverage will be maintained, or an extended discovery
period will be exercised for a period of two years beginning at the
time work under this contract is completed.
4.6.4
Contractor’s insurance will be primary insurance as respects
County, and any insurance or self-insurance maintained by County
will not contribute to it.
4.6.5
Any failure to comply with the claim reporting provisions of the
insurance policies or any breach of an insurance policy warranty
shall not affect the County’s right to coverage afforded under the
insurance policies.
4.6.6
The insurance policies may provide coverage that contains
deductibles or self-insured retentions. Such deductibles and/or
self-insured retentions shall not be applicable with respect to the
coverage provided to County under such policies. Contractor shall
be solely responsible for the deductible and/or self-insured
retention and County, at its option, may require contractor to
SERIAL # 260073-C
secure payment of such deductibles or self-insured retentions by a
surety bond or an irrevocable and unconditional letter of credit.
4.6.7
The insurance policies required by this contract, except Workers’
Compensation and Errors and Omissions, shall name County, its
agents,
representatives,
officers,
directors,
officials,
and
employees as additional insureds.
4.6.8
The policies required hereunder, except Workers’ Compensation
and Errors and Omissions, shall contain a waiver of transfer of
rights of recovery (subrogation) against County, its agents,
representatives, officers, directors, officials, and employees for any
claims arising out of contractor’s work or service.
4.6.9
If available, the insurance policies required by this contract may be
combined with Commercial Umbrella Insurance policies to meet
the minimum limit requirements. If a Commercial Umbrella
insurance policy is utilized to meet insurance requirements, the
Certificate of Insurance shall indicate which lines the Commercial
Umbrella Insurance covers.
4.6.9.1
Commercial General Liability
Commercial General Liability (CGL) insurance with a
limit of not less than $2,000,000 for each occurrence,
$4,000,000 Products/Completed Operations Aggregate,
and $4,000,000 General Aggregate Limit. The policy shall
include coverage for premises liability, bodily injury,
broad form property damage, personal injury, products
and completed operations and blanket contractual
coverage, and shall not contain any provisions which
would serve to limit third-party action over claims. There
shall be no endorsement or modifications of the CGL
limiting the scope of coverage for liability arising from
explosion, collapse, or underground property damage.
4.6.9.2
Workers’ Compensation
4.6.9.2.1
Workers’ Compensation insurance to cover
obligations imposed by Federal and state
statutes having jurisdiction of contractor’s
employees engaged in the performance of
the work or services under this contract; and
Employer’s Liability insurance of not less
than
$1,000,000
for
each
accident,
$1,000,000 disease for each employee, and
$1,000,000 disease policy limit.
SERIAL # 260073-C
4.6.9.2.2
Contractor, its subcontractors, and sub-
subcontractors waive all rights against this
contract and its agents, officers, directors,
and employees for recovery of damages to
the extent these damages are covered by the
Workers’ Compensation and Employer’s
Liability or Commercial Umbrella Liability
insurance
obtained
by
contractor,
its
subcontractors, and its sub-subcontractors
pursuant to this contract.
4.6.10 Certificates of Insurance
4.6.10.1
Prior to contract award, contractor shall furnish the
County with valid and complete certificates of
insurance, or formal endorsements as required by the
contract in the form provided by the County, issued by
contractor’s insurer(s), as evidence that policies
providing the required coverage, conditions, and limits
required by this contract are in full force and effect.
Such certificates shall identify this contract number
and title.
4.6.10.2
In the event any insurance policy(ies) required by this
contract is (are) written on a claims-made basis,
coverage shall extend for two years past completion
and acceptance of contractor’s work or services and
as evidenced by annual Certificates of Insurance.
4.6.10.3
If a policy does expire during the life of the contract, a
renewal certificate must be sent to County 15 calendar
days prior to the expiration date.
4.6.10.4
Certificates of Insurance shall identify Maricopa
County as the certificate holder as follows:
Maricopa County
c/o Risk Management
301 W Jefferson St, Suite 910
Phoenix, AZ 85003
4.6.11 Cancellation and Expiration Notice
Applicable to all insurance policies required within the insurance
requirements of this contract, contractor’s insurance shall not be
permitted to expire, be suspended, be canceled, or be materially
SERIAL # 260073-C
changed for any reason without 30 calendar days prior written
notice to Maricopa County. Contractor must provide notice to
Maricopa County, within two business days of receipt, if they
receive notice of a policy that has been or will be suspended,
canceled, materially changed for any reason, has expired, or will be
expiring. Such notice shall be sent directly to Maricopa County
Office of Procurement Services and shall be mailed or hand
delivered to 301 W. Jefferson, Suite 700, Phoenix, AZ 85003, or
emailed to the procurement officer noted in the solicitation.
