Cactus Asphalt eMail Bid Form - Town of Fountain Hills Richwood Avenue
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To:
Town Of Fountain Hills
Contact:
Justin T. Weldy
Address:
16705 E. Avenue Of The Fountains
Phone:
(480) 816-5150
Fountain Hills, AZ 85268
Fax:
(480) 837-8328
Town Of Fountain Hills - Richwood Avenue
Project Name:
Bid Number:
CA362162009
Project Location:
Richwood Avenue From Golden Eagle Through Boulder Dr., Fountain
Hills, AZ
Bid Date:
11/7/2025
Total Price
Unit Price
Unit
Item Description
Item #
Estimated Quantity
$33,750.00
$7.50
4,500.00
106
SF
R & R ASPHALT PATCHING: Areas To Be Patched Will
Be Saw-Cut And Removed. The Base Will Be Compacted,
Then ~ 3-Inches Of New MAG Spec Hot Asphalt Mix Will
Be Installed.
$56,243.70
$3.33
16,890.00
110
SY
MICRO MILLING: The Existing Pavement Will Be Milled
To ~ 1/2" Depth To Remove The Existing Slurry Layer.
Asphalt Millings Will Be Hauled Off Site And Legally
Disposed Of.
$8,445.00
$0.50
16,890.00
200
SY
CRACK SEALING: Major Cracks 1/2" And Wider Will Be
Blown Out With Compressed Air And Then Sealed With
Hot-Applied Polymer Sealant.
$87,828.00
$5.20
16,890.00
703
SY
TYPE-III MICRO-SEAL SCRATCH COURSE: Pavement
Areas Will Be Cleaned With Street Sweepers, Then One
Scratch Course Consisting Of Type-III Micro Slurry (MAG
Spec MSE) Will Be Applied. Application Rate ~ 24-32
Pounds Per Square-Yard.
$206,902.50
$12.25
16,890.00
325
SY
CAPE-SEAL (CHIP & SLURRY) APPLICATION:
Pavement Areas Will Be Swept With Automated Brooms,
Then A Single Rubberized Chip-Seal Layer Will Be Applied.
Following The Chip-Seal, A Type-II Slurry Seal Will Be
Applied.
$19,250.00
$550.00
35.00
900
EACH
ADJUSTMENTS (11 MH's, 14 WV's & 10 SM's):
Manholes, Valves And Clean-out Will Be Adjusted To The
Pavement Elevation And Set In Concrete Collars.
$21,000.00
$21,000.00
1.00
1020
LS
TRAFFIC CONTROL & NOTIFICATION:
$433,419.20
Total Bid Price:
Notes:
• Standard Terms and Conditions to follow.
• All work quoted above is scheduled on an "as available" basis unless otherwise stated. Cactus encourages customers to
verify start dates as soon as possible and realize that schedule issues and or changes on your project may mean you will be
moved back to our next available date behind other customers who have met their intended schedule. Your project will
not be formally scheduled without a binding letter of intent or a formal contract. We apologize for any
inconvenience, but we value our relationships with all customers.
• All scheduling contingent upon mutual agreement of Owner and Cactus Asphalt.
• Prices above based on completing each task in one mobilization. If an additional mobilization is required, charges may
apply.
• Quoted prices are valid for 90 days unless otherwise noted, PO or letter of intent to award required to lock pricing past 90
days. Final material pricing expires 3 months from quote date with PO or LOI.
• Cactus is not responsible for notification, nor removal of vehicles and property from work areas.
• Cactus will require this proposal with exclusions be included in any contractual agreement.
• Unit prices above include all applicable State, County & City taxes for contracting.
• In the event that quantities differ from above, billing will reflect agreed upon measured quantities.
Page 1 of 4
11/7/2025 11:58:03 AM
To:
Town Of Fountain Hills
Contact:
Justin T. Weldy
Address:
16705 E. Avenue Of The Fountains
Phone:
(480) 816-5150
Fountain Hills, AZ 85268
Fax:
(480) 837-8328
Town Of Fountain Hills - Richwood Avenue
Project Name:
Bid Number:
CA362162009
Project Location:
Richwood Avenue From Golden Eagle Through Boulder Dr., Fountain
Hills, AZ
Bid Date:
11/7/2025
• EXCLUSIONS (Unless Otherwise Specified): Bonds, Plans, Engineering, Survey, Staking, Construction Water, As-Builts,
Testing, Inspection, Clear & Grubb, Grading, Landscape Repairs, Weed Killer, Crack Routing, Curb Line/Joint Sealing,
Asphalt Patching, ABC, Landscape Materials, Vegetation Replacement, Prime Coats, Concrete Structures, Irrigation/Pipe
Work, All Underground Items, Utility Removal or Relocation, Drywells, Rip/Rap, Structural Backfill, Striping, Curb Painting,
New Signage, Import, Export, Excavation, Subgrade Stabilization, Removal of Debris Generated by Other Trades, Erosion
Control, SWPPP, Thickened Pavement Edge, Project Information Sign And Any Special Insurance Requirements.
• This quote excludes any project management, billing or safety website fees (i.e. Textura or Other Similar Applications)
• Asphalt materials pricing is based on the current months ADOT index for Bituminous materials. There are strong indicators
that there will be significant increases in asphalt prices going forward. Adjustments to the quoted prices for paving items
will be made and finalized 14 days prior to the time of scheduled paving operations with appropriate notification,
documentation and communication.
