2023_HAVA_GRANT_4-17-24_(RECORDER).DOCX (1).DOCX

Item Title:
APPROPRIATION ADJUSTMENT FOR GRANT FUNDING FROM ARIZONA SECRETARY OF STATE 2023 HAVA 
SUBGRANT
Action Requested:
Approve and authorize the Recorder’s Office to submit an application for the 2023 Help America Vote 
Act (HAVA) Election Security sub-grant program administered by the Secretary of State, and authorize 
the Chairman to approve the receipt of any and all such funds awarded. 
The Help America Vote Act (HAVA) Election Security sub-grant addresses improvements to voting 
systems and voter access of which the following items were identified after the 2000 elections: 
provisional voting, voting information, updated and upgraded voting equipment, voter identification 
procedures and administrative complaint procedures.  Funding from the HAVA Election Security sub-
grant will aid in the department’s mandate to provide fair, safe, and secure elections.
The total amount of funds requested is $618,644.12. The grant period will cover the periods December 
30, 2022 onward until funds are spent.  The grant does not allow for indirect costs for which the County 
is eligible. The Maricopa County Recorder’s Office composite indirect cost rate for FY 24 is 22.07% or 
$136,534.76. The recoverable indirect cost of administering this grant is $0; the non-recoverable indirect 
cost is $136,534.76. Non-recoverable indirect costs will be covered by the departmental general fund 
budget. This grant is non-competitive and does not require a match or on-going cash contributions after 
the grant period end date. The grant award is reoccurring and has been awarded to the department in 
past years.
In accordance with A.R.S.42-17106(B), approve a revenue and expenditure appropriation adjustment 
increasing the FY 2024 Recorder’s Office (360) Recorder Grant Fund (298) Non-Recurring/Non-Project 
(NRNP) expenditures in the amount of $618,644.12.  Grant revenues are not local revenues for the 
purpose of the constitutional expenditure limitation, and therefore, expenditure of the funds is not 
prohibited by the budget law. This budget adjustment does not alter the budget constraining the 
expenditure of local revenues duly adopted by the Board pursuant to A.R.S. §42-17105.
Maricopa County and the Recorder’s Office are eligible to apply for and receive grant funding through 
various state agencies. Maricopa County must apply for these funds and the Board of Supervisors must 
duly authorize the application. 
Board Required Information:
Additional Information:
Expenditure Impact By FY:
Recorder Grant Fund (298) Non-Recurring/Non-Project (NRNP) expenditures in the amount of 
$618,644.12.
Item Notes:
Is there a Financial Impact?
Yes

Use this for the grid, but update the FY & Amount:
FY
Bgt
PAS
Fund
Agency
Dept
Org.
Object
Sub-
Obj
$Amount
Rept. 
Cat.
Prjt 
Code
2024
N
RECC
298
NA
D360
3640
8124
NA
$618,644.12
1001
2024
N
RECC
298
NA
D360
3640
6151
NA
($618,644.12)
1001
Is there related Managing for Results information?
No