4.7
FORCE MAJEURE
4.7.1
Neither party shall be liable for failure of performance, nor incur any
liability to the other party on account of any loss or damage
resulting from any delay or failure to perform all or any part of this
contract, if such delay or failure is caused by events, occurrences,
or causes beyond the reasonable control and without negligence
of the parties. Such events, occurrences, or causes include, but are
not limited to, acts of God/nature (including fire, flood, earthquake,
storm, hurricane, or other natural disaster), war, invasion, act of
foreign enemies, hostilities (whether war is declared or not), civil
war, riots, rebellion, revolution, insurrection, military or usurped
power
or
confiscation,
terrorist
activities,
nationalization,
government sanction, lockout, blockage, embargo, labor dispute,
strike,
and
interruption
or
failure
of
electricity
or
telecommunication service and pandemic.
4.7.2
Each party as applicable, shall give the other party notice of its
inability to perform and particulars in reasonable detail of the
cause of the inability. Each party must use best efforts to remedy
the situation and remove, as soon as practicable, the cause of its
inability to perform or comply.
4.7.3
The party asserting Force Majeure as a cause for non-performance
shall have the burden of proving that reasonable steps were taken
to minimize delay or damages caused by foreseeable events, that
all non-excused obligations were substantially fulfilled, and that the
other party was timely notified of the likelihood or actual
occurrence which would justify such an assertion, so that other
prudent precautions could be contemplated.
4.8
ORDERING AUTHORITY
Any request for purchase shall be accompanied by a valid purchase order
issued by a County department or directed by a Certified Agency
Procurement Aid (CAPA) with a purchase card for payment.
SERIAL # 260073-C
4.9
AVAILABILITY OF FUNDS
4.9.1
The provisions of this contract relating to payment shall become
effective when funds assigned for the purpose of compensating
the contractor as herein provided are actually available to County
for disbursement. The County shall be the sole judge and authority
in determining the availability of funds under this contract. County
will keep the contractor fully informed as to the availability of
funds.
4.9.2
If any action is taken by any state agency, Federal department, or
any other agency or instrumentality to suspend, decrease, or
terminate its fiscal obligations under, or in connection with, this
contract, County may amend, suspend, decrease, or terminate its
obligations under, or in connection with, this contract. In the event
of termination, County will be liable for payment only for services
rendered prior to the effective date of the termination, provided that
such services are performed in accordance with the provisions of
this contract. County will give written notice of the effective date of
any suspension, amendment, or termination under this section, at
least 10 days in advance.
4.10 PROCUREMENT CARD ORDERING CAPABILITY
County may opt to use a procurement card (Visa or Master Card) to make
payment for orders under this contract.
4.11 INTERNET ORDERING CAPABILITY
It is the intent of Maricopa County to use the Internet to communicate and
to place orders under this contract.
4.12 NO MINIMUM OR MAXIMUM PURCHASE OBLIGATION
This contract does not guarantee any minimum or maximum purchases will
be made. Orders will only be placed under this contract when the County
identifies a need and proper authorization and documentation have been
approved.
4.13 PURCHASE ORDERS
4.13.1 County reserves the right to cancel purchase orders within a
reasonable period of time after issuance. Should a purchase order
be canceled, the County agrees to reimburse the contractor for
actual and documentable costs incurred by the contractor in
response to the purchase order. The County will not reimburse the
contractor for any costs incurred after receipt of County notice of
SERIAL # 260073-C
cancellation, or for lost profits, or for shipment of product prior to
issuance of purchase order.
4.13.2 Contractor agrees to accept verbal notification of cancellation of
purchase orders from the County with written notification to follow.
Contractor specifically acknowledges to be bound by this
cancellation policy.
4.14 SUSPENSION OF WORK
The procurement officer may order the contractor, in writing, to suspend,
delay, or interrupt all or any part of the work of this contract for the period
of time that the procurement officer determines appropriate for the
convenience of the County. No adjustment shall be made under this clause
for any suspension, delay, or interruption to the extent that performance
would have been so suspended, delayed, or interrupted by any other cause,
including the fault or negligence of the contractor. No request for
adjustment under this clause shall be granted unless the claim, in an
amount stated, is asserted in writing as soon as practicable after the
termination of the suspension, delay, or interruption, but not later than the
date of final payment under the contract.
