08 26 25 Tolleson Blessed Sacrament Church Special Event Application 2025 - Parade

&> City of Tolleson
Special Event Permit

A SPECIAL EVENT PERMIT IS REQUIRED WHEN A SPECIAL EVENT

(1) Is held on City property or impedes, obstructs, impairs, interferes or disrupts normal or usual use of
City property, facilities or right-of-way; or

(2) Requires the use of any City resource or services that would not be necessary in the absence of such a
special event; or ;

(3) Isagrand opening, sidewalk sale, seasonal sale or special vehicle seasonal sale.

** Special Event Building permit is required for any canopies 400 square feet or more.
i. Please call the Tolleson Building Department at (623) 936-7111

SPECIAL EVENT PERMITS CATEGORIES:

Permits are categorized as Class 1, Class 2 and Class 3 level permits depending on the level of City services
necessary for the event. Class 1 and Class 2 level permits will require administrative approval only. Class 3
permits will require Council approval.

Class 1: Special events and sales that have little to no impact on City resources, such as grand openings, sidewalk
sales, and residential block gatherings.

Class 2: Special events and sales that have some impact on City resources but the impact is minimal, such as
special vehicle sales or seasonal sales that remain mostly on private property; parades are limited to sidewalks.
Class 3: Special events and sales that have a high impact on City resources, such as a parade in city streets or
rights-of-way, or street fair.

SPECIAL EVENT LIMITS

A special event shall not occur more than 10 consecutive or 24 total days during the calendar year and, of the 24
calendar days per year, no more than 10 total days in any calendar quarter, unless otherwise provided by this
Article.

RESTRICTIONS
The following restrictions shall apply to seasonal sales, special vehicle sales and sidewalk sales:

(1) Seasonal sales, which shall be limited to a maximum of 31 consecutive days unless a shorter time
period is set by law;

(2) Special vehicle sales. Special vehicle sales are limited to two special vehicle sales within a three-
month period, lasting no more than 30 consecutive or 48 total days per year.

(3) Sidewalk sales, subject to the following limitations:
a. Sidewalk sales may only be conducted in front of or adjacent to the retail establishment; and
b. A retail establishment shall not hold more than three sidewalk sales lasting no more than ten

consecutive days per sale in a calendar year.

Updated February 2024

City of Tolleson Special Event Permit Application

APPLICATION PROCEDURES AND REQUIREMENTS.

(A) Permit Application. An applicant shall complete a special event permit application in the form prescribed
by the City and provide the following information, as applicable:

(B)

(C)

()
(2)

(3)
(4)
(5)
(6)
(7)
(8)
(9)
(10)
3)
(12)

(13)

(14)
(15)
(16)
(17)
(18)

(19)

Type and description of the special event;

Name, address, email address, and telephone number of the applicant and contact person, if different
from the applicant;

Proposed date of the special event, together with beginning and ending times;

Proposed location, including site plan or drawing;

Tents, generators, pyrotechnic and other fire hazard information;

Estimated numbers of special event staff, participants, and spectators;

Parking information;

Vendor and concessions information;

Noise information, including whether a band, DJ or PA system is involved;

Sanitation information;

Whether liquor will be present;

Whether the special event is open to the public and whether fees, if any, will be charged to participants
or spectators.

Signature of the applicant. If the application is for an activity on private property, the property owner
or an agent of the property owner with the property owner's authorization shall sign the application.
Traffic and street closure information, including route map;

Services requested from the City, including police, fire, and emergency medical services;

Barricade Plan;

Insurance as prescribed in Section 3-8-10;

Notification Plan. For applications involving street closures, the applicant shall use a form prescribed
by the City to solicit comments or concerns regarding street closure from neighbors and businesses,
as specified by the City, whose vehicular access to their property is affected by the street closure and
submit to the City any such comments or concerns;

Security Plan.

Timing of Application. Applicants shall submit completed special event permit applications for Class 3
permits to the City at least 60 calendar days before the special event, for Class 2 permits, at least 15 days
before the event, and for Class 1 permits, at least 5 days before the event for approvals. Applications that
are not timely submitted may be denied unless the applicant demonstrates to the special events administrator
that compliance within the deadline was impractical or impossible, or the special events administrator
determines that the delayed application will not impair the City's ability to accomplish the purposes of this
Article.

