Minutes 10/20/25 Study Session

MINUTES 
 
WICKENBURG COMMON COUNCIL 
STUDY SESSION 
Monday, October 20, 2025 - 3:00 P.M. 
155 N. TEGNER - COUNCIL CHAMBERS 
WICKENBURG, ARIZONA 85390 
 
A. CALL TO ORDER – Mayor Bratcher called the meeting to order at 3:05 PM 
 
B. PLEDGE OF ALLEGIANCE - Led by Councilmember Clark 
 
C. ROLL CALL 
Present: 
Mayor BG Bratcher  
Councilmember Kristy Bedoian (Via Zoom from 3:05 - 4:15 PM) 
Councilmember Shawn Clark  
Councilmember Margaret Nyberg 
Councilmember Rebecca Rovey 
Councilmember Art Rubash 
Absent: 
Vice Mayor Brian Jones 
Staff Present: 
Troy Smith, Town Manager 
Trish Stuhan, Town Attorney 
Steve Boyle, Community Development Director 
Amy Brown, Town Clerk 
Robert Martinez, Finance Director 
Tarah Mayerhofer, Human Resources Director 
Herschel Workman, Public Works Director 
 
D. ITEMS OF BUSINESS 
 
1. Discussion and Direction to Staff Regarding the Design of the Community Center 
 
Todd Wallace, Manager Parks and Facilities, explained that the Community 
Center was built in 1970 with 10,000 square feet under the roof and sits on 4 
acres. The building needs significant repairs including to following: 
o Equipment upgrades, HVAC, electrical and plumbing 
o Structural deficiencies, trusses and roof 
o Renovations to meet modern Americans with Disabilities Act (ADA) and 
safety building codes  
▪ ADA access 
▪ ADA Restrooms 
▪ Fire sprinkler system and addressable fire alarm

Town Council Minutes of October 20, 2025 
Page 2 of 8 
 
 
The town surveyed residents in August 2024 with approximately 60% of those 
surveyed preferring to renovate the existing building and 40% preferred to 
redesign and build a new building. 97% like the Community Center’s current 
location. The main requests were for large event and meeting areas, an outdoor 
area for weddings and concerts and small multipurpose meeting spaces. 
 
The remodel of the existing facility will include the following work: 
• Correct structural deficiencies - Roof and trusses 
• Replace aging equipment - HVAC, electrical, and plumbing systems 
• Remodeling will require compliance with current building and safety codes to 
include ADA-compliant access and restrooms as well as a new fire alarm and 
fire sprinkler systems 
• Reconfiguration interior 
• Exterior cosmetic and structural repairs 
• Current Projected Cost: $5 - $7 million 
• Current Budget: $1.8 million FY26 and $3.5 million in the CIP for FY27 
 
The below image shows the current layout of the building:

Town Council Minutes of October 20, 2025 
Page 3 of 8 
 
 
The proposed concept of the new floor plan includes adding a divider in the 
current Banquet Room to make two meeting rooms. The stage will be removed to 
add another meeting room, with a temporary stage available for anyone who 
uses a stage. The storage room to the right of the main entrance can be made 
into a conference room. The outside entryway would be enclosed as a lobby 
area. The outside patio area could be expanded with a wall for privacy for 
wedding events. The trusses will have to be replaced as they are over stressed 
and the roof doesn’t have the correct slope so it leaks. In addition, the ADA 
access and bathrooms will need to be completed along with fire sprinklers and 
upgrades to the electrical and plumbing systems. This remodel project is 
expected to take twelve months. The best and least expensive option is to do this 
as one project, not divide it up into phases.  The concept floor plan is shown 
below:

Town Council Minutes of October 20, 2025 
Page 4 of 8 
 
 
Manager Wallace then presented some pictures of other locations with what the 
town can do to the inside of the community center to make it look more modern. 
The final decision will depend on funding, but there are lots of options.  
 
The next steps, if the Council has no changes recommended to the concept, will 
be to get community involvement and input. The town can host an open house at 
the Community Center to get the feedback on the floor plans and renderings.  
 
