Item Report

Item Number: H.3. 
 
 
CITY COUNCIL REPORT 
 
SUBJECT: 
First Amendment to Cooperative Purchasing Agreement with American Fence Company 
of Arizona, Inc. 
MEETING DATE: 
February 24, 2026 
 
TO: 
Mayor and Council 
FROM: 
Jason Earp, Development Services Director  
REVIEWED: 
Reyes Medrano, Jr., City Manager 
 
PURPOSE: 
The Development Services Department is requesting approval of the First Amendment to the Cooperative 
Purchasing Agreement with American Fence Company of Arizona, Inc. to extend the term of the Agreement 
through February 1, 2027, and to increase the annual aggregate compensation amount not to exceed $200,000 
for fencing materials and installation services. 
 
BACKGROUND: 
On April 22, 2025, the City entered into a Cooperative Purchasing Agreement with American Fence Company of 
Arizona, Inc. based upon an Arizona Department of Administration cooperative contract for the provision of 
fencing materials and installation services. 
 
The Agreement allows the City to procure fencing materials and related services for various City projects using 
cooperative purchasing in accordance with state procurement guidelines. 
 
DISCUSSION: 
The proposed First Amendment extends the Agreement term from February 1, 2026 to February 1, 2027. 
 
The First Amendment also increases the annual aggregate amount not to exceed from $100,000 to $200,000 to 
accommodate ongoing and anticipated fencing improvements and repairs throughout the City. 
 
All other terms and conditions of the Agreement remain unchanged and in full force and effect. 
 
Approval of this First Amendment will ensure continuity of services and allow the City to complete fencing 
projects efficiently under the cooperative contract. 
 
BUDGET IMPACT: 
The First Amendment increases the annual aggregate amount not to exceed to $200,000. Funding for services 
will be allocated within approved departmental budgets for applicable projects and fiscal years. 
 
RECOMMENDATION:

Staff recommends approval of the First Amendment to the Cooperative Purchasing Agreement with American 
Fence Company of Arizona, Inc., extending the term through February 1, 2027, increasing the annual aggregate 
amount not to exceed $200,000, and authorizing the City Manager to execute the Amendment. 
 
ATTACHMENTS: 
1. 
02 24 26 DS - First Amendment to CPA - American Fence Company of Arizona Inc. - End Date 02 01 27