Original 2014-32 IGA with RPTA

RESOLUTION NO. 2014-32
A
RESOLUTION
OF THE MAYOR AND
COUNCIL OF THE TOWN
OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN
INTERGOVERNMENTAL
AGREEMENT
WITH
THE
REGIONAL
PUBLIC
TRANSPORTATION
AUTHORITY RELATING TO TRANSIT SERVICES.
BE
IT
RESOLVED
BY THE
MAYOR AND
COUNCIL OF THE TOWN
OF
FOUNTAIN HILLS as follows:
SECTION 1. The
Intergovernmental
Agreement
with
the
Regional
Public
Transportation Authority relating to transit services (the "Agreement") is hereby approved in
substantially the form and substance attached hereto as Exhibit A and incorporated herein by
reference.
SECTION 2.
The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to cause the execution of the Agreement and to take all steps
necessary to cany out the purpose and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, June 19, 2014.
FOR THE TOWN OF FOUNTAIN HILLS:
ATTESTED TO:
cmda M. Kavanagh, Mayor
Bevelyn J. Benaer, Tpwn Clerk
REVIEWED BY:
APPROVED AS TO FORM:
Kenneth W. Buchanan, Town Manager
Andrew J. McGuire, Town Attorney
2180707.1

2180707.1
EXHIBIT A
TO
RESOLUTION NO. 2014-32
[Agreement]
See following pages.

TRANSIT SERVICES AGREEMENT
BETWEEN THE TOWN OF FOUNTAIN HILLS ("Member")
AND
THE REGIONAL PUBLIC TRANSPORTATION AUTHORITY
Contract # 124-75-2015
THIS TRANSIT SERVICES AGREEMENT ("Agreement") is made and entered into
this 1st day of July, 2014 by and between the Town of Fountain Hills, a Arizona municipal
corporation (hereinafter referred to as "Member") and the Regional Public Transportation
Authority, a political subdivision of the state of Arizona (hereinafter referred to as "RPTA").
Member and RPTA are collectively referred to as the "Parties."
RECITALS
WHEREAS, Member has statutory authority to provide transit services and to enter into
agreements with other entities within Maricopa County to provide transit services (A.R.S.
Section 11-951, et seq.); and,
WHEREAS, RPTA is a political subdivision of the state of Arizona, established for the
purpose of planning and providing public transportation services (A.R.S. Section 48-5121;
A.R.S. Section 48-5101, et seq.); and,
WHEREAS, as a political subdivision of the state of Arizona RPTA "may contract and
enter into stipulations of any nature to do all acts necessary and convenient for the full exercise
of its powers granted under A.R.S. Section 48-5101, et seq., including entering into
intergovernmental agreements with other governmental entities (A.R.S. Section 11-951, et seq.);
and,
WHEREAS, RPTA is willing to provide, and Member is willing to purchase or receive
transportation services as detailed in this Agreement; and,
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WHEREAS, transit activities are one of those types of activities authorized pursuant to
the aforementioned statutory and other authority,
AGREEMENT
NOW,
THEREFORE,
for
and
in
consideration
of
the
mutual
covenants
and
considerations herein contained, it is agreed by the Parties as follows:
SECTION 1. DEFINITIONS
The following capitalized terms shall have the following meaning when used in this
Agreement, unless a different meaning is clearly intended:
"RPTA" means the Regional Public Transportation Authority, a political subdivision of
the State of Arizona.
"Member" means the Town of Fountain Hills, Arizona municipal corporation and a
community within the service area of the Regional Public Transportation Authority (RPTA).
"Effective Date" means the date on which rights granted hereunder become operative, as
specified in Section 6 hereof.
"Force Majeure" means any event which: (i) causes either party to be unable to perform
under this agreement; and (ii) is outside the reasonable control of the party unable to perform and
could not be avoided by such party through the exercise of due care.
Force Majeure events
include, without limitation: terrorists, earthquakes, fires, floods, tornadoes, wars, labor strikes or
similar accidents, disputes or similar events.