At this time the projected timeline is: 
• 11/25 – 1/26 
Phase 1 Design Development (60%) 
• 2/26 – 4/26   
Phase 2 Construction Documents (100%) 
• 4/26 – 5/26   
Prepare and Approve Construction Contract (GMP) 
• 6/26 – 7/26   
Caliente Issue Subcontractor Contracts and Mobilize 
• 8/26 – 3/27 
Demo/Construction 
• 4/27 
 
Project Complete 
  
Troy Smith, Town Manager, the main question to the Council is whether there is 
anything missing that the Council would like to see or should anything be taken 
out of this concept. If there are no changes, staff can take this for public 
comment and input. When it comes to the questions for the public they will 
mostly be asked about the optional aspects of the plans including whether to take 
out the stage for another room and whether to enclose the patio. There is no 
option regarding the ADA, roof, HVAC, electrical and plumbing.  
 
There was a question about partitioning the auditorium, but that might not be 
practical due to the high ceiling in that room. There was also discussion on 
possibly waiting thought this winter to be open for February and March as those 
are the busy months and then try to finish prior to the next February.  
 
Ed Temerowski, Fire Chief, stated that once the fire and electric are taken out of 
service, the building will not be able to be occupied until the systems are back 
online.  
 
Consensus of the Council was to complete the project all at once, but they would 
like to see a schedule and the costs of what is included in the project. 
 
2. Presentation and Discussion Regarding Pavement Maintenance and Pavement 
Preservation 5-Year Plan 
 
Hershel Workman, Public Works Director, stated that the town has approximately 
77.1 miles of streets with 81% being asphalt, 12% dirt and 7% either ADOT or 
private roads. The salaries and benefits for the streets department employees 
are $554,476 for this fiscal year. There are six streets’ employees, with one 
primarily dedicated to downtown maintenance. There is one manager for that 
department.

Town Council Minutes of October 20, 2025 
Page 5 of 8 
 
Streets is an enterprise fund but the funding for it comes from many sources, with 
large capital improvement projects coming from the General Fund.  
 
 
 
This is a core responsibility of the town and makes the town look more appealing 
for economic development if there are nice streets and paths. It is a public safety 
matter and is an expectation of our residents. Currently it costs approximately 
$10 per square foot for repaving a project like Tegner Street. There can also be 
costs for curbs, sidewalks, crosswalks, street signs, pavement striping, and ADA 
compliance.  
 
Public Works utilizes Iworq Pavement Software to give the town the Pavement 
Condition Index (PCI). In July 2024 Iworq collected data of our street conditions 
and current signs using a vehicle camera. The data is updated by staff when 
roads are maintained or reconstructed. It is recommended to not have more than 
two chip seals on any section of paved roads. The PCI is a number rating the 
road.  
 
 
In reviewing nearby communities PCI, the goal is to have an average PCI above 
60 with a back log of 15%. The backlog is anything with a rating under 40 with 
reconstruction required. Currently the town is at 64 PCI with a backlog of 11%. 
This is after Tegner and Constellation construction as those two projects 
increased the town’s PCI.  
 
Some of the roads with a PCI below 40 include the following: 
▪ Adams* - CDBG Project 
▪ Cochise – low usage and only one block 
▪ Coconino 
▪ Fisher* - On this fiscal year’s pavement preservation list

Town Council Minutes of October 20, 2025 
Page 6 of 8 
 
▪ Howard 
▪ Industrial 
▪ Navajo* - On next fiscal year’s pavement preservation list 
▪ Madison 
▪ Sabin Brown 
▪ Santa Cruz* - CDBG Project 
▪ S Tegner 
▪ Villa Sereno 
▪ S Washington 
 
The town puts efforts with the PCI information to target road maintenance based 
on the data. We do not treat all roads in backlog. We maintain some that are in 
good condition to prevent deterioration and some in fair condition to improve 
them to good condition. Another consideration is the amount of traffic on a road, 
with higher traveled roads receiving more attention than lower traveled roads. 
 
This fiscal year the town has $500,000 for pavement preservation and an 
additional $200,000 for the Lewis Addition roads. North Vulture Mine Road will 
need to be repaved in the next five years. The current cost for that work is 
estimated to be about $2.5 million.  
 
