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ITEM 9.a. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 4/7/2026 Meeting Type: Town Council Regular Meeting Submitting Department: Public Works Prepared by: Justin Weldy, Public Works Director Staff Contact Information: Phone: 480-816-5133 Email: jweldy@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Relating to Amendment No. 7 to Professional Services Agreement 2019-079 with JE Fuller Hydrology & Geomorphology, Inc. Staff Summary (background) The Golden Eagle Park Drainage Improvements Project was initiated in 2019 following significant flood events that caused substantial damage to park facilities and infrastructure. The project is intended to mitigate future flood risks and improve drainage capacity within Golden Eagle Park. The project was divided into two phases. Phase I construction has been completed and accepted. While Phase I is complete, additional design elements identified during its development—particularly related to outlet structures, trash racks, and regulatory requirements—have directly influenced the scope and duration of Phase II. The Town and J.E. Fuller entered into a Professional Services Agreement dated April 24, 2019, with subsequent amendments (Nos. 1–6). The current contract has expired, and additional time and funding are required to complete the remaining Phase II design, permitting, and construction support services. The project is approximately 70% grant funded, requiring continued coordination with the Arizona Department of Water Resources (ADWR) and the Maricopa County Flood Control District (MCFCD). Current Status • Phase I: Complete and accepted; no further work required • Phase II Design: Approximately 95% complete, with plans currently under review by ADWR and MCFCD • ADWR Permitting: In progress and required prior to construction Phase II has required additional effort due to: • ADWR dam safety permitting requirements • Redesign and rehabilitation of outlet structures and trash racks • Additional hydrologic, hydraulic, sediment transport, and scour analyses • Coordination with multiple agencies and stakeholders Amendment No. 7 – Scope of Services Amendment No. 7 is required to extend the contract and provide funding to complete Phase II design, permitting, and construction support services. Key services include: • Final Design Completion o Address agency review comments (ADWR, MCFCD) o Finalize plans, specifications, and cost estimates o Prepare bid-ready construction documents • ADWR Permitting o Complete dam safety permit application and coordination o Respond to agency comments and secure approvals o Provide required documentation and support • Construction Phase (Post-Design) Services o Engineer of Record services during construction o Review of submittals, RFIs, and change requests o Attendance at construction meetings o Field inspections and documentation o Record drawing certification and ADWR closeout support Schedule • Phase II design: Near completion (pending agency review) • ADWR and MCFCD review: Ongoing • Project advertisement: Pending approval from ADWR and MCFCD, staff anticipates advertising the project for bid in early summer Funding Sufficient budget authority is available within the Council-approved FY26 Capital Improvement Program (CIP) budget to support this amendment in the amount of $165,817, with a budget transfer from the Capital Projects Fund contingency. The Maricopa County Flood Control District will reimburse the Town for approximately 70% of eligible design and construction costs, with the Town responsible for the remaining balance. This amendment reflects additional effort required for regulatory coordination, expanded design scope, and construction phase engineering services. Related Ordinance, Policy or Guiding Principle N/A Risk Analysis Failure to approve this amendment will: • Delay completion of Phase II design and permitting • Jeopardize grant funding (70% of project cost) • Delay construction and project closeout • Leave Golden Eagle Park vulnerable to future flooding events Recommendation(s) by Board(s) or Commission(s) N/A Staff Recommendation(s) Staff recommends approval of Amendment No. 7 to Professional Services Agreement 2019- 079 with J.E. Fuller Hydrology & Geomorphology, Inc. to extend the contract and complete Phase II design, permitting, and construction support services. Suggested Motion MOVE to approve Amendment No. 7 to Professional Services Agreement 2019-079 with J.E. Fuller Hydrology & Geomorphology, Inc. in the amount of $165,817, and any associated budget transfers FISCAL IMPACT Fiscal Impact: $165,817 Budget Reference: Approved FY 26 Capital Improvement Projects Funding Source: N/A ATTACHMENTS 1. AMENDMENT 7 TO 2019-079.7 2. SCOPE & FEE EXHIBIT D