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KATIE HOBBS
1700 W Washington St, Exec. Tower Ste. 430
ARIZANA Phoenix, AZ 85007 | SOVERNOR
GOVERNOR'S OFFICE OF J.M, “JESSE” TORREZ
HIGHWAY SAFETY 602.255.3216 DIRECTOR
. PROJECT REFERENCE:
cist “ See D ‘ Grant Agreement Number: 2026-405d-054
bp ih etl Total Estimated Costs: $5,000.00
(ckenburg Way Purpose of Project: DUI/Impaired Driving
Wickenburg, Arizona 85390 Enforcement Overtime
Dear Chief Brown:
Attached is one copy of the referenced Highway Safety Grant Agreement for your review and signature. This is
notan authorization to proceed with the project.
Please complete the following steps:
1. Review the entire grant agreement as there have been significant changes throughout the agreement;
2. GOHS requires one single-sided copy with an original signature.
3. Have your fiscal staff complete the Reimbursement Instructions (page 25);
4, As Project Director, sign and date the signature page;
5. Obtain the signature of Troy Smith, Town Manager, Town of Wickenburg as the Authorized Official of
Governmental Unit;
6. Return one completed and signed copy by mail to the Governor’s Office of Highway Safety, 1700 West
Washington Street, Executive Tower, Suite 430, Phoenix, Arizona, 85007.
Please do not incur any costs at this time as it would nullify the grant agreement. Once the signed copy is
received, | will approve and sign the agreement as the GOHS Director/Governor’s Highway Safety
Representative and a copy of the original executed grant agreement with a letter of authorization to proceed will
be emailed to you.
Sincerely,
dt Tom
J.M. “Jesse” Torrez, Director
Governor's Highway Safety Representative
Governor's Office of Highway Safety | www.gohs.az.gov
GOVERNOR'S OFFICE OF STATE OF ARIZONA
HIGHWAY SAFETY
HIGHWAY SAFETY GRANT AGREEMENT
This page, the Project Director's Manual and attached hereto and incorporated herein by reference, constitute the entire
Grant between the parties hereto unless the Governor’s Highway Safety Representative authorizes deviation in writing.
FAIN: 69A3752630000405dAZM Assistance Listings: 20.616
1, APPLICANT AGENCY GOHS GRANT NUMBER:
Wickenburg Police Department 2026-405d-054
ADDRESS PROGRAM AREA:
1980 West Wickenburg Way, Wickenburg, Arizona 85390 405d
GOVERNMENTAL UNIT AGENCY CONTACT:
Town of Wickenburg Aaron Hadley
ADDRESS 3. PROJECT TITLE:
155 North Tegner Street #A, Wickenburg, Arizona 85390 DUI/Impaired Driving Enforcement Overtime
GUIDELINES:
405d
BRIEFLY STATE PURPOSE OF PROJECT:
Federal 405d funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
DUI/Impaired Driving Enforcement throughout the Town of Wickenburg.
BUDGET Project Period
COST CATEGORY FFY 2026
Personnel Services $3,597.00
Employee Related Expenses (39%) $1,403.00
Professional and Outside Services $0.00
Travel In-State $0.00
Travel Out-of-State $0.00
Materials and Supplies $0.00
Capital Outlay $0.00
TOTAL ESTIMATED COSTS $5,000.00
FROM: Effective Date
DE EERIOD (Date of GOHS Director Signature) UU aie
CURRENT GRANT PERIOD FROM: 10-01-2025 TO: 09-30-2026
TOTAL FEDERAL FUNDS OBLIGATED THIS FFY: $5,000.00
A political subdivision or State agency that is mandated to provide a certified resolution or ordinance
authorizing entry into this Grant agreement must do so prior to incurring any expenditures. Failure to do so
may result in termination of the awarded Grant agreement.
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
PROBLEM IDENTIFICATION AND RESOLUTION:
Agency Background:
Number of sworn officers: 22
Total Population in city/town or county: 8,000
Total Road Mileage: Highway: 13 Local: 65 Total: 78
2023 2022 2022
Total Crashes 364 365 305,
Total Injury Crashes 48 so a7
Total Fatal Crashes i 1 1
Total Impatred-related Crashes 7 5 3
Total Impaired-related Serlous Injuries 0 3 2
Total Impaised-related Fatalities 1 1 a
Total Speed-related Crashes 9 40 aL
Total Speed-related Serious injuries ° 1 35
Total Speed-related Fatalities ° 9 Q
The data above represents’ County [__] City/Town [y¥/]
Agency Problem/Attempts to Solve Problem:
The Town of Wickenburg has many two lane roads and roundabouts that are increasingly congested with the
rise on population, snowbirds, and many events hosted by the city. The Town of Wickenburg hosts numerous
special events throughout the visitor season of September through April. These events include outdoor concerts,
rodeos, art and crafts fairs, horse sales, roping at the three arenas, baseball and softball tournaments and private
fund-raisers. The largest event is the annual Gold Rush Days which takes place over four days bringing an
estimated 60,000 visitors to Wickenburg. All local businesses are packed with patrons and alcohol sales are at
their peak.