Multiple Jurisdictions. If a special event involves multiple governmental jurisdictions, the applicant is
required to obtain all applicable written authorizations from other governmental jurisdictions related to the
special event.

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Permit Application

APPLICATION PROCESSING; TIME FRAMES.

(A)

@)

(©)

()

©)

Considerations. The special events administrator shall make decisions on completed applications, including
whether to impose permit conditions, based on whether the applicant has demonstrated that the applicable
requirements in Section 3-8-4 are satisfied.

Application Review Time Frames. The time frames by which the City will review and make a decision and
administrative approvals on special event permit applications shall be posted on the City's website. (Class 3

permits are reviewed and approved by Tolleson City Council, which meets only on the 2" & 4" of each month, except
during summer break or Holidays. Applications must be received no later 30 days before each event)

Application Withdrawal. An applicant may withdraw its application prior to the issuance of an approval or
denial. The City may consider an application withdrawn if the applicant fails to provide requested
information or explanation of why the information cannot be provided within fifteen calendar days of the
request.

Special Event Cancellation. An applicant shall notify the special events administrator immediately once the
applicant knows that a permitted special event will not occur.

Misrepresentations. If the applicant makes a material misrepresentation on an application, such as a
significant understatement of the anticipated number of participants, the applicant shall pay to the City any
and all costs incurred by the City as a result of the misrepresentation.

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Permit Application

APPLICATION REVIEW FEES FEE
Review Fee $75
PERMIT FEES :

Class 1 Permit $25.00;

additional $25 expedited fee if submitted less than 5
days before the event

Class 2 Permit $50.00;

additional $50 expedited fee if submitted less than 5
days before the event

Class 3 Permit $175.00;

additional $150 expedited fee if submitted less than 30
days before the event*

Clean up deposit: $250.00 due upon reservation
submittal

Permit fees are refundable if the application is denied with the exception of review fee.
The applicant must pay in full to the City of Tolleson any cost incurred for use of City or vendor resources such as
barricades, traffic cones, trash receptacles, staffing etc.

Class 1 Class 3
SET
Events/sales that have no
impact on City resources (PD,

Fire, Field Operations, etc.)

Events/sales that has
minimal impact on City
resources.

Definition Large event footprint,
anticipated high
attendance and traffic
count, high parking

demands, etc.
=

SS
Event held partially or
entirely on public
property.

Parades
Event which requires
inspections (tents, etc.)

Grand openings
Seasonal Retail Sales
Sidewalk Sales

Special Vehicle Sales
Residential Block Parties

Examples

= An additional fee will be charged to expedite application.

= The Arizona Department of Liquor License and Control (ADLLC) charges a separate fee. Review the ADLLC Application form
for cost associated with your application.

= Other City/County/State fees may apply.

Food vending services at a special requires registration through Marico)

pa County Environmental Services (Fees may apply)

1 Must be submitted no less than 15 days before the event.
9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Permit Application

Total Number of Attendees: If applicable circle one
0-100 101-250 251-500 501-2,500 —2,501- 5,000

> Applicant Information:
1) Name of Qualified aie

Blessed cecrame nt Roman Catholic Parish

Must match Sec. 1 on DLLC Application. List name exactly as listed with AZ Corporation Commission/ Organizing Documents.

2) Applicant Name: \e: kein. R _ \ foe

Must match Sec. 9 #1 & Sec. 14 on DLLC Application. List name exactly as listed on the ID submitted with the application.

3) Applicant Email Address for City Notices: {
He rvalta @ blessedaz. Ory

4) Applicant Phone Numbers: Daytime/Cell #: (0-531 - 65 Organization’s #: 623 me O - 7103 0}

5) Does the applicant and/or business have a current business license filed with the City of Tolleson? If yes, provide
a copy of the business license along with the application.

If no, the applicant and/or business owner must obtain a business license to do business in the City of Tolleson.

> Event Information: Lea ; Cc Scere?
6) Address of Special Event: 512 N Qrd Pye Tol leson ) A ZS 35353
Street Address (include Bldg. /Suite #), City, State, ZIP
Must be an address/cannot be only cross streets. Must match Sec. 7 on DLLC Application.

7) Date(s) of Event (consecutive days): From: iO | 125 To: 1G liz | 25
Must match Sec. 11 on DLLC Application. If only 1 day, write date twice.

