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Doc. 4893-9182-2162v.1 RFQ
TOWN MAGISTRATE SERVICES
REQUEST FOR QUALIFICATIONS
RFQ # 25-01
PROJECT MANAGER:
Rosa Garcia-Marquez, Court Administrator
928.668.0527
rgmarquez@wickenburgaz.gov
RFQ INFORMATION: Electronic Documents
www.wickenburgaz.gov/bids
RFQ SUBMITTAL DUE DATE:
Tuesday, April 8, 2025, 11:00 a.m., Arizona Time
Please Note: If documents are downloaded from the Town of Wickenburg website, the
consultant is responsible for obtaining any amendments either through updates on the
website or contacting the Town through the project manager listed above.
NOTICE AND REQUEST FOR QUALIFICATIONS (RFQ)
FOR TOWN MAGISTRATE SERVICES
TOWN OF WICKENBURG, ARIZONA
Project Name:
Town Magistrate Services
Solicitation Number:
RFQ 25-01
RFQ Due Date:
Tuesday, April 8, 2025 11:00 a.m.
Location of RFQ
Opening:
Town Clerk’s Office
155 North Tegner Street, Suite B
Wickenburg, AZ 85390
Town Staff Contact:
Rosa Garcia-Marquez, 928.668.0527, rgmarquez@wickenburgaz.gov
RFQ Documents
available at:
Electronic Documents: www.wickenburgaz.gov/bids
For assistance, please call Amy Brown, 928-684-5451, Ext. 1517
Date and Location for Submittal of Sealed Proposals: Sealed proposals shall be
received at Wickenburg Town Hall, Town Clerk’s Office, 155 N. Tegner Street, Suite A,
Wickenburg, Arizona 85390 until 11:00 a.m. on Tuesday, April 8, 2025, for the above RFQ
Solicitation. Qualifications must be submitted in a sealed envelope clearly marked on the
outside with the name of the services, the solicitation number and the Proposer’s full name
and mailing address. Any proposal received after the time specified will be returned
unopened. It is the proposer’s responsibility to assure the qualifications are received at the
above location on or before the specified time.
Position Summary: The Town of Wickenburg is soliciting Requests for Qualifications
(RFQ) for a Town Magistrate to conduct Courtroom proceedings in the Wickenburg Town
Court. The Wickenburg Town Court is one of limited jurisdiction. Based on the proposals
submitted, individuals and/or firms (if applicable) may be selected for interviews. Upon
completion of the interview phase, the Town expects but is not obligated, to proceed with
negotiation of a contract with the selected Proposer. Any proposer responding to this Request
for Qualifications must agree to the terms and conditions included in the proposed contract.
Proposal Requirement: Each proposal will be in accordance with the RFQ
requirements, set forth in this Request for Qualifications. Copies may be obtained on the town
website at www.wickenburgaz.gov/bids. Any proposal, which does not conform in all material
respects to the Request for Qualifications Proposals, will be considered non-responsive.
Right to Reject Proposals: The Town reserves the right to waive any irregularities in
any submittal and to reject all submittals and re-advertise or cancel the project in its entirety,
at its sole discretion. The Town will not be responsible for any cost incurred by any firm
submitting a RFQ or responding to this notice.
Equal Opportunity: The Town is an equal opportunity employer.
DATED: March 5, 2025
TOWN OF WICKENBURG, ARIZONA
Amy Brown, Town Clerk
Publication Dates: March 12 and 19, 2025
RFQ 25-01 Town Magistrate
IMPORTANT CHECK LIST
(To be submitted with the RFQ – Verification of Compliance with Submittal
Requirements)
[ ]
1.
Cover Letter
[ ]
2.
Judicial Experience and Education
[ ]
3.
Past Performance
[ ]
4.
Authorized Signature Form.
[ ]
5.
The mailing envelope/package has been addressed to:
Location:
Town Clerk’s Office
155 N. Tegner, Suite A
Wickenburg, Arizona 85390
[ ]
6.
Submittal Package/Envelope has been identified with RFQ 25-01 Town
Magistrate Services and includes proposers name and address.
[ ]
7.
The Submittal is submitted in time to be received and stamped in by Clerk’s
Office representative no later than specified time on designated date.
(Otherwise the RFQ cannot be considered.)