Agency Funding:
Federal 405d funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
DUJ/Impaired Driving Enforcement throughout the Town of Wickenburg.
How Agency Will Solve Problem with Funding:
The Wickenburg Police Department will utilize funding for overtime to be used in DUI specific enforcement
efforts through Saturation Patrols and Task Force Details. During Gold Rush, the department hosts the West
Valley DUI task force to assist with saturation patrols on both Friday and Saturday night of the event.
Ne
GOHS HIGHWAY
ickenburg Police Department = |
Wickenb 2P lice Di SAFETY GRANT 2026-405d-054
PROGRAM MEASURES:
Agency Goals:
To decrease the number of impaired driving-related crashes 29% from 7 during calendar year 2024 to 5 by
December 31, 2026.
To decrease the number of serious injuries in impaired driving-related crashes 0% from 0 in calendar year
2024 to 0 by December 31, 2026.
To decrease the number of fatalities in impaired driving-related crashes 100 % from 1 in calendar year 2024
to 0 by December 31, 2026.
Grant Agreement Objectives:
To participate in a minimum of 6 DUI saturation patrols per quarter during FFY 2026.
To participate in a minimum of 2 DUI task force operations per quarter during FFY 2026.
Additional Grant Agreement Objectives:
t. The Wickenburg Police Department will ensure accurate and timely reporting.
2. The Wickenburg Police Department will release a media release prior to each DUI Task Force Operations
and Saturation Patrols.
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
Lev ickenoure. i
GOALS/OBJECTIVES:
Federal 405d funds will support Personnel Services (Overtime), and Employee Related Expenses to enhance
DUI/Impaired Driving Enforcement throughout the Town of Wickenburg.
Expenditures of funding pertaining to Impaired Driving Enforcement including Personnel Services and ERE,
Materials and Supplies, Capital Equipment, and/or Travel In and Out-of-State shall comply with the Impaired
Driving Program goals provided by the Arizona Governor's Office of Highway Safety. The Impaired Driving
Program goal is to reduce the incidences of alcohol and drug related driving fatalities and injuries through
enforcement, education, and public awareness throughout the State of Arizona. Law enforcement personnel
participating in Impaired Driving Enforcement/DUI activities including, DUI Task Force details under this
program, shall be HGN/SFST certified.
MEDIA RELEASE:
To prepare complete press release information for media (television, radio, print, and_ on-line) during each
campaign period including a main press release, schedule of events, departmental plans, and relevant data.
The material will emphasize the campaign’s purpose, aggressive enforcement, and the high cost of
DUI/Impaired Driving in terms of money, criminal, and human consequences.
The Wickenburg Police Department will maintain responsibility for reporting sustained enforcement activity
in a timely manner. Additionally, it is the responsibility of the Wickenburg Police Department to report all
holiday task force enforcement statistics to GOHS on-line at the GOHS website no later than 10:00 a.m. the
morning following each day of the event.
The holidays and special events include but not limited to: Super Bowl Sunday, Valentine's Day, President’s
Day, St. Patrick’s Day, Spring Break, Easter, Cinco de Mayo, Prom Night, Memorial Day, Graduation Day,
Independence Day, Labor Day, Columbus Day, Halloween, and the Thanksgiving through New Year’s details.
PLEASE NOTE: Failure to submit Statistics, Quarterly Reports, and/or Report of Costs Incurred
(RCIs) timely and correctly may delay reimbursement for expenditures to your Agency.
METHOD OF PROCEDURE:
The Wickenburg Police Department will make expenditures, as follows, to meet the outlined Program
Goals/Objectives:
Personnel Services - To support Overtime for DUI/Impaired Driving Enforcement Activities
Employee Related Expenses - To support Employee Related Expenses for Agency Overtime
PRESS RELEASE:
Agencies are required to develop and distribute a press release announcing this grant award upon receipt of
the executed Grant agreement. A copy of this press release shall be sent to the GOHS Director for approval
prior to being sent to the media. This press release shall include the objective and specify that the funding is
from the Governor’s Office of Highway Safety.
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
BAC TESTING AND REPORTING REQUIREMENTS:
Alcohol impairment is a major contributing factor in fatality and serious injury motor vehicle collisions.
Accurate data on alcohol involvement is essential to understanding the full extent of the role of alcohol and to
assess progress toward reducing impaired driving.
Each law enforcement_agency that receives an enforcement-related grant is required to ensure that
accurate data on all drivers involved is reported, Failure to comply may result in withholding funds and
cancellation of the enforcement Grant agreement until this requirement is met.