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SECTION 2. SCOPE OF AGREEMENT
Duringthe term ofthis agreement RPTA shall provide the following services:
The Ride Choice Program (Schedule D):
Ride Choice is a program which provides
subsidized taxicab services to Fountain Hills residents who have qualifying disabilities and/or
who are 65 years of age or more. Each qualifying resident will receive up to $100.00 of taxicab
serviceper month. The rider will pay 25% of the cost, and the Town will pay the remaining 75%.
Americans with Disabilities Act (ADA) Public Transportation Funds (PTF) (Schedule E)
The RPTAshall transferto the Memberfunds allocatedby the Board of the RPTA, and specified
in Schedule E, for the purposes of reimbursing Member for the cost to provide Paratransit
servicesto ADA certified individuals. The Membershall submit a PTF Reimbursement Request
Form, Attachment A, certifying that the costs have been incurred and are eligible for
reimbursement.
SECTION 3. RPTA'S OBLIGATIONS:
3.1
With respect to the services provided hereunder, RPTA, shall:
a.
Provide Fixed Route Bus, Dial-a-Ride Paratransit Services or other transit
services, administrative services, equipment, personnel and management
services directly or through contractors, as provided in this Agreement.
The RPTA shall ensure that the contractor(s) are duly qualified, licensed,
trained, and have adequate equipment to perform services under this
Agreement;
b.
Draft and secure approval for annual operating budgets;
c.
Intentionally deleted;
d.
Administer the RideChoice Program.
e.
Select,
oversee
and
manage
the
RideChoice
contractor
and
any
subcontractors utilized for this program.
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f.
Create marketing materials, including brochures, applications and other
documents intended to inform the public about the RideChoice program.
g.
Accept applications for RideChoice service and make determinations of
eligibility based on guidelines agreed to by the parties.
h.
Forward information for eligible riders to the RideChoice contractor, who
will be responsible for enrolling the rider in the program, for providing the
fare card and for providing customer service and support to the rider as
he/she uses the RideChoice program.
i.
Providing monthly reports and invoices to the Town.
j.
Managing the budget which the Town has established for the RideChoice
program.
3.2
The RPTA and the Member may conduct service and financial audits, as required,
of any Services provided hereunder.
3.3
By February 21 of each year, the RPTA shall provide the Member with a detailed
written budget estimate for the provision of transit Services, including the expected sources and
amounts of funding for the next fiscal year. If the Member approves the budget estimate, RPTA
shall prepare an amendment to this Agreement for Member approval ofthe budget estimate.
SECTION 4. TOWN'S OBLIGATIONS:
4.1
With respect to the services provided hereunder, Member, shall:
a.
If Member desires services in addition to the Services originally approved in the
schedules hereto, Member shall provide funding adequate to finance such services
over and above funding provided by the RPTA and Member.
b.
Intentionally deleted;
c.
The Member may purchase and install bus stop signs and associated amenities;
d.
The Member shall provide advice to the RPTA and to any operator providing
service required by this Agreement in the preparation and amendment of service
plans;
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e.
Collaborate with Valley Metro on eligibility guidelines for the RideChoice
program.
f.
Assist Valley metro with marketing and outreach as necessary.
g.
Establish and communicate the annual budget for the program.
4.2
Member does hereby agree to participate in the Valley Metro Program(s) defined
in Section 2 of this agreement.
4.3
Transit Life Cycle Program: Intentionally deleted.
SECTIONS. TERM OF AGREEMENT
This Agreement shall be operative for an indefinite term to be amended on an annual
basis as service needs and as Public Transportation Fund (PTF) reimbursements are agreed. The
Parties do not intend that the term of this Agreement shall exceed any limitation imposed by law,
including, without limitation, the laws of the State of Arizona, and agree to comply with any
applicable requirements of such laws in connection with any renewal of the term of this
Agreement.