4.15 STOP WORK ORDER
4.15.1 The procurement officer may, at any time, by written order to the
contractor, require the contractor to stop all, or any part, of the work
called for by this contract for a period of 90 calendar days after the
order is delivered to the contractor, and for any further period to
which the parties may agree. The order shall be specifically
identified as a stop work order issued under this clause. Upon
receipt of the order, the contractor shall immediately comply with
its terms and take all reasonable steps to minimize the incurrence
of costs allocable to the work covered by the order during the
period of work stoppage. Within a period of 90 calendar days after
a stop work order is delivered to the contractor, or within any
extension of that period to which the parties shall have agreed, the
procurement officer shall either:
4.15.1.1
cancel the stop work order; or
4.15.1.2
terminate the work covered by the order as provided in
the Termination for Default or the Termination for
Convenience clause of this contract.
4.15.2 The procurement officer may make an equitable adjustment in the
delivery schedule and/or contract price, and the contract shall be
modified, in writing, accordingly, if the contractor demonstrates
SERIAL # 260073-C
that the stop work order resulted in an increase in costs to the
contractor.
4.16 TERMINATION FOR CONVENIENCE
Maricopa County may terminate the resultant contract for convenience by
providing 60 calendar days advance notice to the contractor.
4.17 TERMINATION FOR DEFAULT
4.17.1 The County may, by written Notice of Default to the contractor,
terminate this contract in whole or in part if the contractor fails to:
4.17.1.1
deliver the supplies or to perform the services within
the time specified in this contract or any extension;
4.17.1.2
make progress, so as to endanger performance of this
contract; or
4.17.1.3
perform any of the other provisions of this contract.
4.17.2 The County’s right to terminate this contract under these
subparagraphs may be exercised if the contractor does not cure
such failure within 10 business days (or more if authorized in
writing by the County) after receipt of a Notice to Cure from the
procurement officer specifying the failure.
4.18 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST
Notice is given that, pursuant to Arizona Revised Statute (A.R.S.) § 38-511,
the County may cancel any contract without penalty or further obligation
within three years after execution of the contract, if any person significantly
involved in initiating, negotiating, securing, drafting, or creating the contract
on behalf of the County is at any time, while the contract or any extension
of the contract is in effect, an employee or agent of any other party to the
contract in any capacity or consultant to any other party of the contract with
respect to the subject matter of the contract. Additionally, pursuant to
A.R.S. § 38-511, the County may recoup any fee or commission paid or due
to any person significantly involved in initiating, negotiating, securing,
drafting, or creating the contract on behalf of the County from any other
party to the contract arising as the result of the contract.
4.19 OFFSET FOR DAMAGES
In addition to all other remedies at Law or Equity, the County may offset
from any money due to the contractor any amounts contractor owes to the
SERIAL # 260073-C
County for damages resulting from breach or deficiencies in performance
of the contract.
4.20 CONTRACTOR LICENSE REQUIREMENT
4.20.1 Contractor shall procure all permits, insurance, and licenses and
pay the charges and fees necessary and incidental to the lawful
conduct of his/her business, and, as necessary, complete any
requirements, by any and all governmental or non-governmental
entities as mandated to maintain compliance with and remain in
good standing. The contractor shall keep fully informed of existing
and future trade or industry requirements, and Federal, state, and
local laws, ordinances, and regulations which in any manner affect
the fulfillment of a contract and shall comply with the same.
Contractor shall immediately notify both Office of Procurement
Services and the department of any and all changes concerning
permits, insurance, or licenses.
4.20.2 Contractor furnishing finished products, materials, or articles of
merchandise that will require installation or attachment as part of
the contract shall possess any licenses required. Contractor is not
relieved of its obligation to obtain and possess the required
licenses by subcontracting of the labor portion of the contract.
Contractors are advised to contact the Arizona Registrar of
Contractors,
Chief
of
Licensing,
to
ascertain
licensing
requirements for a particular contract. Contractor shall identify
which license(s), if any, the Registrar of Contractors requires for
performance of the contract.
