Extracted text (via pymupdf)
3691 characters
Item Number: J.3. CITY COUNCIL REPORT SUBJECT: First Amendment to Professional Services Agreement with 4Line Studio, LLC for Tolleson Event Center Design Services MEETING DATE: June 9, 2026 TO: Mayor and Council FROM: Jason Earp, Development Services Director REVIEWED: Reyes Medrano, Jr., City Manager PURPOSE: The Development Services Department is requesting approval of the First Amendment to the Professional Services Agreement (PSA) between the City of Tolleson and 4Line Studio, LLC, for professional services related to the design and development of the Tolleson Event Center. The Amendment extends the term of the Agreement through June 30, 2027, incorporates a fee proposal for project-specific architectural and engineering services, and establishes a maximum aggregate compensation amount not to exceed $175,000. BACKGROUND: On September 27, 2022, the City entered into a Professional Services Agreement with 4Line Studio, LLC to provide on-call architectural services. The Agreement allows the City to utilize the consultant for architectural and related design services on an as-needed basis. This agreement had extension options through June 30, 2026. The City acquired the partially completed building located at 9258 West Van Buren Street and is pursuing its conversion into the Tolleson Event Center. The project includes renovation of the existing approximately 5,500- square-foot structure and construction of an approximately 3,500-square-foot addition to create a community event facility. DISCUSSION: The proposed First Amendment incorporates a project-specific fee proposal for the Tolleson Event Center. Under the proposed scope of work, 4Line Studio, LLC will provide architectural design services and coordinate subconsultants for mechanical, plumbing, electrical, structural, civil, landscape architectural, cost estimating, food service design, and geotechnical engineering services. The proposed facility is anticipated to include a ballroom/event space with a capacity of approximately 250 occupants, meeting rooms, restrooms, bridal room, warming kitchen, business support spaces, outdoor patio area, vehicular drop-off area, and additional parking improvements. The scope of services includes completion of schematic design, design development, and construction documents necessary for permitting and future construction of the facility. The fee proposal included with the Amendment establishes a total project cost of approximately $171,385 for basic services. To provide flexibility for additional services and contingencies that may arise during project development, staff recommends establishing a maximum aggregate compensation amount not to exceed $175,000. The Amendment also extends the term of the Agreement through June 30, 2027, to allow sufficient time for completion of the design services associated with the project. BUDGET IMPACT: Funding for the proposed services is available within the project budget established for the Tolleson Event Center. The First Amendment establishes a maximum aggregate compensation amount not to exceed $175,000. RECOMMENDATION: Staff recommends approval of the First Amendment to the Professional Services Agreement between the City of Tolleson and 4Line Studio, LLC, for professional services related to the design and development of the Tolleson Event Center, extending the Agreement through June 30, 2027, and establishing a maximum aggregate compensation amount not to exceed $175,000. ATTACHMENTS: 1. 06 09 26 DS - First Amendment to PSA - 4Line Studio LLC - End Date 06 30 27 2. P26004 - Tolleson Event Center Concept Plan