 
 
Town Manager Smith stated that the Highway User Fund (HURF) is from a gas 
tax that was passed in 1992 and hasn’t increased from $0.18 per gallon. In 
addition, this is a declining revenue due to the electric vehicles. Usually the 
Council will pick a score that they want to achieve and then staff can come back 
with the investment needed in order to achieve that goal. With roads, the longer 
you put off maintenance, the more it will cost. The town is only currently keeping 
the roads the way they have been and not upgrading to add curb, gutter, or 
sidewalks to any of the streets that don’t include those. 
 
3. Discussion Regarding Non-Profit End of Year Reports 
 
Robert Martinez, Finance Director, reported that this item was requested by the 
Council to review the end of year reports for the non-profits who submit those 
reports including AllThrive365 (formerly FSL), Del E. Webb Center for the 
Performing Arts, Desert Caballeros Western Museum and the Wickenburg 
Chamber of Commerce.

Town Council Minutes of October 20, 2025 
Page 7 of 8 
 
 
AllThrive365 received $120,000 last fiscal year and are in compliance with the 
requirements of their funding agreement. They spent that amount in the following 
ways: 
• $60,641 nutrition  
✓ Offers congregate meals, home delivered meals to the homebound and 
social activities for seniors 
– 25,764 meals were provided to 632 seniors (80% of participants 
residing in Wickenburg) 
• $31,442 Community Resource Center 
✓ CAP Services (rental/utility assistance and crisis intervention), Food Bank 
(food supplies to families), and Family Resource Center (supports for 
families with children aged 0-5) 
– 127 households facing economic hardship were helped (88% residing 
in Wickenburg) 
– 483,756 pounds of food were distributed through the food bank (80% 
residing in Wickenburg) 
– 300 holiday bags were distributed (67% residing in Wickenburg) 
• $27,918 Town of Wickenburg electrical bill 
 
The Del E. Webb Center for the Performing Arts received $65,562 and submitted 
56 approved invoices in their report with no repayment required. The Desert 
Caballeros Western Museum received $65,562 and submitted 42 approved 
invoices in their report with no repayment required.  
 
The Wickenburg Chamber of Commerce received $65,562 and submitted 28 
approved invoices. They have 30 days to provide the supporting material for 
$11,631.16 of that amount or they will need to repay the deficient items. They 
have until October 25th to submit the information.  
 
These organizations do a lot for Wickenburg to bring events and help those in 
need.  
 
Mayor Bratcher asked about the Destination Marketing Organization (DMO) that 
the town uses the funding for marketing the town and whether that designation 
should stay with the town. 
 
Consensus of Council was to keep the DMO designation with the town.  
 
There was a suggestion to possibly use some of the DMO funds to do joint ads 
for activities such as Gold Rush Days and the Webb Center performance for that 
weekend.  
 
There was also a comment that the town logo was very small on the ads and 
there was a suggestion to change the funding agreement language when it is 
renewed to put a size requirement in the agreement.

Town Council Minutes of October 20, 2025 
Page 8 of 8 
 
 
E. EXECUTIVE SESSION - (Council May Vote to Go Into Executive Session Pursuant 
to A.R.S §38-431.03(A)(3) to Receive Legal Advice from the Town Attorney on Any 
of the Above Agenda Items.) 
 
F. ADJOURNMENT  
 
MOVED BY Councilmember Rebecca Rovey to adjourn at approximately 4:32 PM 
SECONDED BY Councilmember Margaret Nyberg  
VOTE: 5 – 0 (Yes – Mayor Bratcher, Councilmembers Clark, Nyberg, Rovey, and 
Rubash)  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
         BG Bratcher, Mayor 
ATTEST: 
 
 
 
 
 
 
 
 
 
Amy Brown, Town Clerk 
 
CERTIFICATION 
 
I, Amy Brown, the duly appointed and qualified Town Clerk of the Town of Wickenburg, 
do hereby certify that the foregoing minutes are a true and correct copy of the minutes 
of the special meeting of the Town Council of Wickenburg, Arizona held on October 20, 
2025. I further certify the meeting was duly called and held and that a quorum was 
present.  
 
 
 
 
 
 
 
 
 
Amy Brown, MMC 
Town Clerk