4.21 SUBCONTRACTING
4.21.1 The contractor may not assign to another contractor or
subcontract to another party for performance of the terms and
conditions hereof without the written consent of the County. All
correspondence authorizing subcontracting must reference the bid
serial number and identify the job or project.
4.21.2 The subcontractor’s rate for the job shall not exceed that of the
prime contractor’s rate, as bid in the Pricing Sheet, unless the prime
contractor
is
willing
to
absorb
any
higher
rates.
The
subcontractor’s invoice shall be invoiced directly to the prime
contractor, who in turn shall pass-through the costs to the County,
without mark-up. A copy of the subcontractor’s invoice must
accompany the prime contractor’s invoice.
SERIAL # 260073-C
4.22 AMENDMENTS
All amendments to this contract shall be in writing and approved/signed by
both parties. Maricopa County Office of Procurement Services shall be
responsible for approving all amendments for Maricopa County.
4.23 ADDITIONS/DELETIONS OF COMMODITIES
The County reserves the right to add and/or delete materials to a contract.
If additional materials are required from a contract, prices for such
additions will be negotiated between the contractor and the County.
4.24 RIGHTS IN DATA
4.24.1 The County shall have the use of data and reports resulting from a
contract without additional cost or other restriction except as may
be established by law or applicable regulation. Each party shall
supply to the other party, upon request, any available information
that is relevant to a contract and to the performance thereunder.
4.24.2 Data, records, reports, and all other information generated for the
County by a third party as the result of a contract are the property
of the County and shall be provided in a format designated by the
County or shall be and remain accessible to the County into
perpetuity.
4.25 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT
AND/OR OTHER REVIEW
4.25.1 In accordance with Section MC1-372 of the Maricopa County
Procurement Code, the contractor agrees to retain (physical or
digital copies of) all books, records, accounts, statements, reports,
files, and other records and back-up documentation relevant to this
contract for six years after final payment or until after the
resolution of any audit questions, which could be more than six
years, whichever is longest. The County, Federal or state auditors
and any other persons duly authorized by the department shall
have full access to and the right to examine, copy, and make use
of, any and all said materials.
4.25.2 If the contractor’s books, records, accounts, statements, reports,
files, and other records and back-up documentation relevant to this
contract are not sufficient to support and document that requested
services were provided, the contractor shall reimburse Maricopa
County for the services not so adequately supported and
documented.
SERIAL # 260073-C
4.26 AUDIT DISALLOWANCES
If at any time it is determined by the County that a cost for which payment
has been made is a disallowed cost, the County will notify the contractor in
writing of the disallowance. The course of action to address the
disallowance shall be at sole discretion of the County, and may include
either an adjustment to future invoices, request for credit, request for a
check, or a deduction from current invoices submitted by the contractor
equal to the amount of the disallowance, or to require reimbursement
forthwith of the disallowed amount by the contractor by issuing a check
payable to Maricopa County.
4.27 STRICT COMPLIANCE
Acceptance by County of a performance that is not in strict compliance with
the terms of the contract shall not be deemed to be a waiver of strict
compliance with respect to all other terms of the contract.
4.28 VALIDITY
The invalidity, in whole or in part, of any provision of this contract shall not
void or affect the validity of any other provision of the contract.
4.29 SEVERABILITY
The removal, in whole or in part, of any provision of this contract shall not
void or affect the validity of any other provision of this contract.
4.30 RELATIONSHIPS
4.30.1 In the performance of the services described herein, the contractor
shall act solely as an independent contractor, and nothing herein
or implied herein shall at any time be construed as to create the
relationship of employer and employee, co-employee, partnership,
principal and agent, or joint venture between the County and the
contractor.
4.30.2 The County reserves the right of final approval on proposed staff.
Also, upon request by the County, the contractor will be required to
remove any employees working on County projects and substitute
personnel based on the discretion of the County within two
business days, unless a different time period was previously
approved by the County.
SERIAL # 260073-C
4.31 NON-DISCRIMINATION
Contractor agrees to comply with all provisions and requirements of
Arizona Executive Order 2009-09, including flow down of all provisions and
requirements to any subcontractors. Executive Order 2009-09 supersedes
Executive Order 99-4 and amends Executive Order 75-5 and is hereby
incorporated into this contract as if set forth in full herein. During the
performance of this contract, contractor shall not discriminate against any
employee, client, or any other individual in any way because of that person’s
age, race, creed, color, religion, sex, disability, or national origin. (Arizona
Executive
Order
2009-09
can
be
viewed
at
https://apps.azsos.gov/public_services/register/2009/46/governor.pdf)
4.32 WRITTEN CERTIFICATION PURSUANT TO A.R.S. § 35-393.01
If vendor engages in for-profit activity and has 10 or more employees, and
if this agreement has a value of $100,000 or more, vendor certifies it is not
currently engaged in, and agrees for the duration of this agreement to not
engage in, a boycott of goods or services from Israel. This certification does
not apply to a boycott prohibited by 50 U.S.C. § 4842 or a regulation issued
pursuant to 50 U.S.C. § 4842.