SECTION 6. EFFECTIVE DATE
This Agreement shall take effect only after it has been approved by Member's Council,
approved by the RPTA Board of Directors, executed by the duly authorized officials of each of
the Parties, approved by the Parties' respective counsel.
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SECTION 7. GENERAL CONDITIONS
A. Records and Audit
All books, accounts, reports, files and other records relating to this Agreement
under the custody or control of RPTA or its contractors shall be subject, at all
reasonable times, to inspection and audit by Member and RPTA for five (5) years
after completion of this Agreement.
Such records shall be produced at RPTA
offices as and when requested by Member.
B. Covenant Against Contingent Fees
Both Parties warrant that no person has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee; and that no member of Congress, no
member of the Member's Council or the RPTA Board of Directors, and no
officer, agent, or employee of the Town or RPTA has any interest, financially or
otherwise, in this Agreement.
C. Alteration in Character of Work
Minor alterations in the character of work shall be authorized in writing by
Member and acknowledged by RPTA by letter.
D. Termination (and/or Changes in Service)
Member and RPTA hereby agree to full performance of the covenants and
obligations contained herein, except that each reserves the right, at its option and
sole discretion, to terminate or abandon the service provided
for in this
Agreement, or any portion thereof.
Termination of this Agreement may be at any time and for any reason, with or
without cause, upon providing ninety (90) calendar days prior written notice to
the other Party.
Termination shall be effected by delivery of a Notice of
Termination specifying the extent to which performance of work under the
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Agreement is terminated, and the date upon which such termination becomes
effective.
Upon termination, RPTA shall calculate actual expenses incurred up to and
including the date of termination and (if termination was at the election of
Member) any penalty or costs whatsoever (including, but not limited to, any costs
of such termination as a result of Section 49 U.S.C. 1609 [formerly Section 13(c)
ofthe Federal Transit Act of 1964, as amended] together with any penalty or costs
imposed by other funding sources and any related labor costs (the total ofwhich is
hereinafter referred to as "termination costs"). If Member has paid RPTA sums in
excess ofthe termination costs, RPTA shall refund the excess; if Member has paid
RPTA an amount less than the termination costs, then Member shall pay to RPTA
an amount equal to the difference between the termination costs and the amount
that Member already has paid under this Agreement.
Upon termination of this
Agreement, all property used in connection with this Agreement will be promptly
returned to the Party holding title thereto, not considering any state or federal
funding. Final payment shall be made within sixty (60) calendar days after the
termination of service.
SECTION 8. ADDITIONAL WORK
This Section is intentionally left blank.
SECTION 9. AGREEMENT NON-ASSIGNABLE
RPTA may not assign or otherwise transfer any of its rights or obligations hereunder to a
third Party without the express prior written consent of Member, which may be granted or
withheld by Member in its sole and absolute discretion. Any assignment or transfer without such
prior written consent shall be void.
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SECTION 10. INDEMNIFICATION
Except for claims arising solely and exclusively from the negligent or willful acts or
omissions of Member, its officers, officials, agents or employees (hereinafter referred to as
"Indemnitee"), RPTA shall indemnify, defend, save and hold the Indemnitee harmless from and
against any and all claims, actions, liabilities, damages, losses, expenses and costs (including
court costs, attorneys' fees and costs of
claim processing, primary loss investigation and
litigation) (hereinafter referred to as "Claims") for bodily injury or personal injury (including
death), loss or damage to tangible property: (1) arising under this Agreement, or (2) caused, or
alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of RPTA
or any of its owners, officers, directors, agents, contractor or employees, including employees
from the Member assigned to work full time for RPTA.
It is the specific intent of the Parties to this contract that the Indemnitee shall, in all
instances except for loss or damage resulting from the sole and exclusive negligence of the
Indemnitee, be indemnified against all liability, loss or damage of any nature whatever for or on
account of any injuries to or the death of any person or damages to or the destruction of property
belonging to any person, arising out of or in any way connected with the performance of this
Agreement.