RFQ 25-01 Town Magistrate
REQUEST FOR QUALIFICATIONS
Position Name: Town Magistrate Services RFQ 25-01
For the Town of Wickenburg, Arizona
The Town intends to enter into an agreement for Town Magistrate Services in compliance
with these specifications.
I.
REQUIREMENTS FOR SOQs.
1.1
Date and Location for Submittal: RFQ’s will be received at the Town of Wickenburg
Clerk’s Office, 155 N. Tegner, Suite A, Wickenburg, Arizona 85390 until 11:00 a.m.
Tuesday, April 8, 2025, for the above services. RFQs must be submitted in a sealed
envelope clearly marked on the outside with the name of the services, the solicitation
number and the submitting person/firm’s information. Any RFQ received after the time
specified will be returned unopened. It is the consultant’s responsibility to assure RFQs are
received at the above location on or before the specified time. RFQs will be opened at 11:00
a.m. in the Town of Wickenburg Courtroom.
1.2
Submittal Documents: The Submittal Documents are available at the Town of
Wickenburg Clerk’s Office, 155 N. Tegner, Suite A, Wickenburg, Arizona 85390; or by
contacting Amy Brown, at abrown@wickenburgaz.gov or 928-668-0517, and may be
obtained upon request. The final RFQ should assemble all documents with a cover letter for
the Town’s review.
1.3
Submittal Procedures: Qualifications must be submitted using the procedures
described in this Request for Qualifications. All Qualifications must be submitted in a sealed
envelope clearly marked “RFQ 25-01 Town Magistrate Services.”
1.4
Town's Right to Reject: The Town of Wickenburg reserves the right to reject any and
all RFQs and to waive technicalities.
1.5
Late RFQs: Late submittals and/or unsigned RFQs will not be considered. Envelopes
containing RFQs with insufficient postage will not be accepted by the Town. It is the sole
responsibility of the consultant to see that his/her RFQ is delivered and received by the
proper time and at the proper place.
1.6
Amendment or Withdrawal: An RFQ may be withdrawn anytime before the due date
and time. An RFQ may not be amended or withdrawn after the due date and time except as
otherwise provided by applicable law.
1.7
Public Record: All RFQs submitted in response to this solicitation and all evaluation
related records shall become property of the Town and shall become a matter of public
record for review, subsequent to RFQ opening. Request for nondisclosure of data such as
trade secrets and other proprietary data, must be made known in writing to the Town in
RFQs submitted, and the information sought to be protected clearly marked as proprietary.
The Town will not assure confidentiality of any portion of the RFQ that is submitted in the
event that a public record request is made. The Town will provide 48 hours’ notice before
releasing materials identified by the RFQ as confidential or proprietary in order for the
proposer to apply for a court order blocking the release of the information.
RFQ 25-01 Town Magistrate
1.8
Persons with Disabilities: Persons with a disability may request a reasonable
accommodation, such as a sign language interpreter, by contacting the Clerk’s Office.
Requests shall be made as early as possible to allow time to arrange the accommodation.
1.9
Addendum: This Request for Qualifications may only be modified by a written
Addendum. Potential consultants are responsible for obtaining all addenda.
1.10 Clarifications. The Town reserves the right to obtain clarifications where necessary to
arrive at full and complete understanding of the consultant’s services and/or solicitation
response.
1.11 Waiver and Rejection Rights. The Town of Wickenburg reserves the right to reject
any or all RFQs or to cancel the solicitation altogether, to waive any informality or irregularity
in any Proposal received, and to be the sole judge of the merits of the respective RFQs
received.
1.12 RFQ Preparation:
1.12.1 Format. Consultants shall submit their RFQs and all documents must be
legible and contain the information requested in the solicitation.
1.12.2 No Facsimile or Electronic Mail. RFQs may not be submitted in facsimile or
electronically. A facsimile or electronic mail RFQ shall be rejected.
1.12.3 Typed or Ink Corrections. The RFQ shall be typed or in ink. Erasures,
interlineations, or other modifications in the RFQ shall be initialed in ink by the person
signing the RFQ.
1.12.4 No Modifications. Modifications shall not be permitted after RFQs have been
opened except as otherwise provided under applicable law.
1.12.5 Content. The RFQ shall contain all of the following information:
A.
Cover Letter
B.
Judicial Experience and Education
C.
Past Performance
D.
Authorized Signature Form
These RFQ Documents shall be assembled with the submittal checklist on top and
documents included in the order presented in this section. In preparing the experience of
personnel, please list those individuals who would work on this contract if awarded including
their general qualifications, any experience directly relevant while with this firm, current
workload, and other information deemed material to this solicitation.