4.33 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
4.33.1 The undersigned (authorized official signing on behalf of the
contractor) certifies to the best of his or her knowledge and belief
that the contractor, its current officers, and directors:
4.33.1.1
are not presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded
from being awarded any contract or grant by any
United States department or agency or any state, or
local jurisdiction;
4.33.1.2
have not within a three-year period preceding this
contract:
4.33.1.2.1
been convicted of fraud or any criminal
offense in connection with obtaining,
attempting to obtain, or as the result of
performing a government entity (Federal,
state, or local) transaction or contract; or
4.33.1.2.2
been convicted of violation of any
Federal or state antitrust statutes or
conviction
for
embezzlement,
theft,
forgery,
bribery,
falsification
or
SERIAL # 260073-C
destruction of records, making false
statements, or receiving stolen property
regarding
a
government
entity
transaction or contract;
4.33.1.3
are not presently indicted or criminally charged by a
government entity (Federal, state, or local) with
commission of any criminal offenses in connection
with obtaining, attempting to obtain, or as the result of
performing a government entity public (Federal, state,
or local) transaction or contract;
4.33.1.4
are not presently facing any civil charges from any
governmental entity regarding obtaining, attempting to
obtain, or from performing any governmental entity
contract or other transaction; and
4.33.1.5
have not within a three-year period preceding this
contract had any public transaction (Federal, state, or
local) terminated for cause or default.
4.33.2 If any of the above circumstances described in the paragraph are
applicable to the entity submitting a bid for this requirement,
include with your bid an explanation of the matter including any
final resolution.
4.33.3 The contractor shall include, without modification, this clause in all
lower
tier
covered
transactions
(i.e.
transactions
with
subcontractors or sub-subcontractors) and in all solicitations for
lower tier covered transactions related to this contract. If this
clause is applicable to a subcontractor or sub-subcontractor, the
contractor shall include the information required by this clause
with their bid.
4.34
VERIFICATION REGARDING COMPLIANCE WITH A.R.S. § 41-4401 AND
FEDERAL IMMIGRATION LAWS AND REGULATIONS
4.34.1 By entering into the contract, the contractor warrants compliance
with the Immigration and Nationality Act (INA using E-Verify) and
all other Federal immigration laws and regulations related to the
immigration status of its employees and A.R.S. § 23-214(A). The
contractor shall obtain statements from its subcontractors
certifying compliance and shall furnish the statements to the
procurement officer upon request. These warranties shall remain
in effect through the term of the contract. The contractor and its
subcontractors shall also maintain Employment Eligibility
Verification forms (I-9) as required by the Immigration Reform and
SERIAL # 260073-C
Control Act of 1986, as amended from time to time, for all
employees performing work under the contract and verify
employee compliance using the E-Verify system and shall keep a
record of the verification for the duration of the employee’s
employment or at least three years, whichever is longer. I-9 forms
are available for download at www.uscis.gov.
4.34.2 The County retains the legal right to inspect documents of
contractor and subcontractor employees performing work under
this contract to verify compliance with paragraph 4.34.1 of this
section. Contractor and subcontractor shall be given reasonable
notice of the County’s intent to inspect and shall make the
documents available at the time and date specified. Should the
County suspect or find that the contractor or any of its
subcontractors are not in compliance, the County will consider this
a material breach of the contract and may pursue any and all
remedies allowed by law, including, but not limited to: suspension
of work, termination of the contract for default, and suspension
and/or debarment of the contractor. All costs necessary to verify
compliance are the responsibility of the contractor.
4.35 INFLUENCE
4.35.1 As prescribed in MC1-1203 of the Maricopa County Procurement
Code, any effort to influence an employee or agent to breach the
Maricopa County Ethical Code of Conduct or any ethical conduct,
may be grounds for disbarment or suspension under MC1-902.