SECTION 11. INSURANCE
RPTA will maintain in force the insurance program approved the by RPTA Board of
Directors and included in RPTA's fiscal year budgets.
SECTION 12. DEFAULT
Either Party shall be deemed in default under this Agreement upon the failure of such
Party to observe or perform any material covenant, condition or agreement on its part to be
observed or performed hereunder, and the continuance of such failure for a period of thirty (30)
days after written notice by the other Party, as required herein.
Such notice shall specify the
failure and request it be remedied, unless the Party giving notice agrees in writing to an
extension of the time period prior to its expiration. However, if the failure stated in the notice
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cannot be corrected within the applicable period, it will not give rise to a default hereunder if
corrective action is instituted within the applicable period and diligently pursued until the failure
is corrected. In the event of a default hereunder, the non-defaulting Party may have a breach of
contract claim and remedy against the other in addition to any remedy provided or permitted by
law; provided, however, that no remedy that would have the affect of amending any provisions
ofthis Agreement shall become effective without the formal amendment of this Agreement.
SECTION 13. ISSUE RESOLUTION
Any dispute arising out of the interpretation of any provision of this Agreement, any
policy matter or the determination of an issue of fact, which dispute is not resolved at staff level,
shall be referred to RPTA's Chief Executive Officer and a representative designated by Member.
If, after good faith negotiations aimed at reaching an amicable solution, a dispute cannot be
resolved, the dispute shall be presented to the RPTA Board of Directors for resolution.
If not
resolved at this level, the dispute may be brought before a court of competent jurisdiction in
Maricopa County, Arizona.
SECTION 14. NOTICE
Any notice, consent or other communication ("Notice") required or permitted under this
Agreement shall be in writing and either delivered in person, deposited in the United States mail,
postage paid, registered or certified mail, return receipt requested, or deposited with any
commercial air courier or express service addresses as follows:
If intended for RPTA:
Regional Public Transportation Authority
Attention: General Counsel
101 N. 1st Avenue, Suite 1300
Phoenix, AZ 85003
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If intended for Member:
Town of Fountain Hills
Attn: Kenneth W. Buchanan, Town Manager
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
with copy to:
Gust Rosenfeld, PLC
Attn: Andrew J. McGuire
One East Washington Street, Suite 1600
Phoenix, Arizona 85004
Notice shall be deemed received at the time it is personally served or, on the second day
after its deposit with any commercial air courier or express service, if mailed, ten (10) days after
the notice is deposited in the United States mail as provided. Any time period stated in a Notice
shall be computed from the time the Notice is deemed received.
Either Party may change its
mailing address or the person designated to receive notice by notifying the other Party as
provided in this Section.
SECTION 15. AMENDMENT
This Agreement may be modified or amended only by a written document executed by
both RPTA and Member, approved as to form by the Member Attorney, and may be filed with
the Member's Clerk.
Such document shall expressly state that it is intended by the Parties to
amend specifically identified terms and conditions ofthis Agreement.
SECTION 16. INTEGRATION
This Agreement, together will the exhibits, instruments and other documents required to
be executed and delivered in connection hereto represents the entire agreement of the parties
with respect to the subject matter hereof, and all agreements entered into prior hereto with
respect to the subject matter hereof are revoked and superseded by this Agreement, and no
representations, warranties, inducements or oral agreements have been made by any of the
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parties except as expressly set forth herein, or in other contemporaneous written agreements.
This Agreement may not be changed, modified or rescinded except in writing, signed by all
parties hereto, and any attempt at oral modification of this Agreement shall be void and of no
effect.
SECTION 17. APPLICABLE LAW AND LITIGATION
This Agreement shall be governed by, and construed in accordance with, the laws of the
State of Arizona. Any and all litigation between the Parties arising from this Agreement shall be
litigated solely in the appropriate state court located in Maricopa County, Arizona.