8) Is the location a private residence? 0 Yes (No

9) Is the location a City-owned property? (If yes, attach a copy of liability insurance coverage showing the City as co-insured.) LI Yes )XNo
9) Will the event be held in a City park or street? (If yes, attach documentation authorizing the event in the park/street.) U Yes }XNo

10) The event will be held: (choose one) C Indoors {Outdoors = Both
(Additional permits may be required. Refer to Dept. Review Section)

11) General Description of Brat is ae activities: . . .
rnives Ww 10s pMVSIC ; Vive enterfainmen) and

food. booths.

12 How does this event support your organizations mission and tie into or support the City of Tolleson’s mission,
vision, and core value;

This pies: brings dhe commun ity Another as _wetl as

Persev ve \ Fhe “tvadibens of Tho’ Communities Cotuve -

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Permit Application
13) Will there be any Rides/Concession Games at the event? Yes ONo

14) If yes, list the name of. Ve e y providing Rides/Games:
im Volo iden -
A licensed amusement company must be used for rides and/or for concession games operated by a concessionaire for profit.

15) Will an Auctioneer be used at the event? 0 Yes ¥ No
15.1) If yes, choose a box below and provide details:

0 Is licensed in Tolleson, Name of Auctioneer:

1 Works for an Auction House licensed in Tolleson, Name of Auction:

O Will donate services

an

Sales Tax Report: Within 30 days after the special event, the applicant must submit the sales report that was
submitted to the state indicating that sales taxes have been paid.

| ACKNOWLEDGE THAT PRIOR TO SUBMITTING THIS APPLICATION | THOROUGHLY REVIEWED THE CITY OF TOLLESON
SPECIAL EVENT PERMIT APPLICATION. | ALSO UNDERSTAND THAT MY APPLICATION REVIEW FEE IS NOT REFUNDABLE,
EVEN IF THE APPLICATION IS WITHDRAWN OR DENIED, PERMIT FEES ARE REFUNDABLE. |! SWEAR UNDER PENALTY OF
PERJURY THAT | HAVE READ THE FOREGOING APPLICATION AND THAT ALL THE INFORMATION AND
STATEMENTS MADE HEREIN ARE TRUE AND CORRECT. | ACKNOWLEDGE THAT | AM RESPONSIBLE FOR THIS EVENT AND
THAT IT IS MY RESPONSIBILITY, AS THE APPLICANT, TO ENSURE THE EVENT COMPLIES WITH ALL CITY, COUNTY & STATE
REQUIREMENTS/LAWS.

Printed Applicant Name: Led eres Rall Sena’ tie Oraktvate vad [202°

Internal Use Only:
All applicants must have a current One-time/special event/non-renewable business license filed with the City of
Tolleson.
Type of Application: Reviewed by: Upon review initial | Class 3 Only: Completed applications
O Class 1 Special Event Administrator must be submitted to the City Clerk’s
Tolleson Police Department office to be placed on future agendas.
C1 Class 2 Building Inspector O Certificate of Insurance
C1 Class 3 0 Indemnification Letter
Class 1 and/or Class 2: Signature of Special Event Administrator:
1 Approved
(1 Denied

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Permit Application

Please note that additional permit requirements may be required (ie. liquor license permits) and
require additional lead times for processing. Please take this into account when submitting your
Special Event permit; as we cannot expedite your meeting to accommodate this requirement.

This form must include the following:

(1) Traffic and street closure information, including route map;

Parades will not be allowed on local residential streets unless it is in route to or from a main street (i.e.
Van Buren Street) with minimal impact, the throwing of candy is not allowed in residential areas.

(2) Services requested from the City, including police, fire, and field operations;

(3) Barricade Plan;

(4) Insurance as prescribed in Section 3-8-10;

(5) Notification Plan. For applications involving street closures, the applicant shall use a form prescribed
by the City to solicit comments or concerns regarding street closure from neighbors and businesses,
as specified by the City, whose vehicular access to their property is affected by the street closure and
submit to the City any such comments or concerns;

Please attach route maps, barricade plan and event site plan. The application will NOT be approved without
the listed attachments.

