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Item Number: J.7. CITY COUNCIL REPORT SUBJECT: Cooperative Purchasing Agreement with Dell Marketing Limited Partnership for Computer Equipment, Peripherals, and Related Services MEETING DATE: June 9, 2026 TO: Mayor and Council FROM: Wendy Jackson, Deputy City Manager/Employee Resources Director REVIEWED: Reyes Medrano, Jr., City Manager PURPOSE: The Information Technology Department is requesting approval of a Cooperative Purchasing Agreement between the City of Tolleson and Dell Marketing Limited Partnership for the purchase of computer equipment, peripherals, and related services through a State of Arizona cooperative contract. BACKGROUND: The Information Technology Department is responsible for maintaining and supporting the City's technology infrastructure, including desktop computers, laptops, servers, monitors, peripherals, and related technology equipment utilized by City departments. The City periodically replaces and upgrades technology equipment to maintain operational efficiency, cybersecurity standards, and compatibility with current software and business systems. The City is authorized under Section 3-5-7 of the Tolleson City Code to utilize cooperative purchasing contracts competitively procured by other governmental entities. The State of Arizona Department of Administration competitively solicited and awarded Contract No. CTR068890 for Computer Equipment, Peripherals, and Related Services, which is available for cooperative use by Arizona municipalities and other public agencies. DISCUSSION: The proposed Cooperative Purchasing Agreement establishes the contractual relationship between the City and Dell Marketing Limited Partnership for the purchase of computer equipment, peripherals, and related services under the State of Arizona cooperative contract. The Agreement allows the City to purchase technology products and services on an as-needed basis at pricing and terms established through the State's competitive procurement process. Utilization of the cooperative contract provides the City with access to a broad range of technology products, including desktop computers, laptops, servers, monitors, storage devices, accessories, and related services. The cooperative purchasing method streamlines procurement activities, reduces administrative costs, and allows the City to obtain competitively priced technology equipment without conducting separate solicitations. The Agreement does not obligate the City to purchase any minimum quantity of products or services. Purchases will be made only as needs are identified and funding is available within approved departmental budgets. All equipment and services acquired under the Agreement will support ongoing technology replacement schedules, infrastructure improvements, and operational needs throughout the organization. The Agreement term will remain in effect through June 30, 2027, unless terminated earlier in accordance with the Agreement. BUDGET IMPACT: The Agreement establishes a maximum aggregate compensation amount not to exceed $200,000 per fiscal year for computer equipment, peripherals, and related services. RECOMMENDATION: Staff recommends approval of the Cooperative Purchasing Agreement between the City of Tolleson and Dell Marketing Limited Partnership for computer equipment, peripherals, and related services through June 30, 2027, with a maximum aggregate amount not to exceed $200,000 per fiscal year. ATTACHMENTS: 1. 06 09 26 IT - CPA - Dell Marketing - End Date 06 30 27