SECTION 18. NON-WAIVER
No covenant or condition of this Agreement may be waived by any Party, unless done so
in writing. Forbearance or indulgence by any Party in any regard whatsoever shall not constitute
a waiver of the covenants or conditions to be performed by the other.
SECTION 19. SEVERABILITY
Any provision of this Agreement that is prohibited or unenforceable under the laws of the
State of Arizona shall be ineffective to the extent of such prohibition or unenforceability without
invalidating the remaining provisions hereof.
SECTION 20. BENEFIT AND BINDING EFFECT
The terms and provisions of this Agreement shall inure to the benefit of and are binding
on RPTA and Member and their respective successors and permitted assigns.
SECTION 21. SURVIVAL
The indemnifications and limitations on liability provided in this Agreement shall have
full force and effect notwithstanding any other provisions of this Agreement and shall survive
any termination or expiration thereof.
SECTION 22. FURTHER ASSURANCES
The Parties hereto shall execute such other documents and take such other actions as may
be reasonably necessary or proper to achieve the intent and purposes hereof.
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SECTION 23. CONFLICTS OF INTEREST
All Parties hereto acknowledge that this Agreement is subject to cancellation pursuant to
the provisions of Section 38-511, Arizona Revised Statutes.
SECTION 24. Intentionally deleted.
SECTION 25. CONSTRUCTION AND INTERPRETATION OF AGREEMENT
This Agreement, and each of its provisions, exhibits, terms and conditions, has been
reached through negotiations between the Parties.
Accordingly, each of the Parties expressly
acknowledges and agrees that this Agreement shall not be deemed to have been authored,
prepared or drafted by any particular Party, and that the rule of construction that resolves
ambiguities against the drafting party shall not be employed in the interpretation of this
Agreement.
SECTION 26. THIRD-PARTY BENEFICIARIES
This Agreement is intended to benefit the corporate and municipal interests of RPTA and
Member alone, and no other person shall claim any implied right, benefit or interest in such
services.
The Parties do not intend to create rights in or remedies to any third party as a
beneficiary of this Agreement or of any duty, covenant, obligation or undertaking established
under this Agreement.
SECTION 27. POLICE POWER
The Parties acknowledge the right vested in Member pursuant to general law to exercise
its police power for the protection of the health, safety and welfare of its constituents and their
properties. Nothing in this Agreement shall be construed as precluding Member from exercising
such powers in connection with the subject matter hereof.
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SECTION 28.
A.
COMPLIANCE WITH THE IMMIGRATION REFORM AND CONTROL
ACT of 1986 (IRCA) and with A.R.S. § 23-211 - § 23-214.
RPTA understands and acknowledges the applicability of IRCA and of § 23-211 through
§ 23-214, Arizona Revised Statutes (A.R.S.), to it. RPTA shall comply with IRCA and with
A.R.S. § 23-211 through § 23-214 in performing under this Agreement. To ensure that RPTA
and its subcontractors complying with the provisions ofthis Section, Member shall have the right
to inspect the personnel and related records and papers of RPTA and of its subcontractors
pertaining to individuals performing work under this Agreement.
Further, Member is prohibited by A.R.S. § 41-4401 from awarding an Agreement to any
contractor who fails, or whose subcontractors fail, to comply with A.R.S. § 23-214(A). For this
reason, RPTA shall ensure that both it and each of its subcontractors are in compliance with the
requirements of A.R.S.
§ 23-214(A).
In
addition,
both RPTA and
each of RPTA's
subcontractors shall warrant their compliance with all federal immigration laws and regulations
that relate to their employees and their compliance with A.R.S. § 23-214(A).
A breach of any of the provisions of this Section shall be deemed a material breach of
this Agreement and is subject to penalties up to and including termination ofthe Agreement.
SECTION 29. COMPLIANCE WITH THE E-VERIFY PROGRAM
29.1
Warrant of Compliance - Under the provisions of A.R.S. §41-4401, both Parties
warrant to the other that each Party will comply with all Federal Immigration laws and
regulations that relate to their employees and that each now complies with the E-Verify Program
under A.R.S. §23-214(A).