1.13 Duty to Examine. It is the responsibility of each consultant to examine the
entire Solicitation, seek clarification (inquiries), and examine its RFQ for accuracy before
submittal.
1.14 Contact Person. Any inquiry related to a solicitation, including any requests
RFQ 25-01 Town Magistrate
for or inquiries regarding standards referenced in the solicitation should be directed solely to
the Contact person listed on the cover page of the solicitation. The consultant shall not
contact or direct inquiries concerning this solicitation to any other Town employee unless the
Solicitation specifically identifies a person other than the Contact Person as a contact.
1.15 Submission of Inquiries. All inquiries shall be submitted in writing and shall
refer to the appropriate solicitation number, page and paragraph. Do not place the
solicitation number on the outside of the envelope containing that inquiry, since it may then
be identified as an RFQ and not be opened until after the RFQ due date and time. The
Town shall consider the relevancy of the inquiry but is not required to respond in writing.
1.16 Timeliness. Any inquiry or exception to the solicitation shall be submitted as
soon as possible and should be submitted at least ten (10) days before the RFQ due date
and time for review and determination by the Town. Failure to do so may result in the inquiry
not being considered for a Solicitation Addendum.
1.17 No Right to Rely on Verbal Responses. A consultant shall not rely on verbal
responses to inquiries. A verbal reply to an inquiry does not constitute a modification of the
Solicitation.
II.
GENERAL CONDITIONS
2.1
Contract. Any consultant awarded a contract pursuant to this solicitation shall enter
into a contract with the Town of Wickenburg in substantially the same form as included in
this solicitation.
2.2
Contract Term; Renewal. The contract term commences upon execution of the
contract and continues for two years. All contract renewals are at the discretion of the Town
Council. Any renewal shall be in writing and shall expressly state the prices for the services
during the renewal term. Any renewal shall be contingent on funds being appropriated or
budgeted for the renewal term.
III.
SCOPE OF WORK
Position Description: The fundamental responsibilities of the Town Magistrate are to
conduct Courtroom proceedings in the Wickenburg Town Court. The Wickenburg Town
Court is a court of limited jurisdiction. It exercises original jurisdiction over all violations of
any ordinance of the Town and concurrent jurisdiction over all civil traffic, criminal traffic,
criminal misdemeanors, juvenile traffic, liquor violations, petty offenses, Town Code
violations, restraining orders and search warrants committed within the Town. Duties
require the exercise of considerable independent judgment in managing the docket,
ruling on motions, and adjudicating cases. Work is performed in accordance with the law
and is subject to review by a higher Court through an appeal or special action. The
Wickenburg Town Council appoint the Town Magistrate to a contract term of two years.
Essential Functions and Duties:
• Presides over and adjudicates non-moving criminal misdemeanors, criminal major
and minor traffic violations cases, civil minor traffic violation cases, petty offenses,
Town ordinance cases and restraining orders.
• Presides over all hearing types in the limited jurisdiction courts.
RFQ 25-01 Town Magistrate
• Hears and rules on motions.
• Finds defendants “guilty” or “not guilty”, “responsible” or “not responsible”, or “in
violation” or “not in violation” in non-jury proceedings based upon evidence elicited at
the trial or hearing.
• Conducts restitution, hearings, if needed, prior to sentencing.
• Imposes sentences after a finding of “guilty” or “responsible” in a jury or non-jury trial.
• Determines the disposition of cash bails, surety bonds, and forfeitures.
• Orders and signs criminal arrest warrants.
• Conducts hearings and rules on requests for an Order of Protection and/or Injunction
against Harassment.
• Researches current case law as it applies to issues presented and, if needed,
prepares written opinions.
• Demonstrates continuous effort to improve operations, decrease turnaround times,
streamline work processes, and work cooperatively and jointly to provide quality
seamless customer service.
• Works with Town Clerk, Town Manager, and Town Attorney to encourage and
improve Municipal operations, decrease liabilities, and improve customer service.\
• Supervises Municipal Court personnel including one (1) Court Administrator, two (2)
full-time Deputy Court Clerks, one (1) part-time Deputy Court Clerk, and one (1) part-
time Court Security Officer. Is ultimately responsible for the proper administration of
the Town Court in accordance with the standards and procedures established by the
Arizona Supreme Court.