PURSUIT POLICY:
All law enforcement agencies receiving Federal funds are encouraged to follow the guidelines established for
vehicular pursuits issued by the International Association of Chiefs of Police (IACP) that are currently in effect.
METHOD OF PROCUREMENT:
The application of 2 CFR Part 200 "Procurement Standards" requires that:
Grantees and sub-grantees will use their own procurement procedures which reflect applicable State and local
laws and regulations, provided the procurement procedures conform to applicable Federal laws and standards.
The most stringent purchasing requirement at each level must be met. If the Agency does not have a
procurement process, the Agency may use the State procurement process.
A clear audit trail must be established to determine costs charged against this Grant agreement. Substantiation
of costs shall, where possible, be made utilizing the Wickenburg Police Department documentation consisting
of, but not limited to, copies of time sheets, purchase orders, copies of invoices, and proof of payment.
The Agency shall retain copies of all documentation in the project file.
State Contract:
Procurement may be made using an open State contract award. Documents submitted to substantiate purchases
using an open State contract must bear the contract number.
PROJECT EVALUATION:
This project shall be administratively evaluated to ensure the objectives have been met.
Quarterly Report
The purpose of the Quarterly Report is to provide information on grant activities conducted at the conclusion
of each active quarter. The information provided is used to review progress of the funded project and the
successfulness in meeting outlined goals and objectives. The information, photos, highlights, obstacles, and
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
mandatory statistical data provided in this report are analyzed by the assigned Project Coordinator. It is critical
the report contains the following information:
> Original signatures on all Quarterly Reports and RCIs
e All Quarterly Reports and RCIs shall include the signature of the Project
Director unless prior authorization for another is on file with GOHS.
Report Schedule
Reporting Period Due Date
1* Quarterly Report and RCI (October 1 to December 31, 2025) January 30, 2026
2>4 Quarterly Report and RCI (January 1 to March 31, 2026) April 20, 2026
3" Quarterly Report and RCI (April 1 to June 30, 2026) July 20, 2026
4" Quarterly Report and RCI (July | to September 30, 2026) October 15, 2026
Final Statement of Accomplishments October 15, 2026
The Quarterly Report shall be completed on the form available on-line and can be submitted by email to
the Governor’s Office of Highway Safety.
NOTE: IT IS REQUIRED THAT ALL LAW ENFORCEMENT AGENCIES MUST ENTER
STATISTICAL AND ENFORCEMENT ACTIVITY INTO THE ON-LINE GOHS DUI REPORTING
SYSTEM, IN ADDITION TO SUBMITTING THE QUARTERLY ENFORCEMENT REPORT.
Final Statement of Accomplishments
The Project Director shall submit a Final Statement of Accomplishments Report to the GOHS no later than
fifteen (15) days after the conclusion of each Federal Fiscal Year (September 30th). All agencies receiving
funding are required to submit a Final Statement of Accomplishments Report.
Note: Failure to comply with the outlined GOHS reporting requirements may result in withholding of Federal
funds or termination of the Grant agreement.
PROFESSIONAL AND TECHNICAL PERSONNEL:
Les Brown, Chief, Wickenburg Police Department, shall serve as Project Director.
Aaron Hadley, Lieutenant, Wickenburg Police Department, shall serve as Project Administrator.
Andrea Martinez, Governor's Office of Highway Safety, shall serve as Project Coordinator.
REPORT OF COSTS INCURRED (RCD:
The Agency shall submit a Report of Costs Incurred (RCI), with supporting documentation attached, to the
Governor’s Office of Highway Safety on a quarterly basis, for each active quarter, in conjunction with the
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GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
required report. Agencies may submit additional RCI forms for expenditures when funds have been expended
for which reimbursement is being requested.
Accepted supporting documentation to submit with a Report of Cost Incurred (RCI) includes, but is not limited
to; scanned copies of timesheets, payroll records, paid invoices/purchase orders, and other account records.
RCIs shall be typed and submitted with appropriate supporting documentation to the Governor’s Office of
Highway Safety. Electronically submitted RCIs will be accepted. Final RCIs will not be accepted fifteen
(15) days after the conclusion of each Federal Fiscal Year (September 30th). Expenditures submitted after
the expiration date may not be reimbursed and the Agency will accept fiscal responsibility.
PROGRAM MONITORING:
Highway safety grant program monitoring is used by GOHS project coordinators to track the progress of project
objectives, performance measures, and compliance with applicable procedures, laws, and regulations.
The process is used throughout the duration of the grant agreement and serves as a continuous management
tool. Program monitoring also presents an opportunity to develop partnerships, share information, and provide
assistance to granted agencies. Additionally, program monitoring outlines a set of procedures for grant review
and documentation.
