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Item Number: H.5. CITY COUNCIL REPORT SUBJECT: Purchase Agreement with Solenis LLC for the Purchase of Polymer for Wastewater Treatment MEETING DATE: July 8, 2025 TO: Mayor and Council FROM: Jamie McCracken, Utilities Director REVIEWED: Reyes Medrano Jr., City Manager PURPOSE: The Utilities Department is requesting approval of a Purchase Agreement with Solenis LLC for the purchase of Polymer used in the City's wastewater treatment processes. The Agreement establishes pricing, terms, and conditions for the delivery of Polymer essential for maintaining regulatory compliance and efficient wastewater operations. BACKGROUND: The City of Tolleson operates a wastewater treatment system that requires the ongoing use of Polymer to support solids separation, clarification, and other treatment processes. The City issued Invitation for Bids No. WW 25-01 to procure Polymer at competitive rates. Solenis LLC submitted a responsive bid and was selected to provide Polymer based on their qualifications and proposed pricing. The Agreement reflects the terms of their successful bid submittal. DISCUSSION: The Agreement with Solenis LLC establishes the following key provisions: • The term is for one (1) year from the effective date, with up to four (4) additional one-year renewal options, subject to City approval and annual budget appropriations. • The price is set at $1.687 per pound of Polymer. • The annual aggregate amount shall not exceed $250,000 per fiscal year. • Purchases are made on an as-needed, indefinite quantity basis through City-issued Chemical Orders. • The Agreement includes standard terms for delivery, inspection, acceptance, warranties, and indemnification, as well as provisions for termination, cancellation, and compliance with state law. This Agreement ensures reliable access to Polymer necessary for the City's wastewater operations while maintaining fiscal control through defined unit pricing and a capped annual expenditure limit. BUDGET IMPACT: The Agreement authorizes purchases up to $250,000 per year, which will be funded through the approved Utilities Department operating budget for wastewater treatment. RECOMMENDATION: Staff recommends approval of the Purchase Agreement with Solenis LLC for the purchase of Polymer for wastewater treatment, with a not-to-exceed amount of $250,000 per fiscal year. ATTACHMENTS: 1. 07 08 25 UT - Solenis LLC Polymer Purchase Agreement - End Date 07 09 30