4.35.2 An attempt to influence includes, but is not limited to:
4.35.2.1
A person offering or providing a gratuity, gift, tip,
present,
donation,
money,
entertainment
or
educational passes or tickets, or any type of valuable
contribution or subsidy that is offered or given with the
intent to influence a decision, obtain a contract, garner
favorable treatment, or gain favorable consideration of
any kind.
4.35.3 If a person attempts to influence any employee or agent of
Maricopa County, the chief procurement officer, or his designee,
reserves the right to seek any remedy provided by the Maricopa
County Procurement Code, any remedy in equity or in the law, or
any remedy provided by this contract.
SERIAL # 260073-C
4.36 CONFIDENTIALITY
In the course of the solicitation process, the County may disclose
information that is proprietary or confidential. By submitting a bid to the
solicitation, the offeror agrees that, except as necessary to prepare a
response to this solicitation, neither it nor its agents or employees will
communicate, divulge, or disseminate to any third-party persons or entities,
any information that is disclosed to it by the County during the course of
these discussions without the express written authorization of the County.
If the offeror does disclose County proprietary or confidential information
to a third party in preparing a response to this solicitation, it shall require
the third party to acknowledge and comply with this provision.
4.37 CONFIDENTIAL INFORMATION
4.37.1 Any information obtained in the course of performing this contract
may include information that is proprietary or confidential to the
County. This provision establishes the contractor’s obligation
regarding such information.
4.37.2 The contractor shall establish and maintain procedures and
controls that are adequate to assure that no information contained
in its records and/or obtained from the County or from others in
carrying out its functions (services) under the contract shall be
used by or disclosed by it, its agents, officers, or employees, except
as required to efficiently perform duties under the contract. The
contractor’s procedures and controls, at a minimum, must be the
same procedures and controls it uses to protect its own proprietary
or confidential information. If, at any time during the duration of the
contract, the County determines that the procedures and controls
in place are not adequate, the contractor shall institute any new
and/or additional measures requested by the County within 15
business days of the written request to do so.
4.37.3 Any requests to the contractor for County proprietary or
confidential information shall be referred to the County for review
and approval, prior to any dissemination.
4.38 PUBLIC RECORDS
Under Arizona law, all offers submitted and opened are public records and
must be retained by the County at the Maricopa County Office of
Procurement Services. Offers shall be open to public inspection and
copying after contract award and execution, except for such offers or
sections thereof determined to contain proprietary or confidential
information by the Office of Procurement Services. If an offeror believes
that information in its offer or any resulting contract should not be released
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in response to a public record request, under Arizona law, the offeror shall
indicate the specific information deemed confidential or proprietary and
submit a statement with its offer detailing the reasons that the information
should not be disclosed. Such reasons shall include the specific harm or
prejudice which may arise from disclosure. The records manager of the
Office of Procurement Services shall determine whether the identified
information is confidential pursuant to the Maricopa County Procurement
Code.
4.39 INTEGRATION
This contract represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, proposals, communications,
understandings, representations, or agreements, whether oral or written,
expressed, or implied.
4.40 UNIFORM ADMINISTRATIVE REQUIREMENTS
By entering into this contract, the contractor agrees to comply with all
applicable provisions of Title 2, Subtitle A, Chapter II, Part 200—UNIFORM
ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200
et seq.
4.41 GOVERNING LAW
This contract shall be governed by the laws of the State of Arizona. Venue
for any actions or lawsuits involving this contract will be in Maricopa County
Superior Court, Phoenix, Arizona.
4.42 FORCED LABOR
4.42.1 By submitting a bid for this solicitation and/or entering into a
contract as a result of this solicitation, contractor agrees to comply
with all applicable portions of Arizona Revised Statutes Section 35-
394. Contracting; procurement; prohibition; written certification;
remedy; termination; exception; definitions.
4.42.2 Contractor certifies that it does not currently, and agrees for the
duration of the contract, that it will not use:
4.42.2.1
The forced labor of ethnic Uyghurs in the People’s
Republic of China.
4.42.2.2
Any goods or services produced by the forced labor of
ethnic Uyghurs in the People’s Republic of China.
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4.42.2.3
Any contractors, subcontractors or suppliers that use
the forced labor or any good or services produced by
the forced labor of ethnic Uyghurs in the People’s
Republic of China.