Program monitoring serves as a management tool for:
Detecting and preventing problems
Helping to identify needed changes
Identifying training or assistance needed
Obtaining data necessary for planning and evaluation
Identifying exemplary projects
VVVVV
Types of Monitoring
Monitoring is formal and informal, financial and operational. The most common types of monitoring are:
Ongoing contact with the grantee through phone calls, e-mails, correspondence, and meetings
On-Site/In-House monitoring reviews of project operations, management, and financial records
and systems
Review of project Quarterly Reports
Review and approval of Report of Costs Incurred (RCIs)
Desk review of other documents in the project grant files for timely submission and completeness
VVV VW
Monitoring Schedule
Total Awarded Amount: Type of Monitoring:
Under $100,000 Desk Review/Phone Conference
$100,000 and over May have an In-House GOHS Review
$300,000+ May have an On-Site/In-House Review
Capital Outlay Greater than $100,000 (combined) May have an On-Site/In-House Review
Desk Review | Internal review of all written documentation related to grant agreement including, but not
and Phone | timited to the Grant Agreement, Quarterly Reports, enforcement data, financial data, e-mails,
Conference letters, notes, press releases, photographs, inventories, and other written correspondence. A
phone conference call conducted during the course of the project which includes the date
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
In-House
Review
On-Site
Monitoring
and time of the call, the person(s) contacted, and the results. It serves as an informational
review to determine progress of programmatic/financial activities. Both the designated
project administrator and fiscal contact should be present, if possible, during the phone
conference. If identified financial or operational problems are present, GOHS reserves the
right to bring the grantee in for an in-house meeting at GOHS. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
provided to the grantee.
Documents performance review results including project activities, reimbursement claims
review, equipment purchases, approvals, and other information. Reviews applicable
information related to the project(s) including, but not limited to the Grant agreement,
Quarterly Reports, enforcement data, financial data, e-mails, letters, notes, press releases,
photographs, inventories, and other written correspondence. Completed at GOHS in a
meeting with appropriate operational and financial personnel. Monitoring form written by
Project Coordinator, any findings, areas of improvement, concern, or recognition will be
provided to the grantee.
Documents performance review results including project activities, reimbursement claims
review, equipment purchases, and other information. Reviews applicable information related
to the project(s) including, but not limited to the Grant agreement, Quarterly Reports,
enforcement data, financial data, e-mails, letters, notes, press releases, photographs,
inventories, and other written correspondence. Conducted on-site at the grantee’s Agency
with monitoring form completed on-site by Project Coordinator. Any findings, areas of
| improvement, concern, or recognition, will be provided to the grantee.
On-site/In-house monitoring for grantees of designated projects with large Capital Outlay purchases, personnel
services, and complex projects must be completed within the second or third quarter of the fiscal year. Granted
projects displaying any problems may need on-site monitoring more than once during the fiscal year.
On-site/In-house monitoring includes a review and discussion of all issues related to ensure the effective
administration of the granted project. The following are the most important items to review:
VVVV WV
Progress toward meeting goals/objectives and performance measures
Adherence to the grant agreement specifications, timely submission of complete and correct
reports, including required documentation
Quarterly Reports
Status of expenditures related to the outlined budget
Accounting records and RCI's
Supporting documentation (training documentation, inventory sheets, photographs, press releases,
etc.)
In addition, the designated Agency will ensure that any equipment purchased will be available for inspection
and is being used for the purpose for which it was bought under the outlined grant agreement.
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
Documentation
The Governor’s Office of Highway Safety will retain all findings documented on the GOHS Monitoring Form
in the Agency's respective Federal file. Findings will be discussed with the designated grant agreement
representative (Project Administrator, fiscal specialist) by phone and/or e-mail. All noted deficiencies will be
provided to the grantee with guidance for improvement and solutions to problems. Grantees that exhibit
significantly poor performance may be placed on a performance plan as outlined by the GOHS Director.
Grantee monitoring information will additionally provide documentation for potential funding in subsequent
fiscal year grant proposal review.
PROJECT PERIOD:
The project period shall commence on the date the GOHS Director signs the Highway Safety Grant Agreement
and terminate on September 30th of that or subsequent year as indicated on the Highway Safety Grant
Agreement.
DURATION:
Grants shall be effective on the date the Governor’s Office of Highway Safety Director signs the Grant
Agreement and expire at the end of the project period.
If the Agency is unable to expend the funds in the time specified, the Agency will submit notification on the
Agency’s letterhead and hand deliver or submit via regular mail to the Director of the Governor's Office of
Highway Safety a minimum of sixty days (60) prior to the end of the project period.
The Agency shall address all requests to modify the Grant Agreement to the Director of the Governor's Office
of Highway Safety on Agency's official letterhead and either hand deliver or submit the request via regular
mail. All requests for modification must bear the signature of the Project Director.
