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Item Number: H.4. CITY COUNCIL REPORT SUBJECT: Third Amendment to Cooperative Purchasing Agreement with CDW Government LLC MEETING DATE: February 24, 2026 TO: Mayor and Council FROM: Wendy Jackson, Deputy City Manager/Employee Resources Director REVIEWED: Reyes Medrano, Jr., City Manager PURPOSE: The Information Technology Department is requesting approval of the Third Amendment to the Cooperative Purchasing Agreement with CDW Government LLC to increase the annual aggregate amount from $300,000 to $375,000 for Fiscal Year 2026 in order to meet the City’s technology and software procurement needs. BACKGROUND: On May 14, 2024, the City entered into a Cooperative Purchasing Agreement with CDW Government LLC for Software Value Added Reseller Services under a State of Arizona cooperative purchasing contract. The City utilizes CDW as a primary vendor for the procurement of essential technology hardware, software licensing, cybersecurity tools, and related equipment supporting citywide operations. These purchases are necessary to maintain secure and reliable technology systems, particularly for public safety and core administrative functions. The current fiscal year authorization of $300,000 has been substantially utilized due to ongoing licensing requirements, cybersecurity enhancements, equipment replacement, and operational technology needs. DISCUSSION: The proposed Third Amendment increases the annual aggregate amount from $300,000 to $375,000 for Fiscal Year 2026, representing an increase of $75,000. The additional capacity is necessary to support continued procurement of critical items, including: • Police vehicle printers • RSA token licenses (Police Department) • Microsoft 365 licenses • Device licensing • Apple computers • Veeam server backup licensing • Meraki licensing • Power BI licenses • Adobe licenses • Cisco Umbrella security services (which replaced ForcePoint) • Computer supplies • Netrix system file monitoring services These systems and licenses are essential to maintaining operational continuity, cybersecurity compliance, and uninterrupted support of public safety and municipal services. Approval of this amendment will ensure sufficient funding authority through the end of the fiscal year and prevent service disruption or lapse in licensing. All other terms and conditions of the Agreement remain unchanged. BUDGET IMPACT: The Third Amendment increases the Fiscal Year 2026 authorization from $300,000 to $375,000, representing a $75,000 increase. Funding is available within the approved Information Technology and departmental operating budgets. RECOMMENDATION: Staff recommends approval of the Third Amendment to the Cooperative Purchasing Agreement with CDW Government LLC, increasing the annual aggregate amount to $375,000 for Fiscal Year 2026, and authorizing the City Manager to execute the Amendment. ATTACHMENTS: 1. 02 24 26 IT - Third Amendment to CPA - CDW Government LLC -End Date 06 30 27