4.42.3 If contractor becomes aware during the term of the agreement that
contractor is not in compliance with this paragraph, the contractor
shall notify the County within five business days after becoming
aware of the noncompliance. If the contractor fails to provide a
written certification to the County that the contractor has remedied
the noncompliance within 180 days after notifying the County of its
noncompliance, then the agreement terminates, except that if the
agreement termination date occurs before the end the 180 day
period, the agreement terminates on the agreement termination
date.
4.43 UNIQUE
ENTITY
IDENTIFIER
(UEI)
AND
SYSTEM
FOR
AWARD
MANAGEMENT REGISTRATION
All
contractors
must
have
a
UEI
number
through
https://sam.gov/content/entity-registration. Contractor must also maintain
current information and active registration with the System for Award
Management (www.sam.gov) throughout the term of the contract.
4.44 RELIGIOUS ACTIVITIES
The contractor agrees that costs, planned or claimed, including costs
incurred, shall not include any expense for any religious activity.
4.45 POLITICAL ACTIVITY PROHIBITED
None of the funds, materials, property, or services contributed by the County
or the contractor under the agreement shall be used in the performance of
this agreement for any partisan political activity, or to further the election or
defeat of any candidate for public office.
4.46 EQUAL EMPLOYMENT OPPORTUNITY
4.46.1 The contractor shall not discriminate against any employee or
applicant for employment because of race, age, disability, color,
religion, sex, or national origin. The contractor shall take
affirmative action to ensure applicants are employed and that
employees are treated during employment without regard to their
race, age, disability, color, religion, sex, or national origin. Such
action shall include but is not limited to the following: employment,
upgrading, demotion or transfer, recruitment, or recruitment
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advertising, lay-off or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
4.46.2 Contractor shall comply with the following provisions:
4.46.2.1
Title VI and VII of the Civil Rights Act of 1964, as
amended (42 U.S.C. §§ 2000a, et seq.);
4.46.2.2
The Rehabilitation Act of 1973, as amended (29 U.S.C.
§§ 701, et seq.);
4.46.2.3
The Age Discrimination in Employment Act of 1967, as
amended (29
U.S.C. §§ 621, et seq.);
4.46.2.4
The Americans With Disabilities Act of 1990 (42 U.S.C.
§§ 12101, et seq.); and Arizona Executive Order 2009-
09, as amended, et seq. which mandates that all
persons shall have equal access to employment
opportunities.
4.46.2.5
Contractor understands that the United States has the
right to seek judicial enforcement of this assurance.
4.47 CERTIFICATION REGARDING LOBBYING
4.47.1 Contractor certifies, to the best of their knowledge and belief, that:
4.47.1.1
No federal appropriated funds have been paid or will
be paid, by or on behalf of the contractor, to any person
for influencing or attempting to influence an officer or
employee of any agency. This applies to a Member of
Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any
federal grant. Including the making of any federal, loan
the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or
cooperative agreement.
4.47.2 If any funds other than federal appropriated funds, have been paid
or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, member of
Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with this federal contract,
grant, loan, or cooperative agreement, the undersigned shall
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complete and submit Standard Form-LLL, “Disclosure Form to
Report Lobbying,” in accordance with its instructions.
4.47.3 Contractor shall include Lobbying Certification language in the
award documents for all subcontractors (including sub-grants, and
contract under grants, loans, and cooperative agreements) and
that all sub-recipients shall certify and disclose accordingly.
4.47.3.1
The Lobbying Certification is a material representation
of fact upon which reliance was placed when this
transaction is made or entered into. Submission of this
certification is prerequisite for making or entering into
this transaction imposed by section 1352, Title 31, U.S.
Code. Any successful proposer(s) who fail to file the
required certification shall be subject to a civil penalty
of not less than $10,000.00 and not more than
$100,000.00 for each such failure.
4.48 CLEAN AIR ACT & CLEAN WATER ACT
Contractor must comply with all applicable standards, orders, or
requirements issued under section 306 of the Clean Air Act (42 U.S.C.
7606), section 508 of the Clean Water Act (33 U.S.C. 1368) Executive Order
11738, and Environmental Protection Agency regulations.
4.49 ENERGY POLICY AND CONSERVATION ACT
Contractor must adhere to the standards and policies relating to energy
efficiency, which are contained in the State energy conservation plan issued
in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163,
89 Stat.871).
4.50 CONTRACT DISPUTES
All Contract disputes will be handled in accordance with the Maricopa
County Procurement Code, MCI-906.