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leonardARCHITECTS 2716 north 16th street phoenix arizona 85006 602.571.5711 jack@leonardarchitects.com Citizen Participation Plan for Dairy Queen Drive-thru Special Use Permit Date: September 19, 2025 Purpose: The purpose of this Citizen Participation Plan is to inform citizens, property owners, and nearby neighborhood associations of the special use permit application for a new restaurant with a drive-thru. This plan will ensure that those affected by this application will have an adequate opportunity to learn about and comment on the proposal. Applicant: Amit Verma, Dairy Queen (480) 277-2358 email: dqds16@yahoo.com Architect: Jack Leonard; Leonard Architects (602) 571-5711 Email: jack@leonardarchitects.com Location: The property being considered for this SUP is located at the southwest corner of North Saguaro Blvd. & East Palisades Blvd. (see attached location map.) The property address is 13212 North Saguaro Blvd. Action Plan: In order to provide effective citizen participation in conjunction with this application, the following actions will be taken to provide opportunities to understand and address any real or perceived impacts of the development that members of the community may have. 1. A contact list has been developed for citizens and HOA’s within 300’ of the project location. 2. All persons listed on the contact list will receive a letter describing the project, project schedule, site plan and invitation to a series of two neighborhood meetings to be held virtually. The letter will also include access information for anyone wanting to attend the meetings virtually. We mailed out letters to all neighbors and HOA’s within the 300’ limit. These were mailed out on September 28, 2025 and October 9, 2025. The first meeting will be an introduction to the project, and opportunity to ask questions and state concerns. A sign-in list will be used and comment forms provided. Copies of the sign-in list and any comments will be submitted with the Citizen Participation Report. The second meeting will be held one week later, if necessary, and will include responses to questions and concerns of the first meeting. A sign-in list and comment cards will be provided to the Town with the Citizen Participation Report. 3. Presentations will be made to groups of citizens or neighborhood associations upon request. Copies of the sign-in list and any comments will be submitted with the Citizen Participation Report. 4. An email will be sent to the case planner following each of the scheduled meetings, and at any other time there is significant input, to inform the staff of the progress of implementing the Plan. Schedule: Submit Application: September 19, 2025 Mail letters to neighbors, etc.: October 1, 2025 leonardARCHITECTS 2716 north 16th street phoenix arizona 85006 602.571.5711 jack@leonardarchitects.com First neighborhood virtual meeting: October 15, 2025, 5-6 P.M. Second neighborhood meeting (if necessary): October 22, 2025, 4-5 P.M. Provide Report of meetings to Town: October 31, 2025 Planning & Zoning Commission: November 10, 2025 Town Council Meeting: December 16, 2025 Join Zoom Meeting on October 15, 2025, 5-6 P.M. https://us02web.zoom.us/j/85246664255?pwd=8X3acR0aXt0rmPAzrqxTD6yedHsdXM.1 Meeting ID: 852 4666 4255 Passcode: 485446 --- One tap mobile +16699006833,,85246664255# US (San Jose) +16694449171,,85246664255# US Join Zoom Meeting on October 22, 2025, 4-5 P.M. Topic: DQ Fountain Hill Touch base Time: Oct 22, 2025 04:00 PM Pacific Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/81450494734?pwd=oV489CxdauytG2S30YIl9bzVCyBLKI.1 Meeting ID: 814 5049 4734 Passcode: 830315 --- One tap mobile +16694449171,,81450494734# US +16699006833,,81450494734# US (San Jose) leonardARCHITECTS 2716 north 16th street phoenix arizona 85006 602.571.5711 jack@leonardarchitects.com Citizen Participation Report for Dairy Queen’s Drive-thru Special Use Permit Case #: XXXX Date of Report: 10 23 2025 Overview: Purpose: This Special Use Permit is to install a new drive thru lane on the south side of the building at 13212 North Saguaro Road for Dairy Queen. There is an existing drive thru window on the east side of the building. This proposal is extending the drive thru lane along the south face of the building and will require re-location of 9 parking spaces. See attached plans. This plan will ensure that those affected by this application will have an adequate opportunity to learn about and comment on the proposal. Applicant: Amit Verma, Dairy Queen (480) 277-2358 email: dqds16@yahoo.com Neighborhood Meetings: The following are dates and locations of all meetings where citizens were invited to discuss the applicant’s proposal [comments, sign in lists and other feedback are attached]; 1. October 15, 2025} – Virtual, 5 P.M. to 6 P.M. – 2 neighbors in attendance virtually plus applicant and architect. 2. October 22, 2025 – Virtual, 4 P.M. to 4:15 P.M. – 0 neighbors in attendance virtually plus applicant and architect. Correspondence and Telephone Calls: We had multiple phone calls and emails with Zack Brooks (Plat 208) to discuss shared parking. On October 22, 2025 he provided an email to John Wesley (Town of Fountain Hills) supporting our project. 1. All persons listed on the contact list & 2 HOA’s received a letter describing the project, project schedule, site plan and invitation to a series of two neighborhood meetings to be held virtually. The letter will also include access information for anyone wanting to attend the meetings virtually. We mailed out letters to all neighbors and HOA’s within the 300’ limit. These were mailed out on September 28, 2025 and October 9, 2025. Results: There are 2 persons on the contact list that attended our first meeting on October 15. These neighbors attended virtually as well as the applicant and the architect. We held a second virtual meeting on October 22, 2025 and there were no neighbor attendees. October 15, 2025 Attendees were: Zack Brooks – Plat 208 HOA; zack@zbrooks.com Lori Shaffer - Owner of Octogen Property; shafferlori1967@gmail.com Amit Verma - Applicant: dkds16@yahoo.com Jack Leonard – Architect; jack@leonardarchitects.com leonardARCHITECTS 2716 north 16th street phoenix arizona 85006 602.571.5711 jack@leonardarchitects.com 1. Summary of concerns, issues and problems: Concern about stacking traffic from the drive thru blocking the main drive to the south of the property. Common parking parcel HOA concerned about dedicating parking to this tenant. 2. How concerns issues and problems were addressed: The Applicant noted that they would address any parking that blocked the main drive immediately. The applicant said they would use cones or other necessary measures to immediately address traffic. Neighbor was comfortable with this proposal. Applicant had several calls with HOA and Town staff to address parking. The HOA submitted a letter to staff on October 22, 2025 supporting our proposal and use of parking. 3. Concerns, issues and problems not addressed and why: All concerns were addressed to the satisfaction of the neighbors. October 22, 2025 Attendees were: Amit Verma - Applicant: dkds16@yahoo.com Jack Leonard – Architect; jack@leonardarchitects.com No neighbors in attendance. 4. Summary of concerns, issues and problems: No comments 5. How concerns issues and problems were addressed: No comments 6. Concerns, issues and problems not addressed and why: No comments.