29.2
Breach of Warranty - A breach of this warranty will be considered a material
breach of this Agreement and may subject the breaching party to penalties up to and including
termination ofthis Agreement.
29.3
Right to Inspect - Both Parties retain the legal right to inspect the papers of any
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FOUNTAIN HILLS TRANSIT SERVICES IGA 2014 15

employee who works on this Contract or subcontract to ensure compliance with the warranty
given above.
29.4
Random Verification - Either Party may conduct a random verification of the
employment records ofthe other to ensure compliance with this warranty.
29.5
Federal Employment Verification Provisions - No Material Breach. A Party will
not be considered in material breach of this Agreement if it establishes that it has complied with
the employment verification provisions prescribed by 8 USCA §1324(a) and (b) of the Federal
Immigration and Nationality Act and the E-Verify requirements prescribed by A.R.S. §23-
214(A).
29.6
Inclusion of Article in Other Contracts - The provisions of this Article must be
included in any contract either Party enters into with any and all of its contractors or
subcontractors who provide services under this Agreement.
SECTION 30. CIVIL RIGHTS
The parties agree that as a condition of this Agreement they will each comply with all
applicable civil rights laws and regulations, in accordance with applicable Federal directives,
except to the extent that the Federal government determines otherwise in writing. These include,
but are not limited to, those provisions of Section 12 of that certain United States of America
Department of Transportation Federal Transit Administration Master Agreement, dated October
1, 2009, as may be amended from time to time, which provisions are
hereby incorporated by
reference.
SECTION 31. SUBJECT TO APPROPRIATIONS
The Town is obligated only to pay its obligations set forth in the Agreement as may
lawfully be made from funds appropriated and budgeted for that purpose during the Town's then
current fiscal year. The Town's obligations under this Agreement are current expenses subject to
the "budget law" and the unfettered legislative discretion of the Town concerning budgeted
purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds
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to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the
then-current fiscal year term for which such funds were appropriated and budgeted for such
purpose and the Town shall be relieved of any subsequent obligation under this Agreement. The
parties agree that the Town has no obligation or duty of good faith to budget or appropriate the
payment of the Town's obligations set forth in this Agreement tn any-budget in any fiscal year
other than the fiscal year in which the Agreement is executed and delivered. The Town shall be
the sole judge and authority in determining the availability of funds for its obligations under this
Agreement. The Town shall keep RPTA informed as to the availability of funds for this
Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not
a general obligation or indebtedness of the Town.
RPTA hereby waives any and all rights to
bring any claim against the Town from or relating in any way to the Town's termination of this
Agreement pursuant to this section.
SECTION 32. INCORPORATION OF EXHIBITS
For each year during the term of this Agreement and in coordination with RPTA's
adopted fiscal year budget process, Schedules hereto shall be revised and incorporated into this
Agreement and made a part hereof as though fully set forth herein.
Schedule "A"
Intentionally left blank
Schedule "B"
Intentionally left blank
Schedule "C"
Intentionally left blank
Schedule "D"
Ride Choice
Schedule "E"
Americans with Disabilities Act (ADA) Public Transportation Fund (PTF)
Schedule "F"
Intentionally left blank
Schedule "G"
Intentionally left blank
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IN WITNESS WHEREOF, the Parties have each executed this Agreement as of the date
first set forth above.
REGIONAL PUBLIC TRANSPORTATION AUTHORITY (RPTA)
Stephen Gr Banta, Chief Executive Officer
APPROVED AS TO FORM:
ichael J./Ladino, General Counsel
TOWN OF FOUNTAIN HILLS (MEMBER)
Linda M. Kavanagh, Mayor,
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
By:.