Availability: In-person one day per week, preferably Wednesday, excluding Holidays for
a minimum of eight (8) hours. Available virtually for occasional work on non-court days to
perform Initial Appearances for in custodies with the Wickenburg Police Department, this
will be on a per booking fee payment if there is availability of the Town Magistrate.
Qualifications:
• Required knowledge of the Wickenburg Town Code and State Law with particular
reference to Municipal legal provisions and Municipal law.
• Required knowledge of judicial procedure, rules of civil, civil traffic, criminal traffic and
criminal misdemeanor procedure, and rules of evidence.
• Principles and practices of personnel management and supervision.
• Must be a graduate of a law school, must be admitted to practice law in the State of
Arizona and must be an active member of the Bar for at least 5 years.
Experience Required:
• At minimum, five (5) years of legal experience, to include judicial experience as an
associate or pro-tem judge, with criminal litigation experience working in prosecution,
defense and appeals in a limited jurisdiction court.
• Have experience conducting arraignments, initial appearances, bench trials, jury trials,
change of plea and sentencing hearings. Hearings on restraining orders.
Skills & Abilities:
• Skill and ability to manage cases scheduled in the Courtroom in an effective and
efficient manner.
• Skill in working safely without presenting a direct threat to self or others.
RFQ 25-01 Town Magistrate
• Skill in reviewing and checking the work of others pertaining to matters of legal
oversight to ensure accuracy.
• Skill and ability to organize interpret and apply legal principles to complex legal
problems.
• Skill in establishing and maintaining effective working relationships with staff, elected
officials, members of the public, and outside agencies and organizations.
• Skill in interpreting complex statutes, rules, regulations, ordinances, polices and
guidelines.
• Skill in communicating orally with defendants, witnesses, and the public in-group
settings to give instructions or information, and to respond to questions.
• Ability to visually observe peoples’ behavior in a Courtroom setting.
• Skill to produce written documents with clearly organized thoughts using proper
sentence construction, punctuation, spelling and grammar.
• Skill in conducting and controlling Court proceedings, elicit pertinent information and
confine witnesses and litigants to relevant issues.
• Ability to appraise factual situations and make appropriate decisions promptly and in
accordance with the law.
• Ability to comprehend and make inferences from material written in the English
language.
• Ability to work cooperatively with other employees, customers, clients, and the public.
• Ability to effectively communicate in English both spoken and in writing.
• Ability to communicate orally in the English language with customers, clients, and the
public using a telephone and in-group and face-to-face, one-to-one settings. Spanish
comprehension encouraged but not required.
• Ability to prepare, research, and present comprehensive written and oral reports to
Mayor and Councilmembers, the press, and other interested parties as required.
• Ability to administer and budget a large and diversified field of activities and services.
Physical Requirements:
• Repetitive Movement: Requires repetitive movement standard to office-related
activities such as writing, speaking in person, and via telephone.
• Communication: Ability to thoughtfully understand the facts concerning various cases
and respectively attending to the concerns of others. Spanish comprehension
encouraged but not required.
• Hearing: Ability to understand simple and advanced conversations, give and receive
direction and understand the spoken word at normal levels of hearing.
• Visual: Average, ordinary visual acuity necessary to prepare and inspect written
documents or work products.
• Strength: Sedentary work; sitting most of the time.
Working Conditions: May be exposed to potential harm in dealing with irate, disgruntled
and/or upset citizens.
Mental Requirements:
• Reasoning: Ability to translate complex issues of law into common sense
understanding and able to follow details of complicated adjudication containing
varying facts and circumstances. Ability to reason with a diversity of cultures and
individuals with divergent and often strong and vocal viewpoints.
RFQ 25-01 Town Magistrate
• Logic: Ability to perform complex skills research and legal analysis. Able to handle a
variety of complex legal issues and accurately discern/assess the best course of action
and judgment.
• Language: Ability to use an active vocabulary to effectively articulate matters of law, in
written and oral communication.
Overall, candidates should be in sufficient physical and mental health to perform the duties of
the office with or without accommodation.
IV.
PROPOSER’S PROPOSAL
4.1
Proposer’s Proposal: For the proposal opening April 8, 2025, for Town Magistrate
Services. Proposals shall be relevant and concise. To facilitate evaluation, the following
format will be required. Please provide a brief description of each of the following categories
listed.