Failure to comply may result in cancellation of the Grant Agreement. Any unexpended funds remaining at the
termination of the Grant Agreement shall be released back to the Governor’s Office of Highway Safety.
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
ESTIMATED COSTS:
I Personnel Services (overtime) $3,597.00
Il. Employee Related Expenses (ERE 39%) $1,403.00
Il. Professional and Outside Services $0.00
Iv. Travel In-State $0.00
Vv. Travel Out-of-State $0.00
VI. Materials and Supplies $0.00
Vil. Capital Outlay $0.00
TOTAL ESTIMATED COSTS *$5,000.00
*Includes all applicable training, tax, freight, and advertising costs. The GOHS reserves the right to limit
reimbursement of Employee Related Expenses from zero (0) to a maximum rate of forty (40) percent. This is
the maximum ERE amount to be reimbursed. It is agreed and understood that the Wickenburg Police
Department shall absorb any and all expenditures in excess of $5,000.00.
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Wickenburg Police Department
GOHS HIGHWAY
SAFETY GRANT
2026-405d-054
QUARTERLY ENFORCEMENT REPORT
(Submitted to GOHS)
Reporting Period
GRANT
DESCRIPTION AGREEMENT SEN
ACTIVITY
Total Contacts (Traffic Stops)
Total Sober Designated Drivers Contacted
Total Know Your Limit Contacts
TOTAL DUI ARRESTS
Total DUI Aggravated
Total DUI Misdemeanor
Total DUI Extreme (.15 or Above)
Under 21 DUI Citations
Average BAC
Distracted Driving Citations
Total DUI Drug Arrests
30-Day Vehicle Impounds
Seat Belt Citations
Child Restraint Citations
Criminal Speed Citations
Reckless Driving Citations
Civil Speed Citations
Other Citations
Other Arrests
Participating Officer/Deputies (Cumulative)
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
CERTIFICATIONS AND AGREEMENTS
This GRANT AGREEMENT, is made and entered into by and between the STATE OF ARIZONA, by and
through the Governor’s Office of Highway Safety (GOHS) hereinafter referred to as "STATE", and the agency
named in this Grant Agreement, hereinafter referred to as "AGENCY".
WHEREAS, the National Highway Safety Act of 1966, as amended (23 USC §§401-404), provides Federal
funds to STATE for approved highway safety projects; and
WHEREAS, STATE may make said funds available to various state, county, tribal, or municipal agencies,
governments, or political subdivisions upon application and approval by STATE and the United States
Department of Transportation (USDOT); and
WHEREAS, AGENCY must comply with the requirements listed herein to be eligible for Federal funds for
approved highway safety projects; and
WHEREAS, AGENCY has submitted an application for Federal funds for highway safety projects;
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOODS AND
VALUABLE CONSIDERATION, it is mutually agreed that AGENCY will strictly comply with the following
terms and conditions and the following Federal and State Statutes, Rules, and Regulations:
I. Project Monitoring, Reports, and Inspections
A. AGENCY agrees to fully cooperate with representatives of STATE monitoring the project, either
on-site or by telephone, during the life of the Grant Agreement.
B. AGENCY will submit Quarterly Reports (one for each three-month period of the project year) to
STATE in the form and manner prescribed by STATE. Notice of the specific requirements for each
report will be given in this Grant Agreement or at any time thereafter by giving thirty (30) days
written notice to AGENCY by ordinary mail at the address listed on the Grant Agreement. Failure
to comply with Quarterly Report requirements may result in withholding of Federal funds or
termination of this Grant Agreement.
C. AGENCY will submit a Final Report/Statement of Accomplishment at completion of the Grant
Agreement to include all financial, performance, and other reports required as a condition of the
grant to STATE within thirty (30) days of the completion of the Grant Agreement.
D. Representatives authorized by STATE and the National Highway Traffic Safety Administration
(NHTSA) will have the right to visit the site and inspect the work under this Grant Agreement
whenever such representatives may determine such inspection is necessary.
Il. Reimbursement of Eligible Expenses
A. AGENCY's Project Director, or Finance Personnel, will submit a Report of Costs Incurred Form
(RCI) to STATE cach time there have been funds expended for which reimbursement is being
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
HI.
IV.
VI.
requested. Failure to meet this requirement may be cause to terminate the project under Section
XX herein, "Termination and Abandonment".
B. AGENCY will reimburse STATE for any ineligible or unauthorized expenses for which Federal
funds have been claimed and reimbursement received, as may have been determined by a State or
Federal audit.
C. STATE will have the right to withhold any installments equal to the reimbursement received by
AGENCY for prior installments which have been subsequently determined to be ineligible or
unauthorized.