• AZ 194430 Class-A General Engineering
NV 0093905 Class-A General Engineering
• The elimination of any existing drainage problem or reflective cracking is neither intended nor guaranteed when providing
slurry and micro sealing services.
• Power steering marks are normal and should not be cause for undue concern on slurry and micro surfacing pavement
treatments.
Terms and Conditions: Due to the complex nature of private utility locating, please review the agreement: Cactus Asphalt will consider our
performance in any claim that may arise. We are not responsible for any nonconductive line. (Non-Metallic, PVC,
Water Line, Etc.) We are not responsible for any conductive lines with no accessible connection point. We are not
responsible for conductive lines that do not appear on blueprints, maps, or as-builts provided by customer. We are
not responsible for locating lines where no blueprints, maps, or as-builts provided are by customer prior to locating.
Cactus Asphalt is not responsible for any damages related from Blue Stake Ticket Services. Owners/Clients are
reminded that per AZ One Call Law, AZ Blue Stake Center must be notified, and all affected utility owners must
respond prior to commencement of excavation.
ACCEPTED:
The above prices, specifications and conditions are satisfactory
and hereby accepted.
Buyer:
Signature:
Date of Acceptance:
CONFIRMED:
Cactus Asphalt
Authorized Signature:
Estimator:
John Flores
Page 2 of 4
11/7/2025 11:58:03 AM
TERMS AND CONDITIONS
GENERAL
Owner shall timely notify Cactus Asphalt (Cactus) in writing when the premises will be ready for work to commence,
and shall give unobstructed access to all areas where work is to be done. Any necessary towing and costs of delays
shall be the responsibility of the owner.
Cactus is not responsible for any utility lines (water, electric, sprinkler, communications, cable, etc.) which may lie
within eighteen inches (18”) of the surface. Owner is responsible for supplying all known layouts of any such utility
lines which are known to exist. Cactus is not responsible for damage to undisclosed, unknown or improperly placed
lines.
If Cactus encounters any different site condition or concealed condition, including but not limited to underground
utilities, debris, ground water, underground storage tanks, hazardous material, “hard dig” soils, or any material or
substance regulated by federal, state, local law, ordinance, or regulation, any other environmental, health or safety
issue, or concern, or other conditions, that were unknown to Cactus before submission of this Proposal, the contract
price shall be equitably adjusted to compensate Cactus for any additional work performed or damages incurred as a
result of any such conditions. At Cactus’ sole discretion, Cactus may stop all work on the project, until the parties
have reached an agreement, in writing, concerning any such equitable adjustment, and Cactus shall have no
obligation to perform any work which, as determined by Cactus, directly or indirectly involves any environmental,
health or safety risk or hazard.
The Owner is responsible for ensuring that all surfaces are kept in a condition acceptable to the application of the
agreed upon product. This includes ensuring that all automatic sprinklers that may place water on the surface are
turned off. Any delay caused by failure to perform the above may result in additional expense to the owner.
Cactus is not responsible for ponding water where grade is less than 2%.
Owner is to provide a water source that is acceptable to Cactus and is sufficient for performing the work.
Cactus is fully licensed and insured. All Cactus employees are covered by Worker’s Compensation Insurance.
Unless otherwise agreed in writing, the prices contained within this agreement do not include the costs of permits or
bonds.
WARRANTY
All work performed by Cactus is covered by a one year warranty on workmanship. Normal wear and tear,
abuse, weather, and other acts of God are excluded.
PAYMENT AND TAXES
By law, taxes may only be waived upon receipt of a valid exemption certificate. Taxes are determined in accordance
with the jurisdiction where the work is performed. The owner is responsible for payment of all taxes.
Unless otherwise stated within this agreement, all payment is due upon transmittal of invoice. In addition to other
terms contained elsewhere in this proposal, Owner agrees to pay a service charge at the rate of 2% per month on all
accounts that become 10 days past due. All costs of collection, as well as attorney’s fees, will be added to the
balance and interest due.
Cactus reserves the right (without further notice) to suspend or terminate this agreement if work is stopped for 30 or
more days because of a failure to make progress payments or other delay not caused by Cactus. In such event
Cactus reserves the right to recover payment for all work performed, including reasonable overhead, profit and
damages under the contract.
This agreement shall be governed by and construed in accordance with Arizona law, and any lawsuit or
arbitration arising from this agreement must be filed in Maricopa County, Arizona. If any provision of this
agreement is determined invalid or unenforceable by a court of competent jurisdiction, that provision
alone will be deemed stricken and the remainder of the agreement will be enforced.
Any dispute arising from this agreement, not timely resolved after good faith negotiation, will be
submitted, at Cactus’s sole discretion, to mediation, binding arbitration, or litigation in state court. If
mediation is elected, its completion is an express condition precedent to Cactus’s election of binding
arbitration or state court litigation. If Cactus elects arbitration, the arbitration will be governed by and
conducted in accordance with the Arizona Revised Uniform Arbitration Act at A.R.S. §12-1501, et seq.
A property owner has the right to file a written complaint with the
Arizona Registrar of Contractors for an alleged violation of A.R.S. §
32-1154(A). Any such complaint must be filed within the applicable
time period set forth in A.R.S. § 32-1155(A). The Registrar’s phone
number is (602) 542-1525, and its website address is
http://www.azroc.gov/.