• Knowledge of Wickenburg Town Code and State Law with reference to Municipal
legal provisions and law.
• Knowledge of judicial procedure, rules of civil and criminal procedure, and rules of
evidence.
• Supervisory experience: Confirm experience required: at minimum, five (5) years
of legal experience, to include judicial experience as an associate or pro-tem judge,
with criminal litigation experience working in prosecution, defense and appeals, in
a Court of limited jurisdiction.
• Provide a list of the last three (3) positions held in this field. Provide dates and a
brief summary of duties.
• If offered a contract by the Town for the Town Magistrate position, what would be
your earliest start date.
• Proof of qualifications including Arizona State Bar Number.
4.2 Covenant Clause: It is expressly agreed by Proposer that these covenants are
irrevocable and perpetual.
4.3 Conditions Accepted: The undersigned Proposer declares that before preparing this
proposal, he or she has read the Proposal Documents carefully, and that this proposal is
made with full knowledge of the kind, quality and quantity of services to be furnished by
signing this proposal. Proposer agrees to all conditions contained in the Proposal
Documents.
4.4 Contract Acceptance: Proposer proposes and agrees that if this proposal is
accepted, he or she will enter into a contract with the Town of Wickenburg within ten (10)
days after the town’s acceptance of this proposal at the listed scheduled price.
RFQ 25-01 Town Magistrate
4.5 Affidavit: The following affidavit is submitted by the Proposer as part of this proposal:
State of Arizona
)
) ss.
Maricopa County
)
The undersigned deponent, of lawful age, being duly sworn upon his oath, deposes
and says:
That he/she has lawful authority to execute the within and foregoing proposal; that
he/she has executed the same by subscribing his/her name hereto under oath for and on
behalf of said Proposer; that Proposer has not directly or indirectly entered into any
agreement, express or implied, with any Proposer or Proposers, having for its object the
controlling of the price or amount of such proposal or proposals, the limiting of the proposals
or the Proposers, the parceling out to any Proposer or any other person of any part of the
contract or any part of the subject matter of the proposal or proposals or of the profits
thereof, and that he/she has not and will not divulge the sealed proposal to any other person
whatsoever, except those having a partnership or financial interest with him and said
Proposer, until after the sealed proposal or proposals are open.
That Proposer has received and reviewed all Addenda Nos. ___________________
issued for this Proposal. (Proposer’s failure to list all Addenda numbers issued shall be
grounds for rejection of the Proposal).
__________________________
Name
__________________________
Title
__________________________
Signature
__________________________
Date
RFQ 25-01 Town Magistrate
TOWN OF WICKENBURG, ARIZONA
AUTHORIZED SIGNATURE FORM
Town Contract Number: RFQ 25-01
Contractor Name: Town Magistrate Services
WHEREAS, the Town of Wickenburg requires that Contractor execute documents
necessary for the prompt and efficient execution of the business related to the CONTRACT;
NOW, THEREFORE, on behalf of the Contractor or as the Contractor, I hereby declare
that
________________________________________
(Name of Parties Authorized)
is/are authorized to execute and sign on behalf of said Contractor the following documents:
1. The CONTRACT
2. CHANGE ORDERS
3. All other papers necessary for the conduct of the corporation’s affairs and the execution
of the CONTRACT
The above-named person is granted the authority and duties herein referenced for the
duration of the CONTRACT for this PROJECT or until express notice of revocation has been
duly given in writing, whichever is the lesser period. In the event Contractor is governed by a
Board of Directors, a copy of the Resolution of the Board granting authority to said person(s)
is attached hereto, and I hereby verify that such Resolution remains in full force and effect.
_______________________________
Name
_______________________________
Title
I, ____________________________of the ______________________________
corporation, do hereby certify that the above is a true and correct copy of a resolution
adopted by the Board of Directors of said corporation, at a meeting of said Board held on
_________________________, 20_________, and that the same is in full force and effect
at this time.
DATED __________________________________, 20_______.
____________________________________
(Officer of Corporation or Individual Submitter)
RFQ 25-01 Town Magistrate
STATE OF _________________ )
) ss.
County of _________________
)
This instrument was acknowledged before me this _____________ day of
_________________, 20______ by ____________________________________,
appearing before the undersigned Notary Public and stated that he executed such
instrument on behalf of said corporation for the purpose and consideration therein
expressed.
____________________________________
Notary Public
My Commission Expires:
___________________