Property Agreement
A. AGENCY will immediately notify STATE if any equipment purchased under this Grant
Agreement ceases to be used in the manner as set forth by this Grant Agreement. In such event,
AGENCY further agrees to either give credit to the project cost or to another active highway safety
project for the residual value of such equipment in an amount to be determined by STATE or to
transfer or otherwise dispose of such equipment as directed by STATE.
B. No equipment will be conveyed, sold, salvaged, transferred, etc., without the express written
approval of STATE, or unless otherwise provided elsewhere in this Grant Agreement.
C. AGENCY wil! maintain or cause to be maintained for its useful life, any equipment purchased
under this Grant Agreement.
D. AGENCY will incorporate any equipment purchased under this Grant Agreement into its inventory
records.
E. AGENCY will insure any equipment purchased under this Grant Agreement for the duration of its
useful life. Self-insurance meets the requirements of this section.
Travel
In-State and Out-of-State Travel
In state and out-of-state travel claims will be reimbursed at rates provided by AGENCY's regulations,
provided that such regulations are as restrictive as those of STATE. Where they are less restrictive,
ARS §38-624 will apply.
The State must approve all out-of-state travel in writing and in advance.
Standard of Performance
AGENCY hereby agrees to perform all work and services herein required or set forth, and to furnish
all labor, materials, and equipment, except that labor, material, and equipment as STATE agrees to
furnish pursuant to this Grant Agreement.
Hold Harmless Agreement
Neither party to this agreement agrees to indemnify the other party or hold harmless the other party
from liability hereunder. However, if the common law or a statute provides for either a right to
13
Vil.
VIL.
IX.
Wickenburg Police Department SAFETY GRANT 2026-405d-054
GOHS HIGHWAY
indemnify and/or a right to contribution to any party to this agreement then the right to pursue one or
both of these remedies is preserved.
Non-Assignment and Sub-Contracts
This Grant Agreement is not assignable nor may any portion of the work to be performed be
subcontracted unless specifically agreed to in writing by STATE. No equipment purchased hereunder
may be assigned or operated by other than AGENCY unless agreed to in writing by STATE.
Work Products and Title to Commodities and Equipment
A. The work product and results of the project are the property of STATE, unless otherwise specified
elsewhere in this Grant Agreement. All property, instruments, non-consumable materials, supplies,
and the like, which are furnished or paid for by STATE under the terms of this Grant Agreement,
unless otherwise provided for elsewhere in this Grant Agreement, are and remain the property of
STATE and will be returned at the completion of this project upon request of STATE. The work
product and results of the project will be furnished to STATE upon request, if no provision is
otherwise made by this Grant Agreement.
B. The provisions of subparagraph A apply whether or not the project granted for herein is completed.
Copyrights and Patents
Any copyrightable materials, patentable discovery, or invention produced in the course of this project
may be claimed by STATE and a copyright or patent obtained by it at its expense. In the event STATE
does not wish to obtain such copyright or patent, AGENCY may do so, but in any event, provision will
be made by AGENCY for royalty-free, nonexclusive, nontransferable, and irrevocable licenses to be
given the United States Government and STATE and its political subdivisions to use such copyrightable
material, patented discoveries, or inventions in any manner they see fit. The STATE reserves the right
XI.
Wickenburg Police Department SAFETY GRANT 2026-405d-054
GOHS HIGHWAY
to impose such other terms and conditions upon the use of such copyrights or patents as may be deemed
in the best interest of STATE in the event AGENCY is allowed to obtain a copyright or patent.
Uniform Administrative Requirements
(2 CFR Part 1201): Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards:
The application of 2 CFR Part 200 "Procurement Standards" Requires that:
AGENCY and sub-grantees will use their own procurement procedures, which reflect applicable State
and local laws and regulations, provided that the procurements conform to applicable Federal law. The
most stringent purchasing requirement at each level must be met.
The Arizona Procurement Code (ARS §41-2501, et. seq.) and promulgated rules (A.A.C. Title 2,
Chapter 7) are a part of this Grant Agreement as if fully set forth herein and AGENCY agrees to fully
comply with these requirements for any procurement using grant monies from this Grant Agreement.
Non-Discrimination
The AGENCY and the STATE will comply with all Federal statues and implementing regulations
relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not
limited to:
¢ Title VI of the Civil Rights Act of 1964 (42 U.S.C. 200d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color national origin);
¢ 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of
Transportation-Effectuation of Ttitle VI of the Civil Rights Act of 1964);
® 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights
Act of 1964);
e The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);
e Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination
on the basis of sex);
e Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
* The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
e The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and
applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the term "programs
Or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients
and contractors, whether such programs or activities are Federally-funded or not);
e Titles If and II] of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
XII.
XIII.
XIV.
transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37
and 38.