Andrew J. McGuire, Town Attorney
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SCHEDULE "A" INTENTIONALLY LEFT BLANK
SCHEDULE "B" INTENTIONALLY LEFT BLANK
SCHEDULE "C" INTENTIONALLY LEFT BLANK
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SCHEDULE "D" - RIDE CHOICE
The Town of Fountain Hills agrees to participate and financially support the RideChoice
Transportation Services program for Fiscal Year 2014-2015. The Town of Fountain Hills shall
fund this project in the amount of $28,930.00 for the period July 1, 2014 to June 30, 2015. The
Town of Fountain Hills will pay the RPTA for the project in twelve (12) monthly installments of
$2,410.83.
Payment of invoices shall become due within thirty (30) calendar days after the
receipt of an invoice from RPTA.
Regional Public Transportation Authority
RideChoice Program
Town of Fountain Hills
Fiscal Year 2014 - 2015
Funding:
PTF ADA Funds
$36,400
Coupon Revenue
13,440
City Contributions
28,930
Total Funding
$78,770
Expenditures:
Payments to Taxi Cab Companies
$57,670
Dialysis Voucher Program
0
Program Cost
$57,670
Agency Staff, Overhead, Program Mgmt.
16,100
One Time Setup Fee
5,000
Total Expenditures
$78,770
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SCHEDULE "D" - RIDE CHOICE Cont.
RIDECHOICE PROGRAM
RideChoice is the name of the program that includes the RideChoice Medical Trip Card
and the RideChoice Fare Card. RPTA shall provide the services required to administer, market
and manage the Ride Choice program. The participating City will pay for costs of these
Alternative Transportation Services Programs.
RIDECHOICE MEDICAL TRIP CARD - Intentional deleted.
RIDECHOICE FARE CARD
The RideChoice Fare Card program is available to seniors and individuals with
disabilities who reside in the cities of Mesa, Chandler and Tempe and the Town of Fountain
Hills. Any value up to a maximum of $100 per month may be purchased/added to a customer's
card.
How it Works
•
Individuals must complete a RideChoice application which is intended to gather
information needed to verify the individual's eligibility for RideChoice.
•
Upon receipt of a completed application, Valley Metro staff will review the application
and make a determination of eligibility.
•
Once an individual is deemed eligible, Valley Metro will forward the individual's name,
address and other required information to the RideChoice contractor. The RideChoice
contractor will create an electronic account for the new RideChoice customer.
•
An eligible RideChoice customer will receive a letter indicating eligibility and a
RideChoice Fare Card. Once notified of his/her eligibility, the RideChoice customer will
be able to pay up to $25 per month to his/her account. Payments may be made via the
Internet or by mail.
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•
Upon receipt of a payment, the RideChoice contractor will add four times the value of the
customer's payment to the customer's RideChoice account. This value will be available
to the rider via his/her RideChoice Fare Card. Riders can make payments in any
increment up to a total of $25 per month, and riders can carry unused RideChoice account
values forward from one month to the next. At no time can a rider's RideChoice account
accumulate more than $300.
•
Once the RideChoice Customer's account is established and funds are deposited, the
customer can use any of approximately eight taxicab and transportation providers
enrolled as RideChoice providers. These companies are under subcontracts to our
RideChoice contractor. When taking a trip on RideChoice, the customer calls the
company of choice, indicates that he/she is a RideChoice customer, and schedules his/her
trip in the same manner that any other taxicab customer does so.
•
At the time of the trip, the customer swipes his/her RideChoice card upon entering the
vehicle and upon exiting the vehicle. This creates a record of the beginning and ending
points ofthe trip, along with the date and the identity of the rider. Upon the conclusion of
the trip, the value of the trip is automatically deducted from the rider's RideChoice
account.
•
Approximately three weeks after the end of each month, the RideChoice contractor
provides Valley Metro with an electronic file, showing all RideChoice trips taken. Data
includes the date, time, pick-up and drop-off locations, the rider's name, the mileage and
the cost of the trip. Valley Metro uses this information to allocate RideChoice costs
among the participating cities. Valley Metro provides each participating city with a
detailed report showing its share of the RideChoice service.
