STAMPED & REDACTED - FOR AGENDA ATTACHMENT - VALLEYWIDE DJ.PDF

Office of the Maricopa County
School Superintendent

Steve Watson

INTEROFFICE MEMORANDUM

TO: MARICOPA COUNTY CLERK OF THE BOARD
FROM: MCSS FINANCE DESK (ANDIE DE LA ROSA)
SUBJECT: AFFIDAVITS -REPLACEMENT OF LOST WARRANTS

DATE: 04/16/2024

Please find attached 1 Affidavit/Notice of Claim(s) for lost warrants for inclusion on the next
available Board agenda.

The attached item(s) have been researched to ensure that the warrant(s) in question have not been
cashed or previously re-issued.

The original warrant(s) have had a stop payment done.
If you have any questions, please contact the MCSS Finance Desk at 602-372-4833 (Option 1) or

via e-mail at FinanceDesk@maricopa.gov. Approved Affidavits may be routed back to the
Superintendent of Schools - Finance Desk at 4041 N. Central Ave #1100.

Thank you

District Payee Warrant # Amount

Buckeye Union Dist #201 | Valleywide DJ 3700737684 | $3,450.00

‘Date:

“Amount

“Relssue:WT-#

Office of the Maricopa County Finance Desk

School Superintendent nm 20201016

Warrant Void/Stop Request

District Name / Number: Buckeye Union High Schoo] Dist. #201

Attachments:
Contact Name: Laura Blake [| Original Warrant

Contact e-mail: Po Lost Warrant Affidavit (required for ALL reissues)

| Vendor Letter (if requesting Vendor reissue)

Warrant Number Warrant Date | Amount Payee Sos oe
“(starting with “377) {mm/de/yyyy) (as it oppears i Check Manager) 2 2 3
; : ®
3700737684 03/14/2024 3,450.00 VALLEYWIDE DJ OO

©oOU
©OU
©OU

Notes: LOST IN THE MAIL

District Approver: / fs fone Date: g
For Internal Use Onhy / u
Clerk of Board Date: Void Report Date:

Schools Affidavit/Claim Form

Application for a Duplicate Warrant/Check (definitions are on page 2)

STATE OF ARIZONA Note; Numbers on this form correspond to numbers on the
COUNTY OF MARICOPA Instruction sheet which ts page 2 of this form,

VALLEYWIDE DJ ENT. (1), being first sworn, upon oath deposes and says!
Name/Claimant

On or about _ 03/14/2024 (date)(2) a warrant/check was Issued to the
above named person/entity In the amount as stated below. Such warrant/check was
either never received or was subsequently Inadvertently lost or destroyed and there is
no reasonable probability of its being found or presented for payment, or it was not
presented for payment within one year after the date of issuance.

Therefore, under penalty of perjury, claimant hereby affirms that this claim is correct
and the amount shown Is due and owing, and the applicant requests that a replacement

warrant/check be Issued to him/her in the sum of ¢__ 3450.00 (3)

Signed: ( Wrds aus (4)

(5) Subscribed and sworn to hefore mathis_ 2 f dayofGafoA 20 2¢€.

“ARY PUBLIC v

UA MOFFITT
Notary patito, State of Arizona
Maricopa County
Commission # 686449
My Commission Expires
July 22, 2024

My commission expires;

22-24

(seal)

Note: Please attach a copy of the warrant/check if avallable and/or any other
evidence that a warrant/check was originally issued,

Warrant/Check Number

Ue known) (6) 3700737684
Original Date of Issue

(if known) (7) 03/14/2024

Reason for original issue of Warrant/Check (8):
O Payroll

[XX For Services or Goods furnished.
O Other:

4/23/24

S:\PROCESSES\Watrants - Duplicate or Stale\02 Forms\Schools\Sc
Revised June 2015

VALLEYWIDE

ENTERTAINMENT

Hello Laura, My name Is Jimmy Sanchez. | am co-owner of Valleywide DJ Entertainment.

We provided DJ services to Estrella Foothills High school for their winter dance on Saturday February
10th, 2024.

We have not received the payment as of today 3/19/2024.

lam requesting a stop payment on the previous check sent out and to have a new one Issued and
mailed to me.

Thank you for your prompt attention to this matter.

Jimmy Sanchez

‘THIS WARRANT SRAWS INTEREST FROM DATE MARKED "INSUFFICIENT FUNDS*
INTEREST STOPS ON DATE FUNDS AVAILABLE. (SEC 11-636, ARS1955)

Buckeye Union High School District #201

2AY
*“Three Thousand Four Hundred Fifty and 00/100** Dollars

Stev ma ESG L ‘
_Suberintendent BBR 2e0 SIGNATURES. «

JRDER a
oF a

VARICOPA COUNTY SCHOOLS « PHOENIX, ARIZONA 02/15/2024 Check:

DATE

_| CONTROL NO.

02/15/2024

201657604

______ WARRANT AMOUNT

$3,450.00

VOID AFTER 365 DAYS

201657604 EXPENSE -

ee AP 20240214 ___ 3700737684
—VALLEYWIDE DJ | |_ 02/15/2024 |
= ____ Payee a Cheek Date _l
Account Number PO Number Invoice Amount
Po 242680 197108-000169 3,450.00
VOUCHER. 2737 TOTAL: $3,450.00

HARLAND CLARKE 22692 30108562

4/10/24, 7:32 AM

Warrant |

Viti

v

Maintain

3700737684

“a Warrant header
General

Warrant number: 3 700737684]
Holders

Issued date: 2/15/2024 12:00:00 arn

Status: Stopped
Exception flag: 14
Exception reasan: None

Queued for positive pays}!

Locked for reconcile: = ||
Registered

Date registered:
No of days interest: 0
Annual interest rate: 0.00000

a Warrant Lines

O Amount: Payee
3,450.00 VALLEYWIDE DJ

https://horizon.maricopa.gov/portal/webclient/#/desktop

Warrant (# - mcto) - Warrant nurnber: 3700737684, Stopped

Warrant } Status | Print | Attachments

Attachments

VMware Horizon

Posting

Invoice:

Invoice date:

Paid date:

Positive pay sent date: 2/14/2024 09:00:37 am

Agency details

Agency voucher number: 2737
Agency claims number:

Agency low orig:

Agency PO number:

Agency sub fund:

Agency dept num:

Account

Bm PE | 2 | 18) | Identification of the warrant

1