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ITEM 8.d. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 4/7/2026 Meeting Type: Town Council Regular Meeting Submitting Department: Public Works / Engineering Prepared by: David Janover, Town Engineer Staff Contact Information: Phone: 480-816-5112 Email: djanover@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Approving Resolution 2026-03,an Intergovernmental Agreement (IGA) with the Flood Control District of Maricopa County (FCDMC), to accept grant funds for the completed design and construction of drainage improvements at Love Court. Staff Summary (background) Project Background and Purpose The Love Court Drainage Improvements Project, located within the Courtside Villas development, was initiated to address deficiencies in an existing stormwater system. Specifically, approximately 130 linear feet of 24-inch corrugated metal pipe (CMP) had reached the end of its service life and required rehabilitation to maintain system functionality and reduce the risk of failure. Project Scope The project scope included the removal and replacement of an existing catch basin, installation of a cured-in-place pipe (CIPP) liner within the existing storm drain pipe, and construction of a temporary access road to facilitate construction activities. Design and Construction Design of the project was completed in March 2025. Following a public bidding process, construction was completed in June 2025. Funding and Grant Reimbursement In March 2025, Town staff submitted an application to the Flood Control District of Maricopa County (FCDMC) under its Small Project Assistance Program, seeking grant funding to offset design and construction costs. Although the Intergovernmental Agreement (IGA) reflects a total project cost of $145,000 based on the estimate at the time of the original application, it authorizes reimbursement based on actual project costs. The final project cost was $155,849.12, which was fully funded by the Town in Fiscal Year 2025. The Town’s grant application was subsequently approved by FCDMC, with the program providing reimbursement of 75% of the final project cost, totaling $116,886.84. The Town’s remaining share of the project cost is $38,962.28. Intergovernmental Agreement (IGA) Approval of the Intergovernmental Agreement (IGA) with FCDMC will authorize the Town to accept reimbursement funds based on the actual project cost, in the amount of $116,886.84. Upon receipt, these funds will be returned to the Town’s General Fund. A summary of the FCDMC Grant and Town share for this project is summarized below: DESIGN: FCDMC Funds @ 75% $8,910 Town's match @ 25% $2,970 Subtotal - Design $11,880 CONSTRUCTION: FCDMC Funds @ 75% $107,976.84 Town's match @ 25% $ 35,992.28 Subtotal - Construction $143,969.12 Estimated TOTAL Project Cost $155,849.12 Total Estimated Town Funds $ 38,962.28 Total FCDMC Grant Funds $116,886.84 Related Ordinance, Policy or Guiding Principle Public Works Mission Statement Risk Analysis Failure to approve the Resolution will prevent the Town from receiving reimbursement funds in the amount of $116,886.84 from the Flood Control District of Maricopa County for the project. Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Resolution 2026-03. Suggested Motion MOVE to approve Resolution 2026-03 FISCAL IMPACT Fiscal Impact: $38,962.28 Budget Reference: N/A Funding Source: N/A ATTACHMENTS 1. Exhibit A 2. Resolution 2026-03