•
Because funds may be limited, Valley metro can cap enrollment and/or adjust the subsidy
for a given city or town.
Valley Metro and the Town will establish a cap based on available funding. This cap may be
adjusted by Valley Metro at the direction of Fountain Hills, based on available funds or changes
in the amount of service to be provided to each eligible participant. Initially, this cap is set at 40
participants. Once the cap is reached, no new participants will be enrolled. Instead, qualified
residents will be placed on a waiting list. If and when participants drop off the service and/or in
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FOUNTAIN HILLS TRANSIT SERVICES IGA 2014 15

the event that Fountain Hills raises the cap, Valley Metro will enroll qualified residents on a first
come, first served basis until the cap is again reached. This procedure may be amended by the
mutual consent ofthe parties.
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FOUNTAIN HILLS TRANSIT SERVICES IGA 2014 15

SCHEDULE "E" - AMERICANS WITH DISABILITIES ACT (ACT) - PUBLIC
TRANSPORTATION FUNDS (PTF) AVAILABILITY
For the period July 1, 2014 to June 30, 2015 the maximum amount of Public
Transportation Funds (PTF) available for the Town of Fountain Hills's is $36,400.00. The PTF
will pay actual costs for ADA trips and other requests for Paratransit service made by ADA
certified Riders up to the maximum amount. A final reconciliation at fiscal year-end will be
performed and adjustments, if necessary, will be made using actual ADA eligible costs.
Any remaining ADA PTF funds not credited up to the maximum may be requested by
Town for other ADA certified rider eligible expenses, and certified by the Town's chief financial
officer or designee. RPTA will reimburse Town within thirty (30) business days based upon
availability of funds.
Town may request that reimbursements be made electronically.
Wire
transfers must be pre-arranged through the RPTA Finance Department.
Maximum amount:
$36,400.00
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FOUNTAIN HILLS TRANSIT SERVICES IGA 2014 15

SCHEDULE "F" INTENTIONALLY LEFT BLANK
SCHEDULE "G" INTENTIONALLY LEFT BLANK
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FOUNTAINHILLS TRANSIT SERVICES IGA 2014 14

0>#
ATTACHMENT "A" - PTF EXPENSE REIMBURSMENT REQUEST
Regional Public Transportation Authority
PTF Expenditure Reimbursement Request
1he information provided will be used by the Regional Public Transportation Authority(RPTA)lo monitor designated lead agency cash flowto
ensure compliance withARS 48-5103. Nofurthermonies may be paid out under this program unless this report is completed and filed as
required.
RECIPIENT ORGANIZATION NAME AND ADDRESS
TOTAL ELIGIBLE COSTS
TOTAL PREVIOUS PAYMENTS
CURRENT PAYMENT
REQUESTED
REMAINING
FUNDING
PROJECT AGREEMENT NUMBER
REPORTING PERIOD (Datos)
FROM:
REQUEST NO.
TO:
TOTAL
PTF SHARE
$
S
-
-
$
S
"
~
s
$
-
-
s
s
-
-
REQUIRED SIGNATURE
This document must be signed by the recipient's Chief Financial Officer or their designated representative.
CERTIFICATION
i certify the financial expenditures submitted for reimbursement with this report, including supporting documentation, are eligible
and allowable expenditures consistent with the project goals and requirements, have not been previously requested, and that
payment is due. I also certify that all matching requirements have been met and sufficient documentation exists in our files and are
available upon request or in the event of an audit.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
DATE REQUEST SUBMITTED
TYPED OR PRINTED NAME AND TITLE
TELEPHONE
Instructions
1. Keep a copy of everything submitted.
2. All project records, including financial records, must be maintained for 3 years beyond project completion.
For RPTA use only
Date request received:
Approved for
funds
availability
Life cycle compliance review (signature/date)
"icr
Date of funds transfer
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FOUNTAIN HILLS TRANSIT SERVICES IGA 2014 15