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ITEM 9.b. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 5/5/2026 Meeting Type: Town Council Regular Meeting Submitting Department: Public Works Prepared by: Justin Weldy, Public Works Director Staff Contact Information: Phone: 480-816-5133 Email: jweldy@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Related to the FY26 Pavement Management projects. Staff Summary (background) On September 2, 2025, staff presented the proposed pavement management projects for Fiscal Year 2026 to the Town Council. As part of that presentation, staff provided maps identifying proposed project locations, along with the recommended treatment types and associated cost estimates. Following Council approval, staff conducted a detailed follow-up review of the presentation materials and performed field inspections of the affected roadway segments. During this process, staff determined that the proposed treatment location on Kingstree Boulevard does not align with the best pavement management practices. Kingstree Boulevard is approximately 1.5 miles in length, and the originally proposed work would address only a small section of the roadway. Treating a limited portion of a roadway of this length is not consistent with industry best practices, as it does not provide a cost-effective or long-term solution and may lead to inconsistent pavement conditions along the corridor. Furthermore, given the overall condition of Kingstree Boulevard, isolated improvements would not meaningfully extend the service life of the roadway. Staff also determined that this segment should be considered within the broader context of the Town’s pavement management backlog and long-term funding strategy. The expenditure of funds for a partial treatment on Kingstree Boulevard would not align with Council’s objectives of maximizing the effectiveness of available resources and improving overall network conditions. The estimated cost to complete the originally proposed work on Kingstree Boulevard is approximately $463,000. Based on the findings of the field review and condition assessments, staff recommends reallocating these funds to higher-priority locations. Specifically, staff recommends that the Town Council authorize the use of the $ 463,000 to reconstruct six (6) cul-de-sacs and localized street segments that have been selected based on their overall condition and low Pavement Condition Index (PCI) ratings. The proposed locations include: • Regency Drive – from Kingstree Boulevard to end • Nightingale Drive – from Malta Drive to end • Westminster Place – from Montrose Drive to end • Cameron Court – from Sirocco Drive to north end • Royal Court – from Kingstree Boulevard to end • Sage Drive – from Sage Drive to end This approach will allow the Town to address multiple failing roadway segments, improve neighborhood street conditions, and achieve a greater overall benefit from the available funding. Related Ordinance, Policy or Guiding Principle Pavement Management Best Practices. Risk Analysis If the originally proposed project on Kingstree Boulevard were to proceed, the Town would risk investing approximately $463,000in a limited roadway segment that would not significantly improve overall pavement conditions or extend the useful life of the corridor. This approach is not aligned with best pavement management practices.. By contrast, reallocating the funding to reconstruct multiple cul-de-sacs and localized street segments reduces overall risk by addressing areas with the lowest Pavement Condition Index (PCI) ratings and the greatest need for rehabilitation. This strategy maximizes the return on investment, improves conditions across a broader portion of the Town’s roadway network, and helps prevent further deterioration that could lead to more costly repairs in the future. There is minimal risk associated with the proposed reallocation, as all selected locations have been field-verified and prioritized based on established pavement management criteria. Deferring work on Kingstree Boulevard does present a risk of continued deterioration; however, this roadway is more appropriately addressed as part of a future, comprehensive project when sufficient funding is available to treat the corridor in its entirety. Overall, the recommended approach reduces financial risk, improves network performance, and better aligns with Council’s objectives for responsible infrastructure investment. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends that the Town Council approve the reallocation of previously authorized funding from the Kingstree Boulevard project to the reconstruction of the identified cul-de- sacs and street segments based on condition assessments and PCI data. Suggested Motion Move to approve the reallocation of previously authorized Fiscal Year 2026 pavement management funding in the amount of $463,000 from the Kingstree Boulevard project to the reconstruction of selected cul-de-sacs and street segments, as identified by staff. FISCAL IMPACT Fiscal Impact: $608,786.50 Budget Reference: Streets Fund Funding Source: N/A ATTACHMENTS 1. FY26 Pavement Management_5-5-2026