Proposed Event Date: ite) | i} | 2028 Applicant Name: Leke ie. (0, alta.
Proposed Event Setup Date: \© \n \z0z¥ Event Setup Start Time: €:00 am
Event Setup End Time: yi Wan-

Proposed Event Teardown Date: Event Teardown Start Time:

Event Teardown End Time:

Event taking place:
vA Street ____ Park ___ City Public Building __—_—s Commercial Location
Events Components: (Please select all that apply)

CO Race: 1 Mile, 3K or 5K [D1 Animals

| Amusement Rides oO Tournament

wy Live Music oO Ceremony

( Food Vendors DC) Bike Ride

(LJ Merchandise Vendors Ww Parade/Floats

[iy Vehicles oO Other:

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Liquor License Application

We are thrilled to be guests in your neighborhood and it’s important to us that we are communicating clearly with you, the
neighbors, to determine if there are any comments or concerns related to the event and/or proposed street closure. | have
provided a copy of the site plan and/or details of the street closure explaining the proposed Special Event. If you have any
comments or concerns related to the event, please note in the applicable column. if you prefer to contact the City’s Events
Administrator directly, contact Tolleson City Hall at 623-936-7111 or at john.p.lopez@tolleson.az.gov

Please read before filling out: | hereby declare that | am an authorized representative of the listed business and have been
informed by the event applicant/designee of the event details, including proposed street closures. By marking “No” for
concerns, | am relaying that | have no significant concerns about the event. By marking “Yes” for concerns, | am relaying that
| have concerns with the event and/or street closure and will state the reason(s) why in the comment box.

Date: / Z Y Jhb Printed Name: Gules Ae beweg Title: (kegel
. ; - (Owner, Manager, Etc.)
Business Name: Theres adel <, Business Address: 7.5 /C> WV Lun ose SF
‘Tolleson, Arizona 85353
Did you receive a copy of event plan: Yes oO No Do you have Concerns: oO Yes No

Comments/Concerns if any:

Signature: CG Ka =
ae “8

a“ _
¢

Date: (QU 4I' Printed Name: Al: Ac ey Title: \andae.

(Owner, Manager, Etc.)

Business Name: 6 Weson Mark P| Business Address:

Tolleson, Arizona 85353
Did you receive a copy of event plan: oO Yes Fino Do you have Concerns: Doves a] No

Comments/Concerns if any:

Signature: AT!”

Date: AVENE Printed Name: Briyast Arenic.e Title: Manage”

a . (Owner, Manager, Etc.)
Business Name: lu Ne hs i. Business Address:

Tolleson, Arizona 85353
Did you receive a copy of event plan: oO Yes [ive Do you have Concerns: oO ves[>}No

Comments/Concerns if any:

Signature: BZ

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Liquor License Application

We are thrilled to be guests in your neighborhood and it’s important to us that we are communicating clearly with you, the
neighbors, to determine if there are any comments or concerns related to the event and/or proposed street closure. | have
provided a copy of the site plan and/or details of the street closure explaining the proposed Special Event. If you have any
comments or concerns related to the event, please note in the applicable column. If you prefer to contact the City’s Events
Administrator directly, contact Tolleson City Hall at 623-936-7111 or at iohn.p.lopez@tolleson.az.gov

Please read before filling out: | hereby declare that | am an authorized representative of the listed business and have been
informed by the event applicant/designee of the event details, including proposed street closures. By marking “No” for
concerns, | am relaying that | have no significant concerns about the event. By marking “Yes” for concerns, | am relaying that
I have concerns with the event and/or street closure and will state the reason(s) why in the comment box.

Date: [a 27-99 Printed Name: ch LZ Title: Manoee
’ (Owner, Manager, Etc.)
Business Name: Pek a 5 GA w Chios Business Address:

Did you receive a copy of event plan: va Yes oO No Do you have Concerns: oO Yes i No

Tolleson, Arizona 85353

Comments/Concerns if any:

A
Signature: SLéed £EL—

Date:

4 0| o S ___ Printed name: 2 (eda loco i [ Tithe: (ume :

uy a (Owner, Mana

_ 7 " ger, Etc.)
evbe Vf Cn Moadolene- Business Address:

Tolleson, Arizona 85353

Business Name:

rw
Did you receive a copy of event plan: Lhes | No Do you have Concerns: Dves Cine

Comments/Concerns if any:

A 2
slenatrdh fi VB LA AA_£.