During the performance of this contract/grant agreement, the contractor/grant recipient agrees
A. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time
to time;
B. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in Appendix B of 49 CFR part 2I and herein;
C. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office, US DOT or NHTSA;
D. That, in event a contractor/grant recipient fails to comply with any nondiscrimination provisions in
this contract/grant agreement, the State highway safety agency will have the right to impose such
contract/grant agreement sanctions as it or NHTSA determine are appropriate, including, but not
limited to, withholding payments to the contractor/grant recipient under the contract/grant agreement
until the contractor/grant recipient complies; and/or cancelling, terminating, or suspending a contract
or grant agreement, in whole or in part; and
E. To insert this clause, including paragraphs A through E, in every subcontract and subagreement
and in every soticitation for a subcontract or sub-agreement, that receives Federal funds under this
program.
Executive Order 2023-01
It is mutually agreed that AGENCY will comply with the terms and conditions of Executive Order
2023-01, Non-Discrimination in Employment by Government Contractors and Subcontractors.
Political Activity (HATCH ACT)
The AGENCY will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the
political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
Minority Business Enterprises (MBE) Policy and Obligation
A. Policy: It is the policy of the USDOT that minority business enterprises as defined in 49 CFR Part
23, will have the maximum opportunity to participate in the performance of contracts financed in
whole or in part with Federal funds under this Grant Agreement. Consequently, the minority
business enterprises requirements of 49 CFR Part 23 apply to this Grant Agreement.
B. Obligation: The recipient or its contractor agrees to ensure that minority business enterprises, as
defined in 49 CFR Part 23, have the subcontracts financed in whole or in part with Federal funds
provided under this Grant Agreement. In this regard, all recipients or contractors will take all
necessary and reasonable steps in accordance with 49 CFR, Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for and perform contracts. Recipients and
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Wickenburg Police Department SAFETY GRANT 2026-405d-054
GOHS HIGHWAY
XV.
XVI.
XVII.
XVIII.
XIX,
XX,
their contractors will not discriminate on the basis of race, color, creed, sex, or national origin in
the award and performance of USDOT-assigned Grant Agreements.
Arbitration Clause, ARS §12-1518
Pursuant to ARS §12-1518, the parties agree to use arbitration, after exhausting applicable
administrative reviews, to resolve disputes arising out of this agreement where the provisions of
mandatory arbitration apply.
Inspection and Audit, ARS §35-214
Pursuant to ARS §35-214, all books, accounts, reports, files, and other records relating to this
Agreement will be subject at all reasonable times to inspection and audit by STATE for five (5) years
after completion of this Agreement. The records will be produced at the Governor’s Office of Highway
Safety.
Appropriation of Funds by U.S. Congress
It is agreed that in no event will this Grant Agreement be binding on any party hereto unless and until
such time as funds are appropriated and authorized by the U.S. Congress and specifically allocated to
the project submitted herein and then only for the fiscal year for which such allocation is made. In the
event no funds are appropriated by the U.S. Congress or no funds are allocated for the project proposed
herein for subsequent fiscal years, this Grant Agreement will be null and void, except as to that portion
for which funds have then been appropriated or allocated to this project, and no right of action or
damages will accrue to the benefit of the parties hereto as to that portion of the Contract or Grant
Agreement that may so become null and void.
Continuation of Highway Safety Program
It is the intention of AGENCY to continue the Highway Safety Program identified in this Grant
Agreement once Federal funding is completed. This intended continuation will be based upon cost
effectiveness and an evaluation by AGENCY of the program's impact on highway safety.
E-Verify
Both parties acknowledge that immigration laws require them to register and participate with the E-
Verify Program (employment verification program administered by the United States Department of
Homeland Security and the Social Security Administration or any successor program) as they both
employ one or more employees in this State. Both parties warrant that they have registered with and
participate with E-Verify. If either party later determines that the other non-compliant party has not
complied with E-Verify, it will notify the non-compliant party by certified mail of the determination
and of the right to appeal the determination.
Termination and Abandonment
A. The STATE and AGENCY hereby agree to the full performance of the covenants contained herein,
except that STATE reserves the right, at its discretion, to terminate or abandon any portion of the
project for which services have not been already performed by AGENCY.
B. In the event STATE abandons the services or any part of the services as herein provided, STATE
will notify AGENCY in writing and within twenty-four (24) hours after receiving such notice,
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Wickenburg Police Department SAFETY GRANT 2026-405d-054
GOHS HIGHWAY
XXI.
AGENCY will discontinue advancing the work under this Grant Agreement and proceed to close
said operations under the Grant Agreement.
C. The appraisal value of work performed by AGENCY to the date of such termination or
abandonment shail be made by STATE on a basis equitable to STATE and AGENCY and a final
reimbursement made to AGENCY on the basis of costs incurred. Upon termination or
abandonment, AGENCY will deliver to STATE all documents, completely or partially completed,
together with all unused materials supplied by STATE.