7

Date: ¢ Bolas Printed Name: Ximena : Away dex Title:

(Owner, Manager, Etc.)

Business Name: BN AQ £x ore gS Business Address:

Tolleson, Arizona 85353
Did you receive a copy of event plan: [ihves oO No Do you have Concerns: oO vesf¥no

Comments/Concerns if any:

\
Signature: é dort | eae!

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Liquor License Application

| MAN C.
Date: & 18 96 Printed Name: ANT Title: Uandder

Pen, Manager, Etc.)

Business Name: Metra ion y-rnaloile Business Address: ASS _ wi a er

WE wlan Arizona 85353
Did you receive a copy of event plan: Eves oO No Do you have Concerns: | Yes (dno

Comments/Concerns if any:

Signature: __\ \. \

Date: owlaS les Printed Name: Voren Vindozz. Title: Doman Diverter”

(Owner, Manager, Etc.)

Business Name: AA Vavida | Ayts Business Address:799U0 W Van Bwen Si Sk.
Tolleson, Arizona 85353
Did you receive a copy of event plan: (ves Oo No Do you have Concerns: oO Yes a No

Comments/Concerns if any:

| a / a b

“ Vy,
Signature: Le
Y,

Date: 2 29 2 2 Printed Name: shieclynnZa wala Title: Alam
Business Name: Nic Drive ln Business Address: GOH {A Rapa se

Ww
Tolleson, Arizona 85353
Did you receive a copy of event plan: oO Yes y No Do you have Concerns: oO Yes o No

Comments/Concerns if any:

LN of 2 i
Signature: JLCTIGUN LOUIE

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Liquor License Application

Dates 2/27/25 _ Printed Name: GSEs pe sllawa leg itle:

j

Manager, Et¢.)

(Owner,
Business Name: (2 ‘a d C ly Pat ¥  Dorba/ SLD sores £3 SCUsVan Burea: Si

Tolleson, Arizona 85353
Did you receive a copy of event plan: Bkves Oo No Do you have Concerns: oO Yes J No

Comments/Concerns if any:

A
Signature: —. Veh

Date: b ‘oh I: d i” Printed Name: Ne de! 4 LM ead in Title: OwWng

ee ral / (Owner, Manager, Etc.)
Business Name: Ayo ons SvL, Lal Sel Lansiness Adresse Q35% We. Vou Quen

Tolleson, Arizona 85353
Did you receive a copy of event plan: is) Yes o No Do you have Concerns: oO Yes fer0

Comments/Concerns if any:

<L.

f { i / ZL
Signature: Mi RL, A a ei

j

i
Date: ol2H7s Printed Name: Sonta Alto Title: @
acer \

_ (Owne “Wanager, tc.)
Business Name: LRM A MEXICA ns FOOX) Business Address: 4323 W. Ven DO

Tolleson, Arizona 85353
Did you receive a copy of event plan: oO Yes rs) No Do you have Concerns: oO Yes oO No

Comments/Concerns if any:

) ft
Signature: Sais Noes

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

City of Tolleson Special Event Liquor License Application

Date: @Is0 [as Printed Name: Noha nic | Fadtie Vcz Title:

ce anager, Etc.)

Business Name: Aca: cst -town KarbelS/ufBusiness Address: 4550 w | oren

- ae Arizona 85353
Did you receive a copy of event plan: ma Yes oO No Do you have Concerns: | Yes wi No

Comments/Concerns if any:

Signature: ‘lathanael “Ro UgyAaga——

OA f y J
Date: @l30las Printed Name: ME Se ol Legals Title:

Owner,,Manager, Etc.)

Business Name: TteS hve wll Business Address: q550 WwW an ocer—

Tolleson, Arizona 85353
Did you receive a copy of event plan: my Yes Oo No Do you have Concerns: oO Yes | No

Comments/Concerns if any:

Date: Printed Name: Title:

(Owner, Manager, Etc.)
Business Name: Business Address:

Tolleson, Arizona 85353
Did you receive a copy of event plan: | Yes oO No Do you have Concerns: oO Yes Oo No

Comments/Concerns if any:

Signature:

9055 W. Van Buren St. Tolleson, AZ 85353
Telephone: 623-936-7111 Fax: 623-936-7117

Blessed Sacrament Parish—Fiesta de Amistad Parade Route Map