D. AGENCY may terminate or abandon this Grant Agreement upon thirty (30) days written notice to
STATE, provided there is subsequent concurrence by STATE. Termination or abandonment by
AGENCY will provide that costs can be incurred against the project up to and including sixty (60)
days after notice is given to STATE.
E. Any equipment or commodities which have been purchased as a part of this Grant Agreement and
which have not been consumed or reached the end of its useful life will be returned to STATE upon
its written request.
Cancellation Statute
All parties are hereby put on notice that this Contract/Grant Agreement is subject to cancellation
pursuant to ARS §38-511, the provisions of which are stated below.
In accordance with ARS §38-511, this Contract/Grant Agreement may be cancelled without penalty or
further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or
creating the Contract/Grant Agreement on behalf of the STATE, its political subdivisions or any
department or agency of either, is at any time while the Contract/Grant Agreement or any extension of
the Contract/Grant Agreement is in effect, an employee of any other party to the Contract/Grant
Agreement in any capacity or a consultant to any other party of the Contract/Grant Agreement with
respect to the subject matter or the Contract/Grant Agreement.
The cancellation shall be effective when written notice from the Governor or Chief Executive Officer
or governing body of the political subdivision is received by all other parties to the Contract/Grant
Agreement unless the notice specifies a later time.
AGREEMENT OF UNDERSTANDING AND CERTIFICATION OF COMPLIANCE
Acceptance of Condition
It is understood and agreed by the undersigned that a grant received as a result of this Grant Agreement
is subject to the Highway Safety Act of 1966, as amended (23 U.S.C.A. §§401-404), ARS §28-602,
and all administrative regulations governing grants established by the USDOT and STATE. It is
expressly agreed that this Highway Safety Project constitutes an official part of the STATE’s Highway
Safety Program and that AGENCY will meet the requirements as set forth in the accompanying Project
Director's Manual, which are incorporated herein and made a part of this Grant Agreement. All State
and Federal Statutes, Rules, Regulations, and Circulars referenced in this Grant Agreement are a part
of this document as if fully set forth herein. It is also agreed that no work will be performed nor any
obligation incurred until AGENCY is notified in writing that this project has been approved by the
Governor's Highway Safety Representative.
Certificate of Compliance
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GOHS HIGHWAY
Wickenburg Police Department SAFETY GRANT 2026-405d-054
Low ickenbure a
This is to certify that AGENCY will comply with all of the State and Federal Statutes, Rules and
Regulations identified in this Grant Agreement.
Certification of Non-Duplication of Grant Funds Expenditure
This is to certify that AGENCY has no ongoing nor completed projects under Grant Agreement with
other Federal fund sources which duplicate or overlap any work contemplated or described in this Grant
Agreement. It is further certified that any pending or proposed request for other Federal grant funds
which would duplicate or overlap work described in the Grant Agreement will be revised to exclude
any such duplication of grant fund expenditures. It is understood that any such duplication of Federal
funds expenditures subsequently determined by audit will be subject to recovery by STATE.
Single Audit Act
If your political subdivision has had an independent audit meeting the requirements of the Single Audit
Act of 1984, (31 U.S.C.A. §7501 et. seq.), please forward a copy to GOHS, Attention: Finance Dept.,
within thirty (30) days of the effective date of this Grant Agreement. If such audit has not been
performed, please advise when it is being scheduled.
Buy America Act
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with
Federal funds only steel, iron, and manufactured products produced in the United States, unless the
Secretary of Transportation determines that such domestically produced items would be inconsistent
with the public interest, that such materials are not reasonably available and of a satisfactory quality,
or that inclusion of domestic materials will increase the cost of the overall project contract by more
than twenty-five (25) percent. In order to use Federal funds to purchase foreign produced items, the
State must submit a waiver request that provides an adequate basis and justification to and approved
by the Secretary of Transportation.
Certification on Conflict of Interest
General Requirements
No employee, officer or agent of a State or its subrecipient who is authorized in an official capacity To
negotiate, make, accept Or approve, Or To take part In negotiating, making, accepting or approving
any subaward, including contracts or subcontracts, in connection with this grant shall have, directly Or
indirectly, any financial Or personal interest in any such subaward. Such a financial or personal interest
would arise when the employee, officer, or agent, any member Of his Or her immediate family, his Or
her partner, Or an organization which employs or is about to employ any of the parties indicated herein,
has a financial or personal interest in Or a tangible personal benefit from an entity considered for a
subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary
actions To be applied For violations Of such standards by officers, employees, Or agents.
a. The code or standards shall provide that the recipient's officers, employees, or agents may
neither solicit nor accept gratuities, favors, Or anything Of monetary value from present or potential
subawardcees, including contractors or partics to subcontracts.
19